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ITEM 7.A.
CITY COUNCIL
TEMPLE CITY, CALIFORNIA
REGULAR MEETING MINUTES
SEPTEMBER 7, 2010
1. CALL TO ORDER
Mayor Vizcarra called the City Council Regular Meeting to order at 7:30 p.m. in
the Council Chambers located at 5938 Kauffman Avenue, Temple City.
2. ROLL CALL
PRESENT:
ABSENT:
ALSO PRESENT:
3. INVOCATION
Councilmember-Blum, Sternquist, Yu, Chavez, Vizcarra
Councilmember-None
City Manager Pulido, City Attorney Vail, Parks and
Recreation Director Burroughs, City Clerk Flandrick,
Community Development Manager Lambert, Financial
Services Manager Molina, Public Safety Officer Ariizumi
Reverend Frank Wang, Pastor of Bethlehem Lutheran Church, provided the
Invocation.
4. PLEDGE OF ALLEGIANCE
Councilmember Yu led those present in the Pledge of Allegiance to the Flag.
5. CEREMONIAL MATTERS -- PRESENTATIONS
A. APPOINTMENT OF YOUTH COMMITTEE MEMBERS FOR SCHOOL
YEAR 2010-2011
Mayor Vizcarra presented Certificates of Appointment to the new Youth
Committee Members for School Year 2010-2011, selected by the Youth
Committee Liaison Members: Mayor Pro Tem Chavez, Planning
Commissioner Horton and Parks and Recreation Commissioner Arrighi.
The new Youth Committee Members are: Evan Huang, Audrey Lee,
Yanjin Jane Li, Carly Loveland, Brian Truong, Jason Wu and Michael Zhu.
B. RECOGNITION OF 50 MILE CHALLENGE PARTICIPANTS
Mayor Vizcarra presented Certificates of Recognition to the participants
who completed the City's 50 Mile Walk/Run Challenge. Parks and
Recreation Director Burroughs announced the following participants:
City Council Minutes
September 7, 2010
Page 2
Alma Nelson — 52 miles, Joyynn MacDonald — 52.5 miles, Connie Miner —
58 miles, Margie Martinez — 54 miles, Richard Miu — 55 miles, Martina Miu
— 55 miles, Daniel Chang — 55.5 miles, Lori Durfee — 66 miles, Lynne
Kubo — 67 miles, Alexander Martinez — 77 miles, Neira Y. Granados —
81.5 miles, Bruce Rudder — 82 miles, Rosie Rudder -- 82 miles, Mary
Martinez — 100.5 miles, and Hilda Quesada — 114.5 miles.
PRESENTATION REGARDING ASIANS FOR MIRACLE MARROW
MATCHES
Heidi Chow, Miss Temple City, described her participation in this
organization and Vivian Chow, Chinese Outreach & Recruitment
Coordinator, Asians for Miracle Marrow Matches, presented a film and
provided information on this donor program focusing on minority marrow
matches. A bone marrow drive will be held in conjunction with the Health
Fair held in Temple City Park in November and Ms. Chow encouraged
residents to register as bone marrow donors.
6. PUBLIC COMMENTS ON ITEMS NOT LISTED ON THE AGENDA
Tianyi Chenq, Temple City High School Liaison to the City, stated he would relay
comments between the City Council and the High School in an effort to improve
communication between the school and the City.
Susan Schlaeger, Temple City Library Manager, provided information on
upcoming programs and events at the Library through the month of September.
She informed the Council that of the 85 libraries in the County, the Temple City
Library ranks number 10 in usage.
7. CONSENT CALENDAR
Councilmembers Sternquist and Yu stated they would abstain from voting on
Item A — Minutes of the meeting of August 17, 2010, as they were not present.
Mayor Pro Tem Chavez pulled Item H for questions and Mayor Vizcarra pulled
item C as requested by a member of the public.
Councilmember Blum moved to approve the remainder of the Consent Calendar,
seconded by Councilmember Yu and unanimously carried by the following roll
call vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Councilmember-Blum, Sternquist, Yu, Chavez, Vizcarra
Councilmember-None
Councilmember-None
Councilmember-None
City Council Minutes
September 7. 2010
Page 3
A. APPROVAL OF MINUTES
Approved the Minutes of the Regular Meeting of August 17, 2010, as
presented, with Councilmembers Sternquist and Yu abstaining.
B. PLANNING COMMISSION ACTIONS — MEETING OF AUGUST 24, 2010
Received and filed the Planning Commission actions of their meeting of
August 24, 2010.
D. SERVICE AGREEMENT WITH SUNGARD PUBLIC SECTOR INC.
(PENTAMATION) TO PROVIDE APPLICATION SERVICE PROVIDER
(ASP) TO TEMPLE CITY'S ACCOUNTING SOFTWARE
Approved the service agreement with SunGard Public Sector, Inc. to
provide Application Service Provider (ASP) to the City's current
accounting software.
CONSULTANT SERVICES AGREEMENT WITH EDGESOFT INC. FOR
AN ENTERPRISE LAND MANAGEMENT SYSTEM (ELMS)
Approved an $83,000 Consultant Services Agreement with Edgesoft Inc.
to develop a web -based Enterprise Land Management for Temple City
that incorporates seven integrated modules: Code Enforcement; Building
Permits; Planning; Business License; Public Works; Citizen Access; and
Parking Permits; and authorized the City Manager to execute the
Agreement.
F. FIRST AMENDMENT TO RENEWAL SERVICE AGREEMENT WITH
COMMUNITY MEDIA OF THE FOOTHILLS TO VIDEO RECORD CITY
COUNCIL MEETINGS FOR TELEVISING TO THE COMMUNITY
Approved the First Amendment to the service agreement with Community
Media of the Foothills (CMF) which makes minor language and fee
modifications to their recently approved agreement to video record City
Council meetings for live and delayed broadcast to the community.
PETTY CASH AND VISA CARD REPORTS
Received and filed the Petty Cash and Visa Card Reports with the current
charges.
City Council Minutes
September 7, 2010
Page 4
ADOPTION OF RESOLUTION NO. 10-4694 — APPROVAL OF PAYMENT
OF BILLS
Adopted Resolution No. 10-4694, a RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF TEMPLE CITY ALLOWING CLAIMS AN❑
DEMANDS IN THE SUM OF $953,286.15 DEMAND NOS. 30111
THROUGH 30233.
C. RESOLUTION NO. 10-4693 — ADOPTION OF CONFLICT OF INTEREST
CODE
The City Council was requested to review and approve the amended
Conflict of Interest Code for the City of Temple City.
Linda Payne, Chamber President, asked for an explanation of the Conflict
of Interest Code.
City Attorney Vail responded that California law requires each city to have
its own conflict of interest code. Each city can customize its code and it
was recommended to adopt regulations that are already in place with the
Fair Political Practices Commission through its model code.
APPROVE PROGRESS PAYMENTS NOS. 1 AND 2 TO CHRISTOPHER
R. MORALES, INC. FOR WORK PERFORMED ON THE TRAFFIC
SIGNALS MODIFICATION PROJECT ON LONGDEN AVENUE AND ON
BROADWAY AT ROSEMEAD BOULEVARD, AND AUTHORIZE THE
CITY MANAGER TO IMPLEMENT CHANGE ORDER NO. 1
The City Council was requested to approve Progress Payment No. 1 in
the amount of $75,529.27 and Progress Payment No. 2 in the amount of
$10,509.30 for a total amount of $86,038.57 to Christopher R. Morales,
Inc. and authorize the City Manager to implement Change Order No. 1 on
a Time and Materials basis in an amount not to exceed $42,618.00.
Mayor Pro Tem Chavez questioned the change order that amounted to
about half of the contract price and asked if the City was replacing only
two poles.
Pat Lang, City Traffic Engineer, responded when the project was being
designed, a field review showed two poles to be replaced. Once into
construction, it was found that a county pole instead of a Caltrans pole
had been selected, both type poles bearing the same number, but each
having different capabilities. It was determined to replace the two poles
and request the contractor to do so on a time and materials basis.
City Council Minutes
September 7, 2010
Page 5
Mayor Pro Tem Chavez moved to approve Items C and H by:
1) Adopting Resolution No. 10-4693, a RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF TEMPLE CITY, CALIFORNIA,
ADOPTING A CONFLICT OF INTEREST CODE; and
2) Approving Progress Payment No. 1 in the amount of $75,529.27 and
Progress Payment No. 2 in the amount of $10,509.30 for a total
amount of $86,038.57 to Christopher R. Morales, Inc. for work
performed on the Traffic Signals Modification Project on Longden
Avenue and on Broadway at Rosemead Boulevard, and authorized
the City Manager to implement Change Order No. 1 on a Time and
Materials basis in an amount not to exceed $42,618.00,
seconded by Councilmember Yu and unanimously carried by the following
roll call vote:
AYES: Councilmember-Blum, Sternquist, Yu, Chavez, Vizcarra
NOES: Councilmember-None
ABSENT: Councilmember-None
ABSTAIN: Councilmember-None
8. UNFINISHED BUSINESS
A. SECOND READING AND ADOPTION OF ORDINANCE NO. 10-937
AMENDING THE TEMPLE CITY MUNICIPAL CODE RELATING TO THE
CITY'S SYSTEM FOR PURCHASING GOODS, SERVICES AND
EQUIPMENT
Financial Services Manager Molina stated on August 17, 2010, the City
Council conducted a public hearing to consider amending the Temple City
Municipal Code relating to the City's purchasing policy. Some of the
changes included: the power to use cooperative purchasing agreements
and local vendor preference in purchasing goods, services and
equipment. The draft ordinance was approved by the City Council and it
was now recommended for second reading and adoption,
At the request of Council, City Clerk Flandrick read the title of Ordinance
No. 10-937.
Mayor Pro Tem Chavez moved to waive further reading and adopt
Ordinance No. 10-937, an ORDINANCE OF THE CITY COUNCIL OF
THE CITY OF TEMPLE CITY, CALIFORNIA, AMENDING CHAPTER 5
(PURCHASING SYSTEM) OF TITLE 2 (ADMINISTRATION) OF THE
TEMPLE CITY MUNICIPAL CODE RELATING TO THE CITY'S SYSTEM
FOR PURCHASING GOODS, SERVICES AND EQUIPMENT, seconded
City Council Minutes
September 7, 2010
Page 6
by Councilmember Blum and unanimously carried by the following roll call
vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
9. NEW BUSINESS
Councilmember-Blum, Sternquist, Yu, Chavez, Vizcarra
Councilmember-None
Councilmember-None
Councilmember-None
A. RESOLUTION NO. 10-4695 -- RULES OF ORDER AND PROTOCOLS
An Ad Hoc Committee composed of Mayor Pro Tem Chavez and
Councilmember Blum was appointed to work with the City Attorney to
explore appropriate standards for the conduct of City Councilmembers
and Commissioners. Based on the premise that the citizens of Temple
City are entitled to have fair, open, ethical, efficient and accountable local
government, the Ad Hoc Committee developed a set of Protocols to assist
the City's elected and appointed officials to ensure the government of
Temple City emulates these principals. It was recommended that Council
adopt Resolution No, 10-4695 establishing the Rules of Order and
Protocols and make them applicable to all City Councilmembers and
Commissioners.
City Attorney Vail reviewed the process that was used to develop the
protocols and presented the proposed protocols via a power point
presentation and responded to Council's questions and comments. A final
draft was prepared which was posted on the City's website and circulated
to the Planning and Parks and Recreation Commissions. To date there
has been two comments. The requested action is to adopt a resolution
which will adopt the Rules of Order and the Protocols. The Rules of Order
provide how meetings should be conducted and are basically the same
the City has used in the past, with the deletion of the misconduct section
and the addition of the Protocols.
Protocols are norms or standards and apply to the City Council and also
appointed Boards and Commissions. City Attorney Vail reviewed each
major section of the Protocols indicating its purpose. The intention of the
Ad Hoc Committee was not to merely restate the law or existing
obligations but to establish a higher standard of conduct, stressing
openness and transparency. The Protocols included standards for making
ethical decisions, conduct of public meetings, roles and relationships with
fellow members and communications with the public, Efficiency and
accountability were emphasized overall. The Protocols also contained a
section dealing with violations and enforcement.
City Council Minutes
September 7, 2010
Page 7
The City Council discussed the proposed Protocols and concurred with
several changes. The document will be reviewed and finalized by the
Protocol Ad Hoc Committee for return to the City Council at a future
meeting for adoption.
Jeffrey Briggs, Temple City resident, commented on the Protocols and
indicated it was a noble effort and was glad to see that input was solicited.
Peggy Miller, Temple City resident, felt it was important that someone
provide their name when making accusations or complaints.
Jerry Jambazian, Temple City businessman, said he appreciated the
document and asked for clarification on the term "reconsideration", and
boards versus commissions.
City Attorney Vail responded that under the Rules of Order, a procedure is
proscribed for reconsideration of a motion passed or resolution adopted.
In the City's Charter and Code, the terms board and commission are both
used.
In response to Mr. Jambazian, City Manger Pulido stated the City
Manager is the Public Information Officer.
RECESS/RECONVENE
The City Council meeting was recessed at 9:34 p.m. and reconvened at
9:43 p.m. with all Councilmembers present.
10. COMMUNICATIONS
A. CHAMBER OF COMMERCE MONTHLY UPDATE
Linda Payne, Chamber of Commerce President/CEO, provided an update
of the Chamber's recent and upcoming events and membership numbers.
11. RECESS TO COMMUNITY REDEVELOPMENT AGENCY MEETING
At 9:51 p.m., the City Council recessed to the Community Redevelopment
Agency Meeting. Minutes of the Agency Meeting are set forth in full in the
Agency's records.
City Council Minutes
September 7, 2010
Page 8
RECONVENE AS CITY COUNCIL
The City Council Meeting was reconvened at 9:52 p.m. with all Councilmembers
present.
12. ACTION ON REQUEST BY CRA — None
13. UPDATE FROM CITY MANAGER -- None
14. MATTERS FROM CITY OFFICIALS — None
15. COUNCIL REPORTS REGARDING AD HOC OR COMMISSION MEETINGS
Councilmember Blum reported on attending the August 18th Contract Cities
meeting at which the need for support for Prop 22 was stressed. Also, the
Executive Board Members will be visiting all contract cities and are scheduled
before Council in the next month.
Mayor Vizcarra reported attending a recent Council of Government (COG)
workshop at which goals were established and follow-up provided on previous
goals. The focus of the COG is on transportation issues, but they also are
studying health issues, employment and business stimulation and meeting with
City Managers regularly. The COG was also very instrumental in extending the
Gold Line.
16. COUNCIL ITEMS SEPARATE FROM THE CITY MANAGER'S REGULAR
AGENDA
A. COUNCILMEMBER BLUM
1) City opposition to the proposed medical marijuana facility at 4332 Live
Oak Avenue which is located in the Los Angeles County
unincorporated area between the cities of Arcadia and Monrovia
Councilmember Blum stated, as the City currently has a moratorium on
medical marijuana facilities, the Council is encouraged to take a
proactive position of opposition to a proposed facility at 4332 Live Oak
Avenue, in a nearby unincorporated area. A public hearing regarding
this matter has been set for September 13 at the County of Los
Angeles.
City Attorney Vail stated, depending on the level of opposition the
Council wishes to take, a statement of opposition could be prepared
stating this proposal is too close to our boundary and the City has an
existing moratorium in place. If opposing on more substantive
City Council Minutes
September 7, 2010
Page 9
grounds, it would require some staff research and there may not be
enough time to prepare it before the hearing.
Mayor Vizcarra suggested City Manager Pulido prepare a letter to be
signed by the Mayor.
Councilmember Yu shared information on three newspaper articles
dealing with negative effects of these facilities on the community. He
felt the Council definitely needs to oppose this as it has passed a
moratorium and it would be self-defeating to do all that work and then
have this in our backyard. He said it would also be beneficial for
Council or staff to speak on behalf of the City at the hearing.
City Manager Pulido stated he would proceed with a letter indicating
the Council's strong opposition for the Mayor's signature and would
have staff follow up and read the letter into the record at the hearing.
2) City support for Proposition 22 which seeks to stop the State of
California's raid of local governments
Councilmember Blum suggested the City pass a resolution of support
for Proposition 22 and requested this item be placed on the next
Council agenda.
3) Creation of a City Council Ad -Hoc Committee to work on City
Communications and Education
Councilmember Blum stated a number of people have expressed a
desire to have Council answer questions and provide feedback on
various topics and suggested an Ad Hoc Committee be formed to look
at how these questions could be addressed and a venue to do so.
Councilmember Sternquist previously indicated her willingness to
address this issue and agreed to be on this committee to encourage
public participation. The meetings could be held at 6:30 p.m. in the
Community Room prior to the Council meetings.
Mayor Vizcarra agreed for the need for this Ad Hoc Committee and
appointed Councilmember Blum and Councilmember Sternquist as
Committee Members.
City Council Minutes
September 7, 2010
Page 10
B. COUNCILMEMBER STERNQUIST
1) Senior Programs
Councilmember Sternquist noted the Parks and Recreation staff are
planning a new event by combining recognition of our veterans with a
free barbeque and the annual Health Fair on November 11.
Councilmember Sternquist stated, in an effort to expand senior
programs, she suggested initiating a senior meal program at Live Oak
Park as most of our neighboring cities have done.
Parks and Recreation Director Burroughs provided some background
information of the Parks and Recreation Commission's review of this
kind of program about ten years ago. At that time, funding was limited
and there was no room available at the Community Center to be used
every day of the week. Most senior meal programs are grant funded
and administered through a third party. She offered to look into the
possibility of using Community Development Block Grant (CDBG)
funds and to try to determine if there is a need or desire within the
community for senior meals, When this program was previously being
considered, an informal survey indicated there was not a large
response to do so. Temple City is different from other cities that have
a senior meal program in that this city does not have a specific senior
center, but a community center that is not used solely for senior
programs.
Councilmember Sternquist wished to have this issue looked into further
and shared menus from other cities for Council to view. She indicated
there has been interest expressed to her from the community for such
a program and felt it might bring more seniors out to the park.
City Manager Pulido stated staff would return with a report for
Council's consideration in October.
Councilmember Sternquist also mentioned the concert in the park last
night was great and the highlight of concerts for her, The group gave
out freebies and everyone had a great time. She congratulated Parks
and Recreation Administrative Coordinator Debbie Ingram for doing
such a great job in coordinating these concerts,
C. COUNCILMEMBER YU — None
City Council Minutes
September 7, 2010
Page 11
MAYOR PRO TEM CHAVEZ
Mayor Pro Tem Chavez noted sometimes when the City has events
participation is lacking with certain groups, and questioned if the City is
doing enough to get people involved. We have a diverse community and
need to do a better job at outreaching to our citizens. According to the
League of California Cities, some cities are working with local clergy to
advance their citizen outreach. He said he would discuss this issue
further with City Manager Pulido to attempt to get more citizens involved.
E. MAYOR VIZCARRA
Mayor Vizcarra stated he would like to see the City Manager give a
presentation every six months on the status of initiatives the City has
going on. There is a lot happening and he felt a brief power point
presentation of ongoing projects and what stage there are in would be
informative.
17. REIMBURSEMENTS OF EXPENSES PAID TO OFFICIALS FOR CONDUCT
OF CITY BUSINESS
A. COUNCILMEMBER BLUM — None
B. COUNCILMEMBER STERNQUIST — None
C. COUNCILMEMBER YU — None
D. MAYOR PRO TEM CHAVEZ - $638.33 (Hotel — League of California
Cities Annual Conference)
E. MAYOR VIZCARRA - $638.33 (Hotel — League of California Cities Annual
Conference)
18. ADDITIONAL PUBLIC COMMENTS ON ITEMS NOT LISTED ON THE
AGENDA
Mary Burke, Temple City resident, said she wholeheartedly hoped the Council
would send a letter strongly opposing the proposed marijuana facility mentioned
earlier. She spoke of some drug problems in her neighborhood which were
efficiently dealt with by the Sheriffs Department. She said she now understood
why the City took over ownership of Rosemead Boulevard, as it is in such need.
The streets of the city need to be cleaned and she hoped that the City would
contact property owners who are responsible for keeping their sidewalks and
windows clean.
City Council Minutes
September 7, 2010
Page 12
Jerry Jambazian, Temple City businessman, congratulated Administrative
Coordinator Debbie Ingram and Parks and Recreation staff for the wonderful
Concerts in the Park. No other city has as many concerts with Temple City
presenting its thirteenth concert tomorrow night. He congratulated the City and
the Council for funding these concerts in the budget which he estimated brought
about 12,000-15,000 people into the city.
19. CLOSED SESSION — None
20. ADJOURNMENT
The City Council Regular Meeting was adjourned at 10:28 p.m.
Mayor
ATTEST:
City Clerk