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Home My Public Portal AboutMWBE Involvement Reporting - Construction & Professional Services 1-11-2017_0 (2)Metropolitan St. Louis Sewer District Electronic M/WBE Involvement Reporting Construction & Professional Services Contracts Revision Date: January 11, 2017 2 TABLE OF CONTENTS Logging into MSD Diversity Reporting (MWBE USA) .........................................................................................3 Review of the “Manage Sub Payment” Module ......................................................................................................4 Submitting Monthly M/WBE Involvement Reports (Prime Payment to Sub) ........................................................6 Additional Notes ......................................................................................................................................................8 3 Logging into MSD Diversity Reporting (MWBE USA) for the First Time Your Username and Password will be supplied to you by MSD Diversity. If you do not have a Username and Password, or to request an additional Username and Password, please contact Katlynn Woodruff at kwoodruff@stlmsd.com.  Go to www.msddiversityreporting.com.  Enter your E-mail ID and Password, and then click the “Login” button.  You will then be directed to the Dashboard for your company. The Dashboard will provide a “quick view” of your contract information. MSD will update the Dashboard view to best fit contractor/consultant needs.  Please note the Change Password tab above. Please click this tab to update your user password. To request additional User IDs, please contact Katlynn Woodruff at kwoodruff@stlmsd.com. 4 Review of the Manage Sub Payment Module The Manage Sub Payment module houses all subcontractor/sub -consultant payment information. Through this module, the user may submit, view, and print M/WBE Involvement Reports.  Login to the MSD Diversity Reporting (MWBE USA) system.  From the Dashboard, hover the mouse over the Involvement tab and click the Sub Payments link.  The user will be directed to the Manage Sub Payment module. If any M/WBE Involvement Reports have been submitted previously, those reports will be listed on this page.  The user may sort those reports using the column headings using the arrow icon to the right of the column heading – Contract #, Month, Year, Payment Type, Date Submitted. 5  Refresh: Clicking this button will refresh the M/WBE Involvement Reports to their pre-configured sorting method.  Search: Clicking this button will allow the user to search for M/WBE Involvement Reports based on desired criteria. o The user may enter the Project Number, which is different from the Contract Number, in the Contract Name box below to search for a contract by Project Number.  Add: Clicking this button will lead the user to the Monthly M/WBE Involvement Reporting form where the user may enter actual payments made to all subcontractors for the specified reporting period.  Magnifying Glass Icon: By clicking this icon, the user may view the submitted M/WBE Involvement Report.  Printer Button: By clicking this icon, the user may print the Monthly M/WBE Involvement Report. 6 Submitting Monthly M/WBE Involvement Reports (Prime Payment to Sub) By the tenth calendar day of each month, MSD requires all Prime Contractors/Consultants/Suppliers to report the payments made to their subcontractors in the previous month even if no payments were made. Below are step-by-step instruction for completing the monthly M/WBE Involvement Reporting:  Login to the MSD Diversity Reporting (MWBE USA) system.  From the Dashboard, hover the mouse over the Involvement tab and click the Sub Payments link.  Click the Add button.  Contract #: Select the Contract Number from the dropdown list.  Payment Type: Select either “Monthly” or “Final.” Only select “Final” if the report is the last M/WBE Involvement Report that will be submitted.  Month: Select the reporting period Month from the dropdown list.  Year: Select the reporting period Year from the dropdown list.  Click the Check for Duplication button. 7  If the system determines that the Involvement Report for this Contract & Period is not a duplicate, the form will expand so that the user may enter the actual payments made to the subcontractors listed within the reporting period.  If there were no payments made during the reporting period, click the No Data to Report Button.  Otherwise, please enter the actual payments made within the reporting period to each subcontractor. o You may enter $0.00 amounts for those subcontractors that did not receive a payment. o **All Construction contracts awarded under the July 2016 MWBE Utilization policy and forward require the submission of payments made to Non-M/WBE (Non-Certified) subcontractors.** The user may combine all payments made to Non-M/WBE subcontractors for the reporting period and enter that total for the “NON MWBE SUB” vendor.  Add any necessary comments in the New Comments box.  Click the checkbox after reading the prompt.  Enter the user’s name in the Submitted By box.  Review all information to ensure its accuracy.  Click the Add/Update button. Clicking the button submits and locks the M/WBE Involvement Report. The user will be directed back to the Manage Sub Payment page.  To print a copy of the Monthly M/WBE Involvement Report, click the Print button as shown below. 8 Additional Notes  The web address for the MSD Diversity Reporting (MWBE USA) system is www.msddiversityreporting.com.  This reporting system can be accessed from any computer that has internet connection.  This manual will be updated as necessary, and the new version will be posted directly to MSD Diversity’s web page. Please submit enhancement requests to Katlynn Woodruff at kwoodruff@stlmsd.com.  An M/WBE Involvement Report must be submitted by the 10th of each month to report payments made in the previous month. If an M/WBE Involvement Report is missing from the previous month, the user cannot submit a M/WBE Involvement Report for the current month. Failure to complete the monthly reporting may lead to delay in payment from the District.  MSD will audit M/WBE Involvement Report submission to ensure all reporting is up-to-date. Users will also begin receiving e-mail reminders for late reporting.  Please direct all questions to Katlynn Woodruff via email (kwoodruff@stlmsd.com) or via telephone (314-768-6216).