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HomeMy Public PortalAbout2021-09-13 1st Budget Hearing & Regular MeetingBAL HARBOUR - VILLAGE - Mayor Gabriel Groisman Vice Mayor Seth E. Salver Councilman David J. Albaum Councilman Jeffrey P. Freimark Councilman Buzzy Sklar Village Manager Jorge M. Gonzalez Village Clerk Dwight S. Danie Village Attorneys Weiss Serota Helfman Cole & Bierman, P.L. Bal Harbour Village Council First Budget Hearing Regular Council Meeting Minutes September 13, 2021 At 6:30 PM Bal Harbour Village Hall • 655 - 96th Street • Bal Harbour • Florida 33154 This meeting was conducted in -person and virtually via "Zoom" in order to minimize exposure to the Coronavirus to Councilmembers and members of the public. The meeting was also broadcast on the Village's website (www.balharbourfl.gov) and members of the public were encouraged to participate by email (meetings@balharbourfl.gov) or by telephone at 305-865- 6449. CALL TO ORDER / PLEDGE OF ALLEGIANCE - Mayor Groisman called the meeting to order at 6:35 P.M. The following were present: Mayor Gabriel Groisman Vice Mayor Seth Salver Councilman David Albaum Councilman Buzzy Sklar The following were not present Councilman Jeffrey Freimark Also present: Jorge M. Gonzalez, Village Manager Dwight S. Danie, Village Clerk Robert Meyers, Deputy Village Attorney The Pledge of Allegiance was led by Mayor Groisman. REQUESTS FOR ADDITIONS, WITHDRAWALS AND DEFERRALS There were no withdrawals or deferrals. PRESENTATIONS AND AWARDS PA1 75th Anniversary Celebration Kick-off Proclamation Mayor Groisman and Councilman Albaum introduced Kirsten Castillo, Government and Community Liaison, representing Miami -Dade County Mayor Daniella Levine Cava, in recognition of her leadership during crisis involving the collapse of the Champlain Towers South condominium. Mayor Groisman then presented a proclamation to commence the year -long celebration of the Village's 75th Anniversary. SECOND BUDGET HEARING R7 - BUDGET RESOLUTIONS R7A A RESOLUTION OF THE VILLAGE COUNCIL OF BAL HARBOUR VILLAGE, FLORIDA; ADOPTING THE PROPOSED MILLAGE RATE OF THE VILLAGE FOR THE FISCAL YEAR COMMENCING ON OCTOBER 1, 2021 THROUGH SEPTEMBER 30, 2022, PURSUANT TO SECTION 200.065, FLORIDA STATUTES; PROVIDING FOR CONFLICTS; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE. Mayor Groisman thanked the members of the Budget Advisory Committee, the Village Manager and Village Staff for creating the Budget in an organized, professional manner. The Budget Hearing began 6:40 PM. Mr. Gonzalez described the steps involved in creating the Budget then provided a presentation show in a summary of the funds, General, Resort Tax, and Water/Wastewater and plus the Security/Landscaping fund managed by the Village for the Gated Community. He then said that the Budget process is guided by the established vision, mission and values for the Bal Harbour Experience, which strive for a beautiful environment, an unmatched destination, exclusivity and access to amenities, and safety. He that described Agenda Items R7A, through R7F beginning with a brief description of a timeline of the Operating and Capital Budgets processes. Mr. Gonzalez described a .26% decline in the ad valorem values, primarily in condominiums, that negatively affected the property values by $51 million. He said that the current millage would be kept as it has been for the last several years (1.9654 mils), the third lowest in Miami -Dade County. He summarized the proposed expenditures for each fund then presented an overview of the 5 -year Capital Improvement Plan. Neca Logan, Budget Advisory Committee Chair, summarized the involvement of the Committee in making recommendations, saying that the Committee was comfortable with Bal Harbour Village Council Regular Meeting Minutes— September 13, 2021 Pa g e 12 the Budget being presented to the Village Council. Mr. Gonzalez then read the State statutorily -required budget statement. Mayor Groisman asked if the Village's infrastructure projects were sufficiently funded, to which Mr. Gonzalez responded that water and sewer were currently sufficiently funded, but that stormwater, in the future, may require a separate utility rate, depending on the outcome of a proposed stormwater fee structure study. MOTION: A Motion to pass the Resolution was moved by Vice Mayor Seth Salver and seconded by Councilman Buzzy Sklar. There were no comments from the public. VOTE: The Motion passed by unanimous voice vote (4-0). R7B A RESOLUTION OF THE VILLAGE COUNCIL OF BAL HARBOUR, VILLAGE, FLORIDA, APPROVING AND ADOPTING THE TENTATIVE BUDGET AND CAPITAL IMPROVEMENT PLAN FOR BAL HARBOUR VILLAGE FOR FISCAL YEAR 2021-22; PROVIDING FOR EXPENDITURE OF FUNDS; PROVIDING FOR CONFLICTS; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE. Mr. Gonzalez introduced the item noting that his previous presentation would be incorporated into the record for the remaining Budget Meeting Agenda items. MOTION: A Motion to pass the Resolution was moved by Councilman Buzzy Sklar and seconded by Councilman David Albaum. There were no comments from the public. VOTE: The Motion passed by unanimous voice vote (4-0). R7C A RESOLUTION OF BAL HARBOUR VILLAGE, FLORIDA, RELATING TO THE COLLECTION AND DISPOSAL OF SOLID WASTE AND RECYCLABLE MATERIALS IN BAL HARBOUR VILLAGE, FLORIDA; DESCRIBING THE METHOD OF ASSESSING SOLID WASTE COSTS AGAINST ASSESSED PROPERTY LOCATED WITHIN BAL HARBOUR VILLAGE, FLORIDA; ESTABLISHING THE RATE OF ASSESSMENT; IMPOSING SOLID WASTE SERVICE ASSESSMENTS AGAINST ASSESSED PROPERTY LOCATED WITHIN BAL HARBOUR VILLAGE, FLORIDA; APPROVING THE ASSESSMENT ROLL; CONFIRMING THE INITIAL ASSESSMENT RESOLUTION; AND PROVIDING AN EFFECTIVE DATE. Bal Harbour Village Council Regular Meeting Minutes— September 13, 2021 Page13 Mr. Gonzalez introduced the item saying that this is the second reading of the assessment item. MOTION: A Motion to pass the Resolution was moved by Vice Mayor Seth Salver and seconded by Councilman Buzzy Sklar. There were no comments from the public. VOTE: The Motion passed by unanimous voice vote (4-0). R7D A RESOLUTION OF BAL HARBOUR VILLAGE, FLORIDA, RELATING TO THE PROVISION OF SECURITY AND LANDSCAPE SERVICES, FACILITIES AND PROGRAMS IN THE GATED RESIDENTIAL SECTION OF BAL HARBOUR VILLAGE, FLORIDA; ESTABLISHING THE RATE OF ASSESSMENT; IMPOSING SECURITY AND LANDSCAPE SERVICE ASSESSMENTS AGAINST ASSESSED PROPERTY LOCATED WITHIN THE GATED RESIDENTIAL SECTION OF BAL HARBOUR VILLAGE, FLORIDA; APPROVING THE ASSESSMENT ROLL; CONFIRMING THE INITIAL ASSESSMENT RESOLUTION; AND PROVIDING AN EFFECTIVE DATE. Mr. Gonzalez introduced the item saying that this is also the second reading of the assessment item. Mayor Groisman noted that the Civic Association and everybody involved are working together in good faith for the transition, and that it is moving in the right direction. MOTION: A Motion to pass the Resolution was moved by Councilman Buzzy Sklar and seconded by Councilman David Albaum. There were no comments from the public. VOTE: The Motion passed by unanimous voice vote (4-0). R7E A RESOLUTION OF BAL HARBOUR VILLAGE, FLORIDA, ESTABLISHING SANITARY SEWER AND WATER RATES FOR THE 2021-22 FISCAL YEAR; ESTABLISHING AN EFFECTIVE DATE. Mr. Gonzalez introduced the item. There were no comments from the public. MOTION: A Motion to pass the Resolution was moved by Councilman Buzzy Sklar and seconded by Vice Mayor Seth Salver. VOTE: The Motion passed by unanimous voice vote (4-0). Bat Harbour Village Council Regular Meeting Minutes— September 13, 2021 P a g e 1 4 R7F A RESOLUTION OF THE VILLAGE COUNCIL OF BAL HARBOUR VILLAGE, FLORIDA; ADOPTING A CONSOLIDATED SCHEDULE OF FEES IMPOSED BY THE VILLAGE FOR THE PROVISION OF SERVICES; PROVIDING FOR CONFLICT; AND PROVIDING AN EFFECTIVE DATE. Mr. Gonzalez introduced the item. There were no comments from the public. MOTION: A Motion to pass the Resolution was moved by Vice Mayor Seth Salver and seconded by Councilman Buzzy Sklar. VOTE: The Motion passed by unanimous voice vote (4-0). Councilman Sklar asked if the Business Tax Receipt ordinance (Agenda Item R5A) should be voted on first, before this item, to which there was a general consensus from the Council that it should MOTION: A Motion to Rescind the Resolution R7F until after consideration of Agenda Item R5A was moved by Mayor Gabriel Groisman and seconded by Councilman Buzzy Sklar. VOTE: The Motion passed by unanimous voice vote (4-0). At 7:12 PM, the Village Council then considered Agenda Item R5A. At 7:17 PM, after passing Agenda Item R5A on second reading, the Village Council then reconsidered Agenda this Agenda Item, R7F. MOTION: A Motion to pass the Resolution was moved by Councilman Buzzy Sklar.and seconded by Vice Mayor Seth Salver. There were no comments from the public. VOTE: The Motion passed by unanimous voice vote (4-0). Mayor Groisman asked for a moment of silence to honor Brian Mulheren, Bal Harbour Village long-time resident and community advocate, reading an article published in the New York Times commemorating Mr. Mulheren and his accomplishments. CONSENT AGENDA Bal Harbour Village Council Regular Meeting Minutes— September 13, 2021 Page15 C6A - COUNCIL MINUTES July 20, 2021 Regular Council Meeting Minutes C7 - CONSENT AGENDA RESOLUTIONS C7A A RESOLUTION OF THE VILLAGE COUNCIL OF BAL HARBOUR VILLAGE, FLORIDA; ACCEPTING AN ALLOCATION OF $1,483,028 IN CORONAVIRUS STATE AND LOCAL FISCAL RECOVERY FUNDS FROM THE U.S. DEPARTMENT OF TREASURY UNDER THE AMERICAN RESCUSE PLAN ACT; APPROVING AN AMERICAN RESCUE PLAN ACT CORONAVIRUS LOCAL FISCAL RECOVERY FUND AGREEMENT WITH THE STATE OF FLORIDA, DIVISION OF EMERGENCY MANAGEMENT; PROVIDING FOR AUTHORIZATION; PROVIDING FOR IMPLEMENTATION; AND PROVIDING FOR AN EFFECTIVE DATE. C7B A RESOLUTION OF THE VILLAGE COUNCIL OF BAL HARBOUR VILLAGE, FLORIDA; APPROVING THE ACCEPTANCE OF A FLORIDA DEPARTMENT ENVIRONMENTAL PROTECTION , FLORIDA RESILIENT COASTLINES PROGRAM RESILIENCE IMPLEMENTATION GRANT AWARD, FOR THE VILLAGE WATERFRONT PARK RENOVATION AND RESILIENCE PROJECT, AS DETAILED WITHIN THE GRANT APPLICATION SUBMITTED OCTOBER OF 2020; IN THE GRANT FUNDED AMOUNT OF FOUR HUNDRED SEVENTY-NINE THOUSAND SEVEN HUNDRED SIXTY DOLLARS ($479,760); PROVIDING FOR IMPLEMENTATION; PROVIDING FOR AN EFFECTIVE DATE. C7C A RESOLUTION OF THE VILLAGE COUNCIL OF BAL HARBOUR VILLAGE, FLORIDA; RATIFYING THE USE OF THE LISTED VENDORS BY THE VILLAGE MANAGER; AFFIRMING THE VILLAGE MANAGER'S PURCHASING AUTHORITY UNDER VILLAGE CODE SECTION 2-141; PROVIDING FOR SEVERABILITY; PROVIDING FOR CONFLICTS; AND PROVIDING AN EFFECTIVE DATE. C7D A RESOLUTION OF THE VILLAGE COUNCIL OF BAL HARBOUR VILLAGE, FLORIDA; AUTHORIZING RENEWAL OF THE VILLAGE'S GROUP HEALTH INSURANCE POLICY WITH FLORIDA BLUE; AUTHORIZING RENEWAL OF THE VILLAGE'S GROUP DENTAL POLICY AND VISION INSURANCE POLICY WITH METLIFE; AUTHORIZING RENEWAL OF THE VILLAGE'S LIFE INSURANCE AND LONG-TERM DISABILITY INSURANCE WITH LINCOLN FINANCIAL GROUP; PROVIDING FOR A RENEWAL OPTION FOR UP TO TWO YEARS; PROVIDING FOR IMPLEMENTATION; PROVIDING FOR AN EFFECTIVE DATE. Bal Harbour Village Council Regular Meeting Minutes— September 13, 2021 Page 16 C7E RESOLUTION APPROVING A BUDGET AMENDMENT FROM FY 2020-2021 RESORT TAX FUND FOR A DONATION OF $50,000 TO THE MIAMI-DADE COUNTY HOMELESS TRUST FUND; DIRECTING STAFF TO INCLUDE DONATION AS A RECURRING EVENT EXPENSE IN FUTURE YEARS, TO BE APPROVED ANNUALLY THROUGH THE BUDGETARY PROCESS; PROVIDING FOR IMPLEMENTATION; AND PROVIDING FOR AN EFFECTIVE DATE. C7F A RESOLUTION OF THE VILLAGE COUNCIL OF BAL HARBOUR VILLAGE, FLORIDA; APPROVING THE PROFESSIONAL SERVICES AGREEMENT WITH THE BALMORAL GROUP FOR THE DEVELOPMENT OF A STORMWATER FEE STRUCTURE TO SUPPORT CAPITAL IMPROVEMENTS AND THE VILLAGE FUTURE STORMWATER MANAGEMENT SYSTEM'S OPERATIONAL COSTS IN AN AMOUNT NOT TO EXCEED THIRTY SIX THOUSAND EIGHT HUNDRED NINETY FOUR ($36,894) DOLLARS, INCLUSIVE OF A SEVEN PERCENT (7%) CONTINGENCY ALLOCATION IN THE AMOUNT OF TWO THOUSAND FOUR HUNDRED FOURTEEN ($2,414) DOLLARS; ROUNDED UP TO THE NEAREST DOLLAR; PROVIDING FOR IMPLEMENTATION; PROVIDING FOR AN EFFECTIVE DATE. C7G A RESOLUTION OF THE VILLAGE COUNCIL OF BAL HAROUR VILLAGE, FLORIDA; RATIFYING THE VILLAGE MANAGER'S EXECUTION OF A SHORT FORM LEASE BETWEEN STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION AND BAL HARBOUR VILLAGE; PROVIDING FOR AUTHORIZATION AND IMPLEMENTATION; PROVIDING FOR TRANSMITTAL; AND PROVIDING FOR AN EFFECTIVE DATE. C7H A RESOLUTION OF THE VILLAGE COUNCIL OF BAL HARBOUR VILLAGE, FLORIDA; URGING THE UNITED STATES COAST GUARD TO MODIFY THE OPERATING SCHEDULE OF THE BROAD CAUSEWAY BRIDGE; DIRECTING THE MAYOR OR DESIGNEE TO FILE A REQUEST WITH THE UNITED STATES COAST GUARD DISTRICT COMMANDER FOR A PERMANENT CHANGE TO THE BROAD CAUSEWAY BRIDGE OPERATING SCHEDULE CONSISTENT WITH THIS RESOLUTION; PROVIDING FOR IMPLEMENTATION; PROVIDING FOR AN EFFECTIVE DATE. C7I A RESOLUTION OF THE VILLAGE COUNCIL OF BAL HARBOUR VILLAGE, FLORIDA; APPROVING THE RANKING OF THE AUDIT FIRMS AND AWARDING REQUEST FOR PROPOSAL NO. 2021-006, "INDEPENDENT AUDIT SERVICES"; AUTHORIZING THE VILLAGE MANAGER TO NEGOTIATE AN AGREEMENT WITH THE FIRST RANKED FIRM, RSM US LLP, FOR AN INITIAL TERM OF TWO YEARS, WITH THREE ADDITIONAL ONE-YEAR RENEWAL OPTIONS, TO PERFORM AN INDEPENDENT AUDIT AND EXPRESS AN OPINION ON THE VILLAGE'S FINANCIAL STATEMENTS AS REQUIRED BY FLORIDA STATUTES, IN AN AMOUNT NOT TO EXCEED Bal Harbour Village Council Regular Meeting Minutes— September 13, 2021 Page 17 $107,310; AUTHORIZING THE VILLAGE MANAGER TO NEGOTIATE AN AGREEMENT WITH THE SECOND RANKED FIRM, MSL, CPA AND ADVISORS IN THE EVENT AN AGREEMENT CANNOT BE REACHED WITH THE FIRST RANKED FIRM; AUTHORIZING THE VILLAGE MANAGER TO NEGOTIATE AN AGREEMENT WITH THE THIRD RANKED FIRM, MARCUM, LLP, IN THE EVENT AN AGREEMENT CANNOT BE REACHED WITH THE SECOND RANKED FIRM; PROVIDING FOR IMPLEMENTATION; AND PROVIDING FOR AN EFFECTIVE DATE MOTION: A motion to approve the Consent Agenda was moved by Vice Mayor Seth Salver and seconded by Councilman David Albaum. VOTE: The Motion passed by unanimous voice vote (4-0). Vice Mayor Salver noted that the Consent Agenda included the approval of the ranking of the Audit Committee for auditing services and then introduced Bob Feldman Anil Harris, members of the top -ranked firm, RSM. Regarding Consent Agenda Item C7H, Councilman Sklar said that he had met had met with Commissioner Micky Steinberg from Miami Beach, where a similar effort was undertaken on 63rd Street Bridge to alleviate traffic congestion. He said that he would be meeting Mayor Joshua Fuller of Bay Harbour Islands regarding this resolution. Mr. Meyers noted that Miami -Dade County had passed similar legislation and suggested contacting them. R5 - ORDINANCES R5A AN ORDINANCE OF BAL HARBOUR VILLAGE, FLORIDA; AMENDING ARTICLE II "LOCAL BUSINESS TAX" OF CHAPTER 9 "BUSINESS REGULATIONS AND BUSINESS TAX" OF THE BAL HARBOUR VILLAGE CODE OF ORDINANCES; PROVIDING FOR AN INCREASE IN CERTAIN BUSINESS TAXES; PROVIDING FOR SEVERABILITY; PROVIDING FOR INCLUSION IN THE CODE; AND PROVIDING FOR AN EFFECTIVE DATE. This item was heard at 7:12 PM following the rescinding of Agenda Item R7F. Mr. Gonzales introduced the item saying that the Business Tax Receipt can only be adjusted by no more than five percent every other year, saying that the effect of this increase would be a $35 thousand increase in collections for the calendar year. There were no comments from the public. MOTION: A Motion to pass the Ordinance on second reading was moved by Vice Mayor Seth Salver and seconded by Councilman Buzzy Sklar. Bal Harbour Village Council Regular Meeting Minutes— September 13, 2021 page 18 ROLL CALL VOTE Mayor Gabriel Groisman No Vice Mayor Seth E. Salver Yes Councilman David J. Albaum Yes Councilman Jeffrey P. Freimark Not Present Councilman Buzzy Sklar Yes VOTE: The Motion passed by roll call vote (3-1) with Mayor Gabriel Groisman voting against. REGULAR COUNCIL MEETING AGENDA R7 - REGULAR COUNCIL MEETING RESOLUTIONS R7G A RESOLUTION OF THE VILLAGE COUNCIL OF BAL HARBOUR VILLAGE, FLORIDA; APPROVING A PIGGYBACK AGREEMENT BETWEEN BAL HARBOUR VILLAGE AND CENTRALSQUARE TECHNOLOGIES, LLC TO PROVIDE, INSTALL AND SUPPORT THE COMMUNITY DEVELOPMENT LAND MANAGEMENT SOFTWARE; APPROPRIATING $208,944.40 FOR THE PURCHASE AND IMPLEMENTATION COSTS FOR THE COMMUNITY DEVELOPMENT SOFTWARE; PROVIDING FOR IMPLEMENTATION; PROVIDING FOR AN EFFECTIVE DATE. This item was heard at 7:25 PM following the consideration of the Consent Agenda. Mr. Gonzalez introduced the item saying that in the software solution was being proposed in consideration for the Council's desire to upgrade Building Department services. He said that last year, due to COVID 19, the plan to purchase new software was put on hold, and that the funds collected through the building permit fees collections had been set aside. Eli Palacio, Building Official and Director, explained how the software would allow help streamline the permitting process with having a more user-friendly interface, with integration and connectivity to County systems and the Village's document management system, concurrent reviews, readily accessible reports, and public transparency. Vice Mayor Salver asked if there was a "go -live date" to which Mr. Palacio responded that it would, by contract, take from eight to twelve months, including the time to migrate the data from two legacy systems. Mayor Groisman commented that the Village does not usually do arbitration, and that confidential mediation before arbitration seems strange, to which Mr. Meyers said that an addendum to the contract states that everything is subject to Florida public records laws. Bal Harbour Village Council Regular Meeting Minutes— September 13, 2021 Pa g e 1 9 Mayor Groisman said that he would like to see better language for termination of the contract, to which Mr. Gonzalez said that the vendor, during implementation, would be paid upon reaching milestones, than after that, for software maintenance and upgrades. Scott Bishop, CentralSquare Technologies LLC, said that he was excited to bring Bal Harbour into the CentralSquare family and that he felt that his software would be an central tool for the Village. There were no comments from the public. MOTION: A Motion to pass the Resolution was moved by Councilman Buzzy Sklar and seconded by Vice Mayor Seth Salver. VOTE: The Motion passed by unanimous voice vote (4-0). R7H A RESOLUTION APPROVING A CONSTRUCTION CONTRACT WITH NV2A GROUP LLC, FOR THE CONSTRUCTION OF THE NEW VILLAGE PARK AND COMMUNITY CENTER PROJECT IN THE AMOUNT NOT TO EXCEED FOURTEEN MILLION, EIGHT HUNDRED FORTY-EIGHT THOUSAND, SIX HUNDRED AND SEVENTY DOLLARS ($14,848,670) BASE BID, PLUS AN OWNER CONTINGENCY OF ONE MILLION, FOUR HUNDRED EIGHTY- FOUR THOUSAND, EIGHT HUNDRED SIXTY-SEVEN DOLLARS ($1,484,867) AND ACCEPTING AN ALTERNATE FOR THE FENCING ALONG THE SEAWALL IN AN AMOUNT NOT TO EXCEED SEVENTY-NINE THOUSAND, EIGHT HUNDRED DOLLARS ($79,800) AND AMENDING THE 2021 CAPITAL BUDGET BY $3,791,085 FOR THE CONTRACT AND $1,484,867 FOR THE OWNER'S CONTINGENCY; PROVIDING FOR IMPLEMENTATION; PROVIDING FOR AN EFFECTIVE DATE. Mr. Gonzalez introduced the item saying the projectto build a Community Center and Park has been a long time coming to get to this phase stemming as a product of the Development Agreement with the Bal Harbour Shops. He said that the bid was split to first obtain qualified landscapers after which bidders for construction then negotiated with the pre -qualified landscaping firms. He said that seven firms responded upon which they were evaluated against the estimate of probable costs provided by the Village's engineers, adding that the best responsive and lowest bid (NV2A) was within one percent of that estimate. He said the budgets dollars included the seawall project and its associated design costs which is why the $3 million Capital Budget amendment was being recommended. He said that the owner's contingency was being set aside and would revert to the General Fund if unused. Bal Harbour Village Council Regular Meeting Minutes— September 13, 2021 Page 1 10 He said that the selected team was qualified and capable and, given their track record, the planned one-year completion date was feasible. Mr. Gonzalez then provided a presentation of renderings and a three-dimensional animation of the proposed project, after which he introduced Gilberto and Jesus Vazquez from NV2A. There were no comments from the public MOTION: A Motion to pass the Resolution was moved by Mayor Gabriel Groisman and seconded by Councilman Buzzy Sklar. VOTE: The Motion passed by unanimous voice vote (4-0). Mayor Groisman, the Village Council and the Village Manager then recognized Matilde Reyes, Capital Program Manager, for excellent management of the project. R7I A RESOLUTION OF THE VILLAGE COUNCIL OF BAL HARBOUR VILLAGE, FLORIDA; SCHEDULING ORAL PRESENTATIONS BEFORE THE VILLAGE COUNCIL FROM THE TOP THREE RANKED FIRMS AS DETERMINED BY THE VILLAGE'S SELECTION COMMITTEE FOR THE PROVISION OF ARCHITECTURAL, ENGINEERING AND CONSTRUCTION ADMINISTRATION SERVICES FOR THE CONSTRUCTION OF THE NEW BAL HARBOUR VILLAGE HALL; RANKING THE FIRMS AFTER THE ORAL PRESENTATIONS; AUTHORIZING THE VILLAGE MANAGER TO NEGOTIATE AN AGREEMENT WITH THE VILLAGE COUNCIL'S FIRST RANK FIRM; AUTHORIZING THE VILLAGE MANAGER TO NEGOTIATE AN AGREEMENT WITH THE SECOND RANKED FIRM IN THE EVENT AN AGREEMENT CANNOT BE REACHED WITH THE FIRST RANKED FIRM; AUTHORIZING THE VILLAGE MANAGER TO NEGOTIATE AN AGREEMENT WITH THE THIRD RANKED FIRM, IN THE EVENT AN AGREEMENT CANNOT BE REACHED WITH THE SECOND RANKED FIRM; PROVIDING FOR IMPLEMENTATION; PROVIDING FOR AN EFFECTIVE DATE. Mayor Groisman defined the process that would be used to hear from three top -ranked firms, saying that they would present in the order that they were ranked and would be given approximately thirty minutes each to present. Mr. Gonzalez introduced the item saying that it was originally heard at the July Village Council meeting, at which the Council deferred the item, so that all three top -ranked firms could be given the opportunity to present. He said, after the three presentations, the Council would then provide their ranking of the firms. Bal Harbour Village Council Regular Meeting Minutes— September 13, 2021 Page 1 11 He described the bidding process stipulated by the State (CCNA), then described the next stages that would be involved including a programmatic review, a charrette process, a basis of design, construction drawings, and permitting that would occur before construction. Paul Stevens and Orestes Rodriguez presented for Rodriguez Peterson & Porras Architects (RPP) in collaboration with ZAS Architects (ZAS) from 8:14PM until 8:41 PM. Bernard Zyscovich and Chi Chi Truong presented for Zyscovich Architects from 8:47PM until to 9:20 PM. Rafael Lebrada and Jason Jensen for Wolfberg Alvarez and Wannemacher Jensen from 9:25PM until t 10:04 Councilman Albaum thanked all three firms say that it was close adding that he liked that two of the firms had presented an idea of what Village Hall might look like. He said he liked the discussion on police access. He said that he felt strongly that the Village Hall was for employees and workforce. Councilman Sklar thanked the three firms and also expressed that he like seeing renderings of Village Hall from the last two presenters. He said he liked the ideas of having police operation separate and the he liked the idea of have berms up front to hide parking from Collins Avenue. He said that he felt that it was important to have a firm that has experience with the Village, both with management and the public. Vice Mayor Salver said that it had been an enlightening evening and that he like all three firms. He said that he liked the renderings from the last two presenters, but also appreciated the other projects built by the first presenter, adding that all three firms would deliver an amazing Village Hall. Mayor Groisman agreed that all three presentations were fantastic. He said that last firm presented something very functional adding that the new space needed to be inviting to the public as a civic space. He said that, previously, there had been a lot of push to have the new Village Hall space and the Park spaces switched, and that given that sentiment, the new Village Hall should have park -like elements. He said that the architecture of the second presentation was very Miami, which could be a positive or a negative, and the he would like to see a more exciting design. He said that the designs presented first were unique and atypical of Miami, which also could be good or bad. Mr. Gonzalez said that the Council is hiring an architect, and there needs to be a comfort with the team and its ability to lead a positive community process and be a consensus builder. The Village Council then ranked the three firms and Mr. Gonzalez tallied the votes giving the top ranked firm three points, the second ranked firm two points, and the third ranked Bal Harbour Village Council Regular Meeting Minutes— September 13, 2021 Page 1 12 firm one point. Zyscovich Architects received a total of 10 points, Wolfberg Alvarez and Wannemacher Jensen received a total of 8 points, and Rodriguez Peterson & Porras Architects (RPP) in collaboration with ZAS Architects (ZAS) received a total of 6 points. MOTION: A Motion to Amend the Resolution to reflect the Village Council's ranking was moved by Mayor Gabriel Groisman and seconded by Councilman Buzzy Sklar. There were no comments from the public. VOTE: The Motion passed by unanimous voice vote (4-0). MOTION: A Motion to pass the Resolution as amended was moved by Mayor Gabriel Groisman and seconded by Councilman David Albaum. There were no comments from the public. VOTE: The Motion passed by unanimous voice vote (4-0). R9 - NEW BUSINESS AND COUNCIL DISCUSSION R9A Discussion regarding adopting an ordinance requiring condo associations to share engineer reports with Bal Harbour Village - Vice Mayor Seth Salver Vice Mayor Salver introduced the item saying that he had been approached by several residents and had spoken with the Building Official, and he said that although Aventura's solution might not be right for Bal Harbour, that he would like the Village to be at the forefront when it comes to condo safety and transparency. Mayor Groisman described a meeting he had participated at the County in which they discussed the Florida Condominium Association law's requirement to post Association Documents and Financial on their own websites, suggesting that the Village could pass and ordinance requiring that they also post their engineering reports that have implications for life/safety in the same manner. There was a general consensus for staff to draft an ordinance. R9B - PUBLIC COMMENT R10 - VILLAGE MANAGER'S REPORT R11 - VILLAGE CLERK'S REPORT R11A Lobbyist Report Bal Harbour Village Council Regular Meeting Minutes— September 13, 2021 Page 1 13 R12 - VILLAGE ATTORNEY'S REPORT R1 2A August & September Village Attorney's Reports END OF REGULAR AGENDA ADJOURNMENT- The meeting was adjourned at 10:51 P.M. Mayor Gabriel Groisman Attest: Bal Harbour Village Council Regular Meeting Minutes— September 13, 2021 Page 1 14