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HomeMy Public PortalAbout2022.04.28 Regular Meeting MinutesMINUTES McCall City Council Regular Meeting McCall City Hall -- Legion Hall VIA TEAMS Virtual April 28, 2022 Call to Order and Roll Ca11 Pledge of Allegiance Approve the Agenda Consent Agenda Public Comment Presentation Reports Business Agenda Adjournment CALL TO ORDER AND ROLL CALL 1 Mayor Giles called the regular meeting of the McCall City Council to order at 5:30p.m. Mayor Giles, Council Member Nelson, Council Member Nielsen, and Council Member Thrower all answered roll call. Council Member Maciaszek was absent. City staff members present were Anette Spickard, City Manager; Matt Johnson, City Attorney; Sarah Porter, Deputy Clerk; Erin Greaves, Communications Manager; Linda Stokes, City Treasurer; Michelle Groenevelt, Community Development Director; Kurt Wolf, Parks and Recreation Director; Eric McCormick, Golf Course Superintendent; Meg Lojek, Library Director; Chris Curtin, Information Systems Manager; Justin Williams, Police Chief; Nathan Stewart, Public Works Director; Vlatko Jovanov, Network Administrator; Dallas Palmer, Police Lieutenant; Meredith Todd, Assistant City Planner; Emily Hart, Airport Manager Also, in attendance were United Payette Coalition members Craig Utter and Jeff Mousseau; Jacki Rubin, Library Board of Trustees Chair; David Gallipoli, Library Board of Trustees Member; Larry Hauder, Parks and Recreation Advisory Committee appointee; Tony Araquistain, Golf Advisory Committee Appointee Mayor Giles led the audience in the Pledge of Allegiance. APPROVE THE AGENDA 1 Council Member Council Member Nielsen moved to approve the agenda as submitted. Council Member Council Member Thrower seconded the motion. In a voice vote all members voted aye, and the motion carried. MCCALL CITY COUNCIL April 28, 2022 Regular Meeting Page 1 of 10 CONSENT AGENDA 1 Staff recommended approval of the following ACTION ITEMS. All matters which are listed within the consent section of the agenda have been distributed to each member of the McCall City Council for reading and study. Items listed are considered routine by the Council and were enacted with one motion. 1 Payroll Report for period ending April 15, 2022 2. Warrant Register — GL 3. Warrant Register — Vendor 4. AB 22-100 City Licenses Report to Council Per McCall City Code Per McCall City Code Title 4 Chapter 9, the City Council has determined the City Clerk shall be delegated the authority to process and grant or deny all alcoholic beverage license applications, other than certain circumstances involving catering permits, which the City Clerk shall review the application for catering permit for completeness and forward said application to the Police Chief. The Police Chief upon receipt of the application shall make a recommendation to the City Clerk to approve or deny the application. Whenever the City Clerk shall determine that an application for alcoholic beverage license transfer or renewal is complete, the City Clerk shall approve or deny such application. All decisions of the City Clerk shall be reported to the City Council at the next regularly scheduled City Council meeting after such decision. The City Clerk is also responsible for all processing of business, taxi, snow removal, pawnbroker, child daycare licenses, vendor permits, and public event applications. Please see the attached Clerk Report for the last two weeks. The report has been updated the report to separate out short-term rentals (STR) and to show the number of Declaration of Compliance (DOC) documents received. The city receives more DOCs than business licenses for STRs because the property management companies are taking on additional STR units. Action: Review the License Report 5. AB 22-099 Treasurer's Report as Required by IC 50-208 Treasurer's report of accounts and activity of office during the month of March 2022 regarding care, management or disposition of moneys, property or business of the City. Action: Review the Report 6. AB 22-102 Treasurer's Quarterly Report as Required by IC 50-208 Treasurer's quarterly report of accounts and activity of office during the months of January, February, and March 2022 regarding care, management, or disposition of moneys, property, or business of the City. Action: Review the Report Council Member Council Member Nielsen moved to approve the Consent Agenda as submitted. Council Member Thrower seconded the motion. In a roll call vote Mayor Giles, Council Member Nelson, Council Member Nielsen, and Council Member Thrower all voted aye, and the motion carried. PUBLIC COMMENT 1 Mayor Giles called for public comment at 5:33p.m. Attachment one contains the 9 written comments received. MCCALL CITY COUNCIL April 28, 2022 Regular Meeting Page 2 of 10 David Gallipoli, 200 Scott St, in person Mr. Gallipoli thanked City Council for the moratorium discussion and asked City Council to have a public discussion on a building moratorium and not just an educational presentation. Joey petri, 225 Valley Springs Rd, in person Mr. Petri expressed disappointment with the previous moratorium educational discussion noting public input is needed in the conversation. Additionally, Mr. Petri commented that realtors and developers have no place on City Council, Planning and Zoning or County Commissions. Future PUD application should be required to include a recycling and waste management plan as well as a community garden place. A larger venue for City Council meetings to allow more members of the public to attend is needed. Larry Shake, 1612 S. Sampson Trail, in person Mr. Shake expanded on a previously sent in written comment. Hearing no further comments, Mayor Giles closed the comment period at 5:45p.m. PRESENTATION 1 AB 22-106 Presentation by United Payette Coalition to Provide an Activity Update Jeff Mousseau, 105 Brundage View Ct and Craig Utter, 258 Moonridge Dr of United Payette Coalition presented to Council providing an update on the coalition's activity since its formation in June of 2021. Mr. Mousseau and Mr. Utter highlighted ongoing conservation efforts to keep Payette Endowment Lands available for public use, the upcoming auction of Cougar Island and the Payette Endowment Lands Strategy Implementation Plan. Council Member Thrower asked Mr. Utter about perk test preformed on Cougar Island. Mr. Utter noted the island will be sold as is. The current home on the island does have a leach field that was approved when the home was built. Mr. Mousseau noted that the Idaho Department of Lands indicated perk tests will be done before the island is auctioned. The auction does need to happen before August 2022 or new appraisals will need to be done. Council Member Nelson asked for clarification on the priorities of United Payette Coalition. Mr. Utter clarified that Cougar Island has jumped to the front of the line because of the history and support by the community to keep the island public. The timeline for the auction has impacted what order the coalition plans on protecting Payette Endowment Land. Council Member Nielsen thanked the United Payette Coalition for their presentation and efforts towards Conservation. Additionally, Council Member Nielsen asked Mr. Utter if there are any legal steps the Coalition could take to prevent the auction of Cougar Island. Mr. Utter noted the land is owned by the state and the Idaho Department of Lands has the right to put the land up for auction. Council Member Nielsen asked about the funding sources for United Payette Coalition. Mr. Mousseau offered clarification for the funding of the Coalition, noting fund raising and private funding. Council Member Thrower asked about land leases. Mr. Utter and Mr. Mousseau clarified the process for conservation using land leases. Mayor Giles thanked United Payette Coalition for the presentation. MCCALL CITY COUNCIL Page 3 of 10 April 28, 2022 Regular Meeting REPORTS 1 AB 22-098 Library Board of Trustees Annual Report Library Trustee David Gallipoli presented the McCall Public Library Board of Trustees' annual report. Library Board of Trustees advocate for the library and literacy; hire and evaluate the Library Director; monitor overall effectiveness of the library as a social institution; set library policies and plan strategic goals to better serve the community. Idaho law states the Library Board is made up of 5 volunteers who are legally responsible for overseeing operation of the library. Individual members have no legal authority on their own —the board only has authority when it makes a group decision in a meeting that meets requirements of the Idaho Open Meeting Law. Meetings are held the 2nd Monday of the month at 10AM in the library and virtually on Teams as needed. Members are selected by the Library Board and confirmed by City Council. The mission of the McCall Public Library states: "The McCall Public Library is the anchor for the heart, mind, and spirit of our community. Our mission is to provide boundless opportunities to educate, inspire, and connect patrons of all ages, backgrounds, and views." Mr. Gallipoli highlighted library programs, the library expansion project, and the revision of the library strategic plan. Council Member Nelson mentioned how much the library programs mean to the community and how the Library Expansion will create additional program opportunities for the community. Council Member Nielsen asked about the status on the Library project and City Manager Anette Spickard noted the Council will be briefed on the project status at a future Council meeting. Council Thanked the Library Board of Trustees. AB 22-103 Covid-19 Update The intention of this agenda item is to keep the Council up to date with information related to the Covid-19 Pandemic. Staff has provided an oral update at each Council meeting since the start of the pandemic. At their March 10, 2022 meeting the Council requested that the report be submitted in writing with the option to ask questions or make comments as necessary during this agenda topic. The Police Chief's written update and the update provided by St. Luke's will be added to the packet when received. Mayor Giles asked if Council would be hearing from St. Luke's. Manager Spickard noted that St. Luke's had reached out to see if Council would like to continue to get an update every meeting or only when there is relevant change. Council Directed staff to include St. Luke's involvement only when a noteworthy spike in cases occurs. BUSINESS AGENDA 1 AB 22-109 Fourth of July Discussion Police Chief Justin Williams and Police Lieutenant Dallas Palmer provided information regarding the planning for 4th of July 2022. Chief Williams gave a brief history of the alcohol restriction in the City of McCall during the 4th of July. The community has come together to change the cultural atmosphere of the 4th of July in McCall. The Memorandum of Understanding between the City of McCall, Idaho Department of Parks and Recreation and Valley County is no longer in effect. City MCCALL CITY COUNCIL April 28, 2022 Regular Meeting Page 4 of 10 Staff met with previous MOU entities to discuss plans for the 4th of July. Idaho Department of Parks and Recreation are in support of removal of any alcohol restrictions this year, Valley County is looking at issues at North Beach with possible noise restrictions in place this year but still undetermined regarding alcohol restrictions. Chief Williams recommended lifting restrictions to test how to go forward in the future with the 4th of July falling on a Monday this year. The volleyball court area has had issues in previous years even with the MOU in place, but it has been a minor problem compared to before the MOU was in place. This year staff is working together to use that area for something other than volleyball to take care of the issue. Parks and Recreation Director Kurt Wolf agreed with Chief Williams that this year is a good year to try to lift the ban with mitigation plans in effect instead of restrictions. Council Member Thrower asked Chief Williams why staff feels the City needs to lift the restriction, are the local businesses burdened by the restriction? Chief Williams noted the alcohol restriction was never intended to continue in perpetuity. The restriction was a tool that was utilized due to the nature of the types of calls for service, the damage and trash that was taking place in 2015. It has always been staff's recommendation to lift the restriction in a year that July 4th fell on a weekday. Council Member Thrower noted that in 2016 July 4th fell on a Tuesday and the day of the week does not seem to have an impact as much as the restriction on alcohol has had. Council Member Thrower voiced lack of support toward lifting the alcohol restriction unless there is a burden on local businesses with the restriction in place. Chief Williams noted that there is no year- round alcohol restriction in City Parks. Comparing July 4th of 2016 to today there is a completely different demographic in the community. Additionally, the producers of the parties that were taking place in 2015 have moved to hosting events at Lake Havasu. The restrictions in place have been slowly scaled back since 2017 when the restriction changed from city wide to lake front parks only at direction of previous City Councils. Council Member Nelson noted the previous alcohol restrictions have worked well and created a family friendly 4th of July with the beaches open to everyone without the worry of what your family might see on the beaches. Additionally Council Member Nelson noted alcohol affiliated visits to the emergency room being costly to the community in a lot of ways. Council Member Nielsen noted being against the alcohol ban since its inception. Additionally, the 4th of July in 2016 fell on a Saturday, not a Tuesday as previously stated by Council Member Thrower. There has been a cultural shift since then and the City is in a different place than when the restriction was put in place. Council Member Nielsen is not in favor of continuing a restriction. Mayor Giles mentioned public comments received in favor of continuing the alcohol restriction for the 4th of July. Additionally, Mayor Giles noted Saint Luke's testified when the City was considering the restriction in 2016 and discussed at length the problems in the emergency room and the concern of the Saint Luke's Staff. Mayor Giles would like to hear from Saint Luke's regarding lifting the restriction this year. Communications Manager Erin Greaves briefed Council on additional efforts made by staff to change the community culture around the 4th of July. Manager Greaves noted positive messaging, Liberty Fest, and City parks as well as the downtown area being occupied by positive events. Staff will still move forward with the positive messaging and activities regardless of the decision on the MCCALL CITY COUNCIL Page 5 of 10 April 28, 2022 Regular Meeting alcohol restriction. Additionally, at the time the restriction was put in place Council directed staff to a timeline of 5 years for the restriction to see if the culture could be shifted. Council Member Thrower noted the Youth Advocacy Coalition submitted a public comment in favor of continuing the alcohol restriction for the 4th of July. Council Member Nelson agreed the additional efforts of staff have had a positive impact on the community culture. Chief Williams commented if Council would like to continue the restriction into perpetuity the recommendation would be to direct staff to investigate a more permanent solution such as an ordinance instead of having a discussion every year. Current City Code allows alcohol in city parks. Mayor Giles noted other cities not allowing alcohol in cities parks and the City should research other options. Council Member Nielsen finds it prudent to engage in community outreach before Council makes any decisions. Council directed staff to do public outreach, have discussion with St. Luke's and conduct research on ordinances. AB 22-104 Parks & Recreation Advisory Committee Member Appointment Parks and Recreation Director Kurt Wolf presented to Council. The city recently advertised for a full -term position on the Parks & Recreation Advisory Committee in both the Star News and on the city website for two full weeks. We received response from Larry Hauder in serving another term on the advisory board and additionally Avi Azoulay letter of interest and Joey Pietri note of interest. The advisory committee recommends that Larry Hauder be re -appointed for an additional term as staff begins the Parks Recreation Open Space (PROS) Master plan process. The Advisory would like to consider Joey Petri and Avi Azoulay for another opening in the future. Council had no questions regarding the Parks and Recreation Advisory Committee member appointment. Council Member Thrower moved to reappoint Larry Hauder to the Parks and Recreation Advisory Committee for a full 3 -year term expiring April 30, 2025. Council Member Nelson seconded the motion. In a roll call vote Mayor Giles, Council Member Nelson, Council Member Nielsen, and Council Member Thrower all voted aye, and the motion carried. AB 22-108 Request to Approve the Woodstock Agreement with Heartland Hunger & Resource Center and Proclaim the 9th day of July 2022 as Humanitarian Woodwork Day Parks and Recreation Director Kurt Wolf presented to Council. Dave Holland & Linda Klind in conjunction with the Heartland Hunger and Resource Center, has worked with churches and other community organizations to create a humanitarian project of obtaining firewood for those in need. The three groups of individuals designated for assistance are 1) widows and single women with children; 2) the aged and infirmed, and 3) those injured and not capable of getting wood themselves. Mr. Holland is requesting that the City declare, by proclamation, the second Saturday in July of each year as the "Humanitarian Woodwork Day". This year that day is July 9, 2022. In prior years, over 200 volunteers participated in cutting, splitting, and delivering hundreds of cords of wood. MCCALL CITY COUNCIL Page 6 of 10 April 28, 2022 Regular Meeting Since the first Woodwork Day over 1000 cords of firewood have been delivered to over 230 families in need. The plan is to start at 8:00 a.m. on Saturday, July 9, 2022. No one under the age of 18 will be permitted to use a chainsaw. The primary sawyers will be volunteers from the Forest Service Firefighters. The goal is to have the wood cut into rounds the week prior to reduce the need for additional sawyers. Also, volunteering is the McCall Fire District who is providing EMT services for the activities. Enough wood has already been purchased and is in McCall already for this year's event. Council had no questions regarding the Woodstock agreement and Humanitarian Woodwork Day Proclamation. Council Member Nielsen moved to Approve the Woodstock Agreement with Heartland Hunger & Resource Center and Proclaim the 9th day of July 2022 to be Humanitarian Woodwork Day in the City of McCall and authorize the Mayor to sign all necessary documents. Council Member Thrower seconded the motion. In a roll call vote Mayor Giles, Council Member Nelson, Council Member Nielsen, and Council Member Thrower all voted aye, and the motion carried. AB 22-105 Appointment to fill open member at large position on the Golf Course Advisory Committee Golf Superintendent Eric McCormick presented to Council. The city recently advertised for an At - Large position on the Golf Course Advisory Committee (GCAC) both the Star News and on the city website for two full weeks. Two people have written letters expressing interest in the At - Large position: Dave Petty and Tony Araquistain. The GCAC reviewed both applicants and recommends Mr. Araquistain be appointed by the Council. Mr. Araquistain has attended several GCAC meetings this year, is familiar with the current issues at the course, and has a history of service on a Golf Advisory Committee at another public golf course. Araquistain addressed Council giving a brief history of his involvement in the community. Council had no questions regarding the member appointment to the Golf Course Advisory Committee. Council Member Thrower moved to Appoint Tony Araquistain to fill the open member at large position on the Golf Course Advisory Committee. Council Member Nielsen seconded the motion. In a roll call vote Mayor Giles, Council Member Nelson, Council Member Nielsen, and Council Member Thrower all voted aye, and the motion carried. AB 22-107 Park Street and Thompson Avenue - Phase 2: Recommendation for Construction Contract Award Public Works Director Nathan Stewart presented to Council. During late March and April, the City and Crestline Engineers conducted formal bidding for the Park Street and Thompson Avenue — Phase 2 construction contract. The project consists of a "complete streets" reconstruction of Park Street (between Thompson Avenue to 3rd Street). This section of Park Street has deteriorated pavement and lacks critical pedestrian infrastructure (bike lanes and sidewalks) to mitigate the MCCALL CITY COUNCIL Page 7 of 10 April 28, 2022 Regular Meeting dangers that exist due to the steep hill at 4th Street. The proposed project will reconstruct the roadway section with new asphalt, add bike lanes to both sides of the street, and construct sidewalk and on -street parking on the north side of the road. The Streets Department was granted a Tourism LOT grant in 2019 and then budgeted Street Department funding in the FY22 budget to complete the base bid of the project (between 4th St and Thompson Ave). The City chose to design and bid the larger project to include a bid alternate (including the section between 4th and 3rd) to maximize implementation and overall cost efficiencies. Bids were opened on April 14, 2022. The City received two bids. Crestline Engineers reviewed the bids and determined that Falvey's, LLC is the responsive low bidder for both the base bid and bid alternate #1. Staff was surprised to have competitive bids considering the lack of bids for other projects previously this year. Director Stewart explained the options for funding the project to Council. Director Stewart noted critical safety issues can be addressed with awarding only the base bid at this time. Mayor Giles asked Director Stewart if some of the other projects such as First Street are a higher priority because of the agreement with citizens to utilize the street LOT tax. Director Stewart noted the next project in line is Deinhard lane, but critical issues not listed in the ordinance have come to light since the passing of the streets LOT tax. The city has still used the LOT funds to maintain roadways specifically identified in the list, and there are plans to reconstruct Deinhard lane next spring. Director Stewart clarified that if Council chooses to fund the additional bid, the city runs the risk of not having the funds to finish the projects listed in the Street LOT Ordinance. Council Member Thrower asked Director Stewart to clarify what happens if the bid is rejected. Director Stewart noted there would need to be a clear direction for staff since this project was funded by an LOT grant. Staff recommended to approve the base bid at a minimum to use the funding already provided for that section of the project. Council Member Thrower noted excitement to see the project come through with the heavy use of the road and how dangerous the road is currently. Council Member Thrower would love to see it go all the way down to Fourth St. but understands the lack of funds and is in favor of awarding the base bid. Council Member Nelson is in favor of awarding the base bid because of the safety issue currently posed by the condition of the road. Council Member Nielsen asked what specific projects would be in jeopardy of not being completed if the LOT money was used to award both bids? Director Stewart noted it is difficult to discuss specific projects because of cost unknowns and additional projects that may require attention before some of the projects outlined in the Streets LOT Ordinance due to safety and cost concerns. Mayor Giles and Director Stewart discussed additional projects listed in the Streets LOT Ordinance. Mayor Giles asked if the city awarded the base bit and later the city wants to finish the project, could the city go after additional funding through grants? Director Stewart noted that it would be a possibility. Council Member Thrower asked if the city runs the risk of the cost for the alternate MCCALL CITY COUNCIL Page 8 of 10 April 28, 2022 Regular Meeting bid being higher in the future when it is rebid and how long the city must consider the alternate bid before it expires. Director Stewart noted there is a cost to rebid the project, but the savings is not more valuable than the risk of not knowing what the bid prices are going to come in on these next projects. Staff is committed to rebidding the Phase 3A First Street improvements to keep that project on schedule. If prices continue to increase and there is a lack of competitive bids for future projects the City needs as much money as possible to get the additional projects off the ground. Council Member Nielsen noted that Phase 3A is not included in the Streets LOT Ordinance and voiced a frustrated opinion of how the Streets LOT funding has been used previously. Additionally Council Member Nielsen asked Director Stewart how a garage encroaching on the City right of way would affect the Thompson Ave project. Director Stewart noted that a small retaining wall would be built to ensure that the sidewalk does not impact the garage. Additionally, Director Stewart noted the City does have the funds to execute the base bid and the bid alternate if Council decides. The risk is having $600,000 less for use on future projects. Mayor Giles noted that it is a tough decision because the project is needed but by awarding the full project, the city's hands may be tied when it comes to future projects. Council Member Thrower asked if just the base bid is awarded, how does staff foresee the rest of the project in terms of priority and funding? Director Stewart noted that staff has been very humbled by the condition of the city roadways and the cost to maintain them increasing. Director Stewart believes the city could fund the bid alternate to complete the project but there are consequences to going that route. For future funding there's a tourism LOT option, potential for development in that area or grant opportunities that come from the state or federal government. If Council decides to award the bid alternate, staff will come back to Council in June or July with a CIP that identifies what money the city has and where each project fits into the budget. Mayor Giles expressed confidence in staff's ability to find a way, if the Council decides, to award the base bid for half the project, to come up with options for funding the rest of the project in the future. Council Member Nielsen asked if the city would be able to take quick action on the bid alternate should the economy change in a month or so? Director Stewart noted bids are typically good for 30 days, but challenges can arise once construction has started regarding the scheduling of contractors. City Manager Anette Spickard supports staff's recommendation to award just the base bid at this time. Additionally, Manager Spickard gave insight into other big -ticket projects on the horizon. Council Member Nielsen asked Director Stewart where staff is at on the planning for Deinhard and Mission streets. Director Stewart noted staff plans to stay the course on Deinhard because the final design is ready, and the project will be bid fall 2022 to be started in 2023. The plan for Mission Street is to assess costs for temporary patching summer 2022 with reconstruction slated for 2025 or 2026. Council Member Nelson moved to award the construction contract to Falveys, LLC for the base bid $363,857.25; authorize the Mayor to sign all necessary documents; and authorize staff to manage change orders up to 10% over the original contract amount. Council Member Thrower seconded the motion. In a roll call vote Mayor Giles, Council Member MCCALL CITY COUNCIL Page 9 of 10 April 28, 2022 Regular Meeting Nelson, and Council Member Thrower all voted aye, and the motion carried. Council Member Nielsen voted no. 8:25p.m. Upcoming Meetings Schedule Discussion Council discussed upcoming meetings. ADJOURNMENT 1 Without further business, Mayor Giles adjourned the meeting at 8:33p.m. ATTEST: 411, BessieJo Wag e ; City Cl-' k 11111s is% �,`O111race 1 . x s O *4.7: --4,11,4z. i� ID1.:(‘° ff,`. S. Giles, Mayor MCCALL CITY COUNCIL Page 10 of 10 April 28, 2022 Regular Meeting