HomeMy Public PortalAbout7DAGENDA
ITEM 7.D.
PARKS AND RECREATION DEPARTMENT
DATE: November 2, 2010
TO: The Honorable City Council
MEMORANDUM
FROM: Jose E. Pulido, City Manage
By: Cathy Burroughs, Director of Parks and Recreation
SUBJECT: APPROVAL OF PROGRESS PAYMENT NO. 4 TO HIRSCH &
ASSOCIATES, INC. FOR WORK PERFORMED ON THE LIVE OAK
PARK CIRCULAR PLANTER RENOVATION PROJECT
RECOMMENDATION:
The City Council is requested to approve progress payment No. 4 in the amount of
$2,275 to Hirsch & Associates, Inc. for architectural services performed on the Live Oak
Park Circular Planter Renovation Project (P10-03).
BACKGROUND:
1. On February 16, 2010, the City Council approved a Design Professional Service
Agreement with Hirsch & Associates, Inc. in the amount of $11,720, plus $1,000
in contingency, for professional design development, preparation of construction
documents, project bidding, and construction administration for the renovation of
the circular planter at Live Oak Park. Design services have also been included
for a new monument sign for Temple City Park.
2. On September 21, 2010, the City Council approved an amendment to the
Agreement with Hirsch & Associates, Inc. increasing the professional fees for the
project by $1,600.
3. On September 30, 2010, Hirsch & Associates, Inc. submitted a payment request,
in the amount of $2,275 for architectural and design services for this project.
CONCLUSION:
The City Council is requested to approve progress payment No. 4, in the amount of
$2,275, to Hirsch & Associates, Inc. for professional architectural services performed
for the Live Oak Park Circular Planter Renovation Project (P10-03).
City Council
November 2, 2010
Page 2
FISCAL IMPACT
The City Council as part of the Fiscal Year (FY) 2009-10 City Budget approved an
appropriation of $30,000 for the renovation of the circular planter at Live Oak Park
(P10-03). Subsequently the City added the construction of the monument sign and
planter renovation at Temple City Park to the project. An additional $10,000 was
appropriated by the City Council in the FY 2010-2011 City Budget bringing the total
funding for this project to $40,000.
ATTACHMENTS
A. Hirsch & Associates invoice No. 1004 PB #4
B. Project Expenditure Summary
HIRSCH & ASSOCIATES, INC.
LANDSCAPE ARCH€TECTLJPE & PLANNING
September 30, 2010
Ms. Cathy Burroughs
Director of Park & Recreation
City of Temple City
9701 Las Tunas
Temple City, CA 01780
RE: Live Oak + Temple City Park Signage
Subj: Progress Billing
Invoice: 1004 PB #4
Payment Terms:
Net 30
Description
Design Development: Task One - Conceptual Layout
Conceptual Design
Electrical Engineering
Design Development: Task Two - Design Development
Landscape Architecture
Construction Drawings: Task Three
Electrical Engineering
Structural Engineering
Landscape Architecture
Project Meetings
Project Director (2 mtgs @ $300/ea)
Professional Fees
Conceptual Design
City Council Presentation
Project Management & Coordination; Task Four - Project Bidding
Project Director (4hrs @ $90.Ihr)
Contract Previous Current Percent Amount
Amount Amount Amount Complete Remaining
$1,500.00 $1,500.00 $0.00 100.00% $0.00
$750.00 $0.00 $0.00 0.00% $750.00
$750.00 $375.00 $375.00 100.00% $0.00
$1,500.00 $0.00 $0.00 0.00% $1,500.00
$750.00 $0.00 $0.00 0,00% $750,00
$3,500.00 $1,750.00 $0.00 50.00% $1,750,00
$600.00 $300.00 $300.00 100.00% $0.00
$1,200.00 $0.00 $1,200.00 100.00% $0,00
$400.00 $0.00 $400.00 100.00% $0.00
$360.00 $0.00 $0.00 0.00% $360,00
Project Management + Coordination: Task Five - Construction Support
Project Meetings (3 mtgs @ $3001mtg) $000.00 $0.00 $0.00 0.00% $900.00
Project Director (4hrs @ $90,/hr) $360.00 $0.00 $0.00 0.00% $360.00
Total Fee
$12570.00 $3,925.00 $2.275.00 49.32% $6,370.00
2221 EAST W]N$TON ROAD. SUITE A. ANAHELM. CALIFORNIA 92,906
PHONE 714-776-4346 FAX 714-776-4395 4' Iw W. HAILANOARCH.COM LA#]710
Reimbursable
Printing Allowance $750.00
"(see attached reimbursable back-up documents)
Total Amount Due
Thank You
Pa ck. L- Ji , PFesident
Landscape Architect #1710 ASLA
Allowance Previous Amount Current Amount
$750.00 $0.00 $0.00
r account is properly credited, please include Invoice & Project number on check.
$2,275.00
Balance
Remaining
$750.00
PROJECT EXPENDITURE SUMMARY
Account No. 60-980-59-4810 P10-03
Renovation of Circular Planter at Live Oak Park
BUDGET SUMMARY
Approved Budget (07101109)
$30,000
Amended (07/01/10)
$10,000
Total Amended Budget
$40,000
CONTRACT SUMMARY
ARCHITECT
Hirsch &
Associates, Inc.
CONTRACTOR
TOTAL
Contract Approved
$11,720.00
$0.00
$11,720.00
Contract Amended (09/21/10)
$1,600.00
$0.00
$1,600.00
Total Amended Contract
$13,320.00
$0.00
$13,320.00
EXPENDITURE SUMMARY
ENGINEER
CONTRACTOR
TOTAL
Contracts to Date
$6,200.00
$0.00
$6,571.58
Misc Expenditures
$0.00
$0.00
$371.58
TOTAL EXP TO DATE
$6,200.00
$0.00
$6,571.58
TOTAL 10% RETENTION
$0.00
$0.00
$0.00
PRIOR PAYMENTS
Progress Payment 1 (4/6/10)
$750.00
$0.00
$750.00
Progress Payment 2 (5/18/10)
$675.00
$0.00
$675.00
Progress Payment 3 (7/20/10)
$2,500.00
$0.00
$2,500.00
TOTAL PRIOR PYMT
$3,925.00
$0.00
$3,925.00
CURRENT REQ PYMT
Total Current Payment (10/19/10)
$2,275.00
$0.00
$2,275.00
Less 10% Retention
$0.00
$0.00
$0.00
CURRENT PAYMENT
$2,275.00
$0.00
$2,275.00