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HomeMy Public PortalAbout7CAGENDA ITEM 7.C. PARKS AND RECREATION DEPARTMENT MEMORANDUM DATE: December 21, 2010 TO: The Honorable City Council FROM: Jose E. Pulido, City Managers-� �-y By: Cathy Burroughs, Director of Parks and Recreation U SUBJECT: APPROVAL OF THE PLANS AND SPECIFICATIONS FOR THE LIVE OAK PARK AND TEMPLE CITY PARK PLANTER RENOVATION PROJECT (P10-03) RECOMMENDATION: The City Council is requested to: a) approve the plans and specifications for the Live Oak Park and Temple City Park Planter Renovation Project (P10-03); and b) authorize staff to solicit construction bids for the project. BACKGROUND: 1. On February 16, 2010, the City Council approved a Design Professional Service Agreement with Hirsch & Associates, Inc. (HAI) for professional design development, preparation of construction documents, project bidding, and construction administration for the renovation of the circular planter at Live Oak Park. Design services were also included for a new monument sign for Temple City Park. 2. On March 2, 2010, the City Council approved the commissioning of a bust of Walter P. Temple in conjunction with the City's 501" anniversary. The bust was to be placed in, or near, Temple City Park within the Civic Center Complex. 3. On April 6, 2010, the City Council selected a location at the southwest corner of Temple City Park, near the park sign and planter, for the placement of the bust. Based on the Council's decision, staff requested HAI incorporate the placement of the bust, as well as design of the pedestal and any necessary signage, into the Temple City Park monument sign project. City Council December 21, 2010 Page 2 4. On September 21 2010, the City Council approved the final design of the Temple City Park monument sign, incorporating the bust of Walter P. Temple. 5. On December 1, 2010, staff received the plans from HAI for the Live Oak Park and Temple City Park Planter Project and forwarded them to the County for plan check. After an "over-the-counter" review, the County has determined that the project does not require plan check. ANALYSIS: In December 2009, the City issued a Request for Proposal (RFP) for landscape architectural services for the design of a park monument sign and planting plan in the existing planters at Live Oak Park and Temple City Park. The City received three proposals in response to the RFP. On February 16, 2010, the City Council awarded a contract to Hirsch & Associates, Inc. (HAI) to initiate the design and bidding process for the renovation of the circular planters at Live Oak Park and Temple City Park. Also included was design of new monument signs for both facilities. Subsequent to the award of contract, the City Council approved the commissioning of a bronze bust of Walter P. Temple as part of the City's 50th anniversary. It was ultimately determined by the City Council that the bust would be incorporated into the design of the new monument sign for Temple City Park. The architect has completed the construction documents and the project is now ready to be bid. The project plans and specifications are on file in the City Clerk's office for City Council's review. The architect's probable cost estimate for this project is $36,055 ($13,750 for Live Oak Park and $22,305 for Temple City Park). This estimate does not include a contingency and does not include the architectural design fees ($13,320). The project is expected to be completed within 60 days from the issuance of the Notice to Proceed. CONCLUSION: The City Council is requested to approve the plans and specifications submitted by Hirsch and Associates, Inc. and authorize staff to solicit construction bids for the Live Oak Park and Temple City Park Planter Renovation Project. FISCAL IMPACT: The City Council as part of the Fiscal Year (FY) 2009-10 City Budget approved an appropriation of $30,000 in Park Acquisition funds for the renovation of the circular planter at Live Oak Park (P10-03). Subsequently the City added the construction of the monument sign and planter renovation at Temple City Park to the project. An additional $10,000 in Park Acquisition funds was appropriated in the FY 2010-2011 City Budget bringing the total funding for this project to $40,000. Depending on the bids received, a City Council December 21, 2010 Page 3 budget amendment may be required. The Financial Services Department has indicated that addition Park Acquisition funds are available if needed. ATTACHMENTS: A. Construction Detail - Live Oak Park sign B. Construction Detail - Temple City Park sign Attachment A 1,1 • R4'-9" 10" 12' 10" 12' 3' 3'-8" TEMPLE CIT LIVE OAK PARK / • 2'-6" PARK SIGN 10" KEY NOTES 0INTEGRAL COLOR, LIGHT SAND BLAST FINISH, MATTE SEALER CAST IN PLACE OR PRECAST CONCRETE SIGN. CONTRACTOR TO SUBMIT COLOR SAMPLES TO LANDSCAPE ARCHITECT AND CITY FOR SELECTION. CONTRACTOR TO SUBMIT STRUCTURAL CALCULATIONS AND SHOP DRAWINGS TO LANDSCAPE ARCHITECT AND CITY BUILDING AND SAFETY DEPARTMENT FOR PERMIT. 0 NATURAL STONE COBBLE, STONE SIZE SHALL RANGE FROM 4"-12'. COBBLE SHALL BE MIXED COLOR OF TAN/BROWN/RUST. GROUT COLOR TO BE TAN, CONTRACTOR TO SUBMIT SAMPLES OF COBBLE ANO GROUT FOR APPROVAL PRIOR TO INSTALLATION. 09 BRONZE 50 YEAR ANNIVERSARY PLAQUE 12" DIAMETER. CONTRACTOR TO INSTALL PER DETAIL G, SHEET 4, CITY TO PROVIDE PLAQUE TO CONTRACTOR. ® 6' AND 8" HIGH LETTERS CAST 1/2" INTO CONCRETE WALL. FONT TYPE SHALL BE ARIAL. LETTERS SHALL BE PAINTED DARK BROWN WITH EPDXY PAINT. CONTRACTOR SHALL SUBMIT COLOR SAMPLES TO LANDSCAPE ARCHITECT AND CITY FOR APPROVAL. ® COMPACTED SUBGRADE TO 95%. it /• SCALE 1/2" = 1'- Attachment B PLAN VIEW ELEVATION 4' 2'-4" 3" 3'-8" • PARK SIGN 2'-11" fk 2" 2'-3" 2 - • �\.� \ �-` :.f.� , . .•..•. ,•.• . /;' \;. KEY NOTES 10 MASONRY BLOCK, POURED IN PLACE CONCRETE OR PRECAST CONCRETE SIGN STRUCTURE. CONTRACTOR TO SUBMIT SHOP DRAWINGS AND STRUCTURAL CALCULATIONS FOR FOOTING AND WALL DESIGN TO LANDSCAPE ARCHITECT AND CITY BUILDING AND SAFETY DEPARTMENT FOR PERMIT ()NATURAL STONE COBBLE, STONE SIZE SHALL RANGE FROM 4'•12". COBBLE SHALL BE MIXED COLOR OF TAN/BROWN/RUST. GROUT COLOR TO 8E TAN, CONTRACTOR TO SUBMIT SAMPLES OF COBBLE AND GROUT FOR APPROVAL PRIOR TO INSTALLATION 0INTEGRAL COLOR CONCRETE WALL CAP, LIGHT SAND BLAST, MATTE SEALER CONTRACTOR TO SUBMIT COLOR SAMPLES TO LANDSCAPE ARCHITECT AND CITY FOR APPROVAL PRIOR TO ORDERING. ® BRONZE 50 YEAR ANNIVERSARY PLAQUE 12" DIAMETER. CONTRACTOR TO INSTALL PER DETAIL G, SHEET 4. CITY TO PROVIDE PLAQUE TO CONTRACTOR ® BRONZE SIGN DEDICATION PLAQUE, CITY TO PROVIDE TO CONTRACTOR TO INSTALL PER DETAIL G, SHEET 4. ® BRONZE WALTER TEMPLE INFORMATIONAL PLAQUE. CITY TO PROVIDE TO CONTRACTOR TO INSTALL PER DETAIL G, SHEET 4 07 BRONZE DONOR PLAQUE. CITY TO PROVIDE TO CONTRACTOR TO INSTALL PER DETAIL G, SHEET 4. © BRONZE BUST, CITY TO PROVIDE TO CONTRACTOR TO INSTALL PER DETAIL F, SHEET 4. ® 8" X B" PORCELAIN TILE RECESSED IN WALL. INSTALL PER DETAIL E, SHEET 4. CONTRACTOR SHALL SUBMIT SAMPLES FROM DALTILE TO CITY AND LANDSCAPE ARCHITECT FOR APPROVAL PRIOR TO INSTALLATION. ® LIGHT SAND BLAST FINISH ON EXPOSED CONCRETE, ALL SIDES. B' HIGH LETTERS CAST 1/2" INTO CONCRETE WALL. FONT TYPE SHALL BE ARIAL. LETTERS SHALL BE PAINTED DARK BROWN WITH EPDXY PAINT. CONTRACTOR SHALL SUBMIT COLOR SAMPLES TO LANDSCAPE ARCHITECT AND CITY FOR APPROVAL. 5 COMPACTED SUBGRADE TO 95%. SCALE: 1/2" = 1'-0"