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ITEM 7.B.
PARKS AND RECREATION DEPARTMENT
MEMORANDUM
DATE: December 21, 2010
TO: The Honorable City Council
FROM: Jose E. Pulido, City Manage.,
By: Cathy Burroughs, Director of Parks and Recreation Ob
SUBJECT: APPROVAL OF PROGRESS PAYMENT NO. 5 TO HIRSCH &
ASSOCIATES, INC. FOR WORK PERFORMED ON THE LIVE OAK
PARK CIRCULAR PLANTER RENOVATION PROJECT
RECOMMENDATION:
The City Council is requested to approve progress payment No. 5 in the amount of
$4,000 to Hirsch & Associates, Inc. for architectural services performed on the Live Oak
Park Circular Planter Renovation Project (P10-03).
BACKGROUND:
1. On February 16, 2010, the City Council approved a Design Professional Service
Agreement with Hirsch & Associates, Inc. in the amount of $11,720, plus $1,000
in contingency, for professional design development, preparation of construction
documents, project bidding, and construction administration for the renovation of
the circular planter at Live Oak Park. Design services have also been included
for a new monument sign for Temple City Park.
2. On September 21, 2010, the City Council approved an amendment to the
Agreement with Hirsch & Associates, Inc. increasing the professional fees for the
project by $1,600.
3. On November 29, 2010, Hirsch & Associates, Inc. submitted a payment request,
in the amount of $4,000 for architectural and design services for this project.
CONCLUSION:
The City Council is requested to approve progress payment No. 5, in the amount of
$4,000 to Hirsch & Associates, Inc. for professional architectural services performed for
the Live Oak Park Circular Planter Renovation Project (P10-03).
City Council
December 21, 2010
Page 2
FISCAL IMPACT
The City Council as part of the Fiscal Year (FY) 2009-10 City Budget approved an
appropriation of $30,000 for the renovation of the circular planter at Live Oak Park
(P10-03). Subsequently the City added the construction of the monument sign and
planter renovation at Temple City Park to the project. An additional $10,000 was
appropriated by the City Council in the FY 2010-2011 City Budget bringing the total
funding for this project to $40,000.
ATTACHMENTS
A. Hirsch & Associates Invoice No. 1004 PB #5
B. Project Expenditure Summary
HIRSCH & ASSOCIATES, INC.
LANDSCAPE ARCHITECTURE & PLANNING
November 29, 2010
Ms. Cathy Burroughs
Director of Park & Recreation
City of Temple City
9701 Las Tunas
Temple City, CA 91780
RE: Live Oak + Temple City Park Signage
Subj: Progress Billing
Invoice: 1004 PB #5
Payment Terms:
Not 30
Contract Previous Current Percent Amount
Description Amount Amount Amount Complete Remaining
Design Development: Task One - Conceptual Layout
Conceptual Design 51,500.00 51,500.00 $0.00 100.00% $0.00
Electrical Engineering 5750.00 $0.00 5750.00 100.00% 50.00
Design Development: Task Two - Design Development
Landscape Architecture $750.00 $750.00 50.00 100.00% 50.00
Construction Drawings: Task Three
Electrical Engineering 51,500.00 $0.00 51,500.00 100.00% 50.00
Structural Engineering 5750.00 $0.00 50.00 0.00% 5750.00
Landscape Architecture $3,500.00 $1,750.00 51,750.00 100.00% 50.00
Project Meetings
Project Director (2 mtgs @ $300/ea) 5600.00 5600.00 50.00 100.00% 50.00
Professional Fees
Conceptual Design 51,200.00 $1,200.00 $0.00 100.00% 50.00
City Council Presentation $400.00 $400.00 50.00 100.00% $0.00
Project Management & Coordination: Task Four - Proiect Bidding
Project Director (4hrs @ $90./hr) 5360.00 50.00 50.00 0.00% 5360.00
Project Management + Coordination: Task Five - Construction Support
Project Meetings (3 mtgs @ $3001mtg)
Project Director (4hrs @ $90.Ihr)
$900.00 50.00 $0.00 0.00% $900.00
5360.00 50.00 $0.00 0.00% $360.00
Subtotal This Page
Continued on Next Page
512,570.00 56,200.00 54,000.00 81.15% $2,370.00
2221 EAST WINSTON ROAD. SUITE A, ANAHEIM, CALIFORNIA 92806
PHONE 714.776.4340 FAX 714-776-4395 WWW.HAILANDARCH.COM LA# 1710
RE: Live Oak + Temple City Park Signage
Subj: Progress Billing
Invoice: 1004 PB #5
Description
Subtotal This Page
Contract Previous Current Percent Amount
Amount Amount Amount Complete Remaining
TOTAL PROJECT BIWNG
Reimbursable
' Printing Allowance $750.00
'(see attached reimbursable back-up documents)
TOTAL AMOUNT DUE
Thank You
Parntkr-Flirsch, President
Landscape Architect #1710 ASIA
$0.00 $0.00 $0.00 #DIVl0! $0.00
$12,570.00 $6,200.00 $4,000.00 81.15% $14,170.00
Allowance Previous Amount Current Amount
$750.00 $0.00 $0.00
Balance
Remaining
$750.00
$4,000.00
To ensure your account is properly credited, please include Invoice & Project number on check.
PROJECT EXPENDITURE SUMMARY
Account No. 60-980-59-4810 P10-03
Renovation of Circular Planter at Live Oak Park
BUDGET SUMMARY
Approved Budget (07/01/09)
$30,000
Amended (07/01/10)
$10,000
Total Amended Budget
$40,000
CONTRACT SUMMARY
ARCHITECT
Hirsch &
Associates, Inc.
CONTRACTOR
TOTAL
Contract Approved
$11,720.00
$0.00
$11,720.00
Contract Amended (09/21/10)
$1,600.00
$0.00
$1,600.00
Total Amended Contract
$13,320.00
$0.00
$13,320.00
EXPENDITURE SUMMARY
ENGINEER
CONTRACTOR
TOTAL
Contracts to Date
$10,200.00
$0.00
$10,571.58
Misc Expenditures
$0.00
$0.00
$371.58
TOTAL EXP TO DATE
$10,200.00
$0.00
$10,571.58
TOTAL 10% RETENTION
$0.00
$0.00
$0.00
PRIOR PAYMENTS
Progress Payment 1 (4/6/10)
$750.00
$0.00
$750.00
Progress Payment 2 (5/18/10)
$675.00
$0.00
$675.00
Progress Payment 3 (7/20/10)
$2,500.00
$0.00
$2,500.00
Progress Payment 4 (10/19/10)
$2,275.00
$0.00
$2,275.00
TOTAL PRIOR PYMT
$6,200.00
$0.00
$6,200.00
CURRENT REQ PYMT
Total Current Payment (12/21/10)
$4,000.00
$0.00
$4,000.00
Less 10% Retention
$0.00
$0.00
$0.00
CURRENT PAYMENT
$4,000.00
$0.00
$4,000.00