HomeMy Public PortalAbout19470814SCMeeting1
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August 14thy 1947.
Sa.v< nnah Beach, Tybee Island, Ga.
A special meeting of Council was held today at 7 :00 P.M.
in the Council Room and was attended by Mayor Dutton, who presided,
and Councilmen Peters, Young,Hosti, Slotin, Brown, Lovell and Town
Attorney Alexander, also by Mr. William J. Lynch.
The meeting was called for the following purposes:
1. Paving of streets in the Town.
2. Re ot' iring groins and seawall in the Town.
3. Fixing a date for unveiling the piarue in
Memorial Park.
4. Purchrsing jail cells.
5. Sell a lot owned by the Town.
6. Discussing the duties end services of the
Town Physician.
7. Hearing a retort of a member of Council who
appeared before the Chatham County Grand Jury.
1. Councilman Slotin stated that the Town is planning to
spend 00,000.00 for paving streets and that it should get t most
for the money, the eetimate submitted by the Espy Company listing
the streets to be p^ved teas discussed and it was decided tha Council
meet Saturday August 16th, at 12 :00 Noon in the Mayor's office in
Savrnnah at which meeting Yr. Sty nley of the Espy Company and Mr.
William J. Lynch will attend.
2. Councilman Slotin stated that in connection with making
major repairs to the groins and seawall on the beach, that to under-
take tAs would reeuire a large amount of financing end suggested
that the matter be withheld for 60 or 90 days, that if a new ad-
ministration comes in at a later date let them handle it. The Mtbor
stated that he agreed with Councilman Slotin, that if e large amount
of money was spent at this time, which would have to be gotten by
financing and would tie up money for - long period of time, this
Council `could be critized by some people, it would be better to go
out of office with a balance in the Treasury.
3, In connection with the unveiling of the ?nlaaue in
Memorial Park Co; %ncilmPn Slotin moved teat it be left to a. Committee
to handle arrangements and that any date be set except the Saturday
after Labor Day, Councilman Young seconded and the motion passed.
Councilman Brown moved that in th event that the Marine Band will
play for the unveiling ceremonies in Memoripl park that the Town
a.ppropriete the necessary funds for feeding them, Councilmen Peters
seconded r -nd the motion passed.
4. Councilman Slotin stated that the County Commissioners
had requested tnt the Town install facilities for the solitary
confinement of prisoners, that he had contacted the Fort Screven
Development relative to prucesing ?Ya:rt of the cell block at the old
guard house, they agreed to sell all but not part of it, Councilmen
Young move =d the t the matter be left to the Chairman of the Finance
committee to purchase the cell blocks from Fort Screven at rot over
$500.00, Councilman peters seconded end the motion paesed.
5. Miss Ola Wyeth petiepionedirto purchase Section 7 of
Beach Lots 19-20, Ward 1, size 40 X 50', Councilman Peters moved
that she be sold the lot for whatever interest the Town has in it
and also that the zoning Ordinence be amended if she purchese the
lot, Councilman Young seconded and the motion passed.
6. Councilman Siotin stated that he had received several
complaints relative to the Town Physician. After some dissuasion
he moved thet the matter be turned over to the reyor to handle,
Councilman Peters seconded and the motion passed.
7. Councilman Slotin steted that the Chatham County Grand
Jury had requested thet he and Chief Stewart appear before it in
regard to youth delinquency by young boys and young girls, etc.,
he was eaked about the ooerations of the bingo game, he explened
thet, then he was asked elpout the closing hours of business establish-
mentp he informr d. them he didn't know, but that Chief Stewart stated
it was 3:00 A.M., it WaS reported that some places stay open all
night, he was asked about the operations of slot machines, he inform-
ed them that there was none on the Island except those at t1 Legion
Post, he informed them that the Town was doing the best it could,
he informed the Grand Jurors thet he would report beck to the Town
Board, Councilmen Peters stated that a disturbance was-reported
at the hot dog stand at Nevels known as 'Connie's, he was informed
that the place couldn't be closed. The rnyor stated that one
night a group had gethered at this location and had sung 'some
songs. Councilman Siotin stated that the Grand Jury requested
cooperation and that the information be given to the newspapers.
The Mayor ststed.that he should have cnlled a meeting of Council
authorizing-business places tO stay open till'3:00-A.M., Council-
man Peters moved that Council aeeprove the action of Councilman
Siotin and also the Grand Jury recommendations, Councilman Young
seconded and the motion passed.
Town Attorney 'Alexander reported that bids had been let
by the Board of Education to install new plumbing facilities and
connect to the Sewerage System for the public school, he'elso stated
that the bulk of the proposed $1,000,00.00 bond issue was to be used
for ,a negro high school. The reyor stated that a committee from the
school aPpeared before the board about a year ago and asked for an
additional room at the school to be used as P. cafeteria, the matter
was received as inforeption.
Councilman Slotin moved that $25,000.00 be transferred
from the general fund to the paving. bond account, Councilman •
Peters seconded and the motion passed.
Councilipan Slotin stated thet through July 31st 43% of
the Town's budget estimate for the current year bas been used up,
he stated that expenses must be curtailed, Councilmen Peters
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A RESOLUTION
WHEREAS the town of Savannah Beach, Tybee Island has
sold an issue of paving bonds of the face value of $90,000.00 and
intends to use the profits thereof for paving streets in said town
and -for other purposes expressed in the resolution calling an
election for the aprroval for the said bond issue;
And whereas in connection with said election the mayor
and councilmen of said town announced that they had on hand a sur-
plus of $25,000.00 being the balance of the:profit realized by the
municipality on the purchase and sale of Fort Screven;
Be it therefore resolved by the mayor and councilmen of
Savannah Beach, Tybee Island, in council assembled, thet the Clerk
of Council and ex-- officio treasurer of said town be, and he is hereby,
authorized and directed to forthwith withdraw the sum of $25,000.00
from the general funds of said municipality and to deposit same in
a new bank account, properly designated for use only for the purpose
set forth in detail in a resolution adopted by the Mayor and Council-
men of Savannah Beach, Tybee Island on May 15, 1947, which resolution
called an election for the purpose of approving said issue of paving
bonds.
Be it further resolved by the authorities of the aforesaid
resolution, that no voucher shall be drawn on said special fund
except by order of the Mayor and Councilmen of Savannah Beach, Tybee
Island.
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asked if expenses would drop after labor day, Councilman Young
stated that if there was necessary work to do then what? Council-
man Lovell stated the t some provision must be mode to take care of
new areas going into the sewerage system. Councilrpan Siotin moved
that n11 committee '.pads study their respectibe ,departments r^nd get
together after Labor bay, Councilman peters seconded end the motion
passed.
Mayor Dutton instructed that the man employed in the park
and the extra, rnen at the parking areas end the playground supervisor
be cut off effective September 2nd.
The meeting was then recessed to 12 :00 Noon,in the p-!Pyor's
office, in Savannah, Friday, August 15th, 1947.
M yoxls Office, Savannah, Ga,
August 15th, 1947.
This meeting held at 12 :00 Noon,- teas a continuation of the
special meeting held on the night of August 14th, at the town hall.
present at this part of the meeting ere Mayor Dutton, Councilmen
Brown, Slotin, peters, young, Lovell and town attorney Alexander.
Also present were Yr. Carl. Espy, Jr. rind *fir. E. A. Stanley of the
Espy paving and Construction Company ,^nd Mr. Jilliam J. Lynch, en-
gineer.
The meetinp was for t_le purpose of discussing the bid of
Espy Prving and Construction C: r. any for doing the paving ork at
Savannah 3€ach. Yr. Stanley stated tat his company intended to use
an RC 3 mixture of cut -beck asphalt, applied without herting con -
forming to leorgie Stets, highs-=y department specifications containing
four gallons of asphalt to the squere yard, five inches thick. This
is the sr lee type of peeving as was done at Hunter Field about five
years rgo. He ste teal_ that it Wa.s his company's intention to grade
all streets before prying, this grading to include shoulders and
ditches on each side of the actuel ? hying e hich will be sixteen feet
wide, so that wetter will flow off the raved portion of the street
into a shallow ditch on each side. He recommended five inch pavement
on all streets, and et -tea th<t the Georgia highway department's
specific^tions for this type of p vem ent provided that it could be
laid at any time up to ^ ovember 1, and in r tem en-cure of about 65
degrees, He estims ted th= t it would require about six weeks to lay
the mix. He exores: ed wil_1ineness of his company to put its bid on
unit Trice brsis end str. t ed thf' t the t own could stop work on any
street at any time before the actual work wa s begun on that street
by giving notice to the contractor.
It was m de clear to ,,`r Espy and Yr. Stanley that the
town could not in any event pay more than $115,000.00 for the work,
and that if necessary parts of the work would have to be eliminated
in order to come within this figure.
• Mr. Lynch stated thet he would be interested in empioyment
as engineer to represent the to%n if the bids were placed on a unit
price basis. In that event, his fee would be ; 3500.Cv but thi; ui(1
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not include any laboratory tests. He estimated that laboratory tests
would probably cost about $1500.00 and stated that they should be
made although it wan no essential that this be done.
with r.
and the
adooted,
Mr. Lynch and Mr. Alexander were then requested to confer
Espy End 1.11?. Stanley in order to determine whether the bid
contract could be put on a unite price basis.
Councilren Younp- moved that the followinp: resolution be
Councilman Peters seconded and the motion passed.
A RESOLUTION
Be it resolved by te Mayor and Councilmen of Savannah
Beach, Tybee Island, in council assembled, that the Mayor of said
town be, and. he is hereby, authorized and directed to execute a
contract with Espy. paving and Construction Company for the paving,
grading and. opening of certain streets and ways in the town. of
Savannah ?each, in acoordEnce with a bid submitted by said Espy
Paving and Construction Company , at a total price not to exceed. One
Hundred Ten Thousand ($110.000.00) Dollars, said contract not to
include any work on Jones Avenue in said town, and seid contract •
to contain aprovision whereby the Mayor nnd Councilmen of Savannah
Beech may order any streets or parte of streets eliminated from •
said contract, or the width or thickness of the pavement on any .
streets or parts of streets increased or decreased, eny such changes
to increeee or decrease the amount to be paid under the terms of •
the contract which shall be based on a unit orice basis.
Be it further resolved that said Mayor, be, and he is
hereby, authorized and directed to cause any payments due under
• the termc of the contract to Espy Pabing end Construction Company
es the work progreSses to be made, provided that the amoent of such
payments be no:proved by the Mayor or acting Mayor of said town,
end provided any amount so paid shall never exceed ninety per
cent of the work completed es of the date of such payment as
certified to the town by its engineer, so that such payments need
not be approved at a regular meeting of the Mayor and. Councilmen.
Be it further resolved thet said Mayor or acting Mayor •
be, and he is hereby, authorized end directed to do and perform any
actions, and sign any documents which may be necessary in order
to cerry out the purpose of this resolution.
Be it further resolved the.t the Clerk of Council be,
and he is hereby authorized. and directed to attest eny papers, •
including seid. contrct, enCi . to place the Corporote seal of the
Town thereon and to pay out any sums of money in accordance with
the terms of this resolution when ever he may be directed to
do so by the Mayor or acting Mayor of said. Town.
Counciloan Lovell moved that the following resolution be
adopted, C=cilman Peters seconded and the motion passed.
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A RESOLUTION
Be it resolved by the Mayor and Councilmen of Savannah
Beach, Tybee Island, in council assembled, that the Mayor of said
tolm be, and he is hereby, authorized and directed to execute, in
the name of the town, a contract with William J. Lynch, Civil
Engineer, providing for the payment of the sum of Thirty -five
Hundred ($35O0.00) Dollars to said Engineer for his services as
such in representing the town in connection with a contract, and
the work to be done thereunder between the town and Espy Paving and
Construction Company for the paving, grading and opening of certain
streets and ways in the town of Savannah Beach.
Be it further resolved that said contract may provide for
the payment of an additional sum of Fifteen Hundred ($1500.00) Dollars
to said Engineer in the event that said town elects to require labo-
ratory tests to be made by said Engineer, but this additional expense
shall be optional so far as the town is concerned.
Be it further resolved that t said contract may prov de for
the time and method of ppa:yment for the amounts due thereunder, and
the Clerk of Co'.,ncil is 'hereby directed to pay out said sums of
money to said W. J. Lynch in accordance with the terms of such
contract as may be executed by the Mayor, without specific a;cproval
of the amounts so :;aid out by him, but shall do so on directions
of the Mayor or acting Mayor.
There being no further business, Council adjourned subject
to- the call of the "Mayor.
Mayor.
Savannah Beach, Tybee Island, Ga.
September 4th, 1947.
The regular meeting of Town Council was held tonight at
g :O0 P.M. in the Council Room and was attended by Mayor Dutton, who
presided and Councilmen Biotin, Peters, Lovell, Young, Hosti and
Brown and Town Attorney Alexander, Mr. W. J. Lynch, Mrs. W. W. Edwards,
Mr. -& Mrs. W. J. Bryan, Hri Sam Barber, Mr. L. L. Prince and Mr.
Brown.
Mrs. Edwards and Mr. & Mrs. Bryan protested against the
placing of a ditch on Bryan Street adjoining their property, Mr.
LYnah.,stated that to put down pipe in this section would cost the
Town about $220.00 and that if the Town laid pupe here it would
establish a precedent, after some discussion it was decided that
the Mayor get together with Mr. Lynch in an endeavor to adjust the
matter.