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Home My Public Portal About7HTenle t ty MEMORAI\ AGENDA ITEM 7.H. D U m Staff Report TO: THE HONORABLE CITY COUNCIL DATE: SEPTEMBER 7, 2010 FROM: JOSE E. PULIDO, CITY MANAGER SUBJECT: APPROVE PROGRESS PAYMENTS NOS. 1 AND 2 TO CHRISTOPHER R. MORALES, INC. FOR WORK PERFORMED ON THE TRAFFIC SIGNALS MODIFICATION PROJECT ON LONGDEN AVENUE AND ON BROADWAY AT ROSEMEAD BOULEVARD, AND AUTHORIZE THE CITY MANAGER TO IMPLEMENT CHANGE ORDER NO. 1 SUMMARY The City Council is requested to: a) Approve Progress Payment No. 1 in the amount of $75,529.27 and Progress Payment No. 2 in the amount of $10,509.30 for a total amount of $86,038.57 to Christopher R. Morales, Inc.; and b) Authorize the City Manager to implement Change Order No. 1 on a Time and Materials basis in an amount not to exceed $42,618.00. BACKGROUND 1. On February 17, 2009, the City of Temple City was allocated $1,050,000 in American Recovery and Reinvestment Act (ARRA) funds for shelf -ready projects, which included the Traffic Signal Upgrades Project. 2. On September 11, 2009, Caltrans obligated the federal funds and authorized the Traffic Signal Upgrades Project to proceed with construction activities. 3. On January 5, 2010, the City Council authorized staff to solicit bids for this Project. 4. On January 11, 2010, a Notice Inviting Bids was published in the Pasadena Star News and the bid plans and specifications were made available to prospective bidders. 5. On January 21, 2010, a mandatory pre -bid meeting was held with prospective contractors in order to review and explain the ARRA goals and other federal provisions for subcontracting, and prevailing wages. 6. On February 2, 2010, the City Clerk opened and read aloud the six bids received. 7. On March 2, 2010, the City Council awarded a construction contract to Christopher R. Morales, Inc. in the amount of $112,885.00 and authorized the City Manager to City Council September 7, 2010 Page 2 approve change orders up to 10% of the contract amount (i.e., $11,288.50) should additional project -related expenditures be required. 8. On August 2, 2010, Christopher R. Morales, Inc. (contractor) submitted a request to the construction manager and the construction inspector from AAE Inc. (i.e., Arjan Idnani and Chris Boren) for the first progress payment in the amount of $75,529.27. It should be noted that AAE Inc. is working under contract with the City's contract engineer (i.e., Crown City Engineers). 9. On August 16, 2010, the contractor submitted a request for a change order to the construction manager for additional work to install two new poles, foundations and other related site work. 10. On August 19, 2010, the contractor submitted a second progress payment request in the amount $10,509.30. The construction manager reviewed both progress payments requested and approved them based on the work that has been completed to date and in accordance with the approved contract. 11. On August 23, 2010, a meeting was held between the City Manager, Avant -Garde representative Veronica Aguas, and the City's contract Traffic Engineer Pat Lang to discuss the change order requested by the contractor and the fiscal impact of this request. The City Manager agreed to move forward with the change order request on a Time and Materials basis. ANALYSIS The City of Temple City was allocated $1,050,000 in ARRA funds for shelf -ready projects, which included the Traffic Signal Upgrades Project. On September 11, 2009, Caltrans obligated the federal funds and authorized the Traffic Signal Upgrades Project to proceed with construction activities. Contractor Christopher R. Morales, Inc., was awarded a construction contract in the amount of $112,885 on March 2, 2010, and shortly thereafter commenced work on the Traffic Signals Modification Project on Longden Avenue and Broadway at Rosemead Boulevard, The scope of work for this ARRA funded project consists of traffic signal modifications to include left -turn phasing east and westbound accessing Rosemead Boulevard on Longden Avenue and on Broadway. In addition, improvements include re -striping and removal of a median curb on Longden Avenue in order to provide the left -turn pocket. The contractor submitted a request to the construction manager and the construction inspector for the first progress payment request in the amount of $75,529.27 and on August 19, 2010, submitted a second progress payment request in the amount $10,509.30. The construction manager has reviewed the progress payments requested and approved it based on the work that has been completed to date in accordance with the approved contract. City Council September 7, 2010 Page 3 On August 16, 2010, Christopher R. Morales, Inc. submitted a request for a change order to the construction manager for additional work that was not part of the original scope of work. The additional work consists of replacing two existing type 17-2-70 signal poles with two type 19-4-100 signal poles. This work will require the installation of two new poles, foundations and other related site work. In the design phase it was recommended by the City's contract Traffic Engineers Jim Harris and Pat Lang of Crown City Engineering, to re -use the existing type 17 signal poles since it was believed that the poles met the Caltrans specifications. Upon further investigation by the contractor, it was found that the poles were made in 1977 and although they were made to Los Angeles County specifications, they do not meet Caltrans specifications. The contractor's pole supplier, McCain Inc., informed them that the two existing County type 17 signal poles with the existing footings would not support the new 20 foot mast arms and that the bolt patterns of the new mast arms were different. As a result, Caltrans type 19 signal poles have been recommended. The contractor has estimated this change order cost at $42,618.34. Crown City Engineering has reviewed the contractor's request and has determined that the work requested is necessary to complete this project. CONCLUSION In accordance with the plans and specifications, all items have been completed, with the exception of the installation of the new signal poles with mast arms. Some of the items completed include electrical work, striping and loop detectors. This work was completed as of August 27, 2010. It was determined that the request for change order approval would be presented to the City Council and it would be recommended that the change order amount be approved on a Time and Materials basis not to exceed $42,618.34. Staff is requesting that the City Council approve a change order on a Time and Materials basis not to exceed $42,618.34 for the purchase and installation of two new signal pole(s) and foundation(s) on Rosemead Boulevard and Longden Avenue. Upon approval of the change order, the contractor will resume construction on this project. FISCAL IMPACT Approval of Progress Payment No. 1 in the amount of $75,529.27 and Progress Payment No. 2 in the amount of $10,509.30 for a total of $86,038.57 are in accordance with the City Council approved March 2, 2010 contract agreement for the project. The City has been allocated ARRA funds to pay for the construction of this project. Furthermore, if approved by the City Council, Surface Transportation Program Local (STPL) funds will be allocated to pay for the additional work requested by the contractor in the amount not to exceed $42,618.34. City Council September 7, 2010 Page 4 RECOMMENDATION That the City Council approve Progress Payment No. 1 in the amount of $75,529.27 and Progress Payment No. 2 in the amount of $10,509.20 for a total amount of $86,038.57 to Christopher R. Morales, Inc. for the construction services performed on the Traffic Signals Modification Project on Longden Avenue and Broadway at Rosemead Boulevard and authorize the City Manager to implement Change Order No. 1 on a Time and Materials basis not to exceed $42,618. ATTACHMENT 1. Christopher R. Morales, Inc. — Invoice No. 8560-1020P and Invoice No. 8605-1020P ATTACHMENT "1" CHRISTOPHER R. MORALES, INC. P.O. BOX 610 SAN DIMAS, CA 91773 (909) 599-2201 Fax (909) 599-2722 BILL TO: ME INCORPORATED ATTN: MR. ARAN IDNANI 145 S STATE COLLEGE BL,STE 100 BREA, CA 92821 CODE DESCRIPTION 01 MODIFICATIONS OF CURRENT CONTRACT AMT/UNIT 5 58.385.00 LS 1,( TRAFFIC SIGNALS AND SAFETY LIGHTING AT THE INTERSECTION OF ROSEMEAD BOULEVARD AND BROADWAY 02 MODIFICATIONS OF $ 49.200.00 LS 1.0 TRAFFIC SIGNALS AND SAFETY LIGHTING AT THE INTERSECTION OF ROSEMEAD BOULEVARD AND LONGDEN AVENUE 03 REMOVE EXISTING 12" 4.800,00' LF 80.0 MEDIAN AND PA`I'CI-I EXISTING PAVEMENT TO MATCH SURROUNDING PAVEMFNT AT THE INTERSECTION OF ROSEMEAD 8OULEVARD AND LONGDEN AVENUE 04 ARRA INSTALL PROJECT $ EA SION TOTALS: 112.885.00 COO] ROSEMEAD BM) & 5 2.273.41 LS 1.0 500.00 1.0 BROADWAY AVE. DELETE 20' SIGNAL MAST ARM & ADD 35' MAST ARM DELETE 20' SIGNAL MAST ARM & ADD 40' MAST ARM CUSTOMER #: 102U INVOICE #: 8560-1020P INVOICE DATE: 07/27/10 DUE DATE: 08/06/10 JOB: 1020 T/S & SAFETY LIGHTING AT /JP ROSEMEAD, BROADVVAY, & LONGDEN FED PJ#ESPL-5365(005), LAESS48 TEMPLE CITY, CA PREVIOUS BILLED AMT/UNIT CURRENT BILLING UNITS SEP -7 2010 UNIT BILL RATE CURRENT BILLING AMOUNT 56385,00 46./08.00 49200.00 34.440.00 0.00 CHANGE ORDER TOTALS: 2,273.41 0.00 0.0(1 1.00 500,00 500.00 81.6440.00 I.00 ?273,41 v 2,273,41 2,27:3,41 ?0 3EVd 000010#0001 ZZLZ66S606 ZI:si B00Z/Z0/i0 CHRISTOPHER R. MORALES, INC. P.O. BOX 610 SAN DIMAS, CA 91773 (909) 599-2201 Fax (909) 599-2722 BILL TO: AAE INCORPORATED ATTN: MR. ARJAN IDNANI 145 S STATE COLLEGE BL,STE 100 BREA, CA 92821 CODE DESCRIPTION CURRENT CONTRACT AMT/UNIT CUSTOMER #: 1020 INVOICE #: 8560-1020P INVOICE DATE: 07/27/10 DUE DATE: 08/06/10 PAGE: 2 JOB: 1020 17S & SAFETY LIGHTING AT /JP ROSEMEAD, BROADWAY, & LONGDEN FED PJ#ESPL-5365(005), LAES548 TEMPLE CITY, CA PREVIOUS BILLED AMTIUNIT CURRENT BILLING UNITS UNIT BILL RATE SUBTOTAL: LESS RETENTION: NET DUE: Thank you for your business! CURRENT BILLING AMOUNT 33.921.41 75.529.7 EG 39Vd 00000H0007 ZZLZ66S6t36 ZT:Si 800Z/Z9/Z0 Christopher R. Morales, Inc. f5 N. Eucla Avenue, San .Dimas, CA 91773 Phone: (909) 599-2201 Fax: (909) 599-2722 License #: 867358 C10, Exp. 11/30/2011 Date: 5/11/2010 To; AAE Attn: ARJAN IDN'AN1 From: JENNIE PITTMAN Regarding: TEMPLE CITY 5/12/10 revised Phone; Fax: Cell: ITEM DESCRIPTION 2 4 'ROSEMEAD BLVD. AND LON AVE.13 (a 0,6; W - D1 Li TE 20' S)GNAL MAST ARM AND ADD 35' MAST ARM DELETE 20' SIGNAL MAST ARM AND ADD 40' MAST ARM TAX (7u 9.75% BXTRA HANDLING, WRING & LABOR FOR20 TO 35' & 20' TO 40' 5 CRMI MARKUP @ 15% *SEE ATTACHED MCCAIN QUOTE DATE Our Quote Excludes; 1. Permit, Inspection, and Utility Fees - 2. Band & Bond Foes. 3. Excludes Ail Signing and Striping. 4. Insurance Over One Million Limtf Retention Same as Contract ,Vaiver Of Subrogation Ivor Workers Compensation Insurance -Traffic Signal •Loop Detectors -Street Lighting INSTALLATION & RELOCATION Specializing in Rental Loops PLEASE CALL IF YOU HAVE ANY QUESTION'S THANK LVOV TRAFFIC Loop: DETECTORS JNI C 1'IUC 779.00 859.00 159.71 100.00 275,70 J Grand Total: AMOUNT 779.00 859,00 159.71 200,00 275.70 $2,273.41 rr ' r, -j in on no utar)f - 77/7ccrcrRc 7T'cT Cr;aa7/7f2 JTCA CHRISTOPHER R. MORALES, INC, P.O, BOX 610 SAN DIMAS, CA 91773 (909) 599-2201 Fax (909) 599-2722 BILL TO: AAE INCORPORATED ATTN: MR. ARJAN IDNANI 1815 E HEIM AVENUE, SUITE 100 ORANGE, CA 92865 CODE DESCRIPTION CUSTOMER #: 1020 INVOICE #: 8605-1020P INVOICE DATE: 08/19/10 DUE DATE: 08/29/10 JOB: 1020 TIS & SAFETY LIGHTING AT !JP ROSEMEAD, BROADWAY, & LONG0 EN FED FJ#ESPL-5365(005), LAES548 TEMPLE CITY, CA CURRENT CONTRACT AMT/UNIT 01 MODIFICATIONS OF $ 58,885.00 LS 1.0 TRAFFIC SIGNALS AND SAFETY LIGHTING AT THE INTERSECTION OF ROSEMEAD BOULEVARD AND BROADWAY 02 MODIFICATIONS OF $ 49.200.00 LS 1.0 TRAFFIC SIGNALS AND SAFETY LIGHTING AT THE INTERSECTION OF ROSEMEAD BOULEVARD AND LONODEN AVENUE 03 REMOVE EXISTING 12" 1 4.800.00 LE 80.0 MEDIAN AND PATCH EXISTING PAVEMENT TO MATCH SURROUNDING PAVEMENT AT THE INTERSECTION OF ROSEMEAD BOULEVARD AND LONGDEN AVENUE 04 ARRA .INSTALL PROJECT ;s 500.00 EA 1.0 SIGN TOTALS: 0001 ROSEMEAD BLVD & $ LS PREVIOUS BILLED AMT/UNIT 46.708.00 0.8 34,440,00 0.7 CURRENT UNIT BILLING BILL UNITS RATE I r� 1,0 11.2.885.00 2,273.41 1.0 BROADWAY AVE, DELETE 20' SIGNAL MAST ARM & AID) 35' MAST ARM DELETE ,20' SIGNAL MAST ARM & ADD 40' MAST ARM 0002 EXTRA WORK s 809.19 L5 1.0 SEE ATTACHED REPORT 1, DATEfJ 07/23/10 '1.648.00 2.273.41 1. .0 CURRENT BILLING AMOUNT 0.20 58385.00 11.677.00 2013 500.00 49200.00 60.00 500.00 2273.41 809.19 1.0 ' 809.19 11.677.00 CHANGE ORDER TOTALS:. 3,082,60 3,082,60 0.00 CHRISTOPHER R. MORALES, INC. P.O. BOX 610 SAN DIMAS, CA 91773 (909) 599-2201 Fax (909) 599-2722 BILL TO: AAE INCORPORATED ATTN: MIS, ARAN IDNANI 1815 E. HEIM AVENUE, SUITE 100 ORANGE, CA 92865 �1 CODE DESCRIPTION CURRENT CONTRACT AMT/UNIT CUSTOMER #: 1020 INVOICE #: 8605-1020P INVOICE DATE: 08/19/10 DUE DATE: 08/29/10 PAGE: 2 JOB: 1020 TIS & SAFETY LIGHTING AT /JP ROSEMEAD, BROADWAY, & LONGDEN FED PJ#ESPL-5365(005), LAES548 TEMPLE CITY, CA PREVIOUS BILLED AMT(UNIT CURRENT BILLING UNITS UNIT BILL RATE CURRENT BILLING AMOUNT SUBTOTAL: 11,677.00 LESS RETENTION: -1,167.70 Thank you for your business! NET DUE: 10.509.30 CHRISTOPHER R. MORALES, INC. COST BREAKDOWN 155 N. EUCLA AVENUE SAN T)TMAS- CA 91773 Phone: (909) 599-2201 FAx: (909) 599-2722 1 icenseM867358 CIO, Exp. 11/30/11 Dale: 8/19/2010 Ta: CITY OF TEMPLE CITY Attn: ARJAN IDNANI From: JENNIE PITTMAN Regarding: NEW TRAFFIC SIGNAL. VARIOUS LOCAT10NS•SPEC. NO. 3373 •T'rw[rr .4/12,.w1 • •I.wl,II, iirl nil at, •1 1rrr, I.ini„i.,i, INSTALLATION it RELOCATION Saaclatizinp in Roam! Limps EMMEN SEMEA[i 9LVO;;ANl7:EiRONDWAY; ITEMS CONTRACT GOSH OF WORK TO sE, DONE 1 FOUNDATIONS 25% 58,385.00 14,596.25 2 3 CONDUIT PULL BOXES 23% 3% 58,385.00 58, 385.00 13,,428.55 1,751.55 WIRE 14% 58.385.00 8.173.90 TRAFFIC SIGNAL POLES 17% ,385.00 9,525.45 8 7 SIGNAL GEAR LUMINAIRES 3% 59,385.00 58,385.00 4 670.80 1,751.55 6 9 RELOCATE STREET NAME SIGN MODIFY CONTROLLER TOTALS 2% 5% 100% 58,385.00 58,385.00 1,157.70 2,919.25 58.385.00 10F WORK COMPLETED TO DATE AMOUNT EARNED TO DATE 100% 1D0% 4,596.25 13,428, 65 100% 100% 100% 100% 1,751.55 8,173.90 9,925.45 4,870,8 100% 1.751.55 100% 100% 1,167.70 2,919.25 100% 5%386.00 :ROSE:M`EAD BLVD AND LONGDEN:AVE ON IT PULL BOXES 36% 2% 49,200.00 49,200.00 17,712,00 984.00 3 4 5 6 W1R 32 % TRAFFIC SIGNAL MAST ARMS 8% SIGNAL GEAR 11% RELOCATE STREET NAME S[GN5. 3% 49 200.00 49,,200.00 49,200,00 49,200,00 15,744.00 3 935.00 5,412.00 1,476.00 7 MODIFY CONTROLLER STRIPING 3% 5% TOTALS 100% 4 9, 200.00 49, 200.00 1,476.00 2,460,00 49,200.00 100% 100% 17,712.00 984.00 100% 15,744.00 01114 0.00 0% 0.00 0,00 0% 0.00 0% 0.00 70% 34,440.00