HomeMy Public PortalAbout7FAGENDA
ITEM 7.F.
MANAGEMENT SERVICES DEPARTMENT
MEMORANDUM
DATE: December 21, 2010
TO: The Honorable City Council
FROM: Jose E. Pulido, City Manager
SUBJECT: CONSULTANT SERVICES AGREEMENT WITH GRUEN ASSOCIATES
RECOMMENDATION:
It is recommended that the City Council:
a) Approve a $907,833 consultant services agreement with Gruen Associates
(Attachment "A") to provide the City of Temple City with architectural design and
construction administration services for the Rosemead Boulevard Safety
Enhancements and Beautification Project; and
b) Authorize the City Manager to finalize and execute the consultant services
agreement with the Gruen Associates (Gruen).
BACKGROUND:
1. On April 6, 2010, the City Council created an Ad -Hoc Committee consisting of
Council members Vincent Yu and Carl Blum to work with staff on the redesign of
the Rosemead Boulevard Safety Enhancements and Beautification Project.
2. On April 16, 2010, the City Council Ad -Hoc Committee met with the City Manager
to review and assess the status of this streetscape improvement project.
3. On May 7, 2010, the City Manager issued a Request for Qualifications (RFQ) for
the Rosemead Boulevard Safety Enhancements and Beautification Project
Construction Management Services.
4. On August 17, 2010, Temple City Community Redevelopment Agency (CRA),
awarded a $125,000 consultant services agreement to Vanir Construction
Management, Inc. (Vanir) for the rogram and onstruction anagement of the
Rosemead Boulevard Safety Enhancements and Beautification Project.
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Management, Inc. (Vanir) for the rogram and onstruction anagement of the
Rosemead Boulevard Safety Enhancements and Beautification Project.
5. On October 7, 2010, the City Manager issued a Request for Qualifications /
Request for Proposals (RFQ/RFP) for the selection of the design team for the
Rosemead Boulevard Safety Enhancements and Beautification Project
(Attachment "B").
6. On October 8, 2010, the City Manager issued Addendum No. 1 to the Rosemead
Boulevard Safety Enhancements and Beautification Project RFQ/RFP to delete
the 30 -page maximum on the proposal requirement.
7. On October 18, 2010, the City Manager issued Addendum No. 2 to the
Rosemead Boulevard Safety Enhancements and Beautification Project RFQ/RFP
to respond to questions from design firms.
8. On October 19, 2010, the City Manager issued Addendum No. 3 to the
Rosemead Boulevard Safety Enhancements and Beautification Project RFQIRFP
to clarify some remaining questions from Addendum No. 2.
9. On October 25, 2010, the City Manager issued Addendum No. 4 to the
Rosemead Boulevard Safety Enhancements and Beautification Project RFQ/RFP
to provide a five day time extension to the RFQ/RFP, which allowed interested
parties to submit their proposals by November 1, 2010.
10. On October 26, 2010, the City Manager issued Addendum No. 5 to the
Rosemead Boulevard Safety Enhancements and Beautification Project RFQ/RFP
to further clarify follow up questions from Addendum No. 2.
11. On November 1, 2010, the City Clerk received 11 proposals in response to the
Rosemead Boulevard Safety Enhancements and Beautification Project
RFQ/RFP.
12. On November 5, 2010, the City Council Ad -Hoc Committee, City Manager and
Vanir met to review and evaluate, based on the qualifications based selection
(QBS) criteria, the 11 proposals received from design firms in response to the
RFQ/RFP.
13. On November 19, 2010, the City Council Ad -Hoc Committee, City Manager and
Vanir interviewed the five selected firms that best met the objectives of the
RFQ/RFP and the qualifications based selection (QBS) criteria. At the
conclusion of the interviews, direction was given to the City Manager, by the Ad
Hoc Committee, to negotiate a consultant services agreement with Gruen.
14. On November 30, 2010, the City Attorney reviewed the draft consultant services
agreement with Gruen and approved it with some modifications.
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15. On December 6, 2010, Gruen requested some changes to the draft consultant
services agreement.
16. On December 9, 2010, the City Manager and City Attorney negotiated the
consultant services agreement terms with Gruen and both parties reached an
agreement.
17. On December 10, 2010, Gruen delivered one signed copy of the consultant
services agreement to the City Manager.
18. On December 14, 2010, Gruen delivered two additional signed copies of the
contract to the City Manager.
ANALYSIS:
During the past months, the City Manager has been diligently working to significantly
upgrade the initial streetscape design and pedestrian improvements proposed in the
original Rosemead Boulevard Safety Enhancements and Beautification Project.
The City Council Ad -Hoc Committee, which consists of Council Member Carl Blum (a
Civil Engineer) and Council Member Vince Yu (an Architect), agreed with the City
Manager that the Rosemead Boulevard Safety Enhancements and Beautification
Project's initial design is predominantly utilitarian and that the addition of architectural
and pedestrian amenities would help reduce blight within the Rosemead Boulevard
Redevelopment Project Area. To accomplish this objective, the City Council Ad -Hoc
Committee and the City Manager, with the Vanir team, proceeded to the next step of
procuring the professional services of a qualified and experienced urban design firm to
provide the City with architectural design and construction administration services for
the Rosemead Boulevard Safety Enhancements and Beautification Project.
As such, the City Manager issued a Request for Qualifications / Request for Proposals
(RFQ/RFP) to solicit proposals from qualified design firms for the Rosemead Boulevard
Safety Enhancements and Beautification Project. The City of Temple City received a
total of proposals in response to the RFQ/RFP which were reviewed and evaluated by
the City Council Ad -Hoc Committee, City Manager and Vanir based on the QBS criteria.
Subsequently, five firms were interviewed and Gruen was selected by the City Council
Ad -Hoc Committee and City Manager through this rigorous process.
The proposal from Gruen (Attachment "C") provides for a phased, multi -modal approach
at redesigning the current utilitarian version of the Rosemead Boulevard Safety
Enhancements and Beautification Project in a manner that maximizes the streetscape
improvements along the Rosemead Boulevard Project Area. These improvements,
when properly redesigned and successfully implemented, will greatly enhance Temple
City's ability to attract and retain viable businesses that will generate an increase in tax
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increment and sales tax revenue in the Rosemead Boulevard Project Area for years to
come.
BUDGET IMPACT
Funding for this $907,833 consultant services agreement will come from a $5.4 million
Proposition C appropriation aFY 2010-11 City Budget (Attachment "D"), which was
approved by the City Council on June 29, 2010.
CONCLUSION
It is recommended that the City Council review and approve a $907,833 consultant
services agreement with Gruen Associates to provide the City with architectural design
and construction administration services for the Rosemead Boulevard Safety
Enhancements and Beautification Project including, but not limited to:
• Pre -design Phase services;
• Schematic Design Phase services;
• Design Development Phase services;
• Construction Document Phase services;
• Bid and Award Phase services; and
• Construction Administration and Close -Out Phase services.
ATTACHMENTS
A. Consultant Services Agreement between the City of Temple City and Gruen
Associates.
B. Request for Qualifications / Request for Proposals (RFQ/RFP) for the Rosemead
Boulevard Safety Enhancements and Beautification Project.
C. Gruen Associates Proposal to Provide Temple City Design Services
D. Approved FY 2010-11 Rosemead Boulevard Improvement Project Budget.
ATTACHMENT "A"
CONSULTANT SERVICES AGREEMENT
By and Between
THE CITY OF TEMPLE CITY,
a municipal corporation
and
GRUEN ASSOCIATES
a California partnership
AGREEMENT FOR CONSULTANT SERVICES
BETWEEN
THE CITY OF TEMPLE CITY, CALIFORNIA
AND
GRUEN ASSOCIATES
This Agreement for Consultant Services ("Agreement") is entered into as of this day
of , 2007 by and between the City of Temple City, a municipal corporation ("City")
and Gruen Associates, a FARNF.askAip ("Consultant"). City and Consultant are
sometimes hereinafter individually referred to as "Party" and hereinafter collectively referred to
as the "Parties."
RECITALS
A. City has sought, by issuance of a Request for Proposals, the performance of the
services defined and described particularly in Section 2 of this Agreement.
B. Consultant, following submission of a proposal for the performance of the
services defined and described particularly in Section 2 of this Agreement, was selected by the
City to perform those services.
C. Pursuant to the City of Temple City's Municipal Code, City has authority to enter
into this Consultant Services Agreement and the City Manager has authority to execute this
Agreement.
D. The Parties desire to formalize the selection of Consultant for performance of
those services defined and described particularly in Section 2 of this Agreement and desire that
the terms of that performance be as particularly defined and described herein.
OPERATIVE PROVISIONS
NOW, THEREFORE, in consideration of the mutual promises and covenants made by
the Parties and contained here and other consideration, the value and adequacy of which are
hereby acknowledged, the parties agree as follows:
SECTION I. TERM OF AGREEMENT.
Subject to the provisions of Section 20 "Termination of Agreement" of this Agreement,
the scope of services set forth in Exhibit "A" "Scope of Services" shall be completed pursuant to
the schedule specified in Exhibit "A." Should the scope of services not be completed pursuant to
that schedule, the Consultant shall be deemed to be in Default of this Agreement pursuant to
Section 21 of this Agreement. The City, in its sole discretion, may choose not to enforce the
Default provisions of this Agreement and may instead allow Consultant to continue performing
the scope of services until such services are complete.
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SECTION 2. SCOPE OF SERVICES.
Consultant agrees to perform the services set forth in Exhibit "A" "Scope of Services and
Responsibilities", which is incorporated herein by this reference, in accordance with the terms
and conditions of this Contract, including without limitation any special conditions,
specifications and requirements set forth in Exhibit "A".
SECTION 3. ADDITIONAL SERVICES.
Consultant shall not be compensated for any services rendered in connection with its
performance of this Agreement which are in addition to or outside of those set forth in this
Agreement or listed in Exhibit "A" "Scope of Services," unless such additional services are
authorized in advance and in writing by the City Council or City Manager of City. Consultant
shall be compensated for any such additional services in the amounts and in the manner agreed to
by the City Council or City Manager.
SECTION 4. COMPENSATION AND METHOD OF PAYMENT.
(a) Subject to any limitations set forth in this Agreement, City agrees to pay
Consultant the amounts specified in Exhibit "B" "Compensation" and made a part of this
Agreement. The total compensation, including reimbursement for actual expenses, shall not
exceed Nine Hundred Seven Thousand Eight Hundred Thirty Three dollars ($907,833), unless
additional compensation is approved in writing by the City Council or City Manager.
(b) Each month Consultant shall furnish to City an original invoice for all work
performed and expenses incurred during the preceding month. The invoice shall detail charges
by the following categories: labor (by sub -category), travel, materials, equipment, supplies, and
sub -consultant contracts. If the compensation set forth in subsection (a) and Exhibit "B" include
payment of labor on an hourly basis (as opposed to labor and materials being paid as a lump
sum), the labor category in each invoice shall include detailed descriptions of task performed
and the amount of time incurred for or allocated to that task. Sub -consultant charges shall be
detailed by the following categories: labor, travel, materials, equipment and supplies. City shall
independently review each invoice submitted by the Consultant to determine whether the work
performed and expenses incurred are in compliance with the provisions of this Agreement. In
the event that no charges or expenses are disputed, the invoice shall be approved and paid
according to the terms set forth in subsection (c). In the event any charges or expenses are
disputed by City, the original invoice shall be returned by City to Consultant for correction and
resubmission.
(c) Except as to any charges for work performed or expenses incurred by Consultant
which are disputed by City, City will use its best efforts to cause Consultant to be paid within
forty-five (45) days of receipt of Consultant's correct and undisputed invoice.
(d) Payment to Consultant for work performed pursuant to this Agreement shall not
be deemed to waive any defects in work performed by Consultant.
SECTION 5. INSPECTION AND FINAL ACCEPTANCE.
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City may inspect and accept or reject any of Consultant's work under this Agreement,
either during performance or when completed. City shall reject or finally accept Consultant's
work within sixty (60) days after submitted to City. City shall reject work by a timely written
explanation, otherwise Consultant's work shall be deemed to have been accepted. City's
acceptance shall be conclusive as to such work except with respect to latent defects, fraud and
such gross mistakes as amount to fraud. Acceptance of any of Consultant's work by City shall
not constitute a waiver of any of the provisions of this Agreement including, but not limited to,
sections 16 and 17, pertaining to indemnification and insurance, respectively.
SECTION 6. OWNERSHIP OF DOCUMENTS.
All original maps, models, designs, drawings, photographs, studies, surveys, reports, data,
notes, computer files, files and other documents prepared, developed or discovered by Consultant
in the course of providing any services pursuant to this Agreement shall become the sole property
of City and may be used, reused or otherwise disposed of by City without the permission of the
Consultant. Upon completion, expiration or termination of this Agreement, Consultant shall turn
over to City all such original maps, models, designs, drawings, photographs, studies, surveys,
reports, data, notes, computer files, files and other documents.
If and to the extent that City utilizes for any purpose not related to this Agreement any
maps, models, designs, drawings, photographs, studies, surveys, reports, data, notes, computer
files, files or other documents prepared, developed or discovered by Consultant in the course of
providing any services pursuant to this Agreement, Consultant's guarantees and warrants related
to Standard of Performance and found in Section 9 of this Agreement shall not extend to such
use of the maps, models, designs, drawings, photographs, studies, surveys, reports, data, notes,
computer files, files or other documents.
SECTION 7. CONSULTANT'S BOOKS AND RECORDS.
(a) Consultant shall maintain any and all documents and records demonstrating or
relating to Consultant's performance of services pursuant to this Agreement. Consultant shall
maintain any and all ledgers, books of account, invoices, vouchers, canceled checks, or other
documents or records evidencing or relating to work, services, expenditures and disbursements
charged to City pursuant to this Agreement. Any and all such documents or records shall be
maintained in accordance with generally accepted accounting principles and shall be sufficiently
complete and detailed so as to permit an accurate evaluation of the services provided by
Consultant pursuant to this Agreement. Any and all such documents or records shall be
maintained for three years from the date of execution of this Agreement and to the extent
required by laws relating to audits of public agencies and their expenditures.
(b) Any and all records or documents required to be maintained pursuant to this
section shall be made available for inspection, audit and copying, at any time during regular
business hours, upon request by City or its designated representative. Copies of such documents
or records shall be provided directly to the City for inspection, audit and copying when it is
practical to do so; otherwise, unless an alternative is mutually agreed upon, such documents and
records shall be made available at Consultant's address indicated for receipt of notices in this
Agreement.
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(c) Where City has reason to believe that any of the documents or records required to
be maintained pursuant to this section may be lost or discarded due to dissolution or termination
of Consultant's business, City may, by written request, require that custody of such documents or
records be given to the City and that such documents and records be maintained by the requesting
party. Access to such documents and records shall be granted to City, as well as to its
successors -in -interest and authorized representatives.
SECTION 8. STATUS OF CONSULTANT.
(a) Consultant is and shall at all times remain a wholly independent contractor and
not an officer, employee or agent of City. Consultant shall have no authority to bind City in any
manner, nor to incur any obligation, debt or liability of any kind on behalf of or against City,
whether by contract or otherwise, unless such authority is expressly conferred under this
AGREEMENT or is otherwise expressly conferred in writing by City.
(b) The personnel performing the services under this Agreement on behalf of
Consultant shall at all times be under Consultant's exclusive direction and control. Neither City,
nor any elected or appointed boards, officers, officials, employees or agents of City, shall have
control over the conduct of Consultant or any of Consultant's officers, employees, or agents
except as set forth in this Agreement. Consultant shall not at any time or in any manner represent
that Consultant or any of Consultant's officers, employees, or agents are in any manner officials,
officers, employees or agents of City.
(c) Neither Consultant , nor any of Consultant's officers, employees or agents, shall
obtain any rights to retirement, health care or any other benefits which may otherwise accrue to
City's employees. Consultant expressly waives any claim Consultant may have to any such
rights.
SECTION 9. STANDARD OF PERFORMANCE.
Consultant represents and warrants that it has the qualifications, experience and facilities
necessary to properly perform the services required under this Agreement in a thorough,
competent and professional manner. Consultant shall at all times faithfully, competently and to
the best of its ability, experience and talent, perform all services described herein. In meeting its
obligations under this Agreement, Consultant shall employ, at a minimum, generally accepted
standards and practices utilized by persons engaged in providing services similar to those
required of Consultant under this Agreement. In addition to the general standards of performance
set forth this Section 9, additional specific standards of performance and performance criteria are
set forth in the Scope of Work that shall also be applicable to Consultants work under this
Contract. Where there is a conflict between a general and a specific standard of performance or
performance criteria, the specific standard or criteria shall prevail over the general.
If and to the extent that City utilizes for any purpose not related to this Agreement any
maps, models, designs, drawings, photographs, studies, surveys, reports, data, notes, computer
files, files or other documents prepared, developed or discovered by Consultant in the course of
providing any services pursuant to this Agreement, Consultant's guarantees and warranties
related to Standard of Performance shall not extend to such use of the maps, models, designs,
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drawings, photographs, studies, surveys, reports, data, notes, computer files, files or other
documents.
SECTION 10. COMPLIANCE WITH APPLICABLE LAWS; PERMITS AND
LICENSES.
Consultant shall keep itself informed of and comply with all applicable federal, state and
local laws, statutes, codes, ordinances, regulations and rules in effect during the term of this
Agreement. Consultant shall obtain any and all licenses, permits and authorizations necessary to
perform the services set forth in this Agreement. Neither City, nor any elected or appointed
boards, officers, officials, employees or agents of City, shall be liable, at law or in equity, as a
result of any failure of Consultant to comply with this section.
SECTION 11. PREVAILING WAGE LAWS
It is the understanding of City and Consultant that California prevailing wage laws do not
apply to this Agreement because the Agreement does not involve any of the following services
subject to prevailing wage rates pursuant to the California Labor Code or regulations
promulgated thereunder: Construction, alteration, demolition, installation, or repair work
performed on public buildings, facilities, streets or sewers done under contract and paid for in
whole or in part out of public funds. In this context, "construction" includes work performed
during the design and preconstruction phases of construction including, but not limited to,
inspection and land surveying work.
SECTION 12. NONDISCRIMINATION.
Consultant shall not discriminate, in any way, against any person on the basis of race,
color, religious creed, national origin, ancestry, sex, age, physical handicap, medical condition or
marital status in connection with or related to the performance of this Agreement.
SECTION 13. UNAUTHORIZED ALIENS.
Consultant hereby promises and agrees to comply with all of the provisions of the Federal
Immigration and Nationality Act, 8 U.S.C.A. §§ 1101, et seq., as amended, and in connection
therewith, shall not employ unauthorized aliens as defined therein. Should Consultant so employ
such unauthorized aliens for the performance of work and/or services covered by this Agreement,
and should the any liability or sanctions be imposed against City for such use of unauthorized
aliens, Consultant hereby agrees to and shall reimburse City for the cost of all such liabilities or
sanctions imposed, together with any and all costs, including attorneys' fees, incurred by City.
SECTION 14. CONFLICTS OF INTEREST.
(a) Consultant covenants that neither it, nor any officer or principal of its firm, has or
shall acquire any interest, directly or indirectly, which would conflict in any manner with the
interests of City or which would in any way hinder Consultant's performance of services under
this Agreement. Consultant further covenants that in the performance of this Agreement, no
person having any such interest shall be employed by it as an officer, employee, agent or
subcontractor without the express written consent of the City Manager. Consultant agrees to at all
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times avoid conflicts of interest or the appearance of any conflicts of interest with the interests of
City in the performance of this Agreement.
(b) City understands and acknowledges that Consultant is, as of the date of execution
of this Agreement, independently involved in the performance of non -related services for other
governmental agencies and private parties. Consultant is unaware of any stated position of City
relative to such projects. Any future position of City on such projects shall not be considered a
conflict of interest for purposes of this section.
(c) City understands and acknowledges that Consultant will, perform non -related
services for other governmental agencies and private parties following the completion of the
scope of work under this Agreement. Any such future service shall not be considered a conflict
of interest for purposes of this section.
SECTION 15. CONFIDENTIAL INFORMATION; RELEASE OF INFORMATION.
(a) All information gained or work product produced by Consultant in performance of
this Agreement shall be considered confidential, unless such information is in the public domain
or already known to Consultant. Consultant shall not release or disclose any such information or
work product to persons or entities other than City without prior written authorization from the
City Manager, except as may be required by law.
(b) Consultant, its officers, employees, agents or subcontractors, shall not, without
prior written authorization from the City Manager or unless requested by the City Attorney of
City, voluntarily provide declarations, letters of support, testimony at depositions, response to
interrogatories or other information concerning the work performed under this Agreement.
Response to a subpoena or court order shall not be considered "voluntary" provided Consultant
gives City notice of such court order or subpoena.
(c) If Consultant, or any officer, employee, agent or subcontractor of Consultant,
provides any information or work product in violation of this Agreement, then City shall have the
right to reimbursement and indemnity from Consultant for any damages, costs and fees,
including attorneys fees, caused by or incurred as a result of Consultant's conduct.
(d) Consultant shall promptly notify City should Consultant , its officers, employees,
agents or subcontractors be served with any summons, complaint, subpoena, notice of deposition,
request for documents, interrogatories, request for admissions or other discovery request, court
order or subpoena from any party regarding this Agreement and the work performed thereunder.
City retains the right, but has no obligation, to represent Consultant or be present at any
deposition, hearing or similar proceeding. Consultant agrees to cooperate fully with City and to
provide City with the opportunity to review any response to discovery requests provided by
Consultant. However, this right to review any such response does not imply or mean the right by
City to control, direct, or rewrite said response.
SECTION 16. INDEMNIFICATION.
(a) Indemnification for Professional Liability. Where the law establishes a
professional standard of care for Consultant's Services, to the fullest extent permitted by law,
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Consultant shall indemnify, protect, defend and hold harmless City and any and all of its
officials, employees and agents ("Indemnified Parties") from and against any and all losses,
liabilities, damages, costs and expenses, including attorney's fees and costs to the extent same are
caused in whole or in part by any negligent or wrongful act, error or omission of Consultant, its
officers, agents, employees or sub -consultants (or any entity or individual that Consultant shall
bear the legal liability thereof) in the performance of professional services under this Agreement.
(b) Indemnification for Other than Professional Liability. Other than in the
performance of professional services and to the full extent permitted by law, Consultant shall
indemnify, protect, defend and hold harmless City, and any and all of its employees, officials and
agents from and against any liability (including liability for claims, suits, actions, arbitration
proceedings, administrative proceedings, regulatory proceedings, losses, expenses or costs of any
kind, whether actual, alleged or threatened, including attorneys fees and costs, court costs,
interest, defense costs, and expert witness fees), where the same arise out of, are a consequence
of, or are in any way attributable to, in whole or in part, the performance of this Agreement by
Consultant or by any individual or entity for which Consultant is legally liable, including but not
limited to officers, agents, employees or sub -contractors of Consultant.
(c) General Indemnification Provisions. Consultant agrees to obtain executed
indemnity Agreements with provisions identical to those set forth here in this section from each
and every sub -contractor or any other person or entity involved by, for, with or on behalf of
Consultant in the performance of this Agreement. In the event Consultant fails to obtain such
indemnity obligations from others as required here, Consultant agrees to be fully responsible
according to the terms of this section. Failure of City to monitor compliance with these
requirements imposes no additional obligations on City and will in no way act as a waiver of any
rights hereunder. This obligation to indemnify and defend City as set forth here is binding on the
successors, assigns or heirs of Consultant and shall survive the termination of this Agreement or
this section.
(d) Limitation of Indemnification. Notwithstanding any provision of this Section 16
[Indemnification] to the contrary, design professionals are required to defend and indemnify the
City only to the extent permitted by Civil Code Section 2782.8, which limits the liability of a
design professional to claims, suits, actions, arbitration proceedings, administrative proceedings,
regulatory proceedings, losses, expenses or costs that arise out of, pertain to, or relate to the
negligence, recklessness, or willful misconduct of the design professional. The term "design
professional," as defined in Section 2782.8, is limited to licensed architects, licensed landscape
architects, registered professional engineers, professional land surveyors, and the business
entities that offer such services in accordance with the applicable provisions of the California
Business and Professions Code.
(e) The provisions of this section do not apply to claims occurring as a result of City's
sole negligence. The provisions of this section shall not release City from liability arising from
gross negligence or willful acts or omissions of City or any and all of its officials, employees and
agents.
SECTION 17. INSURANCE.
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Consultant agrees to obtain and maintain in full force and effect during the term of this
Agreement the insurance policies set forth in Exhibit "C" "Insurance" and made a part of this
Agreement. All insurance policies shall be subject to approval by City as to form and content.
These requirements are subject to amendment or waiver if so approved in writing by the City
Manager. Consultant agrees to provide City with copies of required policies upon request.
SECTION 18. ASSIGNMENT.
The expertise and experience of Consultant are material considerations for this
Agreement. City has an interest in the qualifications of and capability of the persons and entities
who will fulfill the duties and obligations imposed upon Consultant under this Agreement. In
recognition of that interest, Consultant shall not assign or transfer this Agreement or any portion
of this Agreement or the performance of any of Consultant's duties or obligations under this
Agreement without the prior written consent of the City Council. Any attempted assignment
shall be ineffective, null and void, and shall constitute a material breach of this Agreement
entitling City to any and all remedies at law or in equity, including summary termination of this
Agreement. City acknowledges, however, that Consultant, in the performance of its duties
pursuant to this Agreement, may utilize subcontractors.
SECTION 19. CONTINUITY OF PERSONNEL.
Consultant shall make every reasonable effort to maintain the stability and continuity of
Consultant's staff and subcontractors, if any, assigned to perform the services required under this
Agreement. Consultant shall notify City of any changes in Consultant's staff and subcontractors,
if any, assigned to perform the services required under this Agreement, prior to and during any
such performance.
SECTION 20. TERMINATION OF AGREEMENT.
(a) City may terminate this Agreement, with or without cause, at any time by giving
thirty (30) days written notice of termination to Consultant. In the event such notice is given,
Consultant shall cease immediately all work in progress.
(b) Consultant may terminate this Agreement for cause at any time upon thirty (30)
days written notice of termination to City.
(c) If either Consultant or City fail to perform any material obligation under this
Agreement, then, in addition to any other remedies, either Consultant, or City may terminate this
Agreement immediately upon written notice.
(d) Upon termination of this Agreement by either Consultant or City, all property
belonging exclusively to City which is in Consultant's possession shall be returned to City.
Consultant shall furnish to City a final invoice for work performed and expenses incurred by
Consultant, prepared as set forth in Section 4 of this Agreement. This final invoice shall be
reviewed and paid in the same manner as set forth in Section 4 of this Agreement.
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SECTION 21. DEFAULT.
In the event that Consultant is in default under the terms of this Agreement, the City shall
not have any obligation or duty to continue compensating Consultant for any work performed
after the date of default. Instead, the City may give notice to Consultant of the default and the
reasons for the default. The notice shall include the timeframe in which Consultant may cure the
default. This timeframe is presumptively thirty (30) days, but may be extended, though not
reduced, if circumstances warrant. During the period of time that Consultant is in default, the
City shall hold all invoices and shall, when the default is cured, proceed with payment on the
invoices. In the alternative, the City may, in its sole discretion, elect to pay some or all of the
outstanding invoices during the period of default. If Consultant does not cure the default, the
City may take necessary steps to terminate this Agreement under Section 20. Any failure on the
part of the City to give notice of the Consultant's default shall not be deemed to result in a waiver
of the City's legal rights or any rights arising out of any provision of this Agreement.
SECTION 22. EXCUSABLE DELAYS.
Consultant shall not be liable for damages, including liquidated damages, if any, caused
by delay in performance or failure to perform due to causes beyond the control of Consultant.
Such causes include, but are not limited to, acts of God, acts of the public enemy, acts of federal,
state or local governments, acts of City, court orders, fires, floods, epidemics, strikes, embargoes,
and unusually severe weather. The term and price of this Agreement shall be equitably adjusted
for any delays due to such causes.
SECTION 23. COOPERATION BY CITY.
All public information, data, reports, records, and maps as are existing and available to
City as public records, and which are necessary for carrying out the work as outlined in the
Exhibit "A" "Scope of Services," shall be furnished to Consultant in every reasonable way to
facilitate, without undue delay, the work to be performed under this Agreement.
SECTION 24. NOTICES.
All notices required or permitted to be given under this Agreement shall be in writing and
shall be personally delivered, or sent by telecopier or certified mail, postage prepaid and return
receipt requested, addressed as follows:
To City:
To Consultant:
LA #4814-2021-6581 vl
City of Temple City
Attn: City Manager
9701 Las Tunas Drive
Temple City, CA 91780
Gruen Associates
6330 San Vicente Blvd, Suite 200
Los Angeles, CA 90048
9
Notice shall be deemed effective on the date personally delivered or transmitted by
facsimile or, if mailed, three (3) days after deposit of the same in the custody of the United States
Postal Service.
SECTION 25. AUTHORITY TO EXECUTE.
The person or persons executing this Agreement on behalf of Consultant represents and
warrants that he/she/they has/have the authority to so execute this Agreement and to bind
Consultant to the performance of its obligations hereunder.
SECTION 26. BINDING EFFECT.
This Agreement shall be binding upon the heirs, executors, administrators, successors and
assigns of the parties.
SECTION 27. MODIFICATION OF AGREEMENT.
On behalf of City, the City Manager shall have the power to administer and implement
this Agreement, including making minor amendments and modifications hereto. No minor
amendment to or modification of this Agreement shall be valid unless made in writing and
approved by the Consultant and by the City Manager. No major amendment to or modification
of this Agreement, which is defined for purposes of this section to mean any amendment or
modification which increases the amount of compensation due the Consultant pursuant to
Section 4 [Compensation and Method of Payment] shall be valid unless made in writing and
approved by the Consultant and the City Council. The parties agree that this requirement for
written modifications cannot be waived and that any attempted waiver shall be void.
SECTION 28. WAIVER.
Waiver by any party to this Agreement of any term, condition, or covenant of this
Agreement shall not constitute a waiver of any other term, condition, or covenant. Waiver by
any party of any breach of the provisions of this Agreement shall not constitute a waiver of any
other provision nor a waiver of any subsequent breach or violation of any provision of this
Agreement. Acceptance by City of any work or services by Consultant shall not constitute a
waiver of any of the provisions of this Agreement.
SECTION 29. LAW TO GOVERN; VENUE.
This Agreement shall be interpreted, construed and governed according to the laws of the
State of California. In the event of litigation between the parties, venue in state trial courts shall
lie exclusively in the County of Los Angeles, California. In the event of litigation in a U.S.
District Court, venue shall lie exclusively in the Central District of California, in Los Angeles.
SECTION 30. ATTORNEYS FEES, COSTS AND EXPENSES.
In the event litigation or other proceeding is required to enforce or interpret any provision
of this Agreement, the prevailing party in such litigation or other proceeding shall be entitled to
an award of reasonable attorney's fees, costs and expenses, in addition to any other relief to
which it may be entitled.
LA #4814-2021-6581 v
- 10 -
SECTION 31. ENTIRE AGREEMENT.
This Agreement, including the attached Exhibits "A" through "C", is the entire, complete,
final and exclusive expression of the parties with respect to the matters addressed therein and
supersedes all other Agreements or understandings, whether oral or written, or entered into
between Consultant and City prior to the execution of this Agreement. No statements,
representations or other Agreements, whether oral or written, made by any party which are not
embodied herein shall be valid and binding. No amendment to this Agreement shall be valid and
binding unless in writing duly executed by the parties or their authorized representatives.
SECTION 32. SEVERABILITY.
if any term, condition or covenant of this Agreement is declared or determined by any
court of competent jurisdiction to be invalid, void or unenforceable, the remaining provisions of
this Agreement shall not be affected thereby and the Agreement shall be read and construed
without the invalid, void or unenforceable provision(s).
IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the date
and year first -above written.
CITY OF TEMPLE CITY
By:
Jose Pulido, City Manager
ATTEST:
Mary Flandrick, City Clerk
APPROVED AS TO FORM
By:
City Attorney
LA 174814-2021-6581 v1
-11-
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By:
AM
ec. A. F JOM4)) 1NC.
Its: p(� ��
By: /
Its:
NOTE: CONSULTANT'S SIGNATURES SHALL BE DULY NOTARIZED, AND
APPROPRIATE ATTESTATIONS SHALL BE INCLUDED AS MAY BE
REQUIRED BY THE BYLAWS, ARTICLES OF INCORPORATION, OR
OTHER RULES OR REGULATIONS APPLICABLE TO DEVELOPER'S
BUSINESS ENTITY.
LAMM-2021-6581 vl
-12-
CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT
STATE OF CALIFORNIA
COUNTY OF Los Ange les
1
Onp g„.,I,e,- 1, 20/0 before me, Roy D,,Bni,No+aryNiplecrsonally appeared M;r1,,,.,l,a,•. E+,,,...„i•,, proved to me on
the basis of satisfactory evidence to tie the person(j whose names(4 e3 - : subscribed to the within instrument and
acknowledged to me that e • - - - executed the same in is, - - ' authorized capacity( s), and that by
signature(s) on the instrument the person(, or the entity upon behalf of which the person(g) acted,
executed the instrument.
I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is
true and correct.
WITNESS my hand and official seal.
Signature:
ROY DUBOS
Commission # 1874486
Notary Public - Csllfomis
fR/ Los Angeles County
Comm. Ex Ires Jan 21, 2014
OPTIONAL
Though the data below is not required by law, it may prove valuable to persons relying on the document and could
prevent fraudulent reattachment of this form
CAPACITY CLAIMED BY SIGNER DESCRIPTION OF ATTACHED DOCUMENT
❑ INDIVIDUAL
❑ CORPORATE OFFICER
TITLE(S)
PARTNER(S) ❑ LIMITED
❑ GENERAL
ATTORNEY -IN -FACT
TRUSTEE(S)
GUARDIAN/CONSERVATOR
OTHER
CansL (+a.,4- Seruces ree•+•+et-N-1
TITLE OR TYPE OF DOCUMENT
17
NUMBER OF PAGES
DATE OF DOCUMENT
SIGNER IS REPRESENTING:
(NAME OF PERSON(S) OR ENTITY(IES)) SIGNER(S) OTHER THAN NAMED ABOVE
R1V #4830-6895-0024 v1
@,
CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT
STATE OF CALIFORNIA
COUNTY OF
On , before me, , personally appeared
0 personally known to me - OR - ❑ proved to me on the basis of satisfactory evidence to be the person(s) whose
names(s) is/are subscribed to the within instrument and
acknowledged to me that he/she/they executed the same in
his/her/their authorized capacity(ies), and that by his/her/their
signature(s) on the instrument the person(s), or the entity upon
behalf of which the person(s) acted, executed the instrument.
WITNESS my hand and official seal.
(SIGNATURE OF NOTARY)
OPTIONAL
Though the data below is not required by law, it may prove valuable to persons relying on the document and could
prevent fraudulent reattachment of this form
CAPACITY CLAIMED BY SIGNER DESCRIPTION OF ATTACHED DOCUMENT
INDIVIDUAL
CORPORATE OFFICER
TITLE OR TYPE OF DOCUMENT
TITLE(S)
PARTNER(S) 0 LIMITED
0 GENERAL
ATTORNEY -IN -FACT
TRUSTEE(S)
GUARDIAN/CONSERVATOR
OTHER.
NUMBER OF PAGES
DATE OF DOCUMENT
SIGNER IS REPRESENTING:
(NAME OF PERSON(S) OR ENTITY(IES)) SIGNER(S) OTHER THAN NAMED ABOVE
LA #4814-2021-6581 vl
(i
Table of Contents
EXHIBIT "A" - SCOPE OF SERVICES AND RESPONSIBILITIES 4
A. Basic Services 4
B. Design Services —TASK I: PRE -DESIGN PHASE 6
1. PROJECT INITIATION 6
2. DEVELOPMENT OF ARCHITECTURAL PROGRAM 7
3. SITE MASTER PLANNING 8
4. MEETINGS g
5. DELIVERABLES 9
6. PRESENTATION 10
7. PHASE CESSATION PROVISIONS 10
C. Design Services —TASK II: SCHEMATIC DESIGN PHASE 10
1. GENERAL REQUIREMENTS 10
2. VALUE ENGINEERING 11
3. SPECIFICATIONS 11
4. PROBABLE COSTS 12
5. MEETINGS 12
6. DELIVERABLES 12
7. PRESENTATION 13
8. PHASE CESSATION PROVISIONS 13
A-1
D. Design Services — TASK III: DESIGN DEVELOPMENT PHASE 13
1. GENERAL REQUIREMENTS 13
2. ELECTRICAL 14
3. CIVIL 15
4. LANDSCAPE DESIGNER 15
5. TRAFFIC ENGINEER 15
6. LIGHTING DESIGNER 15
7. VALUE ENGINEERING 15
8. SPECIFICATIONS 16
9. PROBABLE COST 16
10. MEETINGS 16
11. DELIVERABLES 16
12. PRESENTATION 17
13. PROJECT CESSATION PROVISIONS 17
E. Design Services —TASK IV: CONSTRUCTION DOCUMENT PHASE 17
1. Construction Documents (C/D) 30% stage 17
2. Construction Documents 60% stage 19
3. Construction Documents — 90% Stage 20
4. Constructability Review 21
5. Construction Documents (C/D) Final Stage 21
6. Construction Final Back -Check Stage 22
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7. MEETINGS 22
8. Deliverables 23
F. Design Services —TASK V: BID & AWARD PHASE 23
G. Design Services — TASK VI: ADMINISTRATION AND CLOSE OUT PHASE 24
H. PROGRAM SCHEDULE 26
I. AMENDMENT 27
EXHIBIT "B" - COMPENSATION 1
A. BREAKDOWN OF FEES BY PHASE 1
B. INVOICE REQUIREMENTS 1
C. TOTAL COMPENSATION 1
EXHIBIT "C" - INSURANCE 1
A. Insurance Requirements 1
B. Other Provisions 2
C. Other Requirements 2
EXHIBIT "D" — MASTER SCHEDULE 1
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EXHIBIT "A" - SCOPE OF SERVICES AND RESPONSIBILITIES
A. Basic Services
1. Determine the agencies that have jurisdiction over the area of work and coordinate
with and implement the requirements of the regulatory agencies.
2. Contract for or employ at CONSULTANT'S expense, SUB -CONSULTANTS to the
extent deemed necessary for completion of the Project including: architects;
electrical/lighting, civil engineers, traffic engineer, mechanical and plumbing engineer,
landscape architects (and others as necessary) licensed as such by the State of California,
The names of said SUB -CONSULTANTS shall be submitted to the CITY for approval prior to
commencement of work. The CITY reserves the right to reject the use of any SUB -
CONSULTANT. Nothing in the forgoing procedure shall create any contractual relationship
between the CITY and any SUB -CONSULTANTS employed by the CONSULTANT under
terms of this Agreement.
3. Agree to exercise usual and customary professional care in its efforts to comply
with all laws and regulations which apply to work of this Agreement.
4. Cooperate with other professionals employed by the CITY for the design,
coordination or management of work related to the Project. The CITY has retained the
services ofa Construction Manager (CM) to act as a "CITY's Representative" in an advisory
capacity on the project. In providing the Construction Manager's Services described in this
Agreement, the CM shall not assume any of the responsibilities or duties of the
CONSULTANT or the SUB -CONSULTANTS. The CONSULTANT remains solely responsible for
the contents of design drawings and design documents.
5. Attend coordination meetings during the entire design phase with SUB -
CONSULTANTS. CONSULTANT shall invite the CITY and/or its representative to participate
in these meetings. CONSULTANT shall keep a separate log to document
design/coordination comments generated in these meetings.
A-4
6. Review subsoil data, and other information furnished to CONSULTANT pursuant to
this Agreement and advise the CITY whether such data are sufficient for purposes of design,
or whether additional data are necessary.
7. Be responsible for the professional quality, technical accuracy and the coordination
of all studies, reports, projections, master plans, designs, drawings, specifications and other
services furnished by consultant under this Agreement CONSULTANT shall, without
additional compensation, correct or revise any errors or omissions in its studies, reports,
projections, master plans, design, drawings, specifications and other services.
8. If desired by the CITY and agreed to by the CONSULTANT, CONSULTANT shall
provide other required services to determine such compliance not specifically identified
and included in the scope of this Agreement through an amendment to this Agreement, as
an additional service.
9. Provide services required to obtain approval from the local and federal agencies
having jurisdiction over the Project.
10. Review the existing grading, drainage, horizontal control, and utility infrastructure
plans to assist in preparation of the new design drawing for this project. The services
described in this Subparagraph shall be provided by a professional civil engineer,
registered in the State of California, who is to subcontract with the CONSULTANT.
11. CONSULTANT to document the location of existing utility lines, telephone, water
and sewage, etc., within the limits of the CITY property. The CITY will provide all existing
drawings and plans in its possession. CONSULTANT shall use the existing drawings and
plans from the CITY as well as seek out any other relevant information from other agencies
to validate the capacity of all existing project utilities.
12. Maintain a log of all meetings, site visits, and discussions held in conjunction with
the work of this Project, with documentation of major discussion points, observations,
decisions, questions or comments. These shall be furnished to the CITY and/or their
representative for inclusion in the overall project documentation.
A-5
13. Utilize the standardized filing system as established by the CITY.
14. CONSULTANT is not responsible for:
a. Ground contamination or hazardous material analysis
b. Any asbestos testing, design or abatement
c. Environmental impact report
d. Historical significance report
e. Soils investigation
f. Geotechnical hazard report
g. Topographic survey
Neither the CITY's review, approval of, nor payment, for any of the services required under
this Agreement shall be construed to operate as a waiver of any rights under this
Agreement, and consultant shall remain liable to the CITY in accordance with applicable
law for all damages to the CITY caused by CONSULTANT'S failure to perform any of the
services furnished under this Agreement.
B. Design Services - TASK I: PRE -DESIGN PHASE
1. PROJECT INITIATION
Upon final execution of the Contract with the CITY, the CONSULTANT shall:
a. Immediately after execution of the contract, meet with the CITY and their
representatives to prepare a detailed task analysis and work plan for documentation in a
computer generated project schedule. The CITY will incorporate the consultant's provided
data within the master program schedule for the project.
This task analysis and work plan will identify specific tasks including, but not limited to:
management communication system with CM and all design SUB -CONSULTANTS,
interviews, data collection, required CITY filing standards, analysis, report preparation,
planning, Architectural programming, conceptual design preparation for schematic phase,
and estimating that are part of the work of the Project. Also identified will be milestone
activities or dates, specific task responsibilities, required times for completion and
additional definition of deliverables. This detailed work plan must comply with or
compress the attached master schedule.
A-6
b. Review the developed work plan with the CITY and their representatives to
familiarize them with the proposed tasks and schedule and develop necessary
modifications, including integration into the master schedule.
c. Participate in a general Project kick-off meeting to include the
CONSULTANT'S appropriate SUB -CONSULTANTS, and CITY staff. At the project kick-off
meeting, participants will:
i. Introduce key team members from the CITY and the CONSULTANT
to each other defining roles and responsibilities relative to the Project.
ii. Identify and review pertinent information and/or documentation
necessary from the CITY for the completion of the Project.
iii. Review and explain the overall project goals, general approach,
tasks, work plan and procedures and deliverable products of the Project.
iv. Review and explain the task analysis and project work plan for all
parties present; determine any adjustments or fine tuning that needs to be made to the
work plan.
v. Review documentation of the project kick-off meeting prepared by
the CITY's representative and comment prior to distribution.
2. DEVELOPMENT OF ARCHITECTURAL PROGRAM
Perform pre -design investigations to establish appropriate guidelines around which
and within which the Project is to be designed. Identify design issues relating to functional
need, directives and constraints imposed by regulatory codes.
a. Provide a design information check list identifying critical issues affecting
project completion and certification; significant site considerations; applicable planning
and zoning requirements; applicable code requirements; applicable fire and life safety
requirements; and water runoff requirements; electrical power service and requirements.
b. Validate documents that were provided as part of the RFQ/REP as well as
boundary surveys and layouts provided to CONSULTANT by CITY.
c. Investigate underground and overhead utilities (all utilities) and design in
coordination with the utility companies for gas, water, sewer, storm water, telephone,
cable, fire, etc.
A-7
d. Perform Condition Assessment of the entire area within the Project
boundaries and submit a Condition Assessment Report that includes, but is not limited to,
methods used to assess existing conditions, photos of specific areas of interest, narrative,
etc.
e. Conduct Architectural program meeting with the CITY.
f. Develop probable construction cost for the Project; probable costs are to be
based on the developed functional Architectural programs as approved by the CITY.
Probable costs prepared by the consultant:
1. All costs are to be based on current bid prices, with escalation rate
and duration clearly identified as a separate line item; rate of cost escalation and projected
bid and construction dates are to be as approved by the CITY and their representatives.
ii. Contingencies for design, bidding or construction, if included in the
probable costs, are to be included as individual line items, with the percentage and base of
calculation clearly identified.
iii. All construction probable costs developed per the above should
additionally be presented and summarized by the Construction Specification Institute (CSI)
category for the project.
iv. One week prior to the submittal of documents, the consultant's
proposed cost format must be submitted to the CITY for review and approval.
v. Sub -consultants shall participate in the progress meeting as
appropriate and shall provide input and feedback into the development of the probable
cost.
3. SITE MASTER PLANNING
Prepare a new Master Site Plan configuration for the proposed work. The
development of this new Master Site Plan should incorporate or be based upon completion
of the following tasks:
a. Assist the CITY conducting initial, intermediate and final community
meetings to solicit feedback, comments, and concerns from the community.
b. Document and take into consideration existing physical characteristics of
the proposed site such as topography, drainage, plant coverage, views to and from the
proposed site, current site usage and potential for future development.
A-8
c. Analyze the proposed site existing conditions relative to potential effect on
master planning circulation, access, parking, constructability, businesses and future
development potential.
d. Develop a Master Site Plan showing in detail the temporary construction
safety measures for safe traffic movement during each phase of construction.
e. Consultant to provide a minimum of three design schemes during the Site
Master Planning and the Schematic Design phases. Consultant shall present the three
design schemes to the Ad -Hoc Committee before completion of the two phases. Only one
scheme will need to be submitted as deliverables.
4. MEETINGS
During the Pre -Design Phase, it is anticipated meetings will be convened biweekly
between the CITY and the CONSULTANT. These meeting will not exceed one day in duration
and will be held in Temple City Hall. Decisions made at such meetings and subsequently
approved by the CITY shall be binding. Any revisions or reconsiderations of such decisions
shall constitute a change in the scope of services of the CONSULTANT. In the event of any
delay in the progress of the scheduled design work the meetings may be convened weekly
as necessary to maintain timely progress of the design services.
5. DELIVERABLES
CONSULTANT shall provide to the CITY the following quantities of materials
resulting from the work of the Project:
Copies:
Six (6) - of Condition Assessment Report
Six (6) - of Functional and Architectural Program Report. (include a comparison between
developed program and "model" program; include narrative explaining any substantial
deviations).
Six (6) - of Master Site Plan
Six (6) - Itemized Probable Cost and design budgetary cost estimate
One (1) - copy of Design Information Checklist
Six (6) - of the collected meeting notes, notes, visit or telephone reports, interview minutes
or notes, and summary correspondence
One (1) - scanned pdf electronic version of each of the above deliverables
A-9
3d rendering where it become necessary to portray the design idea
6. PRESENTATION
CONSULTANT along with his SUB -CONSULTANT shall present and review with the
CITY and the City Council the summary and detail of the work mentioned above.
7. PHASE CESSATION PROVISIONS
Upon completion and review of the functional and Architectural program and
master site planning, no further work shall be done unless and until the CITY has approved
the completed work for Design Services Task I and has given a written Notice to Proceed to
CONSULTANT for Design Services Task II.
C. Design Services — TASK 1I: SCHEMATIC DESIGN PHASE
Upon written authorization from the CITY to proceed with the Schematic Design
Phase, The CONSULTANT shall prepare for the CITY's review a Schematic Design Study for
all disciplines to include the following:
1. GENERAL REQUIREMENTS
a. Scaled street plans showing all intersections, driveways, entrances, features
and their relationships.
b. Site plan with minimum one (1) foot contour grade intervals. All major site
development, such as paving, utilities and facilities shall be shown, including, but not
limited to, City's property lines, existing structures, and walls and fences. The information
provided on the drawing shall include all structure and infrastructure within seventy five
(75') feet outside of the project construction limits on all sides.
c. Identify code requirements.
d. As needed, structural drawing for the Road bed and street pavements.
e. Mechanical and plumbing: for any possible infrastructures that may impact
the project.
f. Coordinate with local utility companies to exchange information and
coordinate drawing for street light design, traffic and pedestrian signals.
A-10
g. Development of site utility systems such as electrical, sewer, gas, water,
storm drain, telephone, cable and fire hydrants.
h. Identify surface improvements including roadways, hardscapes, pedestrian
sidewalks, parking preliminary finish grades and drainage.
i. Development and coordination of landscape design concepts entailing
analysis of existing conditions and proposed components. Include location and description
of planting, ground improvements and visual barriers. Confirm availability of selected
materials.
j. Development and coordination of design for street lighting, pedestrian cross
walks, pedestrian signal lights, traffic signals and roadway safety issues entailing analysis of
existing conditions and proposed components. Include location and description of the
existing and proposed components and coordinate with manufacturer.
k. Development and coordination of public art concepts entailing analysis of
potential locations and renderings of options and proposed components.
1. Consultant to provide a minimum of three design schemes during the
Schematic Design phases. Consultant shall present the three design schemes to the Ad -Hoc
Committee before completion of the this phase. Only one scheme will need to be submitted
as deliverables.
2. VALUE ENGINEERING
Value analysis shall be applied to all components of the schematic design to
optimize value to the CITY. Note that value is added when function is increased or cost is
decreased and that the CITY does not generally consider value engineering to mean
reducing or removing scope. Optimized items shall be included in the statement indicating
changes made to the program/master plan.
3. SPECIFICATIONS
Specifications: for all disciplines: Outline specifications of proposed work for all
disciplines (CONSULTANT'S and SUB -CONSULTANTS' work) and their criteria and quality
standards. Investigate, select, and coordinate specified items with manufacturer and
confirm availability of item.
A-11
4. PROBABLE COSTS
a. Schematic Probable costs: This probable cost consists of unit cost applied to
the major items and quantities of work. The unit cost shall reflect the complete direct
current cost of work and include life cycle cost analysis. Complete cost includes labor,
material, waste allowance, sales tax and subcontractor's mark-up.
b. General conditions shall be applied separately. This probable cost shall be
prepared by specification section and summarized by the specification category.
c. The probable cost format shall be submitted to the CITY for review and
approval prior to acceptance.
d. Escalation: All probable costs shall be priced out at current market
conditions. The probable costs shall incorporate all adjustments as appropriate, relating to
mid -point construction, contingency, and cost index.
5. MEETINGS
During the Schematic Design Phase, it is anticipated meetings will be convened
biweekly between the CITY and the CONSULTANT. These meeting will not exceed one day
in duration and will be held in Temple City Hall. Decisions made at such meetings and
subsequently approved by the CITY shall be binding. Any revisions or reconsiderations of
such decisions shall constitute a change in the scope of services of the CONSULTANT.
Consultant to provide a minimum of three design schemes during the Site Master Planning
and the Schematic Design phases. Consultant shall present the three design schemes to the
Ad -Hoc Committee before completion of the two phases. Only one scheme will need to be
submitted as deliverables.
6. DELIVERABLES
Copies:
Six (6) - Schematic Design Package submittal with alternatives (package should include
plan sheets, design renderings, and specification outline)
Four (4) -- Itemized Probable Cost and design budgetary cost estimate
Two (2) - statement indicating changes made to the program/master plan
Two (2) - Project file, including all correspondence, meeting notes, etc. to date.
One (1) — scanned pdf electronic version of each of the above deliverables
A-12
3d rendering where it become necessary to portray the design idea
7. PRESENTATION
CONSULTANT along with his SUB -CONSULTANTS shall present and review with the
CITY the detailed Schematic Design. The schematic design studies shall be revised within
the program parameters until a final concept has been accepted and approved by the CITY
at no additional cost to the CITY. The final schematic design may have to be presented at up
to Three (3) community meetings as well.
8. PHASE CESSATION PROVISIONS
Upon completion of the schematic design study, the CITY shall have the right to
terminate this Agreement upon written notice of such termination to consultant. The CITY
shall pay the consultant only the fee associated with the services provided under the
Schematic Design Phase.
D. Design Services -- TASK III: DESIGN DEVELOPMENT PHASE
Upon written authorization by the CITY to proceed with the Design Development
Phase, consultant shall prepare from the Schematic Design Phase documents approved by
the CITY, Design Development Phase documents including, but not limited to, the following:
1. GENERAL REQUIREMENTS
Architect and all other disciplines (CONSULTANT and SUB -CONSULTANTS work):
a. Streetscape layouts including scaled, dimensioned plan elevations and
renderings for the street and its components including, but not limited to, landmark
features, south and north entries to Temple City, railroad underpass, treatment at open
channel, billboards and signage, street lighting, landscape lighting, landscape irrigation,
drainage, sustainability measures, sidewalks, curb ramps, transit stops, rest areas, tree
planting, median islands, improvement to underground and overhead utilities, crosswalks,
accent nodes, city entry and exit signs, traffic signals, traffic sign posts, business signs and
billboards, public arts, transit shelters, street furniture, bulb -outs, sump pump at rail road
overpass, and other design ideas such as bike lanes, newpaper stands, traffic control,
cameras, etc.
A-13
b. Scaled cross road sections showing dimensional relationships, materials
and component relationships.
c. Address any issues related to residential and commercial property
entrances and exits.
d. Identification of all fixed equipment to be installed in contract.
e. Plan to be completely drawn with beginning notes and dimensions including
grading and paving.
f. Preliminary development of detailed layout plans and large-scale blow-ups
for treatment of special locations and issues.
g. Legend showing all symbols used on drawings.
h. Plans identifying all major equipment and furniture.
i. Further refinement of Schematic Design (SD) outline specification for
architectural, and all engineering design work, and landscape manuals, systems and
equipment. Provide samples for materials and finishes.
j. Lighting plans and specification for the street, showing: (work to be
coordinated with SCE)
(1) Light fixtures options
(ii) Power plan
(iii) installation detail and sections
2. ELECTRICAL
a. All lighting fixtures should be located and scheduled showing all types and
quantities of fixtures to be used, including proposed lighting levels.
b. All major electrical equipment at point of connections should be scheduled
indicating size and capacity.
c. Complete electrical distribution including a one line diagram indicating
point of connections, communications, controls; (high and low voltage) motor control
centers, panels, transformers and emergency generators, if required.
d. Legend showing all symbols used on drawings.
e. More developed outline specifications indicating quality level and
manufacture.
A-14
3. CIVIL
a. Further refinement of Schematic Design (SD) development of site utility
systems for sewer, water, storm drain, gas, and fire water. Includes pipe sizes, materials,
invert elevation location and description of manholes, clean outs, hookups, bedding and
installation details.
b. Further refinement of SD drawing related roadways, sidewalks, bulb outs,
parking, medians, cross walks, transit stops and shelters, rest area furniture, entry and
exiting locations, driveways, curb and gutters, storm drainage improvements and ADA path
compliance issues. Include details and large scale drawings of curb and gutter, manhole,
thrust blocks, paved parking and roadway sections.
c. Structural drawing with all major members located and sized as they may
apply to some of the elements on the street such as road bed and possible retaining wall
modifications.
d. Preliminary specifications.
4. LANDSCAPE DESIGNER
Further refinement of Schematic Design concepts. Includes coordination of
hardscape, landscape planting, ground cover, and irrigation main distribution lines.
5. TRAFFIC ENGINEER
Further Development and coordination of design for pedestrian cross walks,
pedestrian signal lights, traffic signals and roadway safety issues. Include specification for
the proposed components. Identify and coordinate the layout of the proposed components
with the CITY's Traffic Engineer.
6. LIGHTING DESIGNER
Provide plan and specification for the street lighting selection and alternatives such
as energy saving options.
7. VALUE ENGINEERING
Value analysis shall be applied to all components of the design development to
optimize value to the CITY. Note that value is added when function is increased or cost is
A-15
decreased and that the CITY does not generally consider value engineering to mean
reducing or removing scope. Note also that the value analysis shall take into account value
of existing facilities and shall utilize life -cycle optimization. Optimized items shall be
included in the statement indicating changes made to the program/master plan.
8. SPECIFICATIONS
Specifications: for all disciplines: Outline specifications of proposed work for all
disciplines (CONSULTANT'S and SUS -CONSULTANTS' work) and their criteria and quality
standards. Investigate, select, and coordinate specified items with manufacturer and
confirm availability of item. CITY will provide general condition specification and
supplementary conditions.
9. PROBABLE COST
Design Development Probable Cost: This probable cost shall be prepared by
specification section, summarized by specification category. The probable cost shall include
individual item unit costs of materials, labor and equipment and include an updated life
cycle cost analysis. Sales tax, contractor's mark-ups, and general conditions shall be listed
separately.
10. MEETINGS
During the Design Development Phase it is anticipated meetings will be convened
biweekly between the CITY and the CONSULTANT to address specific design issues and to
facilitate the decision making process such meeting shall not exceed one day in duration
and will be held in the CITY office. Documented decisions made at such meetings and
subsequently approved by the CITY shall be binding. Any revisions or reconsiderations of
such decisions affecting program, master plan and schematic design shall constitute a
change in the scope of services of the consultant. CITY and consultant shall schedule
progress meetings to coincide with the consultant's coordination meeting. In the event of
any delay in the progress of the scheduled design work the meetings may be convened
weekly as necessary to maintain timely progress of the design services.
11. DELIVERABLES
A-16
Copies.
Three (3)- prints of plan drawings from all professional disciplines necessary to deliver the
project
Four (4) - Outline Specifications (finalized)
Four (4) - Itemized Probable Cost and design budgetary cost estimate
Two (2) - Permit File, including a correspondence, meeting notes, etc. to date
One (1) - scanned pdf electronic version of each of the above deliverables
3d rendering where it become necessary to portray the design idea
12. PRESENTATION
CONSULTANT along with his SUB -CONSULTANTS shall present and review with the
CITY the detailed fully developed design. This final concept must be accepted and approved
by the CITY or revised by CONSULTANT for acceptance at no additional cost to the CITY.
The design may have to be presented at up to three (3) community meetings as well.
13. PROJECT CESSATION PROVISIONS
Upon completion of the design, the CITY shall have the right to terminate this
Agreement upon written notice of such termination to consultant. The CITY shall pay the
consultant only the fee associated with the services provided under the Design
Development Phase.
E. Design Services - TASK IV: CONSTRUCTION DOCUMENT PHASE
Upon written authorization from the CITY to proceed with the Construction
Documents Phase, consultant shall prepare from Design Development Phase Documents
approved by the CITY, Construction Document (complete working drawings to include all
design disciplines) consisting of the following items below. Prepare construction
documents in compliance with the appropriate applicable building codes, ordinances and
other regulatory authorities.
1. Construction Documents (C/D) 30% stage
a. Architectural:
A-17
1,(y
i. Site plan developed to show component location, all topographical
elements and if applicable existing/proposed contour lines.
ii. Cross sections and plans corrected to reflect design development
review comments.
Architectural details and large blow-ups.
iv. Well -developed component schedules.
v. Site utility plans started.
vi. Fixed equipment details and identification started.
vii. Street plans coordinated with all other disciplines.
b. Electrical and Lighting:
i. Distribution information on all power consuming equipment;
lighting and device branch wiring development should be started.
ii. All electrical equipment schedules should be started.
Special system components should be approximately located on
plans.
iv. Street Lighting, power, signal and communication plans should show
all controls. Fixture schedule and lighting detail development should be started.
c. Civil:
i. All site plans, site utilities, parking and roadway systems updated to
reflect update revisions from Design Document.
ii. Structural plans and sections with detailing well advanced.
iii. Miscellaneous Structural footing and foundation plans as needed,
with detailing.
iv. Completed cover sheet with general notes, symbols and legends.
d. Landscape: All landscape, hardscape and irrigation plans updated to reflect
update revisions from Design Documents.
e. Probable cost: Update and refine the Design Development Phase Probable
cost.
f. Specifications:
i. Virtually complete development and preparation of technical
specifications describing materials, systems and equipment, workmanship, quality and
performance criteria required for the construction of the Project.
A-18
Where articles, materials and equipment are identified by brand names, at least two names
shall be used, and such names shall be followed by the words "or approved equal" in
accordance with Public Contract Code, Section 3400. Specifications shall not contain
restrictions that will limit competitive bids other than those required for maintenance
convenience by the CITY.
ii. Coordination of the development of specifications by other
disciplines.
iii. Specification shall be in either CSI or Greenbook format.
2. Construction Documents 60% stage
a. Architectural:
i. Nearly complete site plan.
ii. Nearly complete plans, elevations and sections.
iii. Architectural details and large blow-ups near completion.
iv. Fixture schedules nearly complete, including most details.
v. Site utility plan nearly complete.
vi. Fixed equipment details and identification nearly complete.
vii. Provide Finish Schedule (with the exceptions of colors) identifying
type of material. Architect to recommend color selection for approval by the CITY.
viii. All equipment catalog cuts.
b. Electrical and Lighting:
i. Lighting, power, signal plan(s) should reflect all switching and
controls. Fixture schedule(s) should be near completion.
ii. Distribution information on all power consuming equipment;
lighting and device branch wiring should be near completion.
iii. All electrical equipment schedules should be near
completion.
iv. Special system components should be located on plans.
c. Civil:
i. All site plans, site utilities, and roadway systems updated to reflect
update revisions from 30% CD's.
ii. Completed structural plans and sections with advanced
A-19
detailing.
d. Landscape:
All landscape, hardscape and irrigation plans updated to reflect
update revisions from 30% CD's and be nearly completed.
3. Construction Documents — 90% Stage
a. Architectural:
i. Completed site plan.
ii. Completed plans, elevations and sections.
iii. Architectural details and large blow-ups completed.
iv. Fixture schedules completed, including all details.
v. Site utility plans completed.
vi. Fixed equipment details and identification completed.
b. Electrical and Lighting:
i. Lighting and power plan should show all switching and controls.
Fixture schedule and lighting details should be completed.
ii. Distribution and efficiency information on all power consuming
equipment, including lighting, power, signal and communication device(s)
branch wiring completed.
iii. All electrical equipment schedules completed.
iv. Special system components plans completed.
v. Electrical load calculations completed.
c. Civil:
1. All site plans, site utilities, and roadway systems completed.
ii. Structural plans and sections with detailing completed.
Structural calculations completed.
d. Probable Cost:
Update and refine the 30% Construction Document Probable cost.
e. Specifications:
i. Complete development and preparation of technical specifications
describing materials, systems and equipment, workmanship, quality and
performance criteria required for the construction of the Project.
A-20
Where articles, materials and equipment are identified by brand names,
they shall be followed by the words "or approved equal" in accordance with
Public Contract Code, Section 3400.
Specifications shall not contain restrictions that will limit competitive bids
other than those necessary for CITY maintenance requirements that to be
coordinated with the City's maintenance and operation division for
adequacy and compliance.
At one hundred percent (100%) review, the specification shall comply with
all applicable funding restrictions, if any, in addition to pubic contract code
and shall be reviewed by the CITY and corrections made as directed at no
cost to the CITY.
ii. Coordination of the development of specifications by other
disciplines.
iii. Specifications shall be in CSI format or Greenbook format.
4. Constructability Review
In addition to Quality Control measures by CONSULTANT, the CITY will conduct a
Constructability Review (CR) at the 90% design stage, prior to submission to jurisdictional
approvals. CR shall be performed using on-line system for the CITY to post comments on
the construction documents to the consultant and its team members. CONSULTANTS and
its team members shall review and respond to all comments on-line, and shall be
responsible for incorporating all valid comments into a revised set of documents.
CONSULTANT and its team members will be responsible to attend a CR-reconciliation
meeting. The CITY may perform a back check on the revised documents, which may
produce a second set of comments, which to which CONSULTANT shall respond to all valid
comments. By performing the reviews described herein, the CITY/their agent/
representative is not acting in a manner so as to assume responsibility or liability, in whole
or in part, for all or any part of the Project design and design documents. The CONSULTANT
remains solely responsible for the contents of design drawings and design documents.
5. Construction Documents (C/D) Final Stage
A-21
CONSULTANT shall add selected bid alternates into the construction and bid
documents at this time. CONSULTANT is responsible for and shall provide coordination and
submission of the complete construction documents (including all design disciplines) to
jurisdictional agencies. The construction document final stage shall be for the purpose of
the consultant incorporating all Regulatory Agencies' comments into the drawings,
specifications, and probable cost. All corrections made by the consultant during this stage
should be at no additional cost to the CITY.
The final contract documents delivered to the CITY upon completion of the consultant's
work shall consist of the following:
a. Drawings: Original tracings of all drawings on consultant's tracing paper
with each consultant/sub-consultant's State license stamp.
b. Specifications: Original typed complete and finalized technical specifications
on reproducible masters in CSI or Greenbook format.
c. Update and refine the sub -consultant's completed Construction Documents.
6. Construction Final Back -Check Stage
Make corrections as required, to reflect regulatory agencies' final back -check
comments into the drawings, specifications and probable cost. All such corrections will be
made at no cost to the CITY.
Upon written approval by the CITY that the documents are complete, consultant shall
provide to the CITY a set of completed construction documents including the original sealed
drawing (Architectural and Engineering professional seal) and specification as well as other
pertinent documents for this project. Reproduction of the contract documents for
distribution to bidders will be provided by the CITY. Electronic copy of the originals (DWG
format) and the sealed PDF copy of the construction documents (DVD) including the
specification and other pertinent material shall be submitted to the CITY.
7. MEETINGS
During the Construction Document Phase it is anticipated that biweekly progress
meetings will convene to address specific design issues and to facilitate the decision
making process such meeting shall not exceed one day in duration and will be held in the
CITY office. Documented decisions made at such meetings and subsequently approved by
A-22
the CITY shall be binding. Any revisions or reconsiderations of such decisions affecting
program, master plan, schematic design and design development shall constitute a change
in the Scope of Services of the consultant.
8. Deliverables
a. Copies
Four (4) - Thirty percent (30%) submittal - one (1) reproducible and three
(3) prints of the Thirty percent (30%) working drawings, three (3)
specifications, and three (3) probable costs.
Four (4) - Sixty percent (60%) submittal - one (1) reproducible and three
(3) blue line prints of the sixty percent (60%) working drawings and three
(3) sets of equipment cut sheets.
Two (2) - Statement of requirements for testing and inspection of service for
compliance with construction documents and applicable codes. Submit with
60% and 90% (constructability package) CD submittal.
Four (4) - One hundred percent (100%) submittal - one (1) reproducible
and three (3) prints of the one hundred percent (100%) working drawings,
three (3) specifications, one (1) engineering calculations and three (3)
probable costs.
Two (2) — Regulatory Agencies file including all correspondence, meeting,
back check comments, checklists, etc. to date. (Submit with 100% CD
submittal).
b. A statement at each stage of CD review indicating any authorized changes
made to the program from the last submittal and the cost impact of such
changes on the previously approved Construction Budget. If no changes
occur, but shifts of costs occur between disciplines, identify for CITY review.
(Submit with all submittals, 30%, 60%, and 100%).
F. Design Services - TASK V: BID & AWARD PHASE
The development of the bidding procedure and the general condition of the
construction contract shall be the joint responsibility of the CITY and the CONSULTANT.
A-23
While the Project is being advertised for bids, all questions concerning intent shall be
referred to the CITY for screening and subsequent processing through the CONSULTANT.
In the event that items requiring interpretation of the drawings or specifications are
discovered during bidding period, said items shall be analyzed by the CONSULTANT for
decision by the CITY as to the proper procedure required. Corrective action taken will be in
the form of an addendum prepared by the CONSULTANT and issued by the CITY.
The consultant shall ensure that the Bid and Award documents will meet all funding
requirements for this project. In addition to responding to questions and preparing bid
addenda, CONSULTANT shall attend bid job walks and attend bid opening conference.
G. Design Services — TASK VI: ADMINISTRATION AND CLOSE OUT PHASE
The consultant's responsibility to provide basic services for the Construction Phase
under this Agreement commences with the award of the Contract for Construction and
terminates at the earlier of the issuance to the CITY of the final Certificate for Payment or
sixty (60) days after the date of completion of the final construction phase. The consultant
will receive written notification of the award of a construction contract. Upon receiving
such written notification, the CONSULTANT shall proceed with the services required by the
Construction Administration Phase of this Agreement.
1. CONSULTANT shall attend the Preconstruction Conference.
2. During construction, the CONSULTANT shall furnish all necessary additional
drawings for requests for information, for supplementing, clarifying and/or correcting
purposes, and for change orders required. Such drawings shall be requested in writing from
the CONSULTANT by the CITY and shall be at no additional cost unless designated as an
additional service to the CITY. Drawings and contract wording for change orders shall be
submitted to the CITY for duplication and distribution.
3. CONSULTANT shall address any and all design issues that involve
jurisdictional agencies.
4. CONSULTANT shall review and approve or take other appropriate action
upon contractor's submittals such as: shop drawings, project data, samples and change
orders, but only for the limited purpose of checking for conformance with information
given and the design concept expressed in the Contract Documents.
A-24
The CONSULTANT'S action shall be taken within fourteen (14) calendar days so as to cause
no unreasonable delay in the work or in the construction of the project.
Unless approved otherwise by the City or their representative in writing, in no case shall
the review period associated with a single, particular submittal exceed fourteen (14)
calendar days from the receipt by the CONSULTANT.
5. During the course of construction, all Requests for Information must be
responded to in a most expeditious manner so as not to impact and delay the construction
progress. CONSULTANT shall endeavor to respond to each RFI within three (3) days.
Unless approved otherwise by the City or their representative in writing, in no case shall
the response period associated with a single particular RFI exceed five (5) days.
6. Drawings or change orders required due to actions of the CITY which are
beyond the scope of the CONSULTANT'S responsibilities, shall be considered extra services.
Consultants will not be entitled to any fee increase associated with construction change
order costs that are resulted from the error and omission of the drawings.
7. Consultant shall attend the weekly progress meeting for duration of the
project, indicated in the attached Preliminary Master Schedule, to visits the job site for on -
site review of the project construction. The schedule of these visits shall be coordinated
with the CITY. The purpose of these visits is to interpret or clarify in the Contract
Documents and to monitor and provide feedback on the progress of the Project.
Consultant shall bring to the attention of the CITY and their representative, in writing to
guard the CITY against, but does not assure against, any defects or deficiencies in the work
by the CITY'S construction contractor which the CONSULTANT may observe.
8. CONSULTANT shall visit the site at intervals appropriate to the stage of
construction or as otherwise agreed by the CITY and CONSULTANT in writing to become
generally familiar with the progress and quality of the work completed and to determine in
general that the work is being performed in a manner that the work when competed will be
in accordance with the Contract Documents.
However, the consultant shall not be required to make exhaustive or continuous on -site
inspections to check the quality or quantity of the work. On the basis of on -site
observations as an architect, the CONSULTANT shall keep the CITY informed of the
progress and the quality of the work, and shall endeavor to guard the CITY against defects
and deficiencies in the work. However, the consultant shall not be a guarantor of the
contractor's performance.
A-25
9. Prepare "Record Drawings" on the original bid documents (from
contractor's red -lined as -built) to record changes made during the construction project
based upon information provided by the CITY'S construction contractor and changes by
change orders. An electronic copy (pdf and CAD versions) of these "Record Drawings" along
with two hard copies shall be delivered to the CITY at completion of the construction and
shall be a condition precedent to the CITY's approval of the consultant's final payment.
10. The consultant shall not be responsible for, nor has control or charge of,
construction means, methods, techniques, sequences or procedures, or for safety
precautions and programs in connection with the Project, and shall not be responsible for
contractors' failure to carry out work in accordance with the Contract Documents. The
CONSULTANT shall not be responsible for, nor have control over, the acts or omissions of
the contractors, subcontractors, any of their agents or employees, or any other- persons
performing any work.
11. CONSULTANT shall review final close out documents from contractor,
including, but not limited to, equipment and operation and maintenance manuals and a
complete set of warranty documents for all equipment and installed systems.
12. CONSULTANT and SUB -CONSULTANTS shall attend the punch list walk and
prepare his own punch list and submit list to CITY within 3 days of the punch list walk.
13. CONSULTANT and SUB -CONSULTANTS shall attend the punch list
verifications walk with contractor and be prepared to initial items on list to indicate that
the issues have been addressed in accordance with the Contract Documents.
14. CONSULTANT shall address any close out issues with jurisdictional agencies
involved in the Project.
15. CONSULTANT shall provide a complete project file to the CITY, including all
correspondence, meeting notes, back check comments, checklists, inspection affidavits, etc.
to the CITY at acceptance. This project file shall include a final report for all disciplines
which shall include, but is not limited to, narrative explanations of the work performed,
before and after pictures of the work, etc.
H. PROGRAM SCHEDULE
Program Schedule shall adhere to the Master Schedule that was part of the RFP and be
provided and attached to this agreement (Exhibit "A") by the selected design consultant.
A-26
AMENDMENT
The Scope of Services, including services, work products, and personnel, are subject to
change by mutual Agreement. Mutually agreed to changes to the Scope of Services shall be
made in compliance with Section 27 of the Agreement. In the absence of mutual Agreement
regarding the need to change any aspects of performance, Consultant shall comply with the
Scope of Services as indicated above.
END OF Exhibit "A"
A-27
EXHIBIT "B" - COMPENSATION
A. BREAKDOWN OF FEES BY PHASE
In addition to the hourly rates, the Consultant shall use the following table for the breakdown of
proposed fee on the provided Services:
1. Pre Design Services ,L0%
2. Schematic DesigrL$ervices 15%
3. Design Development Services 10%
4. Submission of Construction Documents at 30% 10%
5. Submission of Construction Documents at 60% 10%
6. Submission of Construction Documents at 100% Licht
7. Agency Review and Approval al
8. Bid &Award 2%
9. Construction Phase Services 25%
10. Project Close Out Services S%
B. INVOICE REQUIREMENTS
The City will compensate Consultant for the Services performed upon submission of a valid
invoice. Each invoice is to include:
1. Line items for the work performed and the percentage completed for every portion of
work related to the consultants.
2. Reimbursable cost line items (if applicable) for all supplies charged to the Services.
3. Reimbursable cost line items (if applicable) for all travel charged to the Services.
4. Reimbursable cost line items (if applicable) for all equipment charged to the Services.
5. Reimbursable cost line items (if applicable) for all materials charged to the Services.
6. Reimbursable cost line items (if applicable) for all subcontractor labor, supplies,
equipment, materials, and travel charged to the Services.
7. Provide backup invoices, bill of sales, and receipts for all reimbursable cost line items.
C. TOTAL COMPENSATION
The total compensation for the Services shall not exceed $907,833, as provided in Section 4
of this Agreement.
END OF EXHIBIT "B"
B-1
EXHIBIT "C" - INSURANCE
A. Insurance Requirements
Consultant shall provide and maintain insurance, acceptable to the City Manager or City
Counsel, in full force and effect throughout the term of this Agreement, against claims for
injuries to persons or damages to property which may arise from or in connection with the
performance of the work hereunder by Consultant, its agents, representatives or
employees. Insurance is to be placed with insurers with a current A.M. Best's rating of no
less than A: VII. Consultant shall provide the following scope and limits of insurance:
1. Minimum Scope of Insurance. Coverage shall be at least as broad as:
(a) Insurance Services Office form Commercial General Liability
coverage (Occurrence Form CG 0001).
(b) Insurance Services Office form number CA 0001 (Ed. 1/87) covering
Automobile Liability, including code 1 "any auto" and endorsement CA 0025, or equivalent forms
subject to the written approval of the City.
(c) Workers' Compensation insurance as required by the Labor Code of
State of California and Employer's Liability insurance and covering all persons providing services
on behalf of the Consultant and all risks to such persons under this Agreement.
(d) Professional liability insurance appropriate to the Consultant's
profession. This coverage may be written on a "claims made" basis, and must include coverage for
contractual liability. The professional liability insurance required by this Agreement must be
endorsed to be applicable to claims based upon, arising out of or related to services performed
under this Agreement. The insurance must be maintained for at least 3 consecutive years following
the completion of Consultant's services or the termination of this Agreement. During this
additional 3 -year period, Consultant shall annually and upon request of the City submit written
evidence of this continuous coverage.
2. Minimum Limits of Insurance. Consultant shall maintain limits of insurance
no less than:
(a) General Liability: $1,000,000 general aggregate for bodily injury,
personal injury and property damage.
(b) Automobile Liability: $1,000,000 per accident for bodily injury and
property damage. A combined single limit policy with aggregate limits in an amount of not less
than $2,000,000 shall be considered equivalent to the said required minimum limits set forth
above.
(c) Workers' Compensation and Employer's Liability: Workers'
Compensation as required by the Labor Code of the State of California and Employers Liability
limits of not less than $1,000,000 per accident.
(d) Professional Liability: $1,000,000 per occurrence.
C-1
B. Other Provisions
Insurance policies required by this Agreement shall contain the following provisions:
1. All Policies. Each insurance policy required by this Agreement shall be
endorsed and state the coverage shall not be suspended, voided, cancelled by the insurer or either
party to this Agreement, reduced in coverage or in limits except after 30 days' prior written notice
by Certified mail, return receipt requested, has been given to City.
2. General Liability and Automobile Liability Coverage.
(a) City, and its respective elected and appointed officers, officials, and
employees and volunteers are to be covered as additional insured as respects: liability arising out
of activities Consultant performs; products and completed operations of Consultant; premises
owned, occupied or used by Consultant ; or automobiles owned, leased, hired or borrowed by
Consultant. The coverage shall contain no special limitations on the scope of protection afforded to
City, and their respective elected and appointed officers, officials, or employees.
(b) Consultant's insurance coverage shall be primary insurance with
respect to City, and its respective elected and appointed, its officers, officials, employees and
volunteers. Any insurance or self insurance maintained by City, and its respective elected and
appointed officers, officials, employees or volunteers, shall apply in excess of, and not contribute
with, Consultant's insurance.
(c) Consultant's insurance shall apply separately to each insured against
whom claim is made or suit is brought, except with respect to the limits of the insurer's liability.
(d) Any failure to comply with the reporting or other provisions of the
policies including breaches of warranties shall not affect coverage provided to City, and its
respective elected and appointed officers, officials, employees or volunteers.
3. Workers' Compensation and Employer's Liability Coverage. Unless the City
Manager otherwise agrees in writing, the insurer shall agree to waive ail rights of subrogation
against City, and its respective elected and appointed officers, officials, employees and agents for
losses arising from work performed by Consultant.
C. Other Requirements
Consultant agrees to deposit with City, at or before the effective date of this contract,
certificates of insurance necessary to satisfy City that the insurance provisions of this
contract have been complied with, The City Attorney may require that Consultant furnish
City with copies of original endorsements effecting coverage required by this Section. The
certificates and endorsements are to be signed by a person authorized by that insurer to
bind coverage on its behalf. City reserves the right to inspect complete, certified copies of
all required insurance policies, at any time.
1. Consultant shall furnish certificates and endorsements from each
subcontractor identical to those Consultant provides.
C-2
2. Any deductibles or self -insured retentions must be declared to and
approved by City. At the option of City, either the insurer shall reduce or eliminate such
deductibles or self -insured retentions as respects City or its respective elected or appointed
officers, officials, employees and volunteers or the Consultant shall procure a bond guaranteeing
payment of losses and related investigations, claim administration, defense expenses and claims.
3. The procuring of such required policy or policies of insurance shall not be
construed to limit Consultant's liability hereunder or to fulfill the indemnification provisions and
requirements of this Agreement.
END OF EXHIBIT "C" (not including the attachment)
C-3
EXHIBIT "D" - MASTER SCHEDULE
update #3- Data Date 02DEC10- attached 2pages
D-1
Ovum.
ircuk
1.1
1.1.1
4 r.IIwIW
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1000 Temple City Project Maste r
1010
1020
.ac lrx a5•
bn,.e• -i."411./11
Project Start -U p
Set -Up Office & Prucuw Basic Furniture
Sebtlp Computer System
Se -Up Filing & Gel Office Supplies
bu r
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60f 18AUG10 28MA R13
0`
0
1BAUG10
1BAUG10 A
1.1.2
1030
0
19AUG10 A
20A UG 10
20AUG10A
' 20AUG10A
1.1. 3
1040
0
1BAUGIOA
20AUG10 A
1.1. 4
1050
Vane Forms & letterheads
0
19AUG10 A
20AIJGIOA
1.2
1.2. 1
10 60
1070
Pre -Design Phase
Confirm Master Plan
14
0'
23AUG 10
23AUG10 A
21 DEC10
15SEPIO A
0
1.2. 1. 1
1.2. 1.2
1080
1090
Site Visit
0
An alysis it Report Preparation
0
23AU010 A
30AUG10 A
31AUG10 A
09SEP10 A
1.2. 1 3
1100
Submit Report (Draft 90% )
0
105EP10 A
IOSEP10 A
1,2.1.4
1110
Finalize Repo rt
0
13SEP10 A
i55EP10 A
1.2.2
1120
Design Professional Selection
RFOIRFP Preparation
14'
16SEP10A
21DEC10
0
1,2, 2A
1130
0'
16SEP10 A
01 OCT10 A
1. 22.1. 1
1140
Wendy Designer Firm (5 to 10 Fin is)
RFO J RFP Pre paration Work
0
16SEP10 A
23S EP10 A
1. 2.2,1.2
1150
12. 22
1150
RFC / RFP Advertising
0
01
24SEP10 A
010CT10 A
040CT10 A
060CT10 A
1. 22. 3
1170
RFOJ RFP Re sponse Wne
0
070CT10 A
01NOV10 A
122 .4
1500
Fun ding -process amen dment to TIP for fending
Fun ding -review 8 a ppro val of new amwn. do n
0
260C T10 A
05NOV10 A
12.2.5
1610
12
OBNOVIO A
17DEC10
2d
1,22. 6
1150
RFC / RFP RO1OW
0
2BOC T10 A
03NOV10 A
12.2.7
1190
Att9dtte d Interview
0
2BOC T10 A
10NOV10 A
1.2.2.8
1200
Archaecl 5eletfine
0
2SOCTi0 A
05NO V10 A
12.2.9
1210
De signer Contact Prepanir ton
122. 10
1220
Designer C ontract Award by City
a
B
22NOV10 A
13DEC10-
0
14DEC10
21DEC10'
0
1. 3
1. 3.1
1300
1850
De sign Phase
Design Orlenla(bn
Notify Public (web, Flyers & Advertisement)
Master Flan Revision & Final PleperaBon Work
101
2
22DEC10
22DEC10
31A UG 11
23DEC10
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VANIR CM
EAD BLVD . ENHANCEMENT AND BEAUTIFICATION
SCHEDULE UPDATE #3
ATTACHMENT "B"
..J: de? 4-1141kk e 064,
O' l z.
. 0,.1. Sk-40, -- - 1� `.
CITY OF TEMPLE CITY
REQUEST FOR QUALIFICATIONS/ REQUEST FOR PROPOSAL (RFQ/RFP)
ARCHITECTURAL DESIGN AND CONSTRUCTION ADMINSTRATION
SERVICES
FOR
THE ROSEMEAD BOULEVARD SAFETY ENHANCEMENTS
& BEAUTIFICATION PROJECT
Due: WEDNESDAY, OCTOBER 27, 2010 at 2:00 pm
Page 1 of 18 Vanir E 207 A, 01/03
NOTICE OF REQUEST FOR QUALIFICATIONS (RFQ/RFP)
FOR ARCHITECTURAL DESIGN AND CONSTRUCTION ADMINSTRATIE SERVICES FOR
THE ROSEMEAD BOULEVARD SAFETY ENHANCEMENTS
& BEAUTIFICATION PROJECT
NOTICE IS HERBY GIVEN that the City of Temple City is seeking Architectural Design and Construction
Administrative services for the Rosemead Boulevard Safety Enhancements & Beautification Project (i.e.,
between the Railroad Crossing on the south and Callita Street on the north). The Service Proposal
(Qualification Statement) and Fee Proposal must be submitted to the City Clerk's Office in City Hall, 9701
Las Tunas Drive, Temple City, California, 91780, Attention: City Manager, no later than 2:00 p.m. on
Wednesday, October 27, 2010. POSTMARKS WILL NOT BE ACCEPTED. All responses to this RFQ/RFP
must be clearly marked, "ARCHITECTURAL DESIGN AND CONSTRUCTION ADMINSTRATION SERVICES FOR
THE ROSEMEAD BOULEVARD SAFETY ENHANCEMENTS & BEAUTIFICATION PROJECT," and shall be
delivered during normal business hours of 7:30 a.m. to 6:00 p.m., Monday through Friday, except
holidays, to the City Clerk's Office, attention City Manager. Submit one original and five copies of your
Service Proposal along with, in a sealed envelope, one copy of your Fee Proposal (please see Sections
10,11 and 12 for format and content). The RFQ/RFP respondents understand that the final fee will be
negotiated with the City for the aforementioned services. All responses to this RFQ will be reviewed and
analyzed by City staff, City's project manager, and the proposals that best address the City's and
project's needs, will continue on for further analysis and negotiation with the City Manager.
The City of Temple City reserves the right, in its sole discretion during the selection process, to reject any
or all responses to this RFQ/RFP or any portion without exception or explanation. Parties will receive a
free copy of the electronic design package (i.e., DVD disc), which includes the items that are mentioned
on the cover letter. A copy of the electronic design package can be obtained from the City's Project
Management office at the following address:
Temple City Hall
9701 Las Tunas Drive
Temple City, CA 91780
(626) 626.285.2171 x 2329
Page 2 of 18 Vanir E 207 A, 01/03
REQUEST FOR QUALIFICATIONS/ REQUEST FOR PROPOSAL (RFQ/RFP)
FOR ARCHITECTURAL DESIGN AND CONSTRUCTION ADMINSTRATION SERVICES FOR
THE ROSEMEAD BOULEVARD SAFETY ENHANCEMENTS
& BEAUTIFICATION PROJECT
Table of Contents
SECTION 1. GENERAL STATEMENT 4
SECTION 2. PROJECT DESCRIPTION 4
SECTION 3. BUDGET 5
SECTION 4. PROJECT SCHEDULE 5
SECTION 5. CONSULTANT'S QUALIFICATIONS 5
SECTION 6. INSURANCE AND INDEMNIFICATION 5
SECTION 7. STANDARD CONTRACT 5
SECTION 8. ELIGIBILITY 6
SECTION 9. SCOPE OF SERVICES 6
SECTION 10. SUBMISSION OF PROPOSALS 6
SECTION 11. SERVICE PROPOSAL: CONTENT & ORGANIZATION 7
SECTION 12. FEE PROPOSAL: CONTENT & ORGANIZATION 9
SECTION 13. SELECTION PROCEDURE 10
SECTION 14. REQUEST FOR ADDITIONAL INFORMATION 11
SECTION 15. SCHEDULE OF EVENTS 11
APPENDIX A PROJECT INFORMATION PACKAGE 12
APPENDIX13 - SAMPLE STANDARD AGREEMENT 18
Page 3 of 18 Vanir E 207 A, 01/03
SECTION 1. GENERAL STATEMENT
The Rosemead Boulevard Safety Enhancements & Beautification Project is moving closer to reality in the
Temple City. The City Currently has preliminary construction plans for the previously budgeted $6
million transportation enhancement project that encompasses the entire boulevard from City limit to
City limit (see attached DVD which contains electronic copies of four related planning and design
documents ). However, the following two important factors allow the City to consider expanding the
scope of the project:
1: Current Bidding Environment: The bids for capital improvement such as this one are coming
considerably under budget; and
2: City Budget Increase: The City now has a $10 million budget available to use for design and
construction of this project.
Hence, the City is in a position to significantly upgrade the preliminary design of this capital
improvement project by retaining a new architectural/urban design firm that will maximize this
unprecedented opportunity for the Temple City community.
It is the intent of this Request for Qualifications/Request for Proposals to establish the specifications,
terms and conditions governing the selection of a professional architectural/urban designer firm(s) to
provide architectural and engineering services to the City of Temple City. All submittals shall be in the
approved form, formatted as specified in this RFQ/RFP, and shall take into consideration all other
information included in the Appendixes.
Submittals which do not include all of the elements as specified, or which deviate from the proposed
format and content as specified, may be deemed "non -responsive" by the evaluation committee and
eliminated from further consideration.
SECTION 2. PROJECT DESCRIPTION
The City of Temple City is seeking qualified providers of architectural/ urban planning and engineering
services for The Rosemead Boulevard Safety Enhancements & Beautification Project from City limit to
City limit (Le., between the Railroad Crossing on the south and Callita Street on the north). Specifically,
enhancements shall be made, at a minimum, to the following project features:
1. Sidewalks;
2. Curb ramps;
3. Transit Stops;
4. Rest areas;
5. Tree planting;
6. Median islands;
7. Street lighting;
8. Improvement to underground utilities;
9. Crosswalks;
10. Accent nodes;
11. City entry and exit signs;
12. Traffic signals;
13. Traffic signposts;
Page 4 of 18 Vanir E 207 A, 01/03
14. Business signs and billboards;
15. Public arts; and
16. Entry to Temple City at Railroad underpass.
Please refer to the Appendix A and DVD available from the City Clerk for more information, including the
original master plan, the master planning re -assessment, preliminary construction drawings (civil), and
landscape improvement drawings for Rosemead Boulevard.
SECTION 3. BUDGET
The City now has $10 million budget available to use for programming, design, construction, and all
associated costs. Funding sources include federal, state, Caltrans, and City Redevelopment funds.
SECTION 4. PROJECT SCHEDULE
The project schedule anticipates that the new architectural/urban design firm will begin pre -design
activities in November 2010 and construction is scheduled to begin July 2011 or earlier. Please refer to
the Schedule in Appendix A for more detailed preliminary schedule data.
SECTION 5. CONSULTANT'S QUALIFICATIONS
The architectural/urban design firm will be selected based on professional qualifications and
demonstrated competence. Serious consideration will only be given to those applicants who clearly
demonstrate successful past experience on similar street safety enhancement and beautification
projects. Ability to meet schedules, coordinate effectively with other entities, and work effectively with
business and community groups and to work within budget limitations will all be considered in the
selection process. The selection criteria are further described in Section 13.
The City of Temple City is an Equal Opportunity Employer. The successful firm shall be expected to
comply with applicable laws.
SECTION 6. INSURANCE AND INDEMNIFICATION
Proposers shall be required to comply with the Indemnification provisions contained in the Standard
Agreement (see Exhibit "C" of the attached Appendix" B", pages C1, C2, and C3 for detail). The
successful proposer shall procure, maintain, and provide to the City proof of insurance coverage for all
the programs of insurance along with associated amounts specified in the Standard Agreement (see
Exhibit "C" of the attached Appendix" B", pages C1, C2, and C3 for detail).
SECTION 7. STANDARD CONTRACT
The exact scope of services required by the City will be set forth in the Agreement between the City of
Temple City and the successful firm; a sample copy of the City's Standard Agreement has been attached
to this RFQ/RFP for your reference(see Appendix B). Identify in writing any exceptions or deviations to
the Standard Agreement. The City of Temple City reserves the right to modify contract language at any
time prior to award of the contract.
Page 5 of 18 Vanfr E 207 A, 01/03
SECTION 8. ELIGIBILITY
An architectural firm may associate by sub consultant agreement with other firms for this project. The
architectural firm and sub consultants must be licensed by the State of California to practice in their
respective fields of specialization. Joint -venture teams will not be accepted.
SECTION 9. SCOPE OF SERVICES
The City of Temple City is seeking qualified providers of architectural/ urban planning and engineering
services for The Rosemead Boulevard Safety Enhancements & Beautification Project from City limit to
City limit (Le., between the Railroad Crossing on the south and Callita Street on the north). The
successful firm will work directly with the Temple City Project Manager Representatives and other
consultants in fulfilling the duties as described in this request.
As a guideline, it is anticipated that the consultant will participate in the development of design and
construction program information including the needs assessment, an architectural program,
construction documents and technical specifications and construction administration. Services may
include architectural, urban planning, civil, structural, and electrical engineering, landscape design,
traffic engineering and signage, specifications and cost estimating. Soils investigation and surveying are
not part of this RFQ/RFP.
Please refer to Appendix A "Project Information Package" for additional information.
SECTION 10. SUBMISSION OF PROPOSALS
All submittals must conform to the prescribed format described in this Section and Section 11 (Service
Proposal) and Section 12 (Fee Proposal). Any submittal that deviates from this format may be rejected
without review at the City's sole discretion. All costs for proposal preparation or subsequent interview
preparation shall be at the expense of the proposer and shall not be included in the fee proposal.
Services Proposal
Firms wishing to respond to this request must supply the information requested in this RFQ/RFP by the
date and time required. All submittals shall be in an 8%2 x 11' format. Foldout 11 x 17" pages may be
used to exhibit projects. All submittals must have executive summary, numbered pages and a table of
contents.
The document shall be typed and shall not exceed thirty (30) pages of written material, with minimum
10 -point font. Double -sided pages will count as two (2) pages. Each the thirty (30) page limitation
includes any written, photographic, or graphic material contained in the body of the proposal and any
appendices. The limitation does not include the cover, cover letter, table of contents or index, and blank
tab pages. Number each page, beginning with the first page of the Executive Summary.
Fee Proposal
The fee submittal must have a cover letter on the prime's letterhead, reference this project and include
the firm names of all team members. The submittal should be in an 8 Ya" x 11" format, although foldout
11" x 17" pages may be used. There is no page limitation to the fee proposal. The fee proposal shall be
submitted in a sealed envelope. Clearly label the sealed envelope with firm name and title "Fee Proposal
Page 6 of 18 Vanlr E 207 A, 01/03
—Architectural Design and Construction Administration Services for Rosemead Boulevard Safety
Enhancements & Beautification Project."
Submit one original and five (5) copies of your Service Proposal along with one copy of your Fee
Proposal in a separate sealed envelope. Ali documents shall be submitted in one container or package
to:
City of Temple City
RE: Architectural Design and Construction Administration Services
Rosemead Blvd Safety enhancements & Beautification Project
9701 Las Tunas Dive
Temple City, CA 91780
Attn: City Manager
SECTION 11. SERVICE PROPOSAL: CONTENT & ORGANIZATION
All proposals must be submitted in the prescribed format; they must address all of the following in the
order shown. Any proposal that deviates from this format may be rejected without review at the City's
sole discretion.
Cover Letter
The Cover Letter shall be addressed to Mr. Jose Pulido, City Manager, and shall include the legal name of
the company, corporate address, telephone, and fax numbers. Include name, title, address and
telephone number of the contact person identified. Acknowledge receipt of all addenda, if any
(addenda will be posted on the City of Temple City Website before the dead line date). Include a
statement to the effect that the proposal shall remain valid for a period of not less than 90 days from
the date of the submittal. Include a signed statement, by an officer of the firm with authority to bind
the firm in event of a contract, attesting that all information submitted with the proposal is true and
correct.
Table of Contents
Include a table of contents in your proposal. Tabs or dividers between each section are highly
encouraged.
A. Executive Summary
Provide a summary of the significant information contained in the proposal. Highlight and summarize
your qualifications and strengths that will single out your firm as the best firm to accomplish this project.
B. Understanding of and Approach to the Project
1. Provide a summary of your approach to the project.
2. Discuss your understanding and approach to the challenges of this project.
3. List the required information expected from the City by major task.
4. Indicate participation the firm will require from the City staff and consultants.
5. Describe your approach to working effectively with jurisdictional agencies including but not
limited to Los Angeles County Public Works, Southern California Edison, and so forth.
6. Describe your approach to working effectively with Ad -hoc committees. Attendance in
neighboring and community design presentation will be required,
Page 7 of 18 Vanir E 207 A, 01/03
7. Describe your approach to effective interaction with community groups
C. Quality Control
1. Provide an outline of quality control and in-house procedures to coordinate the work of
your consultants during the architectural programming and design phase of the project. The
outline should describe your system of compiling information; frequency of team meetings;
method of documenting team meetings; procedures for distributing information to team
members; and procedures for verifying and guaranteeing that approved items are
incorporated in the final Construction Documents.
2. Describe your approach to construction administration
3. Provide a statement as to how you will manage the flow of information between members
of the team: The City manager, City Council, City Project Manger group, businesses, the
public and the owner's consultant and your consultants.
D. Experience on Similar Projects
1. Provide a list and description of similar projects completed (constructed) within the last
eight (8) years of similar scope and complexity. Include the following information:
a. Project Name and Location;
b. Brief project description;
c. Total project budget;
d. Design Fee;
e. Project duration;
f. Names of your consultant firms;
g. Phases wherein proposer performed work (programming, schematic, design
development, construction documents, construction administration, and close-out);
h. Indicate whether project was in a congested downtown area; and
i. Include references for each cited project.
2. Provide a list and description of projects currently under design/construction of similar
scope and complexity
E. Experiences in Controlling Project Cost/Design Schedule
1. Provide a statement of the firm's philosophy with respect to cost and budget control during
the design phase of the project, demonstrating experience and ability to design to a given
budget.
2. Provide a statement of the firm's philosophy with respect to schedule control. Describe your
approach to meeting the schedule for this project (See Appendix A.2 for master project
schedule)
3. For the projects completed in the last eight (8) years listed in item D above, provide the
following information (in this section):
a. The date the design contract was awarded;
b. The design schedule for completion of construction documents;
c. The date construction documents were completed;
d. Construction budget established at the program level;
e. Construction budget at the schematic design phase;
f. Construction budget at the design development phase;
g. Construction budget at the construction document phase;
h. Construction budget at the bid date including a list and amount of bid alternates;
i. Bid opening date and bid spreadsheet for each project including a list of bid
alternates;
Page 8 of 18 Vanir E 207 A, 01/03
j. If re -bid was necessary and why;
k. Awarded amount;
I. Construction start and completion dates;
m. Change order history for each project identifying the reason for the change order
(i.e.; owner request, errors, omissions, site conditions); and
n. Name, address and telephone number of:
i. Owner's representative who was directly involved during the construction
phase.
ii. Superintendent and contracting firm that performed the work.
4. List and provide amounts of pending and/or resolved claims, if any, associated with the
above projects.
F. Proposed Organization and Staffing
1. Identification of Prime Firm: State the year the firm was established. Include a brief
description of the organization, its constituent parts and size variation in the past five years.
2. Provide a description of the organizational structure and staffing to be used for the project.
Include an organizational chart. Also provide the following:
a) Provide the resume of the Project Architect to be assigned to the project.
b) Provide name of the consulting firms, the leads of the consulting firms to be
assigned to this project, their resumes, and a list of projects each has completed
within the last three years.
c) Provide the resumes of the balance of the consulting team.
3. For the lead individuals indicate an estimate, by name, of the percentage of that person's
time (based on fifty-two, forty hour weeks per year) that will be devoted to each phase of
the project.
4. Separately describe the experience and background qualifications of the members of the
project team functioning together on similar projects.
5. Current Projects: Provide a summary of all projects for which your firm is currently
providing services. What is the total estimated construction value of projects currently
under contract? Identify the clients with whom there have been repeated associations.
G. Exceptions to Standard Agreement
1. List exceptions, if any, to the Standard Agreement.
SECTION 12. FEE PROPOSAL: CONTENT & ORGANIZATION
The fee proposal must have a cover letter on the prime's letterhead, which references this project and
includes the firm names of all team members. The fee schedule shall include the number of personnel
hours, sub -consultants, and other direct cost to support the following listed sections. Indicate
reimbursable expenses include hourly fee schedules for the prime and each sub -consultant and include
a "Not -to -Exceed" or a "Lump Sum" total project fee at the following table in a sealed envelope as per
the instruction provided in this RFQ/RFP.
Page 9 of 18 Vanir E 207 A, 01/03
Include a summary of your total costs in a table as follows:
Description
Amount
Percentage of
Fee
a. Pre -Design Phase
b. Schematic Design/ Design Development
c. Construction Documents at 30%
d. Construction Documents at 60%
$ [XXX.XX]
$[xx.xx]
$xx,xxx
$XX,XXX
e. Construction Documents at 100% $XX,XXX
f. Construction Phase $XX,XXX
g. Project Close Out $XX,XXX
' h. Total Proposed fee $XX,XXX 100%
SECTION 13. SELECTION PROCEDURE
A review committee will evaluate all responses to this RFQ/RFP that meet the submittal requirements.
Architectural firms will be selected based on professional qualifications and demonstrated competence,
according to the responses to information required in the RFQ/RFP, as follows:
• Evaluation of approach (30 points);
• Firm's past experience on projects of similar size and scope (30 points);
• Proposed organizational structure and key staff (30 points); and
• Completeness of proposal and adherence to requirements (10 points).
Proposals will be evaluated and ranked. The Review committee will select a minimum of three firms that
best meet the requirements of the City of Temple City. The fee proposals will not be used in
establishing this ranking.
A single set of interviews will be held to select an architectural firm. Finalists will be interviewed by a
selection panel. Approximately thirty-five (35) minutes will be allowed for presentation and twenty-five
(25) minutes for questions by the selection panel. All principal team members must participate in the
interview. Your proposed Project Manager must be available to lead the presentation. Firms selected
for interviews should focus their approach on the Rosemead Boulevard Safety Enhancement and
Page 10 of 18 Vanlr E 207 A, 01/03
interview. Your proposed Project Manager must be available to lead the presentation. Firms selected
for interviews should focus their approach on the Rosemead Boulevard Safety Enhancement and
Beautification Project (as opposed to reiterating qualifications or discussing generic issues that might
apply to any project).
Fee negotiations will commence with the top ranked firm as determined after the interviews. If a fee
cannot be agreed upon, or if negotiations are not complete at the end of five (5) working days,
negotiations with the first firm will cease and will commence with the second firm, etc.
SECTION 14. REQUEST FOR ADDITIONAL INFORMATION
Firms may submit written questions regarding this RFQ/RFP by fax or a -mail. Only questions provided in a
written format by fax or email will be answered. All responses will be in written format. No responses will
be made to verbal questions. Only responses made by the Project Manager, in writing, will be binding to
the City. All questions must be received by the date and time given in Section 15.
When submitting questions, please specify the section number, paragraph number, and page number and
quote the language that prompted the question. This will ensure that the questions can be quickly found.
The City reserves the right to group similar questions when providing answers. The City will not identify the
source of any question. The City will issue an Addendum to the RFQ/RFP that compiles and answers all
questions. Addenda will be posted on the City of Temple City web site on or before the dead line date
indicated in Section 15.
Questions should be made in writing and addressed to:
City of Temple City
Mr. Sha Jarrahi, Project Manager
Architectural Design and Construction Administration Services
Rosemead Blvd Safety Enhancements & Beautification Project
9701 Las Tunas Dive
Temple City, CA 91780
FAX: 626.285.8192
E-mail: sha.jarrahi@vanir.com
Please do not direct any questions or concerns to any other individual or City agency. Violation
of this policy will be considered grounds for disqualification.
SECTION 15. SCHEDULE OF EVENTS
Issue RFC)/ RFP
Dead line for Questions Submitted in Writing
Response to A/E Written Questions
Proposals Due (at or before 2:00 p.m.1
Announcement of Firm to be interviewed
Interviews
Select a Firm
Contract Approval
Wednesday, October 6, 2010
Thursday, October 14, 2010
Wednesday, October 20, 2010
Wednesday, October 27, 2010
Monday, November 1, 2010
Thursday, November 4, 2010
Tuesday, November 9, 2010
Monday, November 22, 2010
Page 11 of 18 Vanlr E 207 A, 01/03
"APPENDIX A"
CITY OF TEMPLE CITY
REQUEST FOR QUALIFICATIONS/ REQUEST FOR PROPOSAL (RFQ/ RFP)
ARCHITECTURAL DESIGN AND CONSTRUCTION ADMINSTRATION SERVICES
FOR
THE ROSEMEAD BOULEVARD SAFETY ENHANCEMENTS
& BEAUTIFICATION PROJECT
APPENDIX A - PROJECT INFORMATION PACKAGE
A.1- SCOPE OF SERVICES
A.2 -PRELIMINARY MASTER SCHEDULE
Page 12 of 18 Vanir E 207 A, 01/03
A.1 SCOPE OF SERVICES
The City currently has preliminary construction plans for the previously budgeted $6 million
transportation enhancement project that encompasses the entire boulevard from city limit to city limit.
However, the following two important factors allow the City to consider expanding the scope of the
project:
1: Current Bidding Environment: The bids for capital improvement such as this one are corning
considerably under budget; and
2: City Budget Increase: The City now has a $10 million budget available to use for design and
construction of this project.
The City is in a position to significantly upgrade the preliminary design of this capital improvement
project by retaining a new architectural/urban design firm that will maximize this unprecedented
opportunity for the Temple City community.
The existing conditions and other information are contained in the documents available on the provided
DVD, referenced in the cover letter to this RFQ/RFP, namely:
• Master Planning for Enhancement of Rosemead Boulevard,
• Master Planning Reassessment report for Enhancement of Rosemead Blvd Improvement -Plan
Review and Confirmation,
• Preliminary construction drawing for "Street Enhancement Project Rosemead Blvd from Railroad
to Callita", and
• "Landscape improvements drawings for Rosemead Blvd landscaping project from 1-210 freeway
to Temple City Boundary."
Proposers are strongly encouraged to carefully review this information.
Generally, enhancements shall be made to the following:
1. Landmark features;
2. South and north entries;
3. Railroad underpass;
4. Treatment at open channel;
5. Billboards and signage;
6. Street lighting;
7. Landscape lighting;
8. Landscape irrigation;
9. Sidewalks;
10. Curb ramps;
11. Transit Stops;
12. Rest areas;
13. Tree planting;
14. Median islands;
15. Improvement to underground utilities;
16. Crosswalks;
17. Accent nodes;
Page 13 of 18 Vanir E 207 A, 01/03
18. City entry and exit signs;
19. Traffic signals;
20. Traffic sign posts;
21. Business signs and billboards;
22. Public arts;
23. Transit shelters;
24. Street furniture;
25. Bulb -outs;
26. Sump pump at railroad overpass; and
27. Other design ideas such as bike lanes, newspaper stands, traffic control cameras, security
camera, etc.
As part of the services, the consultant will be responsible for the following:
A. Pre -Design Phase: Conduct a Condition Assessment and Verification Review that verifies the
documents provided by City, including 2006 Master Plan, Updated Master Plan, and information
contained on civil engineering plans, provided on RFQ/RFP DVD. Identify in writing any
significant variations.
B. Schematic/Design Development Phases: Development of Schematic Design Documents for the
City of Temple City. Development of Design Development Documents based upon approval of
Schematic Design, design documents and any adjustments authorized by the City of Temple City
to the Program Schedule or Construction Budget.
C. Construction Document Phase: Development of Construction Documents based upon the
approved Design Development Documents and any further adjustments in the scope or quality
of the Project or in the Construction Budget authorizes by the City of Temple City.
D. Bid and Award Phase: Consultant, following the City of Temple City's approval of the
Construction Documents, shall assist the City of Temple City in clarifying, interpreting and
amending bid documents and attend the bid and award meetings.
E. Construction Phase: Provide support services during the construction phases.
Consultant's Scope of Services shall include, but not be limited to, the following: (all work to be
coordinated with the City's Project Manager):
A. Pre -design phase to include but not be limited to the following services:
a. Attend design orientation;
b. Establish management communication system with City's project manager and all design
consultants;
c. Prepare design program schedule to comply with the attached master schedule;
d. Prepare milestone A/E schedule in coordination with the selected consultants; and
e. Update A/E schedule as needed for integration into the master schedule.
B. Schematic Design Phase to include but not be limited to the following services:
a. Project start up and design investigation work;
b. Condition verification;
Page 14 of 18 Vanir E 207 A, 01/03
c. Development of schematic design;
d. Product investigation, selection, and coordination with manufacturers;
e. Street furnishing selections and coordination with manufacturers ;
f. Hardscape and landscape material selection;
g. Cost estimate and life -cycle costing;
h. Value engineering;
i. Community presentation meetings (up to 2);
j. Attend and have consultants attend the coordination meetings (up to 4);
k. 30% submittal to include (at a minimum) plans, design rendering, and specifications for all
disciplines for quality control review;
I. Design budgetary cost estimate; and
m. Value engineering.
C. Design Development Phase to include but not be limited to the following services:
a. Streetscape layouts
b. Boundary verification and layouts
c. Underground utility investigation and design in coordination with the utility companies for
Gas, water, sewer, storm water, telephone, cable, fire, and etc.
d. Refinement of schematic design phase
e. Provide design (plans elevations and renderings) for the following:
i. Landmark features;
ii. South and north entries;
iii. Railroad underpass;
iv. Treatment at open channel;
v. Billboards and signage;
vi. Street lighting;
vii. Landscape lighting;
viii. Landscape irrigation;
ix. Sidewalks;
x. Curb ramps;
xi. Transit Stops;
xii. Rest areas;
xiii. Tree planting;
xiv. Median islands;
xv. Improvement to underground utilities;
xvi. Crosswalks;
xvii. Accent nodes;
xviii. City entry and exit signs;
xix. Traffic signals;
xx. Traffic sign posts;
xxi. Business signs and billboards;
xxii. Public arts;
xxiii. Transit shelters;
xxiv. Street furniture;
xxv. Bulb -outs;
Page 15 of 18 Vanir E 207 A, 01/03
xxvi. Sump pump at railroad overpass; and
xxvii. Other design ideas such as bike lanes, newspaper stands, traffic control cameras,
security camera, etc.
f. Addressing issues related to residential and commercial properties' entrances and exits, and
property encroachment issues.
g. Traffic engineering issues
h. Detailed layout plans for treatment of special locations and issues
i. Respond to issues and questions from the owner and other team members
j. Research and specification preparation for material and finishes- specification sheets and
samples to be provided
k. 60% submittal to include (at a minimum) plans, specifications for all disciplines for quality
control review
I. Design development cost estimate
m. Value engineering
n. Community presentation meeting (1)
o. Attending and have consultants attend the coordination meetings (up to 4)
p. Attending City's council meetings (once a month)
D. Construction Document Phase to include but not be limited to the following services:
a. Preparation of complete working drawings to include all design disciplines
b. Preparation of technical specifications for all divisions
c. Preparation of final cost estimate
d. Coordination and submission of the complete construction documents to jurisdictional
agencies and incorporation of the suggested corrective work into the construction sets for
all disciplines
e. Addition of the selected bid alternates into the construction and bid documents
f. Submission of 100% construction documents and cost estimate for constructability review
by the construction manager
g. Receive, review, and incorporate the constructability review comments into the final set of
the documents
h. Attending and have consultants attend the coordination meetings (up to 4)
i. Attending community outreach and design meeting (1)
j. Attending City's council meetings (once a month)
E. Bid and Award Phase to include but not be limited to the following services:
a. Respond to questions from bidders and City staff
b. Assist in preparing bid addenda
c. Attending bid job walks
d. Attending bid opening conference
F. Construction Administrative Phase to include but not be limited to the following services:
a. Attend preconstruction conference
b. Provide response to RFIs
c. Review and response to submittals
d. Attend weekly progress meetings and attend the job site walks
e. Attend special design meetings with contractor
f. Attending City's council meetings (once a month)
g. Addressing design issues with jurisdictional agencies
Page 16 of 18 Vanlr E 207 A, 01/03
h. Attending (with the design consultants) the punch list walk and preparation of the punch list
i. Attending the punch list verification walk with sub -consultants and the contractor
j. Review Owner Operations & Maintenance Manual
k. Address close out issues with jurisdictional agencies for each phase of construction
I. Provide final report for all disciplines
A.2 PRELIMINARY MASTER SCHEDULE
Please see attached Preliminary Master Schedule. (1. Page)
Page 17 of 18 Vanir E 207 A, 01/03
Description
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City
Appendix "A" (A.2) -Preliminary
of Temple City
Master
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Data da te 10/01/10 3:00PM
Run dale 10/04/10 5:00PM
Pa ge number 1A
Prima vera Systems, Inc.
"APPENDIX B"
CITY OF TEMPLE CITY
REQUEST FOR QUALIFICATIONS/ REQUEST FOR PROPOSAL (RFQJRFP)
ARCHITECTURAL DESIGN AND CONSTRUCTION ADMINSTRATION SERVICES
FOR
THE ROSEMEAD BOULEVARD SAFETY ENHANCEMENTS
& BEAUTIFICATION PROJECT
APPENDIX B - SAMPLE STANDARD AGREEMENT
Page 18 of 18 Vanlr E 207 A, 01/03
APPENDIX "B"
CONSULTANT SERVICES AGREEMENT- SAMPLE
Table of Contents
RECITALS 1
OPERATIVE PROVISIONS 1
SECTION 1. TERMS OF AGREEMENT 1
SECTION 2. SCOPE OF SERVICES 1
SECTION 3. ADDITIONAL SERVICES 1
SECTION 4. COMPENSATION AND METHOD OF PAYMENT 2
SECTION 5. INSPECTION AND FINAL ACCEPTANCE 2
SECTION 6. CITY OF TEMPLE CITYSHIP OF DOCUMENTS 2
SECTION 7. CONSULTANT'S BOOKS AND RECORDS 3
SECTION 8. STATUS OF CONSULTANT 3
SECTION 9. STANDARD OF PERFORMANCE 4
SECTION 10. COMPLIANCE WITH APPLICABLE LAWS; PERMITS AND LICENSES 4
SECTION 11. PREVAILING WAGE LAWS 4
SECTION 12. NONDISCRIMINATION 4
SECTION 13. UNAUTHORIZED ALIENS 4
SECTION 14. CONFLICTS OF INTEREST 5
SECTION 15. CONFIDENTIAL INFORMATION; RELEASE OF INFORMATION 5
SECTION 16. INDEMNIFICATION 6
SECTION 17. INSURANCE 7
SECTION 18. ASSIGNMENT 7
SECTION 19. CONTINUITY OF PERSONNEL 7
Table of Content - Page 1 of 3
SECTION 20. TERMINATION OF AGREEMENT 7
SECTION 21. DEFAULT 8
SECTION 22. EXCUSABLE DELAYS 8
SECTION 23. COOPERATION BY CITY 8
SECTION 24. NOTICES 8
SECTION 25. AUTHORITY TO EXECUTE 9
SECTION 26. BINDING EFFECT 9
SECTION 27. MODIFICATION OF AGREEMENT 9
SECTION 28. WAIVER 9
SECTION 29. LAW TO GOVERN; VENUE 9
SECTION 30. ATTORNEYS FEES, COSTS AND EXPENSES 9
SECTION 31. ENTIRE AGREEMENT 10
SECTION 32. SEVERABILITY 10
FORM FOR CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT 11
FORM FOR CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT 12
EXHIBIT "A": SCOPE OF SERVICES AND RESPONSIBILITIES A-1
CONSULTANT'S SCOPE OF SERVICES A-1
A. PRE -DESIGN PHASE A-1
B. SCHEMATIC DESIGN A-1
C. DESIGN DEVELOPMENT PHASE A-1
D. CONSTRUCTION DOCUMENT PHASE A-2
E. BID AND AWARD PHASE A-3
F. CONSTRUCTION ADMINISTRATION PHASE A-3
II. CONSULTANT SCOPE OF RESPONSIBILITIES A-3
A. PRE -DESIGN PHASE A-3
B. SCHEMATIC DESIGN/ DESIGN DEVELOPMENT PHASE A-4
C. CONSTRUCTION DOCUMENT PHASE A-4
Table of Content - Page 2 of 3
D. BID AND AWARD PHASE A-4
E. CONSTRUCTION PHASE A-4
111. PERFORMANCE OF THE SERVICES A-4
A. BASIC SERVICES: A-4
B. DESIGN SERVICES TASK 1 A-6
1. PROJECT INITIATION A-6
2. DEVELOPMENT OF ARCHITECTURAL PROGRAM A-7
3. SITE MASTER PLANNING A-8
4. MEETING A-8
5. DELIVERABLES A-8
6. PROJECT CESSATION PROVISIONS A-9
C. DESIGN SERVICE TASK II A-9
1. SCHEMATIC DESIGN A-9
2. DESIGN DEVELOPMENT A-11
3. CONSTRUCTION DOCUMENT A-14
4. BID AND AWARD PHASE A-20
5. CONSTRUCTION ADMINISTRATION PHASE A-20
1 111. PROGRAM SCHEDULE A-22
V. AMENDMENT A-22
EXHIBIT'S" COMPENSATION B-1
EXHIBIT "C" INSURANCE C-1
END
Table of Content - Page 3 of 3
CONSULTANT SERVICES AGREEMENT
By and Between
THE CITY OF TEMPLE CITY,
A Municipal Corporation
And
AGREEMENT FOR COSULATANT SERVICES
BETWEEN
THE CITY OF TEMPLE CITY, CALIFORNIA
AND
This Agreement for Consultant Services ("Agreement") is entered into as of this day of
2010 by and between the City of Temple City, a municipal corporation ("City") and
a ("Consultant"). City and Consultant are sometimes
hereinafter individually referred to as "Party" and hereinafter collectively referred to as the "Parties."
RECITALS
A. City has sought, by issuance of a Request for Proposals or Invitation for Bids, the
performance of the services defined and described particularly in Section 2 of this Agreement.
B. Consultant, following submission of a proposal or bid for the performance of the
services defined and described particularly in Section 2 of this Agreement, was selected by the City to
perform those services.
C. Pursuant to the City of Temple City's Municipal Code, City has authority to enter into
this Consultant Services Agreement and the City Manager has authority to execute this Agreement.
D. The Parties desire to formalize the selection of Consultant for performance of those
services defined and described particularly in Section 2 of this Agreement and desire that the terms of
that performance be as particularly defined and described herein.
OPERATIVE PROVISIONS
NOW, THEREFORE, in consideration of the mutual promises and covenants made by the Parties
and contained here and other consideration, the value and adequacy of which are hereby
acknowledged, the parties agree as follows:
SECTION 1. TERMS OF AGREEMENT.
Subject to the provisions of Section 20 "Termination of Agreement" of this Agreement, the
scope of services set forth in Exhibit "A" "Scope of Services" shall be completed pursuant to the schedule
specified in Exhibit "A." Should the scope of services not be completed pursuant to that schedule, the
Consultant shall be deemed to be in Default of this Agreement pursuant to Section 21 of this Agreement.
The City, in its sole discretion, may choose not to enforce the Default provisions of this Agreement and
may instead allow Consultant to continue performing the scope of services until such services are
complete.
SECTION 2. SCOPE OF SERVICES.
Consultant agrees to perform the services set forth in Exhibit "A" "Scope of Services" and made
a part of this Agreement.
SECTION 3. ADDITIONAL SERVICES.
-1-
Consultant shall not be compensated for any services rendered in connection with its
performance of this Agreement which are in addition to or outside of those set forth in this Agreement
or listed in Exhibit "A" "Scope of Services," unless such additional services are authorized in advance and
in writing by the City Council or City Manager of City. Consultant shall be compensated for any such
additional services in the amounts and in the manner agreed to by the City Council or City Manager.
SECTION 4. COMPENSATION AND METHOD OF PAYMENT.
(a) Subject to any limitations set forth in this Agreement, City agrees to pay Consultant the
amounts specified in Exhibit "B" "Compensation" and made a part of this Agreement. The total
compensation, including reimbursement for actual expenses, shall not exceed
dollars ($ ), unless additional compensation is
approved in writing by the City Council or City Manager.
(b) Each month Consultant shall furnish to City an original invoice for all work performed
and expenses incurred during the preceding month. The invoice shall detail charges by the following
categories: labor (by sub -category), travel, materials, equipment, supplies, and sub -consultant contracts.
If the compensation set forth in subsection (a) and Exhibit "B" include payment of labor on an hourly
basis (as opposed to labor and materials being paid as a lump sum), the labor category in each invoice
shall include detailed descriptions of task performed and the amount of time incurred for or allocated to
that task. Sub -consultant charges shall be detailed by the following categories: labor, travel, materials,
equipment and supplies. City shall independently review each invoice submitted by the Consultant to
determine whether the work performed and expenses incurred are in compliance with the provisions of
this Agreement. In the event that no charges or expenses are disputed, the invoice shall be approved
and paid according to the terms set forth in subsection (c). In the event any charges or expenses are
disputed by City, the original invoice shall be returned by City to Consultant for correction and
resubmission.
(c) Except as to any charges for work performed or expenses incurred by Consultant which
are disputed by City, City will use its best efforts to cause Consultant to be paid within forty-five (45)
days of receipt of Consultant's correct and undisputed invoice.
(d) Payment to Consultant for work performed pursuant to this Agreement shall not be
deemed to waive any defects in work performed by Consultant.
SECTION 5. INSPECTION AND FINAL ACCEPTANCE.
City may inspect and accept or reject any of Consultant's work under this Agreement, either
during performance or when completed. City shall reject or finally accept Consultant's work. City shall
reject work by written explanation. City's acceptance shall be conclusive as to such work except with
respect to latent defects, fraud and such gross mistakes as amount to fraud. Acceptance of any of
Consultant's work by City shall not constitute a waiver of any of the provisions of this Agreement
including, but not limited to, sections 16 and 17, pertaining to indemnification and insurance,
respectively.
SECTION 6. CITY OF TEMPLE CITYSHIP OF DOCUMENTS.
All original maps, models, designs, drawings, photographs, studies, surveys, reports, data, notes,
computer files, files and other documents prepared, developed or discovered by Consultant in the
course of providing any services pursuant to this Agreement shall become the sole property of City and
may be used, reused or otherwise disposed of by City without the permission of the Consultant. Upon
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completion, expiration or termination of this Agreement, Consultant shall turn over to City all such
original maps, models, designs, drawings, photographs, studies, surveys, reports, data, notes, computer
files, files and other documents.
If and to the extent that City utilizes for any purpose not related to this Agreement any maps,
models, designs, drawings, photographs, studies, surveys, reports, data, notes, computer files, files or
other documents prepared, developed or discovered by Consultant in the course of providing any
services pursuant to this Agreement, Consultant's guarantees and warrants related to Standard of
Performance and found in Section 9 of this Agreement shall not extend to such use of the maps, models,
designs, drawings, photographs, studies, surveys, reports, data, notes, computer files, files or other
documents.
SECTION 7. COSULATANT'S BOOKS AND RECORDS.
(a) Consultant shall maintain any and all documents and records demonstrating or relating
to Consultant's performance of services pursuant to this Agreement. Consultant shall maintain any and
all ledgers, books of account, invoices, vouchers, canceled checks, or other documents or records
evidencing or relating to work, services, expenditures and disbursements charged to City pursuant to
this Agreement. Any and all such documents or records shall be maintained in accordance with
generally accepted accounting principles and shall be sufficiently complete and detailed so as to permit
an accurate evaluation of the services provided by Consultant pursuant to this Agreement. Any and all
such documents or records shall be maintained for three years from the date of execution of this
Agreement and to the extent required by laws relating to audits of public agencies and their
expenditu res.
(b) Any and all records or documents required to be maintained pursuant to this section
shall be made available for inspection, audit and copying, at any time during regular business hours,
upon request by City or its designated representative. Copies of such documents or records shall be
provided directly to the City for inspection, audit and copying when it is practical to do so; otherwise,
unless an alternative is mutually agreed upon, such documents and records shall be made available at
Consultant's address indicated for receipt of notices in this Agreement.
(c) Where City has reason to believe that any of the documents or records required to be
maintained pursuant to this section may be lost or discarded due to dissolution or termination of
Consultant's business, City may, by written request, require that custody of such documents or records
be given to the City and that such documents and records be maintained by the requesting party.
Access to such documents and records shall be granted to City, as well as to its successors -in -interest
and authorized representatives.
SECTION 8. STATUS OF CONSULTANT.
(a) Consultant is and shall at all times remain a wholly independent contractor and not an
officer, employee or agent of City. Consultant shall have no authority to bind City in any manner or to
incur any obligation, debt or liability of any kind on behalf of or against City, whether by contract or
otherwise, unless such authority is expressly conferred under this AGREEMENT or is otherwise expressly
conferred in writing by City.
(b) The personnel performing the services under this Agreement on behalf of Consultant
shall at all times be under Consultant's exclusive direction and control. Neither City, nor any elected or
appointed boards, officers, officials, employees or agents of City, shall have control over the conduct of
Consultant or any of Consultant's officers, employees, or agents except as set forth in this Agreement.
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Consultant shall not at any time or in any manner represent that Consultant or any of Consultant's
officers, employees, or agents are in any manner officials, officers, employees or agents of City.
(c) Neither Consultant , nor any of Consultant's officers, employees or agents, shall obtain
any rights to retirement, health care or any other benefits which may otherwise accrue to City's
employees. Consultant expressly waives any claim Consultant may have to any such rights.
SECTION 9. STANDARD OF PERFORMANCE.
Consultant represents and warrants that it has the qualifications, experience and facilities
necessary to properly perform the services required under this Agreement in a thorough, competent and
professional manner. Consultant shall at all times faithfully, competently and to the best of its ability,
experience and talent, perform all services described herein. In meeting its obligations under this
Agreement, Consultant shall employ, at a minimum, generally accepted standards and practices utilized
by persons engaged in providing services similar to those required of Consultant under this Agreement.
If and to the extent that City utilizes for any purpose not related to this Agreement any maps,
models, designs, drawings, photographs, studies, surveys, reports, data, notes, computer files, files or
other documents prepared, developed or discovered by Consultant in the course of providing any
services pursuant to this Agreement, Consultant's guarantees and warranties related to Standard of
Performance shall not extend to such use of the maps, models, designs, drawings, photographs, studies,
surveys, reports, data, notes, computer files, files or other documents.
SECTION 10. COMPLIANCE WITH APPLICABLE LAWS; PERMITS AND LICENSES.
Consultant shall keep itself informed of and comply with all applicable federal, state and local
laws, statutes, codes, ordinances, regulations and rules in effect during the term of this Agreement.
Consultant shall obtain any and all licenses, permits and authorizations necessary to perform the
services set forth in this Agreement. No (elected or appointed) Temple City board member, officer,
official, employee, or agent, shall be liable, at law or in equity, as a result of any failure of Consultant to
comply with this section.
SECTION 11. PREVAILING WAGE LAWS
It is the understanding of City and Consultant that California prevailing wage laws do not apply
to this Agreement because the Agreement does not involve any of the following services subject to
prevailing wage rates pursuant to the California Labor Code or regulations promulgated there under:
Construction, alteration, demolition, installation, or repair work performed on public buildings, facilities,
streets or sewers done under contract and paid for in whole or in part out of public funds. In this
context, "construction" includes work performed during the design and preconstruction phases of
construction including, but not limited to, inspection and land surveying work.
SECTION 12. NONDISCRIMINATION.
Consultant shall not discriminate, in any way, against any person on the basis of race, color,
religious creed, national origin, ancestry, sex, age, physical handicap, medical condition or marital status
in connection with or related to the performance of this Agreement.
SECTION 13. UNAUTHORIZED ALIENS.
Consultant hereby promises and agrees to comply with all of the provisions of the Federal
Immigration and Nationality Act, 8 U.S.C.A. §§ 1101, et seg., as amended, and in connection therewith,
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shall not employ unauthorized aliens as defined therein. Should Consultant so employ such
unauthorized aliens for the performance of work and/or services covered by this Agreement, and should
the any liability or sanctions be imposed against City for such use of unauthorized aliens, Consultant
hereby agrees to and shall reimburse City for the cost of all such liabilities or sanctions imposed,
together with any and all costs, including attorneys' fees, incurred by City.
SECTION 14. CONFLICTS OF INTEREST.
(a} Consultant covenants that neither it, nor any officer or principal of its firm, has or shall
acquire any interest, directly or indirectly, which would conflict in any manner with the interests of City
or which would in any way hinder Consultant's performance of services under this Agreement.
Consultant further covenants that in the performance of this Agreement, no person having any such
interest shall be employed by it as an officer, employee, agent or subcontractor without the express
written consent of the City Manager. Consultant agrees to at all times avoid conflicts of interest or the
appearance of any conflicts of interest with the interests of City in the performance of this Agreement.
(b) City understands and acknowledges that Consultant is, as of the date of execution of this
Agreement, independently involved in the performance of non -related services for other governmental
agencies and private parties. Consultant is unaware of any stated position of City relative to such
projects. Any future position of City on such projects shall not be considered a conflict of interest for
purposes of this section.
(c) City understands and acknowledges that Consultant will, perform non -related services
for other governmental agencies and private parties following the completion of the scope of work
under this Agreement. Any such future service shall not be considered a conflict of interest for purposes
of this section.
SECTION 15. CONFIDENTIAL INFORMATION; RELEASE OF INFORMATION.
(a) All information gained or work product produced by Consultant in performance of this
Agreement shall be considered confidential, unless such information is in the public domain or already
known to Consultant. Consultant shall not release or disclose any such information or work product to
persons or entities other than City without prior written authorization from the City Manager, except as
may be required by law.
(b) Consultant, its officers, employees, agents or subcontractors, shall not, without prior
written authorization from the City Manager or unless requested by the City Attorney of City, voluntarily
provide declarations, letters of support, testimony at depositions, response to interrogatories or other
information concerning the work performed under this Agreement. Response to a subpoena or court
order shall not be considered "voluntary" provided Consultant gives City notice of such court order or
subpoena.
(c) If Consultant, or any officer, employee, agent or subcontractor of Consultant, provides
any information or work product in violation of this Agreement, then City shall have the right to reim-
bursement and indemnity from Consultant for any damages, costs and fees, including attorneys fees,
caused by or incurred as a result of Consultant's conduct.
(d) Consultant shall promptly notify City should Consultant , its officers, employees, agents
or subcontractors be served with any summons, complaint, subpoena, notice of deposition, request for
documents, interrogatories, request for admissions or other discovery request, court order or subpoena
from any party regarding this Agreement and the work performed there under. City retains the right,
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but has no obligation, to represent Consultant or be present at any deposition, hearing or similar
proceeding. Consultant agrees to cooperate fully with City and to provide City with the opportunity to
review any response to discovery requests provided by Consultant. However, this right to review any
such response does not imply or mean the right by City to control, direct, or rewrite said response.
SECTION 16. INDEMNIFICATION.
(a) Indemnification for Professional Liability. Where the law establishes a professional
standard of care for Consultant's Services, to the fullest extent permitted by law, Consultant shall
indemnify, protect, defend and hold harmless City and any and all of its officials, employees and agents
("Indemnified Parties") from and against any and all losses, liabilities, damages, costs and expenses,
including attorney's fees and costs to the extent same are caused in whole or in part by any negligent or
wrongful act, error or omission of Consultant, its officers, agents, employees or sub -consultants (or any
entity or individual that Consultant shall bear the legal liability thereof) in the performance of
professional services under this Agreement.
(b) Indemnification for Other than Professional Liability. Other than in the performance of
professional services and to the full extent permitted by law, Consultant shall indemnify, protect, defend
and hold harmless City, and any and all of its employees, officials and agents from and against any
liability (including liability for claims, suits, actions, arbitration proceedings, administrative proceedings,
regulatory proceedings, losses, expenses or costs of any kind, whether actual, alleged or threatened,
including attorneys fees and costs, court costs, interest, defense costs, and expert witness fees), where
the same arise out of, are a consequence of, or are in any way attributable to, in whole or in part, the
performance of this Agreement by Consultant or by any individual or entity for which Consultant is
legally liable, including but not limited to officers, agents, employees or sub -contractors of Consultant.
(c) General Indemnification Provisions. Consultant agrees to obtain executed indemnity
Agreements with provisions identical to those set forth here in this section from each and every sub-
contractor or any other person or entity involved by, for, with or on behalf of Consultant in the
performance of this Agreement. In the event Consultant fails to obtain such indemnity obligations from
others as required here, Consultant agrees to be fully responsible according to the terms of this section.
Failure of City to monitor compliance with these requirements imposes no additional obligations on City
and will in no way act as a waiver of any rights hereunder. This obligation to indemnify and defend City
as set forth here is binding on the successors, assigns or heirs of Consultant and shall survive the
termination of this Agreement or this section.
(d) Limitation of Indemnification. Notwithstanding any provision of this Section 16
[Indemnification] to the contrary, design professionals are required to defend and indemnify the City
only to the extent permitted by Civil Code Section 2782.8, which limits the liability of a design
professional to claims, suits, actions, arbitration proceedings, administrative proceedings, regulatory
proceedings, losses, expenses or costs that arise out of, pertain to, or relate to the negligence,
recklessness, or willful misconduct of the design professional. The term "design professional," as
defined in Section 2782.8, is limited to licensed architects, licensed landscape architects, registered
professional engineers, professional land surveyors, and the business entities that offer such services in
accordance with the applicable provisions of the California Business and Professions Code.
(e) The provisions of this section do not apply to claims occurring as a result of City's sole
negligence. The provisions of this section shall not release City from liability arising from gross
negligence or willful acts or omissions of City or any and all of its officials, employees and agents.
SECTION 17. INSURANCE.
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Consultant agrees to obtain and maintain in full force and effect during the term of this
Agreement the insurance policies set forth in Exhibit "C" "Insurance" and made a part of this Agreement.
All insurance policies shall be subject to approval by City as to form and content. These requirements
are subject to amendment or waiver if so approved in writing by the City Manager. Consultant agrees to
provide City with copies of required policies upon request.
SECTION 18. ASSIGNMENT.
The expertise and experience of Consultant are material considerations for this Agreement. City
has an interest in the qualifications of and capability of the persons and entities who will fulfill the duties
and obligations imposed upon Consultant under this Agreement. In recognition of that interest,
Consultant shall not assign or transfer this Agreement or any portion of this Agreement or the
performance of any of Consultant's duties or obligations under this Agreement without the prior written
consent of the City Council. Any attempted assignment shall be ineffective, null and void, and shall
constitute a material breach of this Agreement entitling City to any and all remedies at law or in equity,
including summary termination of this Agreement. City acknowledges, however, that Consultant, in the
performance of its duties pursuant to this Agreement, may utilize subcontractors.
SECTION 19. CONTINUITY OF PERSONNEL.
Consultant shall make every reasonable effort to maintain the stability and continuity of
Consultant's staff and subcontractors, if any, assigned to perform the services required under this
Agreement. Consultant shall notify City of any changes in Consultant's staff and subcontractors, if any,
assigned to perform the services required under this Agreement, prior to and during any such
performance.
SECTION 20. TERMINATION OF AGREEMENT.
(a) City may terminate this Agreement, with or without cause, at any time by giving thirty
(30) days written notice of termination to Consultant. In the event such notice is given, Consultant shall
cease immediately all work in progress.
(b) Consultant may terminate this Agreement for cause at any time upon thirty (30) days
written notice of termination to City.
(c) If either Consultant or City fails to perform any material obligation under this
Agreement, then, in addition to any other remedies, either Consultant, or City may terminate this
Agreement immediately upon written notice.
(d) Upon termination of this Agreement by either Consultant or City, all property belonging
exclusively to City which is in Consultant's possession shall be returned to City. Consultant shall furnish
to City a final invoice for work performed and expenses incurred by Consultant, prepared as set forth in
Section 4 of this Agreement. This final invoice shall be reviewed and paid in the same manner as set
forth in Section 4 of this Agreement.
SECTION 21. DEFAULT.
In the event that Consultant is in default under the terms of this Agreement, the City shall not
have any obligation or duty to continue compensating Consultant for any work performed after the date
of default. Instead, the City may give notice to Consultant of the default and the reasons for the default.
The notice shall include the timeframe in which Consultant may cure the default. This timeframe is
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presumptively thirty (30) days, but may be extended, though not reduced, if circumstances warrant.
During the period of time that Consultant is in default, the City shall hold all invoices and shall, when the
default is cured, proceed with payment on the invoices. In the alternative, the City may, in its sole
discretion, elect to pay some or all of the outstanding invoices during the period of default, If Consultant
does not cure the default, the City may take necessary steps to terminate this Agreement under Section
20. Any failure on the part of the City to give notice of the Consultant's default shall not be deemed to
result in a waiver of the City's legal rights or any rights arising out of any provision of this Agreement.
SECTION 22. EXCUSABLE DELAYS.
Consultant shall not be liable for damages, including liquidated damages, if any, caused by delay
in performance or failure to perform due to causes beyond the control of Consultant. Such causes
include, but are not limited to, acts of God, acts of the public enemy, acts of federal, state or local
governments, acts of City, court orders, fires, floods, epidemics, strikes, embargoes, and unusually
severe weather. The term and price of this Agreement shall be equitably adjusted for any delays due to
such causes.
SECTION 23. COOPERATION BY CITY.
All public information, data, reports, records, and maps as are existing and available to City as
public records, and which are necessary for carrying out the work as outlined in the Exhibit "A" "Scope of
Services," shall be furnished to Consultant in every reasonable way to facilitate, without undue delay,
the work to be performed under this Agreement.
SECTION 24. NOTICES.
All notices required or permitted to be given under this Agreement shall be in writing and shall
be personally delivered, or sent by telecopy or certified mail, postage prepaid and return receipt
requested, addressed as follows:
To City:
To Consultant:
City of Temple City
Attn: City Manager
9701 Las Tunas Drive
Temple City, CA 91780
Notice shall be deemed effective on the date personally delivered or transmitted by facsimile or,
if mailed, three (3) days after deposit of the same in the custody of the United States Postal Service.
SECTION 25. AUTHORITY TO EXECUTE.
The person or persons executing this Agreement on behalf of Consultant represents and
warrants that he/she/they has/have the authority to so execute this Agreement and to bind Consultant
to the performance of its obligations hereunder.
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SECTION 26. BINDING EFFECT.
This Agreement shall be binding upon the heirs, executors, administrators, successors and
assigns of the parties.
SECTION 27. MODIFICATION OF AGREEMENT.
On behalf of City, the City Manager shall have the power to administer and implement this
Agreement, including making minor amendments and modifications hereto. No minor amendment to or
modification of this Agreement shall be valid unless made in writing and approved by the Consultant and
by the City Manager. No major amendment to or modification of this Agreement, which is defined for
purposes of this section to mean any amendment or modification which increases the amount of
compensation due the Consultant pursuant to Section 4 [Compensation and Method of Payment] shall
be valid unless made in writing and approved by the Consultant and the City Council. The parties agree
that this requirement for written modifications cannot be waived and that any attempted waiver shall
be void.
SECTION 28. WAIVER.
Waiver by any party to this Agreement of any term, condition, or covenant of this Agreement
shall not constitute a waiver of any other term, condition, or covenant. Waiver by any party of any
breach of the provisions of this Agreement shall not constitute a waiver of any other provision or a
waiver of any subsequent breach or violation of any provision of this Agreement. Acceptance by City of
any work or services by Consultant shall not constitute a waiver of any of the provisions of this
Agreement.
SECTION 29. LAW TO GOVERN; VENUE.
This Agreement shall be interpreted, construed and governed according to the laws of the State
of California. In the event of litigation between the parties, venue in state trial courts shall lie exclusively
in the County of Los Angeles, California. In the event of litigation in a U.S. District Court, venue shall lie
exclusively in the Central District of California, in Los Angeles.
SECTION 30. ATTORNEYS FEES, COSTS AND EXPENSES.
In the event litigation or other proceeding is required to enforce or interpret any provision of
this Agreement, the prevailing party in such litigation or other proceeding shall be entitled to an award
of reasonable attorney's fees, costs and expenses, in addition to any other relief to which it may be
entitled.
SECTION 31. ENTIRE AGREEMENT.
This Agreement, including the attached Exhibits "A" through "C", is the entire, complete, final
and exclusive expression of the parties with respect to the matters addressed therein and supersedes all
other Agreements or understandings, whether oral or written, or entered into between Consultant and
City prior to the execution of this Agreement. No statement, representation or other Agreement,
whether oral or written, made by any party which is not embodied herein, shall be valid and binding. No
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amendment to this Agreement shall be valid and binding unless in writing duly executed by both parties
or their authorized representatives.
SECTION 32. SEVERABILITY.
If any term, condition or covenant of this Agreement is declared or determined by any court of
competent jurisdiction to be invalid, void or unenforceable, the remaining provisions of this Agreement
shall not be affected thereby and the Agreement shall be read and construed without the invalid, void or
unenforceable provisions).
IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the date and year
first -above written.
CITY OF TEMPLE CITY
By: , City Manager
ATTEST:
City Clerk
APPROVED AS TO FORM
By:
City Attorney
By: By:
Its: Its:
NOTE: CONSULTANT'S SIGNATURES SHALL BE DULY NOTARIZED, AND APPROPRIATE ATTESTATIONS
SHALL BE INCLUDED AS MAY BE REQUIRED BY THE BYLAWS, ARTICLES OF INCORPORATION, OR OTHER
RULES OR REGULATIONS APPLICABLE TO DEVELOPER'S BUSINESS ENTITY.
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CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT
STATE OF CALIFORNIA
COUNTY OF
On before me, , personally appeared , proved to me on
the basis of satisfactory evidence to be the person(s) whose names(s) is/are subscribed to the within instrument
and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that
by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s)
acted, executed the instrument.
I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true
and correct.
WITNESS my hand and official seal.
Signature:
OPTIONAL
Though the data below is not required by law, it may prove valuable to persons relying on the document and could
prevent fraudulent reattachment of this form
CAPACITY CLAIMED BY SIGNER DESCRIPTION OF ATTACHED DOCUMENT
❑ INDIVIDUAL
❑ CORPORATE OFFICER
TITLE OR TYPE OF DOCUMENT
TITLE(S)
o
PARTNER(S) ❑ LIMITED
❑ GENERAL
ATTORNEY -IN -FACT
TRUSTEE(S)
GUARD1AN/CONSERVATOR
OTHER
SIGNER IS REPRESENTING:
NUMBER OF PAGES
DATE OF DOCUMENT
(NAME OF PERSON(S) OR ENTITY(IES)) SIGNER(S) OTHER THAN NAMED ABOVE
A g4814-2021-6581 v1
11
CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT
STATE OF CALIFORNIA
COUNTY OF
On before me, , personally appeared
❑ personally known to me ORE ❑ proved to me on the basis of satisfactory evidence to be the person(s)
whose names(s) is/are subscribed to the within instrument and
acknowledged to me that he/she/they executed the same in
his/her/their authorized capacity(ies), and that by his/her/their
signature(s) on the instrument the person(s), or the entity upon
behalf of which the person(s) acted, executed the instrument.
WITNESS my hand and official seal.
(SIGNATURE OF NOTARY)
OPTIONAL
Though the data below is not required by law, it may prove valuable to persons relying on the document and could
prevent fraudulent reattachment of this form
CAPACITY CLAIMED BY SIGNER DESCRIPTION OF ATTACHED DOCUMENT
❑ INDIVIDUAL
❑ CORPORATE OFFICER
TITLE OR TYPE OF DOCUMENT
TITLE(S)
E
E
PARTNER(S) ❑ LIMITED
❑ GENERAL
ATTORNEY -IN -FACT
TRUSTEE(S)
GUARDIAN/CONSERVATOR
OTHER
SIGNER IS REPRESENTING:
NUMBER OF PAGES
DATE OF DOCUMENT
(NAME OF PERSON(S) OR ENTITY(IES)) SIGNER(S) OTHER THAN NAMED ABOVE
LA #4314-2021-6581 vl
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EXHIBIT "A"
SCOPE OF SERVICES AND RESPONSIBILITIES
I. Consultant's Scope of Services shall include, but not be limited to, the following: (all work to be
coordinated with the City's Construction Manager):
A. Pre -design phase to include but not be limited to the following services:
1. Attend design orientation
2. Set management communication system with construction manager and all design
consultants
3. Prepare design program schedule to comply with the attached master schedule
4. Prepare milestone A/E schedule in coordination with the selected consultants
5. Update A/E schedule as needed for integration into the master schedule
6. Validate documents provided on the attached DVD
7. Boundary verification and layouts
8. Underground utility investigation and design in coordination with the utility
companies for Gas, water, sewer, storm water, telephone, cable, fire, and etc.
B. Schematic Design Phase to include but not be limited to the following services:
1. Project start up and design investigation work
2. Condition verification
3. Development of Schematic design
4. Product investigation, selection, and coordination with manufacturer
5. Street Furnishing Selections and coordination with manufacturer
6. Street Lighting Design
7. Hardscape and landscape material selection
8. Cost estimate and life -cycle costing
9. Community presentation meetings (up to 2)
10. Attend and have consultants attend coordination meetings (up to 4)
11. 30% submittal to include (at a minimum) plans, design rendering, and specification
for all disciplines for quality control review
12. Design budgetary cost estimate
13. Value engineering
C. Design Development Phase to include but not be limited to the following services:
1. Streetscape layouts
2. Refinement of Schematic design phase
3. Provide design (plans elevations and renderings) for the following:
a. Landmark features
b. South and north entries
c. Railroad underpass
d. Treatment at open channel
e. Billboards and signage
f. Street lighting
g. Landscape lighting
h. Landscape irrigation, drainage, and sustainability
i. Sidewalks
j. Curb ramps
A-1
k. Transit Stops
I. Rest areas
m. Tree planting
n. Median islands
o. Improvement to underground utilities
p. Crosswalks
q. Accent nodes
r. City entry and exit signs
s. Traffic signals
t. Traffic sign posts
u. Business signs and billboards
v. Public arts
w. Transit shelters
x. Street furniture
y. Bulb -outs
z. Sump pump at railroad overpass
aa. Other design ideas such as bike lanes, newspaper stands, traffic control
cameras, security camera, etc.
4. Addressing issues related to residential and commercial properties' entrances and
exits
5. Traffic engineering issues
6. Detailed layout plans for treatment of special locations and issues
7. Respond to issues and questions from the City of Temple City and other team
members
8. Research and specification preparation for material and finishes- specification sheet
and samples to be provided
9. 60% submittal to include (at a minimum) plans, specifications for all disciplines for
quality control review
10. Design Development Cost estimate
11. Value engineering
12. Community presentation meeting (1 time)
13. Attend and have consultants attend the coordination meetings (up to 4 times)
14. Attending City's council meetings (1 time)
D. Construction Document Phase to include but not be limited to the following services:
1. Preparation of complete working drawings to include all design disciplines
2. Preparation of technical specifications for all divisions
3. Preparation of final cost estimate
4. Coordination and submission of the complete construction documents to
jurisdictional agencies and incorporation of the suggested corrective work into the
construction sets for all disciplines
5. Addition of the selected bid alternates into the construction and bid documents
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6. Submission of 100% construction documents and cost estimate for constructability
review by the construction manager
7. Receive, review, and incorporate the constructability review comments into the final
set of the documents
8. Attend and have consultants attend the coordination meetings (up to 4 times)
9. Attending community outreach and design meeting (1 time)
10. Attending City's council meetings (1 time)
E. Bid and Award Phase to include but not be limited to the following services:
1. Respond to questions from bidders and City staff
2. Assist in preparing bid addenda
3. Attending bid job walks
4. Attending bid opening conference
F. Construction Administration Phase to include but not be limited to the following
services:
1. Attend preconstruction conference
2. Provide response to RFIs
3. Review and response to submittals
4. Attend weekly construction progress meetings and attend the job site walks
5. Attend special design meetings with contractor
6. Addressing design issues with jurisdictional agencies
7. Attending (with the design consultants) to punch list walk and prepare punch list
8. Attend the punch list verification walk with sub -consultants and the contractor
9. Review of final close-out document from contractor, including as-builts, warranties,
O&M manuals plant maintenance etc.
10. Address close out issues with jurisdictional agencies
11. Provide final report for all disciplines
12. Prepare record drawing from contractor's red -lined as -built
II. As part of This Contract, Consultant will be responsible for the following:
A. Pre -Design Phase: Condition Assessment and Validation Review and validate the
document provided by City, including 2006 Master Plan, Updated Master Plan, and
information contained on civil engineering plans, provided on REQ DVD. Identify in
writing any significant variations.
B. Schematic/ Design Development Phase: Development of Schematic Design Documents
for the City of Temple City. Development of Design Development Documents based
upon approval of Schematic Design, design documents and any adjustments authorized
by the City of Temple City to the Program Schedule or Construction Budget.
C. Construction Document Phase: Development of Construction Documents based upon
the approved Design Development Documents and any further adjustments in the scope
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or quality of the Project or in the Construction Budget authorizes by the City of Temple
City.
D. Bid and Award Phase: Consultant, following the City of Temple City's approval of the
Construction Documents shall assist the City of Temple City in clarifying, interpreting and
amending bid documents and attend the did and award meetings.
E. Construction Phase: Provide support services during the construction phase.
III. During performance of the Services, Consultant will keep the City appraised of the status of
performance and agrees to provide the services described below:
A. Basic Services: Consultant agrees to provide the services described below:
1. Determine the agencies that have jurisdiction over the area of work and
coordinate with and implement the requirements of the regulatory agencies.
2. Contract for or employ at consultant's expense, sub -consultants to the extent
deemed necessary for completion of the Project including: architects; electrical/lighting,
civil engineers, traffic engineer, mechanical and plumbing engineer, landscape architects
(and others as necessary) licensed as such by the State of California. The names of said
sub -consultants shall be submitted to the City of Temple City for approval prior to
commencement of work. The City of Temple City reserves the right to reject the use of
any sub -consultants. Nothing in the forgoing procedure shall create any contractual
relationship between the City of Temple City and any sub -consultants employed by the
consultant under terms of this Agreement.
3. Agree to exercise usual and customary professional care in its efforts to comply
with all laws and regulations which apply to work of this Agreement.
4. Cooperate with other professionals employed by the City of Temple City for the
design, coordination or management of work related to the Project. The City of Temple
City has retained the services of a Construction Manager (CM) to act as a "City of Temple
City's Representative" in an advisory capacity on the project. In providing the
Construction Manager's Services described in this Agreement, the CM shall not assume
any of the responsibilities or duties of the Contractors or the Design Professional. The
Architect remains solely responsible for the contents of design drawings and design
documents.
5. Attend coordination meetings during the entire design phase with his sub -
consultants, consultant shall invite the City of Temple City and/or its representative to
participate in these meetings. consultant shall keep a separate log to document
design/coordination comments generated in these meetings.
6. Review subsoil data, and other information furnished to consultant pursuant to
this Agreement and advise the City of Temple City whether such data are sufficient for
purposes of design, or whether additional data are necessary.
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7. Be responsible for the professional quality, technical accuracy and the
coordination of all studies, reports, projections, master plans, designs, drawings,
specifications and other services furnished by consultant under this Agreement.
consultant shall, without additional compensation, correct or revise any errors or
omissions in its studies, reports, projections, master plans, design, drawings,
specifications and other services.
If desired by the City of Temple City and agreed to by the consultant, consultant shall
provide other required services to determine such compliance not specifically identified
and included in the scope of this Agreement through an amendment to this Agreement,
as an additional service.
8. Provide services required to obtain approval from the local and federal agencies
having jurisdiction over the Project.
9. Review the existing grading, drainage, horizontal control, and utility
infrastructure plans to assist in preparation of the new design drawing for this project.
The services described in this Subparagraph shall be provided by a professional civil
engineer who is to subcontract with the consultant.
10. Consultant to document the location of existing utility lines, telephone, water
and sewage, etc., within the limits of the City of Temple City on -site property. This
information shall be provided by the City of Temple City. Consultant to verify the
capacity of all existing project utilities.
13. Maintain a log of all meetings, site visits or discussions held in conjunction with
the work of this Project, with documentation of major discussion points, observations,
decisions, questions or comments. These shall be furnished to the City of Temple City
and/or their representative for inclusion in the overall project documentation.
14. Utilize the standardized filing system as established by the City of Temple City.
15. consultant is not responsible for:
a. Ground contamination or hazardous material analysis
b. Any asbestos testing, design or abatement
c. Environmental impact report
d. Historical significance report
e. Soils investigation
f. Geotechnical hazard report
B. Topographic survey
Neither the City of Temple City's review, approval of, nor payment, for any of the services required
under this Agreement shall be construed to operate as a waiver of any rights under this Agreement, and
consultant shall remain liable to the City of Temple City in accordance with applicable law for all
damages to the City of Temple City caused by consultant's failure to perform any of the services
furnished under this Agreement.
B. DESIGN SERVICES TASK I: Consultant agrees to provide the services described below:
1. PROJECT INITIATION:
Upon final execution of the Contract with the City of Temple City, the consultant
shall:
a. Within the first week following execution of the contract, meet with the
City of Temple City and their representatives to prepare a detailed task analysis
and work plan for documentation in a computer generated project schedule.
The City of Temple City will produce the final scheduling format based on data
furnished by consultant.
This task analysis and work plan will identify specific tasks including, but not
limited to: interviews, data collection, required City of Temple City filing
standards, analysis, report preparation, planning, Architectural programming,
concepts and schematic design preparation and estimating that are part of the
work of the Project. Also identified will be milestone activities or dates, specific
task responsibilities, required times for completion and additional definition of
deliverables.
b. Review the developed work plan with the City of Temple City and their
representatives to familiarize them with the proposed tasks and schedule and
develop necessary modifications.
c. Participate in a general Project kick-off meeting to include the
consultant's appropriate sub -consultants, and City of Temple City staff.
1. The project kick-off meeting will introduce key team members
from the City of Temple City and the consultant to each other defining
roles and responsibilities relative to the Project.
2. Identify and review pertinent information and/or
documentation necessary from the City of Temple City for the
completion of the Project.
3. Review and explain the overall project goals, general approach,
tasks, work plan and procedures and deliverable products of the Project.
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4. Review and explain the task analysis and project work plan for
all parties present; determine any adjustments or fine tuning that needs
to be made to the work plan.
5. Review documentation of the project kick-off meeting prepared
by the City of Temple City's representative and comment prior to
distribution.
2. DEVELOPMENT OF ARCHITECTURAL PROGRAM: Perform pre -design investigations
to establish appropriate guidelines around which and within which the Project is to
be designed. Identify design issues relating to functional need, directives and
constraints imposed by regulatory codes.
a. Provide a design information check list identifying critical issues affecting
project completion and certification; significant site considerations; applicable
planning and zoning requirements; applicable code requirements; applicable fire
and life safety requirements; and water runoff requirements; electrical power
service and requirements.
b. Conduct Architectural program meeting with the City of Temple City
selected project committee.
c. Develop probable construction cost for the Project; probable costs are to be
based on the developed functional Architectural programs as approved by the City
of Temple City.
1. Probable costs prepared by the consultant:
a. All costs are to be based on current bid prices, with
escalation rate and duration clearly identified as a separate line
item; rate of cost escalation and projected bid and construction
dates are to be as approved by the City of Temple City and their
representatives.
b. Contingencies for design, bidding or construction, if
included in the probable costs, are to be included as individual line
items, with the percentage and base of calculation clearly identified.
c. All construction probable costs developed per the above
should additionally be presented and summarized by the
Construction Specification Institute (CSI) category for the project.
d. One week prior to the submittal of documents, the
consultant's proposed cost format must be submitted to the
City of Temple City for review and approval.
e. Sub -consultants shall participate in the progress meeting as
appropriate and shall provide input and feedback into the
development of the probable cost.
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3. SITE MASTER PLANNING: Prepare a new Master Site Plan configuration for the
proposed work. The development of this new Master Site Plan should incorporate or
be based upon completion of the following tasks:
a. Assist the City of Temple City conducting initial, intermediate and final
community meetings to solicit feedback, comments, and concerns from the
community.
b. Document and take into consideration existing physical characteristics of
the proposed site such as topography, drainage, plant coverage, views to and from
the proposed site, current site usage and potential for future site development.
d. Analyze the proposed site existing conditions relative to potential effect on
master planning circulation, access, parking, constructability, businesses and future
development potential.
e. Develop a Master Site Plan showing in detail the temporary construction
safety measures for safe traffic movement during each phase of construction.
4. MEETING: During the Architectural Programming Design Phase it is anticipated that
approximately two (2) meetings per month, will be convened between the City of
Temple City and the consultant. These meeting will not exceed one day in duration
and will be held in City of Temple City. Decisions made at such meetings and
subsequently approved by the City of Temple City shall be binding. Any revisions or
reconsiderations of such decisions shall constitute a change in the scope of services
of the consultant.
5. DELIVERABLES: CONSULTANT:
a. shall provide to the City of Temple City the following quantities of materials
resulting from the work of the Project:
Copies:
Six (6) - of Functional and Architectural Program Report. (Include a comparison
between developed program and "model" program; include narrative explaining
any substantial deviations).
Six (6) - of Master Site Plan
Six (6) - of Project Probable Cost
One (1) - copy of Design Information Checklist
Six (6) - of the collected meeting notes, notes, visit or telephone reports,
interview minutes or notes, and summary correspondence
b. consultant along with his sub -consultant shall present and review with the
City of Temple City and the City Council the summary and detail of the work
mentioned above.
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6. PROJECT CESSATION PROVISIONS: Upon completion and review of the functional
and Architectural program and master site planning, no further work shall be done
unless and until the City of Temple City has approved the completed work for Design
Services Task I and has given a written Notice of proceed to consultant for Design
Services Task 11.
C. DESIGN SERVICES TASK 11
1. SCHEMATIC DESIGN: Schematic Design: Upon written authorization from the
City of Temple City, to proceed with the Schematic Design Phase. The consultant
shall prepare for the City of Temple City's review a Schematic Design Study for
all disciplines to include the following:
a. Scaled street plans showing all intersections, driveways, entrances,
features and their relationships.
b. Site plan with minimum one (1) foot contour grade intervals. All major
site development, such as paving, utilities and facilities shall be shown, including
City's property lines, existing structures, and walls and fences. The information
provided on the drawing shall include all structure and infrastructure within
seventy five (75') feet outside of the project construction limits on all sides.
c. Identify code requirements;
d. As needed structural drawing for the Road bed and street pavements
e. Mechanical and Plumbing: for any possible infrastructures that may
impact the project
f. Coordination with local utility companies and provide information and
coordinate drawing for street light design, traffic and pedestrian signals.
g. Development of site utility systems such as electrical, sewer, gas, water,
storm drain, telephone, cable and fire hydrants.
h. Identify surface improvements including roadways, pedestrian
sidewalks, parking preliminary finish grades and drainage.
Development and coordination of landscape design concepts entailing
analysis of existing conditions and proposed components. Include location and
description of planting, ground improvements and visual barriers.
J. Development and coordination of design for pedestrian cross walks,
pedestrian signal lights, traffic signals and roadway safety issues entailing
analysis of existing conditions and proposed components. Include location and
description of the existing and proposed components.
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k. Specifications: for all disciplines: Outline specifications of proposed work
for all disciplines (consultants and sub -consultants work) and their criteria and
quality standards.
Probable Costs:
1. Schematic Probable costs: This probable cost consists of unit
cost applied to the major items and quantities of work. The unit cost
shall reflect the complete direct current cost of work. Complete cost
meaning labor, material, waste allowance, sales tax and subcontractor's
mark-up.
General conditions shall be applied separately. This probable cost shall
be prepared by specification section and summarized by the
Construction Specification Institute (CSI) category.
2. The probable cost format shall be submitted to the City of
Temple City for prior review and approval.
3. Escalation: All probable costs shall be priced out at current
market conditions. The probable costs shall incorporate all adjustments
as appropriate, relating to mid -point construction, contingency, and cost
index.
m. Meetings: During the Schematic Design Phase it is anticipated that two
(2) weekly meeting per month between the City of Temple City and the
consultant to address specific design issues and to facilitate the decision -making
process. Such meetings shall be held in City of Temple City office. Decisions
made at such meetings and subsequently approved by the City of Temple City
shall be binding. Any revisions or reconsideration of such decisions shall
constitute a change in the scope of services of the consultants.
n. Deliverables:
Copies:
Six (6) - Schematic Design Package submittal with alternatives
Four (4) - Probable Cost
Two (2) - statement indicating changes made to the program/master plan
Two (2) - Project file, including all correspondence, meeting notes, etc. to
date.
o. Presentation: consultant along with his sub -consultants shall present
and review with the City of Temple City and the detailed Schematic Design. The
schematic design studies shall be revised within the program parameters until a
final concept has been accepted and approved by the City of Temple City at no
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additional cost to the City of Temple City. The final schematic design may have
to be presented at a community meeting as well.
P. Project Cessation Provisions: Upon completion of the schematic design
study, the City of Temple City shall have the right to terminate this Agreement
upon written notice of such termination to consultant.
The City of Temple City shall pay the consultant only the fee associated with the
services provided under the Schematic Design Phase.
2. DESIGN DEVELOPMENT: Upon written authorization by the City of Temple City
to proceed with the Design Development Phase, consultant shall prepare from
the Schematic Design Phase documents approved by the City of Temple City,
Design Development Phase documents consisting of the following:
a. Architectural and all other disciplines (consultant and sub -consultants
work):
1. Scaled, dimensioned plans for the street and its components.
2. Scaled cross road sections showing dimensional relationships,
materials and component relationships.
3. Identification of all fixed equipment to be installed in contract.
4. Plan to be completely drawn with beginning notes and
dimensions including grading and paving.
5. Preliminary development of details and large-scale blow-ups.
6. Legend showing all symbols used on drawings.
7. Plans identifying all major equipment and furniture.
8. Further refinement of SD outline specification for architectural,
and all engineering design work, and landscape manuals, systems and
equipment.
9. Lighting plans and specification for the street, showing: (work to
be coordinated with SCE)
(a) Light fixtures options
(b) Power plan
(c) installation detail and sections
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b. Electrical:
1. All lighting fixtures should be located and scheduled showing all
types and quantities of fixtures to be used, including proposed lighting
levels.
2. All major electrical equipment at point of connections should be
scheduled indicating size and capacity.
3. Complete electrical distribution including a one line diagram
indicating point of connections, communications, controls; (high and
low voltage) motor control centers, panels, transformers and
emergency generators, if required.
4. Legend showing all symbols used on drawings.
5. More developed outline specifications indicating quality level
and manufacture.
c. Civil:
1. Further refinement of SD development of site utility systems for
sewer, water, storm drain, gas, and fire water. Includes pipe sizes,
materials, invert elevation location and description of manholes, clean
outs, hookups, bedding and installation details.
2. Further refinement of SD drawing related roadways, sidewalks,
bulb outs, parking, medians, cross walks, transit stops and shelters, rest
area furniture, entry and exiting locations, driveways, curb and gutters,
storm drainage improvements and ADA path compliance issues. Include
details and large scale drawings of curb and gutter, manhole, thrust
blocks, paved parking and roadway sections.
3. Structural drawing with all major members located and sized as
they may apply to some of the elements on the street such as road bed
and possible retaining wall modifications.
4. Preliminary specifications.
d. Landscape:
Further refinement of Schematic Design concepts. Includes coordination
of hardscape, landscape planting, ground cover, and irrigation main
distribution lines.
e. Traffic Engineer:
Further Development and coordination of design for pedestrian cross
walks, pedestrian signal lights, traffic signals and roadway safety issues.
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Include specification for the proposed components. Identify and
coordinate the layout of the proposed components with the City of
Temple City's Traffic Engineer.
f. Lighting designer:
Provide plan and specification for the street lighting selection and
alternatives such as energy saving options.
g.
City of Temple City to provide general condition specification and
supplementary conditions.
h. Probable Cost:
J.
Design Development Probable Cost: This probable cost shall be
prepared by specification section, summarized by CSI category. The
probable cost shall include individual item unit costs of materials, labor
and equipment. Sales tax, contractor's mark-ups, and general conditions
shall be listed separately.
Meetings: During the Design Development Phase it is anticipated that
two (2) meetings per month will convene to address specific design
issues and to facilitate the decision making process such meeting shall
not exceed one day in duration and will be held in the City of Temple
City office. Documented decisions made at such meetings and
subsequently approved by the City of Temple City shall be binding. Any
revisions or reconsiderations of such decisions affecting program,
master plan and schematic design shall constitute a change in the scope
of services of the consultant. City of Temple City and consultant shall
schedule progress meetings to coincide with the consultant's
coordination meeting.
Deliverables:
Copies.
Three (3)- prints from all professional disciplines necessary to deliver
the project
Four (4) - Outline Specifications
Four (4) - Probable Cost
Two (2) - Permit File, including all correspondence, meeting notes, etc.
to date
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3. CONSTRUCTION DOCUMENT: Upon written authorization from the City of
Temple City to proceed with the Construction Documents Phase, consultant
shall prepare from Design Development Phase Documents approved by the City
of Temple City, a Construction Document consisting of the following:
a. Prepare construction documents in compliance with the appropriate
applicable building codes, ordinances and other regulatory authorities.
b. Construction Documents (C/D) 30% stage:
1. Architectural:
a. Site plan developed to show component location, all
topographical elements and if applicable existing/proposed
contour lines.
b. Cross sections and plans corrected to reflect design
development review comments.
c. Architectural details and large blow-ups.
d. Well -developed component schedules.
e. Site utility plans started.
f. Fixed equipment details and identification started.
g. Street plans coordinated with all other disciplines.
2. Electrical and Lighting:
a. Distribution information on all power consuming
equipment; lighting and device branch wiring development
should be started.
b. All electrical equipment schedules should be started.
c. Special system components should be approximately
located on plans.
d. Street Lighting, power, signal and communication plans
should show all controls. Fixture schedule and lighting detail
development should be started.
3. Civil:
a. All site plans, site utilities, parking and roadway systems
updated to reflect update revisions from Design Document.
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b. Structural plans and sections with detailing well
advanced.
c. Miscellaneous Structural footing and foundation plans
as needed, with detailing.
d. Completed cover sheet with general notes, symbols and
legends.
4. Landscape: All landscape, hardscape and irrigation plans
updated to reflect update revisions from Design Documents.
5. Probable cost: Update and refine the Design Development
Phase Probable cost.
6. Specifications:
a. Virtually complete development and preparation of
technical specifications describing materials, systems and
equipment, workmanship, quality and performance criteria
required for the construction of the Project.
Where articles, materials and equipment are identified by brand
names, at least two names shall be used, and such names shall
be followed by the words "or approved equal" in accordance
with Public Contract Code, Section 3400. Specifications shall not
contain restrictions that will limit competitive bids other than
those required for maintenance convenience by the City of
Temple City.
b. Coordination of the development of specifications by
other disciplines.
c. Specification shall be in CSI format.
c, Construction Documents 60% stage:
1. Architectural:
a. Nearly complete site plan.
b. Nearly complete plans, elevations and sections.
c. Architectural details and large blow-ups near
completion.
d. Fixture schedules nearly complete, including most
details.
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e. Site utility plan nearly complete.
f. Fixed equipment details and identification nearly
complete.
g. Provide Finish Schedule (with the exceptions of colors)
identifying type of material. Architect to recommend color
selection for approval by the City of Temple City.
h. All equipment catalog cuts.
2. Electrical and Lighting:
a. Lighting, power, signal plan(s) should reflect all
switching and controls. Fixture schedule(s) should be near
completion.
b. Distribution information on all power consuming
equipment; lighting and device branch wiring should be near
completion.
c. All electrical equipment schedules should be near
completion.
d. Special system components should be located on plans.
3. Civil:
a. All site plans, site utilities, and roadway systems
updated to reflect update revisions from 30% CD's.
b. Completed structural plans and sections with advanced
detailing.
4. Landscape:
All landscape, hardscape and irrigation plans updated to reflect
update revisions from 30% CD's and be nearly completed.
d. Construction Documents - Substantial Completion Stage:
1. Architectural:
a. Completed site plan.
b. Completed plans, elevations and sections.
c. Architectural details and large blow-ups completed.
d. Fixture schedules completed, including all details.
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e. Site utility plans completed.
f. Fixed equipment details and identification completed.
2. Electrical and Lighting:
a. Lighting and power plan should show all switching and
controls. Fixture schedule and lighting details should be
completed.
b. Distribution information on all power consuming
equipment, including lighting, power, signal and communication
device(s) branch wiring completed.
c. All electrical equipment schedules completed.
d. Special system components plans completed.
e. Electrical load calculations completed.
3. Civil:
a. All site plans, site utilities, and roadway systems
completed.
b. Structural plans and sections with detailing completed.
c. Structural calculations completed.
4. Probable Cost:
Update and refine the 30% Construction Document Probable
cost.
5. Specifications:
a. Complete development and preparation of technical
specifications describing materials, systems and equipment,
workmanship, quality and performance criteria required for the
construction of the Project.
Where articles, materials and equipment are identified by brand
names, they shall be followed by the words "or approved equal"
in accordance with Public Contract Code, Section 3400.
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Specifications shall not contain restrictions that will limit
competitive bids other than those necessary for City of Temple
City maintenance requirements.
At one hundred percent (100%) review, the specification shall
comply with all applicable funding restrictions, if any, in addition
to pubic contract code and shall be reviewed by the City of
Temple City and corrections made as directed at no cost to the
City of Temple City.
b. Coordination of the development of specifications by
other disciplines.
c. Specifications shall be in CSI format.
e. Constructability Review: In addition to Quality Control measures by
consultant, the City of Temple City will conduct a Constructability
Review (CR) at the 90% design stage, prior to submission to
jurisdictional approvals. CR shall be performed using on-line system for
the City of Temple City to post comments on the construction
documents to the consultant and its team members. Consultant and its
team members shall review and respond to all comments on-line, and
shall be responsible for incorporating all valid comments into a revised
set of documents. Consultant and its team members will be responsible
to attend a CR-reconciliation meeting. The City of Temple City may
perform a back check on the revised documents, which may produce a
second set of comments, which to which consultant shall respond all
valid comments. By performing the reviews described herein, the City
of Temple City is not acting in a manner so as to assume responsibility or
liability, in whole or in part, for all or any part of the Project design and
design documents. The Architect remains solely responsible for the
contents of design drawings and design documents.
f. Construction Documents (C/D) Final Stage: The construction document
final stage shall be for the purpose of the consultant incorporating all
Regulatory Agencies' comments into the drawings, specifications, and
probable cost. All corrections made by the consultant during this stage
should be at no additional cost to the City of Temple City.
The final contract documents delivered to the City of Temple City upon
completion of the consultant's work shall consist of the following:
1. Drawings: Original tracings of all drawings on consultant's
tracing paper with each consultant/sub-consultant's State license
stamp.
2. Specifications: Original typed technical specifications on
reproducible masters in CSI format.
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3. Update and refine the sub -consultant's completed Construction
Documents.
a.
Construction Final Back -Check Stage: Make corrections as required, to
reflect regulatory agencies' final back -check comments into the
drawings, specifications and probable cost. All such corrections will be
made at no cost to the City of Temple City.
Upon written approval by the City of Temple City that the documents
are complete, consultant shall provide to the City of Temple City
completed original tracing and a complete set of typed specifications on
reproducible masters. Reproduction of the contract documents for
distribution to bidders will be provided by the City of Temple City.
Electronic copy of the originals (DWG format) shall be submitted to the
City of Temple City. Electronic copy of Specifications shall be submitted
to the City of Temple City.
h. During the Construction Document Phase it is anticipated that weekly
construction progress meetings will convene to address specific design
issues and to facilitate the decision making process such meeting shall
not exceed one day in duration and will be held in the City of Temple
City office. Documented decisions made at such meetings and
subsequently approved by the City of Temple City shall be binding. Any
revisions or reconsiderations of such decisions affecting program,
master plan, schematic design and design development shall constitute
a change in the Scope of Services of the consultant.
Deliverables:
1. Copies
Four (4) - Thirty percent (30%) submittal - one (1) reproducible
and three (3) prints of the Thirty percent (30%) working drawings,
three (3) specifications, and three (3) probable costs.
Four (4) - Sixty percent (60%) submittal - one (1) reproducible and
three (3) blue line prints of the sixty percent (60%) working
drawings and three (3) sets of equipment cut sheets.
Two (2) - Statement of requirements for testing and inspection of
service for compliance with construction documents and
applicable codes. Submit with 60% and 90% (constructability
package) CD submittal.
Four (4) - One hundred percent (100%) submittal - one (1)
reproducible and three (3) prints of the one hundred percent
(100%) working drawings, three (3) specifications, one (1)
engineering calculations and three (3) probable costs.
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Two (2) — Regulatory Agencies file including all correspondence,
meeting, back check comments, checklists, etc. to date. (Submit
with 100% CD submittal).
2. A statement at each stage of CD review indicating any authorized
changes made to the program from the last submittal and the cost
impact of such changes on the previously approved Construction
Budget. If no changes occur, but shifts of costs occur between
disciplines, identify for City of Temple City review. (Submit with all
submittals, 30%, 60%, and 100%).
4. BID AND AWARD PHASE: The development of the bidding procedure and the
general condition of the construction contract shall be the joint responsibility of
the City of Temple City and the consultant.
While the Project is being advertised for bids, all questions concerning intent
shall be referred to the City of Temple City for screening and subsequent
processing through the consultant.
In the event that items requiring interpretation of the drawings or specifications
are discovered during bidding period, said items shall be analyzed by the
consultant for decision by the City of Temple City as to the proper procedure
required. Corrective action taken will be in the form of an addendum prepared
by the consultant and issued by the City of Temple City.
The consultant shall ensure that the Bid and Award documents will meet all
funding requirements for this project.
5. CONSTRUCTION ADMINISTRATION PHASE: The consultant's responsibility to
provide basic services for the Construction Phase under this Agreement
commences with the award of the Contract for Construction and terminates at
the earlier of the issuance to the City of Temple City of the final Certificate for
Payment or sixty (60) days after the date of completion of the final construction
phase.
a. During construction, the consultant shall furnish all necessary additional
drawings for supplementing, clarifying and/or correcting purposes and
for change orders required. Such drawings shall be requested in writing
from the consultant by the City of Temple City or designated
representative and shall be at no additional cost unless designated as an
additional service to the City of Temple City. Drawings and contract
wording for change orders shall be submitted to the City of Temple City
for duplication and distribution.
b. The consultant will receive written notification of the award of a
construction contract. Upon receiving such written notification, the
consultant will proceed with the services required by the Construction
Administration Phase of this Agreement.
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c. consultant shall review and approve or take other appropriate action
upon contractor's submittals such as: shop drawings, project data,
samples and change orders, but only for the limited purpose of checking
for conformance with information given and the design concept
expressed in the Contract Documents.
The consultant's action shall be taken within fourteen (14) calendar days
so as to cause no unreasonable delay in the work or in the construction
of the project.
In no case shall the review period associated with a single, particular
submittal exceed fourteen (14) calendar days from the receipt by the
consultant.
d. During the course of construction, all Requests for Information must be
responded to in a most expeditious manner so as not to impact and
delay the construction progress. Consultant shall endeavor to respond
to each RFI within three (3) days. In no case shall the response period
associated with a single particular RFI exceed five (5) days.
e. Drawings or change orders required due to actions of the City of Temple
City which are beyond the scope of the consultant's responsibilities,
shall be considered extra services. Consultants will not be entitled to
any fee increase associated with construction change order costs that
are resulted from the error and omission of the drawings.
f. Consultant shall attend the weekly progress meeting for duration of the
project, indicated in the attached Preliminary Master Schedule, to visits
the job site for on -site review of the project construction. The schedule
of these visits shall be coordinated with the City of Temple City and their
representative. The purpose of these visits is to interpret or clarify in the
Contract Documents and to monitor the progress of the Project.
Consultant shall bring to the attention of the City of Temple City and
their representative, in writing to guard the City of Temple City against,
but does not assure against, any defects or deficiencies in the work by
the City of Temple City's construction contractor which the consultant
may observe.
g.
The consultant shall visit the site at intervals appropriate to the stage of
construction or as otherwise agreed by the City of Temple City and
consultant in writing to become generally familiar with the progress and
quality of the work completed and to determine in general that the
work is being per -formed in a manner that the work when competed will
be in accordance with the Contract Documents.
However, the consultant shall not be required to make exhaustive or
continuous on -site inspections to check the quality or quantity of the
A-21
work. On the basis of on -site observations as an architect, the
consultant shall keep the City of Temple City informed of the progress
and the quality of the work, and shall endeavor to guard the City of
Temple City against defects and deficiencies in the work. However, the
consultant shall not be a guarantor of the contractor's performance.
h. Prepare "Record Drawings": on the original bid documents record
changes made during the construction project based upon information
provided by the City of Temple City's construction contractor and
changes by change orders. An electronic copy of these "Record
Drawings" along with two hard copies shall be delivered to the City of
Temple City at completion of the construction and shall be a condition
precedent to the City of Temple City's approval of the consultant's final
payment.
The consultant shall not be responsible for, nor have control or charge
of, construction means, methods, techniques, sequences or procedures,
or for safety precautions and programs in connection with the Project,
and shall not be responsible for contractors' failure to carry out work in
accordance with the Contract Documents. The consultant shall not be
responsible for, nor have control over, the acts or omissions of the
contractors, subcontractors, any of their agents or employees, or any
other persons performing any work.
J•
consultant shall review equipment and maintenance manuals and a
complete set of warranty documents for all equipment and installed
systems.
k. consultant provide a complete project file to the City of Temple City,
including all correspondence, meeting notes, back check comments,
checklists, inspection affidavits, etc. to the City of Temple City at
acceptance.
IV. PROGRAM SCHEDULE:
Program Schedule shall be provided and attached to this agreement (Exhibit "A") by the selected design
consultant.
V. AMENDMENT
The Scope of Services, including services, work products, and personnel, are subject to change by mutual
Agreement. In the absence of mutual Agreement regarding the need to change any aspects of
performance, Consultant shall comply with the Scope of Services as Indicated above.
A-22
EXHIBIT "B"
COMPENSATION
I. In addition to the hourly rates, the Consultant shall use the following table for the breakdown of
proposed fee on the provided Services:
A. Pre Design Services
B. Schematic Design/ Design Development Services
C. Submission of Construction Documents at 30%
D. Submission of Construction Documents at 60%
E. Submission of Construction Documents at 100%
F. Construction Phase %
G. Project Close Out %
II. The City will compensate Consultant for the Services performed upon submission of a valid invoice.
Each invoice is to include:
A. Line items for all personnel describing the work performed, the number of hours worked, and
the hourly rate.
B. Line items for all supplies properly charged to the Services.
C. Line items for all travel properly charged to the Services.
D. Line items for all equipment properly charged to the Services.
E. Line items for all materials properly charged to the Services.
F. Line items for all subcontractor labor, supplies, equipment, materials, and travel properly
charged to the Services.
IV. The total compensation for the Services shall not exceed $ , as provided in Section 4 of
this Agreement.
8-1
EXHIBIT "C"
INSURANCE
A. Insurance Requirements. Consultant shall provide and maintain insurance, acceptable to the
City Manager or City Counsel, in full force and effect throughout the term of this Agreement,
against claims for injuries to persons or damages to property which may arise from or in
connection with the performance of the work hereunder by Consultant, its agents,
representatives or employees. Insurance is to be placed with insurers with a current A.M. Best's
rating of no less than A: VII. Consultant shall provide the following scope and limits of insurance:
1. Minimum Scope of Insurance. Coverage shall be at least as broad as:
(1)
Insurance Services Office form Commercial General Liability coverage
(Occurrence Form CG 0001).
(2) Insurance Services Office form number CA 0001 (Ed. 1/87) covering
Automobile Liability, including code 1 "any auto" and endorsement CA
0025, or equivalent forms subject to the written approval of the City.
(3) Workers' Compensation insurance as required by the Labor Code of
State of California and Employer's Liability insurance and covering all
persons providing services on behalf of the Consultant and all risks to
such persons under this Agreement.
(4) Professional liability insurance appropriate to the Consultant's
profession. This coverage may be written on a "claims made" basis, and
must include coverage for contractual liability. The professional liability
insurance required by this Agreement must be endorsed to be
applicable to claims based upon, arising out of or related to services
performed under this Agreement. The insurance must be maintained
for at least 3 consecutive years following the completion of Consultant's
services or the termination of this Agreement. During this additional 3 -
year period, Consultant shall annually and upon request of the City
submit written evidence of this continuous coverage.
2. Minimum Limits of Insurance. Consultant shall maintain limits of insurance no
less than:
(1) General Liability: $1,000,000 general aggregate for bodily injury,
personal injury and property damage.
(2) Automobile Liability: $1,000,000 per accident for bodily injury and
property damage. A combined single limit policy with aggregate limits
in an amount of not less than $2,000,000 shall be considered equivalent
to the said required minimum limits set forth above.
(3) Workers' Compensation and Employer's Liability: Workers'
Compensation as required by the Labor Code of the State of California
and Employers Liability limits of not less than $1,000,000 per accident.
c-1
(4) Professional Liability: $1,000,000 per occurrence.
B. Other Provisions. Insurance policies required by this Agreement shall contain the following
provisions:
1. All Policies. Each insurance policy required by this Agreement shall be endorsed
and state the coverage shall not be suspended, voided, cancelled by the insurer
or either party to this Agreement, reduced in coverage or in limits except after
30 days' prior written notice by Certified mail, return receipt requested, has
been given to City.
2. General Liability and Automobile Liability Coverage.
(1)
City, and its respective elected and appointed officers, officials, and
employees and volunteers are to be covered as additional insured as
respects: liability arising out of activities Consultant performs; products
and completed operations of Consultant; premises owned, occupied or
used by Consultant ; or automobiles owned, leased, hired or borrowed
by Consultant. The coverage shall contain no special limitations on the
scope of protection afforded to City, and their respective elected and
appointed officers, officials, or employees.
(2) Consultant's insurance coverage shall be primary insurance with respect
to City, and its respective elected and appointed, its officers, officials,
employees and volunteers. Any insurance or self insurance maintained
by City, and its respective elected and appointed officers, officials,
employees or volunteers, shall apply in excess of, and not contribute
with, Consultant's insurance.
(3) Consultant's insurance shall apply separately to each insured against
whom claim is made or suit is brought, except with respect to the limits
of the insurer's liability.
(4) Any failure to comply with the reporting or other provisions of the
policies including breaches of warranties shall not affect coverage
provided to City, and its respective elected and appointed officers,
officials, employees or volunteers.
3. Workers' Compensation and Employer's Liability Coverage. Unless the City
Manager otherwise agrees in writing, the insurer shall agree to waive all rights
of subrogation against City, and its respective elected and appointed officers,
officials, employees and agents for losses arising from work performed by
Consultant.
C. Other Requirements. Consultant agrees to deposit with City, at or before the effective date of
this contract, certificates of insurance necessary to satisfy City that the insurance provisions of
this contract have been complied with. The City Attorney may require that Consultant furnish
City with copies of original endorsements effecting coverage required by this Section. The
certificates and endorsements are to be signed by a person authorized by that insurer to bind
C-2
coverage on its behalf. City reserves the right to inspect complete, certified copies of all
required insurance policies, at any time.
1. Consultant shall furnish certificates and endorsements from each subcontractor
identical to those Consultant provides.
2. Any deductibles or self -insured retentions must be declared to and approved by
City. At the option of City, either the insurer shall reduce or eliminate such
deductibles or self -insured retentions as respects City or its respective elected or
appointed officers, officials, employees and volunteers or the Consultant shall
procure a bond guaranteeing payment of losses and related investigations, claim
administration, defense expenses and claims.
3. The procuring of such required policy or policies of insurance shall not be
construed to limit Consultant's liability hereunder or to fulfill the
indemnification provisions and requirements of this Agreement.
C-3
1
1I
ARCI [TE CTLR+' L 7 SIGI AND CONSTFIUICTIO ` J .".1DMii !` ,TPATI :1f,J
ROSEMEAD BOULEVARD SAF . l Y ENHAN EME
& BEAU IT1 FI ATION PRO,
City ai Tempi
Q Ft ENAS SOCIAT
GRUENASSOCIATES
ARCHITECTURE PLANNING INTERIORS
November 1, 2010
City of Temple City
RE: Architectural Design and Construction Administration Services
Rosemead Blvd Safety Enhancements & Beautification Project
9701 Las Tunas Drive
Temple City, CA 91780
Attn: Jose Pulido, City Manager
KI SUN PARK, FAIA, FA I CP, Hon.FKIA
MICHAEL A.ENOMOTO. FAIA
LARRY SCHLOSSBERG. AIA.LEEDAP
DEBRA GEROD. AIA, LEED AP
ASHOK VANMALI,AIA
Re: Proposal for The Rosemead Boulevard Safety Enhancements & Beautification Project
Dear Mr. Pulido:
Gruen Associates is pleased to respond to your Request for Qualifications/Request for Proposal for
architectural design and construction administration services for the Rosemead Boulevard Safety
Enhancements & Beautification Project. We believe our combination of design skills, well known technical
capabilities, experience with projects in urban areas and experience with large scaled and complex
streetscape and landscape projects that are implemented will be of great benefit to the City of Temple City.
Gruen Associates' address is 6330 San Vicente Blvd, Suite 200, Los Angeles, CA 90048. The contact
person is Steve Smith who can be reached at 323-937-4270. Our fax number is 323-937-6001.
Gruen has assigned its most trusted senior personnel to key positions who will directly participate with you
in the design of your project. 1, Michael Enomoto, FAIA, will be the Partner -in -Charge and will bring to
bear the full resources of Gruen Associates as the project dictates. Steve Smith, ASLA, will be the
Project Manager/Landscape Architect, has over 30 years of streetscape/landscape architectural
experience will be the key contact person. Elaine V. Carbrey, AIA, AICP, Associate Partner will be the
Urban Designer who was the project manager/urban designer of many of Gruen's award -winning projects
and timeless, built streetscapes. Jill Wagner, LEED AP, will be Technical Manager, and will assist Mr.
Smith with project management.
Our consultants include VCA Engineers, Civil Engineering; KOA Corporation, Traffic Engineering and
Electrical Engineering (Lighting); Seibert Perkins DesignfSignage & Wayfinding (WBE/SBE); Englekirk &
Sabol, Structural Engineering; Sweeney + Associates/irrigation Design/AB 1881 Water Management
Compliance; and Faithful + Gould for Cost Estimating.
The design and implementation of the Rosemead Boulevard Safety Enhancements & Beautification Project
is an important event in the life and future of the City of Temple City. We recognize the importance of this
project to the community and are ready to accept the varied and complex challenges and opportunities.
Gruen Associates has received and reviewed the five (5) addenda. Our proposal is valid for a period of not
less than ninety (90) days from the date of this submittal. I attest that all information submitted with the
proposal is true and correct.
Respectfully submitted,
GRUEN ASSOCIATES
Michael A. Enomoto, FAIA
Partner
6330 San Vicente Boulevard, Suite 200, Los Angeles, CA 90048-5441 • T 323 937.4270 • F 323 937-6001 • www.gruenassociates.com
REQUEST FOR QUALIFICATIONS/REQUEST FOR PROPOSAL (RFQ/RFP) -
ARCHITECTURAL DESIGN AND CONSTRUCTION ADMINISTRATION SERVICES FOR
THE ROSEMEAD BOULEVARD SAFETY ENHANCEMENTS & BEAUTIFICATION PROJECT
TABLE OF CONTENTS
Tab -1 A. EXECUTIVE SUMMARY
Tab -2 B. UNDERSTANDING OF AND APPROACH TO THE PROJECT
Tab -3 C. QUALITY CONTROL
Tab -4 D. EXPERIENCE ON SIMILAR PROJECTS
Tab -5 E. EXPERIENCES IN CONTROLLING PROJECT COST/DESIGN SCHEDULE
Tab -6 F. PROPOSED ORGANIZATION AND STAFFING
Tab -7 G. EXCEPTIONS TO STANDARD AGREEMENT
Tab -8 ATTACHMENTA
GRUENASSOCIATES
ARCHITECTURE PLANNING INTERIORS
EXECUTIVE SUMMARY : A
Provide a summary of the significant information contained in the proposal. Highlight and summarize your qualifications and
strengths that will single out your firm as the best firm to accomplish this project.
Gruen Associates, established in 1946, is a professional partnership of corporations located at 6330 San Vicente Boulevard,
Suite 200 in Los Angeles. With over 60 employees, Gruen Associates has provided internationally recognized planning,
architectural, transportation, urban design, and landscape architecture services world-wide. The firm's multidisciplinary staff
is directed by five partners with diverse and complementary backgrounds. Because Gruen Associates has over 60 years of
diversified experience in the successful execution of award -winning streetscape, mixed -use, transit, governmental, institutional,
commercial, planning and architectural projects, and our special expertise in urban design in Southern California, we are
uniquely qualified to lead our team in a successful and comprehensive design for Rosemead Boulevard in Temple City.
Gruen Associates is deeply committed to meaningful consensus building between identified stakeholders as an integral part
of its projects. We are experienced in working with ad -hoc committees and the community. We strive to blend function and
efficiency with distinctive architectural and landscape and thematic components designed to respond to the client's and
community's needs. The firm provides personal service, while taking advantage of the wide range of expertise and technical
capability of a large organization.
The firm's philosophy is that a client well served is the best marketing strategy. The highest possible quality of our services is
our primary concern and emphasis. Our commitment to and track record of on -time and on -budget performance is the key to
the firm's successes.
Seasoned Management and Personnel
Gruen Associates' has the proven knowledge and experience to successfully design unique plans and manage large consultant
teams. I, Michael A. Enomoto, FAIA, will be the Partner -in -Charge and will bring the appropriate resources of the firm, as the
managing partner of the firm. Steve Smith, Director of Landscape Architecture, ASLA, the Gruen project manager and project
designer/landscape architect, has over 30 years of experience in designing and managing landscape architecture and complex
streetscape projects. These projects have varied in size from small streetscape projects on limited budgets to large-scale
park, institutional and commercial projects. His experience includes streetscape, transportation, and master planning projects,
college campuses, parks, river greenbelts, large-scale housing developments, institutional and health care complexes. Mr.
Smith's landscape architectural career includes many constructed streetscape and landscape projects such as:
Huntington Drive and 1 sst Avenue Streetscape / Arcadia California
Foothill Boulevard Streetscape/ Bus Shelters/ Memorial Park Bandstand- La Canada
Pico- Union Streetscape/ Los Angeles,CA
East Los Angeles Civic Center / Park and Street Enhancements
Pasadena Gold Line/ Station and Streetscape Enhancements (Pasadena to Los Angeles)
Descanso Gardens -International Rosarium
Mr. Smith will be supported by Elaine Carbrey, Associate Partner, AIA, AICP, the project's Urban Designer who also brings
over 30 years of experience in urban design, streetscape and planning projects. Ms. Carbrey has managed small projects
from the Los Angeles Neighborhood Initiative Streetscape enhancements to large, streetscape projects like Santa Monica
Boulevard and Westwood Village in Los Angeles to multi -million dollar transportation design efforts. Jill Wagner, LEED AP, will
be Technical Manager and will assist with project management of the technical team. Ms. Wagoner is currently responsible
for coordinating projects from design development drawings through bidding and construction administration, including city
planning and building department approvals. These individuals have worked together on many projects and along with the
staff assigned to the project have just completed the San Bernardino's sbX BRT Transit Station and landscape design which
is a $150 million transit/urban design project that involved integrating the new on -street rapid bus transit design into an
enhanced streetscape.
Subconsultant Team
The firms listed below are the subconsultant members of the Gruen team. Descriptions of each subconsultant firm are
included in Section 6.
The Rosemead Boulevard Safety Enhancements & Beautification Project
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GRUENASSOCLATES
ARCHITECTURE PLANNING INTERIORS
VCA Engineers, Civil Engineering
KOA Corporation, Traffic Engineering and Electrical Engineering (Lighting)
Seibert Perkins Design, Signage & Wayfinding (WBE/SBE)
Englekirk & Sabol, Structural Engineering
Sweeney + Associates, Irrigation Design/AB 1881 Water Management Compliance
Faithful + Gould, Cost Estimating.
Understanding the Project
The City of Temple City intends to hire a consultant for preliminary and final streetscape design, civil engineering as well as for
the preparation of construction documents and construction administration for the Rosemead Boulevard Safety Enhancements
and Beautification Project. It is also the desire of the City of Temple City to enhance and maximize the boulevard's visual
quality and urban design character for current and future residents and businesses along Rosemead Boulevard.
In the process of preparing the most creative and enduring designs for the Rosemead Boulevard it is the consultant's task to
review the earlier plans and build upon the efforts of the City and its previous consultants to combine and apply the wide range
of new design ideas for the Rosemead Boulevard Safety Enhancements and Beautification project.
Opportunities for Enhancements
The Rosemead Boulevard project will become the heart of the overall Temple City redevelopment projects. Rarely streetscape
improvements can stand alone ensuring commercial success to a street, but it can set the mood and the environment for the
area it serves. An imaginative streetscape can demonstrate to visitors the civic quality and values of its community, invite them
to shop and find entertainment and entice pedestrians to explore and linger. In addition to wider sidewalks and new trees, the
impact of imaginative street furniture, lighting, public art and signage are part of the potential elements that will give Temple
City a one of a kind identity. Some of the major elements considered for potential enhancements which will be explored:
• Maximizing sidewalk widths and parkway dimensions
• Maximizing street tree planting throughout the project area
• Providing generous landscaped "bump out" planters
• Infiltration systems or 'Green Street' treatments
• More creative opportunities for community identity structures and public art
• Thematic pedestrian, public art and accent lighting and paving to establish Rosemead as a unique place
• Creation of visually artistic gateways at points of entry into Temple City and at strategic viewpoints
Maximizing the Project Within the Budget
The project needs to be based on the realities of its budget. All effort will be made to match community expectations and
deliverables within the established budget. While phasing may play a role in its construction timetable, the first phase of base
project should give the city a full range of rich and satisfying design elements that make the desired product exciting and
notable. Some possible approaches to address the budget are:
•
•
•
•
•
Determine highest priorities for major design elements
Determine trade-offs relative to on -street parking, bike lanes, travel lane widths in order to create 'green space' for
trees and plantings at every opportunity
Use of existing gutters and storm drains with removable precast covers where feasible
Use of existing signal and street light locations.
Meet environmental goals and economical goals with new "green street" technologies
Use of water efficient irrigation systems/ drought tolerant sustainable plantings
Permeable paving surfaces
Controlling Project Cost/Design Schedule
At the initiation of the project we will prepare, in consultation with our cost estimator, a cost model which allocates resources to
various systems and elements even before a design is in place. As the project proceeds, we will engage in an iterative cost -
estimating process with comprehensive cost take -offs to be performed at the end of each phase. This last cost estimate is
so timed to allow us to make value engineering decisions, if required, before the completion of the drawings and avoid delays
in the bidding process. Working with the City, Gruen will establish a detailed and workable schedule, and set a time frame
for the performance of each component of the work. This schedule includes major meeting dates and review periods for the
Team and the City Agencies.
GRUENASSOCIATES
ARCHITECTURE PLANNING INTERIORS
Page 2
The Rosemead Boulevard Safety Enhancements & Beautification Project
Integrating Quality Control
Gruen will review the work of the consultant team at prescribed intervals and review both hard copies and electronic files as
part of the quality control process. The hard copies allow us to review the documents as they will be seen by the bidders and
contracts. The electronic files allow us to overlay the work of the various disciplines, looking for conflicts and interferences.
In addition, we have a Quality Assurance Manual which establishes what is expected on each type of document at each point
in the process. This allows us a better understanding of our level of completion at any point along the way.
Among the quality assurance techniques we employ are:
• Responsibility Matrix
• Definition of Deliverables
• Intensive Document Checking
• Written Documentation
• Continuity of Personnel
• Internal Consultant Team Meetings and Coordination
• Review of Consultant Work
• Management Tools
Streamlined Construction Administration
In reality, the ultimate success of any project depends on understanding of the project goals by the construction administration
staff. This is one of the primary reasons that we maintain the same key project staff throughout the project, including
construction, since they carry with them the history of decisions made on the project.
Project Experience
The following projects highlight Gruen Associates' extensive experience in Streetscape, transit, architecture, urban design,
public art, and land use -transportation integration projects. Photographs and descriptions of these projects and others are
found in Section D.
•
•
•
•
•
Village Walk and Streetscape including Public Art, Tarzana
East Los Angeles Civic Center Urban Design, Existing Facility Renovation, Streetscape, and public art coordination,
Los Angeles County
Beverly Hills Gateways & Streetscape, Beverly Hills, CA
Beverly Hills Triangle Urban Design/Streetscape and Santa Monica Five Parking Structures, Beverly Hills, CA
Santa Monica Boulevard Transit Parkway Streetscape, Los Angeles, CA
Westwood Village Streetscape, Los Angeles, CA
University Avenue Streetscape, Riverside, CA
Central Avenue Streetscape, Phoenix, AZ
Pico Boulevard Streetscape Improvements, Los Angeles, CA
Metro Orange Line Extension (architecture, urban design, landscape architecture and environmental impact report)*
Mid -City Exposition LRT Project — Phase 1 -- Architecture, Landscape Architecture and Linkages
sbX E Street BRT Corridor — Planning, Urban Design, Architecture, Landscape Architecture, and Transit -Oriented
Development, San Bernardino County
Gruen Associates led and managed the public art program for the East Los Angeles Civic Center Urban Design and Existing
Facility Renovation working with artists Jose Antonio Aguirre, Michael Amescua, Linda Arreola, Rudy Calderon, Roberto
Delgado, and Ricardo Duffy. Currently, Gruen Associates and its subconsultant are finalizing with eight artists the art design
for sbX, a 16 station BRT in San Bernardino and Loma Linda, California. Gruen also worked on the Los Angeles to Pasadena
Gold Line artist selection and program. For the Los Angeles Convention Center Expansion project, Gruen coordinated the
implementation of the works of Alexis Smith, Matt Mullican and Pat Ward Williams. For the Ronald Reagan Federal Building
and U.S. Courthouse in Santa Ana, Gruen coordinated the implementation of works by sculptor Ray Caskey and muralist John
Valadez. For Santa Monica Boulevard Transit Parkway project, Gruen worked closely with Metro's selected artist, Barbara
McCarren. Our recent Village Walk Streetscape includes artist designed fountains.
These projects and our architecture and planning projects have won numerous awards. Among our many architectural projects
are the Los Angeles Convention Center, the Olympic Police Station, Pasadena City College Library, and the Hollywood Bowl
Renovation.
The Rosemead Boulevard Safety Enhancements & Beautification Project
Page 3
GRUENASSOCIATES
ARCHITECTURE PLANNING INTERIORS
Gruen Associates has been a leader in urban design, land use, and transportation integration. Transportation facilities are
inextricably linked with the rest of the built environment and Gruen Associates strives to improve the pedestrian, bicycles,
and other linkages to its transit facilities and to adjoining private development to reinforce a walkable environment. During the
last four decades, Gruen Associates provided extensive private sector experience in the planning and design of mixed -use
projects, office buildings, retail developments, parking structures, hotels, residential communities, and other components of
urban areas.
In addition, our subconsultants have extensive streetscape experience. Seibert Perkins, our graphic designer has designed many
iconic and thematic projects such as the Los Angeles World Airport (LAX) Gateway and Century Boulevard Streetscape.
Conclusion
We look forward to working closely with the City of Temple City to create an urban environment that will respond to the
unique characteristics of the Rosemead Boulevard Safety Enhancements & Beautification Project. Our offices are close
by Temple City with Gruen's, VCA's and Seibert Perkins' offices in Los Angeles; and KOA's office in Monterey Park. As Mr.
Smith lives nearby in Pasadena and Mr. Klaus in San Gabriel, there are personal loyalties and physical conveniences that will
help facilitate the project. The Gruen team has dynamic, talented and seasoned leadership that is ready to work closely with
you and other stakeholders to provide a vision for Rosemead Boulevard and the City of Temple City. We believe our team
offers major strengths in areas that are critical to successfully developing a unique and exciting streetscape for Rosemead
Boulevard. These include:
• Successful project experience throughout California for both the public and private sectors
• Demonstrated ability to provide innovative and creative urban design solutions that have been successfully
implemented
Multidisciplinary experience of a truly integrated urban design/planning/landscape architecture/architecture/traffic
and transportation team that can simultaneously and comprehensively undertake all components from concept to
implementation
• Involvement of creative and experienced top management of all firms. This group of visionary veterans is experienced
in all aspects of streetscape design and implementation
Temple City has a great and rare opportunity to remake itself. Working with a sound groundwork of efficient and modern
infrastructure, the city can start its new and invigorated life as a vital and attractive destination for shopping, dining and living.
Using the classic ingredients of successful towns and cities, Temple City can create a truly grand boulevard of generous
street trees, intimate spaces for seating and lingering, for inviting public art, fountains, and the creation of gateways for future
developments that will compete with the best offered in the San Gabriel Valley. Temple City can't make its new Rosemead
Boulevard streetscape just adequate or better, it needs to excel beyond everyone's expectation. To truly succeed, it needs to
be exceptional. This will take vision and bravery. We feel Gruen Associates and its team is capable of guiding the city to this
vision.
We trust that our response to your Request for Qualifications for the Rosemead Boulevard Safety Enhancements &
Beautification Project will convey to you our interest and the commitment in providing professional services to you. We look
forward to personally presenting you with our qualifications as you narrow the field of professionals leading to the selection of
a consultant for your exciting and challenging project.
GRUENASSOCIATES
ARCHITECTURE PLANNING INTERIORS
Page 4
The Rosemead Boulevard Safety Enhancements & Beautification Project
UNDERSTANDING OF AND APPROACH TO THE PROJt= I
1. Provide a summary of your approach to the project.
Gruen Associates' strength in urban design, landscape architecture, architecture, and land use planning is derived from
many years of experience working on award -winning streetscape and transportation -related projects. They have been
based on a holistic approach to design. Gruen doesn't erect artificial barriers between architects, urban designers and
planners, nor between architecture, urban design and planning projects. By integrating these disciplines with the landscape
architects in one office, Gruen can generate thoughtful and complete solutions to project challenges, no matter the size.
In the process of preparing the most creative and enduring designs for the Rosemead Boulevard it is the consultant's task to
review the Master Plan and earlier plans and build upon the efforts of the City and its previous consultants to combine and
apply the wide range of new design ideas for the Rosemead Boulevard Safety Enhancements and Beautification project.
Our objective is to utilize the increased budget wisely and to identify the very best elements to add that will give the greatest
return for the Investment.
In order to be successful and to support the ongoing efforts to attract quality mixed use development, the Rosemead
Boulevard streetscape project needs to incorporate unique and unusual elements that set it apart from other communities.
Many cities in Southern California have implemented streetscape beautification plans over the years. Many have used the
classic elements of new street trees, bump out planters at the intersections and tasteful wayfinding signage. Others have
installed massive grand statements such as arched gateways and fountain plazas in new commercial shopping centers or
entertainment centers. Invariably, certain elements have seemed to work best in contributing to the longevity and viability
of the best redevelopment projects. Success and enduring downtown spaces and public streets usually consist of some or
all of the following attributes:
•
•
•
•
•
•
Intimacy
Shade from the sun and enclosure in spaces
Density/ Critical Mass
Dramatic variations in height and mass
Rich variety in textures and building materials
Visual intricacy and details
The Rosemead Boulevard project will become the catalyst and spine of the overall Temple City redevelopment projects.
It will be the "front door" and the welcoming mat to future grand projects and exciting mixed -use developments. Rarely
streetscape improvements can stand alone ensuring commercial success to a street, but it can set the mood and the
environment for the properties it serves. A truly exciting, charming and imaginative streetscape can invite pedestrians to
explore and linger in the environment.
In addition to wider sidewalks and new trees, the impact of street fumiture, art and signage can be pushed to a new level.
Beyond catalogue bus shelters, light fixtures and bollards, creative thinking needs to identify potential elements that will
give Temple City a one of a kind brand or stamp. Landscape plantings need to be bold and trees used in generous and
dramatic masses with viable spaces for seating, lingering and displaying public art. Wherever there appears to be an
opportunity to create an entrance or gateway for a future project, the streetscape should respond with plaza openings,
palms or tree masses and art at highly visible pedestrian intersections.
We see a project program as a living document. Through the programming and design process as opportunities come to
light or constraints become apparent we expect to revise the program to take advantage of those opportunities or work
around constraints. We also recognize that needs, personnel and resources change over the short and long term and the
program and design should be able to respond to those changes both before and after construction.
We find that small projects as well as complex ones can be most successful when we manage the design/documentation
process from the early stages of the project, working closely with the Owner and user groups to collaboratively develop the
design for the project. Our approach is to understand the design intent, manage the team, and implement quality assurance
into the management process in order to deliver projects which are on -schedule, on -budget, and which meet the design/
programming goals established. Key elements of our approach are as follows:
• Collaborating with our Team. Working with the Owner, Gruen establishes a detailed and workable schedule, and
sets time frames for the performance of each component of the work. This schedule includes major meeting dates and
review periods for the Team and the City Agencies.
• Providing High -Quality Services by assigning appropriate Team Members and Specialized Subconsultants The
project managers and partner -in -charge have experience managing complex projects and assigning and scheduling the
right personnel and subconsultants for each task at the appropriate time.
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fia�e=t:
Understanding the Design/Programming Working closely with City staff, Gruen will endeavor to gain a keen
understanding of the City's and other user groups' design requirements and programmatic needs. By developing
alternatives and creative solutions, the Team's next step is to minimize areas of conflict and maximize areas of
consensus. This consensus building process is a hallmark of Gruen's collaborative work plan.
Understanding the Site, the Surrounding Area, and Community Concerns A thorough understanding of the
project's context or environs and the community are essential to develop a successful outcome for the project.
Integrating Quality Control Gruen will review the work of the consultant team at prescribed intervals. We will review
both hard copies and electronic files. The hard copies allow us to review the documents as they will be seen by the
bidders and contracts. The electronic files allow us to overlay the work of the various disciplines, looking for conflicts
and interferences. We will check CADD backgrounds regularly, but not so often that the consultants avoid incorporating
the updates. In addition, internally, we have a Quality Assurance Manual which establishes what is expected on each
type of document at each point in the process. This allows us a better understanding of our level of completion at any
point along the way.
Innovative, Creative, Pragmatic Design and Strategic Approach Gruen Associates strongly believes that innovative
landscape architectural design, urban design, and wayfinding enhancements are integral to creating a sense of place.
Our approach is not only innovative but also pragmatic in that we start with the Owner's concerns, City standards
and stakeholders in reviewing and analyzing a project working to understand concerns such as maintenance, ADA
requirements, site distance concerns, water shed issues, sustainability opportunities, etc., and the needs of the
pedestrian, local traffic circulation, and parking. As limited budgets and funding are often concerns for public projects,
we utilize a strategic approach to our design efforts. We concentrate our design efforts on those elements that will
make a noticeable difference in an area and prioritize potential design components with the Owners. Gruen prepared
a draft Scope of Services for this project found in the back as Attachment A.
2. Discuss your understanding and approach to the challenges of this project.
The City of Temple City intends to hire a consultant for preliminary and final streetscape design, civil engineering as well
as for the preparation of construction documents and construction administration for the Rosemead Boulevard Safety
Enhancements and Beautification Project. It is the desire of the City of Temple City is to enhance and maximize the
visual quality and urban design character for current and future residents and businesses along a Rosemead Boulevard.
Providing streetscape amenities and enhancing walkability will give this most important street in the Temple City a boost
in attracting new development, creating a distinct Identity for the community, according to the objectives stated in the
Master Plan for Rosemead Boulevard. As stated in the RFQI RFP, certain key streetscape design elements have already
been studied, designed and finalized in an earlier set of construction documents prepared for the Rosemead Boulevard
by Lost West. Following the bidding process, the city decided it could attain a more intensive and impactful landscape and
urban design product by adding more to the construction budget. Going from a $6 million to $10 million budget will allow
more opportunities to enrich and expand the streetscape elements that will contribute to a more exciting and memorable
experience travelling or walking on Rosemead Boulevard.
Challenges and Observations
The previous designs and construction documents help to establish potential boundaries and identify opportunities for
the boulevard's renaissance. These plans offered some amenities but perhaps because of budget constraints at the
time, some opportunities and important design elements appear to be lacking. The following are some comments and
observations on the previous plan and opportunities for the new designs:
While the south gateway entrance from the city of Rosemead (Railway bridge underpass) was to be highly landscaped
and many trees proposed, there appears to be much less continuity of that same tree lined character on the rest of
the boulevard. Nothing will give the street more instant visual improvement, short or long term, than this backbone or
"spine" on the boulevard. Street trees are very important to the success of Rosemead Boulevard enhancements and
should be installed where ever they can be planted. The softening and humanizing effect of the shade and visual relief
of the street trees will give instant visual uplift.
This project should investigate every opportunity to maximize sidewalk widths (minimum 10' wide) so as to allow for a
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The Rosemead Boulevard Safety Enhancements & Beautficalion Project
minimum 4' tree wells or parkways, safe and accessible ADA walkways and allowance for sustainable, "Green Street"
drainage systems. The team's traffic engineer working with city staff will assist in evaluating of lane sizes, space for
bike lanes and making workable adjustments so as to allow for maximized sidewalk and parkway dimensions.
• There appears to be an opportunity to increase the "bump out" planters along the sidewalk frontages. Where there
are red "no parking' designated curbs and where there are spaces without street parking, there can be larger planters.
Especially adjacent to large parking lots and open spaces, effort should be made to maximize green space with bump
out planters and trees. These may also become excellent sites for public art and/ or wayfinding community signage.
Current plans offer very little seating or areas to linger other than at bus shelters.
• The proposed new bus shelters are an opportunity to add highly stylized architectural statements to the boulevard.
Other than the more common off the shelf styled shelters seen in many communities, we would introduce a rich and
exciting architectural palette that sets Temple City apart. Potentially, revenue producing and informative kiosks and
other forms of artistic advertising can add color and visual interest to the streetscape.
• One alternative approach may include infiltration systems or bio swales for run off water in compliance with new state
and county regulations for treatment of surface runoff water into the tree wells and parkways. A "Filterra" drainage
system or equal allowing for water filtration into curbside tree wells and planters can add filtered moisture to the
groundwater system.
• Additional opportunities for placing civic monuments /public art, signage and community identity structures should
be explored. There is a great opportunity to enhance the rail road bridge with detached cantilevered steel screen
or sculptures or other artist elements. . By not being attached to the RR bridge, the potential challenges of gaining
railroad approvals is avoided. In addition, the availability of city owned land and other locations for a gateway should
be explored with the city.
• An option for street lighting may include placing thematic street lighting in the medians in lieu of the sidewalks so as
to maximize the number of potential street trees. Sight lines, safety and maintenance will be primary considerations.
Alternatively, low level and non glaring pedestrian lights along the sidewalks can add additional character.
• Cross walks can become elegant and distinctive identifiers giving character and richness to the ground plane. Other
than basic painted striping or "Dura-therm" imbedded plastic pattems for crosswalk designation, the city may consider
textured concrete or interlocking pavers as a means to create a high quality walking environment.
• Alternative design styles for the streetscape and urban design elements should be investigated. While the modernized
"Craftsman" style of the structures, signs, walls and medians of the previous plan has been used by many
communities, Temple City may want to find a more unique look or style to give the community Its own identity. The bus
shelters, signs, art and other structures should represent the best of current architecture, use of quality and lasting
natural materials and be of a classic and enduring style that will age gracefully. Cities such as San Marino, Arcadia and
Monrovia and have streetscape elements that give them unique character that have lasted many decades.
Cost Effectiveness
Ultimately, the project's designed elements need to be supported by the realities of its budget and limited resources.
Every dollar should be used judiciously to maximize the quality of the final product. How can we determine the best
and most efficient use of construction dollars? Whereas the design process can identify many "possibilities" on paper
(which is inexpensive), the cost estimating and refinement process will determine the preferred elements. Some possible
approaches to maximizing the budget are:
• Determine the value and impact of the railroad underpass gateway project. Whereas a grand and expensive statement
can be made at the south end of town, will it sacrifice important base design elements such as street trees or bump out
planters? The budget may be better spent on close up, pedestrian related art or details on the street.
• The traffic engineering effort will identify the needs and configurations for on -street parking. While normally crucial to
store front merchants, we argue that we should worry less about the quantity of parking and pay more attention to its
quality. This will enhance walkabilty and increase pedestrian traffic.
• Instead of entirely altering or reconstructing the existing gutters along Rosemead Boulevard, the existing gutters can
be covered with precast concrete panels bridging bump out landscaped planters. This was done on the Huntington
Drive Streetscape in Arcadia.
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B: 'UNDER TAND1NG OF AND Amt
THE
TAR
HEOT
L
• Street lighting and signals are vital to the safety of vehicular and pedestrian traffic. It would be advisable to design
curbs, left turn lanes and crosswalks to best utilize the existing signal and street light (cobra head) locations.
• Drainage systems can be meet new state and county rules by implementing swales and green street systems. If
runoff water can drain directly into tree wells (and bio-swale filtering systems) and grading in new planters filter into
themselves instead of the street, environmental goals are met economically.
• Careful study will be undertaken to develop a water efficient irrigation system. Following recently mandated State
guidelines (AB1881), plants should be selected following "hydrozone" categories, irrigation designed to avoid runoff
and water usage monitored and budgeted.
• Permeability should be considered for many paving surfaces. Where feasible and acceptable for ADA standards,
pavers and soft surfaces may be considered in tree wells, planters and parkways.
What can the City of Temple City do to make its main street truly unique and stand out?
The consultant should be willing to expand upon the recommendations of the Master Plan and earlier design plan to
explore the unusual and evocative. With input, review and approval from the city staff, the Ad Hoc Committee and other
stakeholders, the theme of the streetscape improvement will be established. Whether the hardscape elements consist of
trend setting contemporary, "green and sustainable" materials or more classic materials, the design should be developed to
insure an enduring look which ages well and can inspire adjacent private developments for years to come.
3. List the required information expected from the City by major task.
The following is the information identified to date that will be required from the City:
Task A- Pre -Design Phase
• Topographic base map (CAD)
• Utility base map (CAD)
• Boundary Survey data and Map (CAD)
• Budget- soft costs and other city expenses
• Preliminary construction drawing for "Street Enhancement Project Rosemead Blvd. from Railroad to Calita" (PDF/
CAD)
• Soils Report (PDF)
• Master Planning for Enhancement of Rosemead Boulevard (PDF)
• Master Planning Reassessment report (PDF)
• Landscape Improvement drawings for Rosemead Blvd. Landscaping project from 1-210 freeway to Temple City
Boundary (PDF)
• Geotechnical information and Survey, as required
• Additional notations, dimensions and clarifications on the provided survey. Street widths, setbacks and rights of way
need better clarification.
Task B- Schematic Design Phase
• Temple City design criteria, standards and guidelines (PDF)
• Temple City Sign ordinances and guidelines (PDF)
• Temple City Billboard Ordinance (PDF)
• 30% Preliminary Construction Document Written Comments from City and Stakeholders
• Aquisition of any required property easement modifications along project if applicable
Task C- Design Development Phase
• Provide Front End Division 1 specs
• 60% Construction Document Written Comments from City
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UN'R T Ni WNG Al'TO THE PROJECT: =i
Task D- Construction Document Phase
• 90% Construction Document Comments from City
• 90% Constructability review by Construction Manager
Task E- Bid and Award Phase
• City will provide Bid Documents
4. Indicate participation the firm will require from the City staff and consultants.
It is assumed that the City will arrange, invite and organize meetings for the consultants. The following required City
participation by task:
Task A- Pre -Design Phase
• Project kick-off meeting
• Cost/Scope meeting
Task B- Schematic Design Phase
• Identify any staff of Planning, Building, Fire Department, etc., that will be involved in project
• "Brainstorming" meeting with city staff to review research material and define direction
• Alternative design meetings to determined preferred approach (up to 4 meetings)
• Community meeting organization and support (up to 2 meetings)
Task D- Construction Document Phase
• Design meetings to refine concepts and element selections (up to 4 meetings)
• City Council meeting coordination (2 meetings)
• Community meeting organization and support (1 meeting)
Task E- Bid and Award Phase
• City to take lead in producing Bid Documents (excluding plans and technical specs)
Task F- Construction Administrative Phase
• Preconstruction conference
• Weekly progress meetings
• City Council meeting coordination (4-5 meetings)
5. Describe your approach to working effectively with jurisdictional agencies including but not limited to Los Angeles County
Public Works, Southern California Edison, and so forth.
Gruen Associates has provided design services in Southern California for over 64 years. This has included extensive
work with the Department of the State Architect, various City of Los Angeles agencies, the County of Los Angeles, Metro,
Caltrans, Utility Companies, Los Angeles Unified School District, extensive consulting services for various educational
campuses as well as work with the Los Angeles City and County Department of Public Works and Fire Departments for
numerous of projects completed throughout Los Angeles. We like to meet with various relevant agencies including fire,
police, planning, and public works early to identify potential issues and obtain data.
We have provided projects in connection with a wide variety of public, state and local clients. The following lists some of
our local projects highlighting our projects with Los Angeles County as our client.
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pMT-
4
- Olympic Police Station
- Los Angeles Convention Center
- San Fernando Valley East-West Transit Corridor (Orange Line)
- Will Rogers State Beach (Los Angeles County)
- East Los Angeles Civic Center (Los Angeles County)
- Lawndale Library (Los Angeles County)
- Hollywood Bowl (Los Angeles County)
- LA County Fire Dept. Headquarters (Los Angeles County)
- Glendale Freeway/Boulevard Corridor Preliminary Planning Study
- Santa Monica Blvd Transit Parkway Study and Preliminary Streetscape Design Concept
- Mother's Beach Playground (Los Angeles County)
- Zuma County Beach (Los Angeles County)
- White Point County Beaches and Parks (Los Angeles County)
- Pico Blvd Streetscape Improvements
- Los Angeles County Museum of Art (Los Angeles County)
- Los Angeles World Airports Supervisory Architect
- Prop Q On -Call Services
- interline Baggage at Torn Bradley International Terminal, LAX
- Van Nuys Airport Hangars 901 & 902 Seismic Retrofit
- Westwood Village Streetscape
- Isidore B. Dockweiler State Beach (Los Angeles County)
- Marina del Rey ongoing services (Los Angeles County)
6. Describe your approach to working effectively with Ad -hoc committees. Attendance in neighboring and community
design presentation will be required.
Gruen Associates has extensive experience in working with individual committees in our public sector design projects.
We support the establishment of a committee made up of key stakeholders to work directly with us early on in the design
phase and at key milestones. We recommend that this committee include key stakeholders such as City Council members,
representatives from the other City committees, those within the City concerned with public art, major adjoining property
owners, adjoining businesses and public work's staff. Per the Addendum, we understand the City has already established
an Ad Hoc Committee. For our Westwood Village Streetscape and Exposition Light Rail projects in Los Angeles, we worked
closely with urban design committees. For Lincoln Corridor Mobility Study and Santa Monica Transit Parkway projects, we
worked with a Technical Advisory Committee consisting of multiple jurisdictions. Key to working with these committees is
for our Project Manager and other key staff to make presentations supplement by attractive graphics explaining the project
goals, the various alternatives for addressing their goals and an assessment of these alternatives. Our team carefully
listens to the input from the committee and facilitates discussions to obtain input and help with consensus building. We
use breakout sessions with staff stationed at the boards to obtain comments from individuals. We also suggest meeting
with the Ad Hoc Committee before the Community meeting to review the design content.
7. Describe your approach to effective interaction with community groups.
Gruen Associates and its subconsultants have extensive experience in coordinating a wide range of public outreach
programs for many of our projects including stakeholder meetings, charrettes, workshops, and other public presentations.
Gruen Associates and its subconsultants are deeply committed to meaningful public involvement as an integral part of its
public projects. We have developed a personalized approach, which has been time -tested and refined over more than 30
years of interaction with community groups, property owners, business owners, public agencies, and other interest groups.
Many of Gruen's projects are sensitive and controversial, and the firm's services include comprehensive public involvement
programs to ensure that community and citizen concerns are informed to help build consensus and support for the project.
Gruen has successfully conducted public participation programs ranging from small community plans to statewide highway
corridors as part of its planning process. Gruen is very experienced in conducting community involvement meetings or
assisting public agency staff in this regard with technical information and graphics. Some of our recent projects including
community meetings include the E Street Bus Rapid Transit Project in San Bernardino County, the Redlands Passenger
Rail Station Area Plans, and the Monterey Park Mixed Use and Pedestrian Linkage Study which have been well received.
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The Rosemead Boulevard Safety Enhancements & Beautification Project
"UNiEI TA:. I IIdG OF AND APPROACH THE RQJ
Gruen Associates public involvement program for this project includes community public meetings, meetings with an
Ad -Hoc Committee described previously and individual stakeholder meetings early in the project such as local elected
officials, major property owners, businesses, adjacent homeowners group, or any local City staff and other jurisdictions
on the project. We recommend that City staff arranges stakeholders' individual meetings over a one -day period with key
stakeholders so that we may understand each stakeholders' goals, improvements, ideas, and priorities for Rosemead
Boulevard early on.
Our approach to effective interaction with community groups at meetings designated in the scope will be at the first meeting
to articulate the projects goals and objectives, the site analysis, the previous design, and initial design alternatives to obtain
community group input. Community group input is especially helpful in evaluating tree species, street furniture, gateways
and way finding signage concepts. We use attractive, clearly readable graphics and our landscape architects/graphic
designers will discuss each alternative, the pros and cons and potential trade-offs such as on -street parking versus a bike
lane. We listen carefully for design ideas from the community and their concerns, and take ample notes so when we return
to the next community meeting we are able to discuss how the input from the previous meeting was incorporated into the
preferred alternative.
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QUALITY CONTROL : C
1. Provide an outline of quality control and in-house procedures to coordinate the work of your consultants during the
architectural programming and design phase of the project. The outline should describe your system of compiling
information; frequency of team meetings: method of documenting team meetings: procedures for distributing information
to team members: and procedures for verifying and guaranteeing that approved items are incorporated in the final
Construction Documents.
Gruen Associates, having been involved in the preparation of design and construction documents for over 60 years, has
developed a precise set of quality control and assurance procedures which are used to check and process documentation
for all our projects. We have developed a reputation for high -quality documentation which has resulted in our involvement
in a wide variety of projects ranging from several hundred thousand dollars to projects in excess of $300 million. A
portion of our work includes our activities as executive architect involved in projects with other professionals where our
expertise in the preparation of construction documents, management of complex projects with multiple consultants, and
the responsibility to multi -headed client groups has required us to develop the highest quality documentation. We practice
a proactive, interactive and iterative approach to the management of projects. Our approach to understanding the intent of
the client, managing the team, and building quality assurance into the management process allows us to deliver first-class
projects which are on -schedule, on -budget, and meet the client's established design and programming goals. Amongst the
quality assurance techniques we employ are:
Responsibility Matrix: At the onset of the project, we develop a project responsibility matrix that describes all tasks for
each phase of the project and their assignment to project team members, including the client staff. This matrix will be
carefully coordinated with the milestones that are part of the project schedule. This technique helps us to ensure that all
tasks are completed and all team members are clear in their roles.
Definition of Deliverables: We define the deliverables in terms of drawings, specifications, models, sketches, etc., along
with their level of detail, at the beginning of each phase of work. We also use a cartoon set of drawings to organize
and manage the work so that we know what our goals are and where we are going. These techniques allow us a better
understanding of our level of completion at any point along the way.
Intensive Document Checking: We check our documents from the top down. Michael A. Enomoto, FAIA, the Partner -in -
Charge of the project, is responsible to personally check the work. Additionally, we use an Associate Principal, who is the
Technical Manager of the project, to act as a quality control manager. We budget a considerable amount of our overall
person -hours to quality control and document checking.
Written Documentation: To ensure clarity and understanding, we respond in writing to all questions or comments from
milestone reviews and collaborative work sessions and utilize these responses as a checklist for the next submission.
Meeting minutes are kept and distributed to the team and are the basis of the agenda for subsequent meetings. Items are
not dropped from the meeting minutes until fully resolved.
Continuity of Personnel: To insure that original design and programmatic intent is carried through to every detail of an
executed building, our Project Manager is involved through every phase of the project, including the review of construction
documents, the review of shop drawing submittals, and participation in the punchlist and project close-out and warranty
review process. The ultimate success of any project depends on the sensitivity and understanding of the project goals
by the Construction Administration personnel. This is one of the primary reasons that we maintain the same key project
staff throughout the project, including construction, since they carry with them the history of decisions made and original
intent.
Internal Consultant Team Meetings and Coordination: We will hold internal meetings, conference calls, and frequent
emails as necessary with the team to ensure coordination among the disciplines.
Review of Consultant Work: We will review the work of our subconsultants at regularly prescribed intervals. We will
review both hard copies and electronic files. The hard copies allow us to review the documents as they will be seen by the
bidders and contractors. The electronic files allow us to overlay the work of the various disciplines, looking for conflicts and
interferences. We update our CAD backgrounds regularly, but not so often as to interfere with the work of the consultant.
Management Tools: Gruen Associates maintains quality assurance handbooks, which guide our personnel in a thorough
review of code, scope, constructability, value engineering, and consultant interface coordination. These handbooks are
utilized by the staff throughout the project. Project and technical managers maintain notebooks to record all pertinent
information gathered from the outset of the project until the completion of the construction phase of the work. These
notebooks are used to memorialize, monitor and review the progress of our efforts throughout the entire process. We will
also maintain a consecutively numbered memorandum system for all outgoing correspondence to assist in the tracking of
correspondence. Administration and management software are used for scheduling all the components of the project.
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2. Describe your approach to construction administration.
At Gruen Associates we hold to a few simple truths. In regards to construction it is our simple philosophy that a building
must be successfully built in order for the design to be realized. In order to achieve this success, we hold to a four simple
principles.
First, we believe that cooperation between the A/E team, the Client, and the Contractor during the Construction Administration
phase of a project is key to a successful project. We actively encourage dialog amongst all parties and strive to find creative
solutions to any problems that may be encountered.
Second, we also believe that, in reality, the ultimate success of any project depends on understanding of the project goals
by the construction administration staff. This is one of the primary reasons that we maintain the same key project staff
throughout the project, including construction, since they carry with them the history of decisions made on the project. For
the Construction Administration Phase, we will have key staff members dedicated to this Project. Additional staff may be
added as needed to support particular phases of the construction effort, however the dedicated Project Representative will
remain the same. The Project Representative will be the primary point of contact for construction related activities. They
will attend preconstruction conference as well as all weekly and specialty construction meetings. They will perform regular
site visits at intervals appropriate to the various stages of construction, provide prompt job visit reports, and coordinate the
efforts of the A/E team
Third, in order to meet the rigorous demands of today's construction schedules, it is imperative that Gruen Associates is a
party to all communications in this phase. To assist in this process, we have developed electronic logging systems to track
all Submittals, Requests for Information, Change Order Requests, Non Conforming Work, Memos, Sketches, and other
construction documentation. While the Team will review and respond to submittals & RFIs and will attend meetings relevant
to their work product, coordination and review of these efforts will occur through Gruen Associates. Gruen Associates will
counter sign all consultant RFI responses and counter stamp & sign all submittal reviews.
These aforementioned simple yet effective philosophies regarding construction administration has resulted in Gruen
Associates being selected over and over again by General Contractors to team with them on design/build projects. This has
included major projects as diverse as the Caltrans District 7 Headquarters to the offices for the Los Angeles Philharmonic
at the Disney Concert Hall.
3. Provide a statement as to how you will manage the flow of information between members of the team;; The City Manager,
City Council, City Project Manager group. businesses, the public and the owners consultant and your consultants.
The Gruen Team with the City Manager will develop procedures for receiving, indexing and routing project related
information including correspondences, emails, reports, and large scale documents to the appropriate member of the team.
Typically, as the prime contractor, Gruen Associates forwards all correspondence and emails to and from the City to its
subconsultant team.
Throughout the project, Gruen Associates envisions working directly with the City Manager and the City's project
management group through staff meetings, emails, and conference calls at key milestones. We will look to the City
Manager and/or the City's project management group to arrange meetings and notice meetings with City Council members
businesses and other stakeholders, committees, and the community and to disseminate information. The Gruen Team will
provide draft meeting minutes of stakeholders and/or committee meetings, and will email these minutes to each attendee
of these stakeholders and committee meetings. We will provide copies of PowerPoint presentations for the City to post
on its website for community meetings. The Gruen Team will assist the City in the preparation of text and graphics for
invitations/notices of community meetings.
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EXPERIENCE ON SIMILAR PROJECT : D
1. Provide a list and description of similar projects completed (constructed) within the last eight (8) years of similar scope and
complexity.
EAST LOS ANGELES CIVIC CENTER URBAN DESIGN AND EXISTING FACILITY RENOVATION
Los Angeles, California
Once a disjointed compound used primarily for government and law enforcement
purposes, Gruen Associates, in conjunction with the Los Angeles County Public
Works Department and input from the community and local artists, transformed
the 29 -acre site into a beautifully landscaped and unified park and streetscape
setting that is now a gathering place for the entire community. The leading
objective of the East Los Angeles Civic Center Renovation was to integrate
the separate existing uses into a cohesive whole while creating a significant
and culturally evocative place for the community. The defining element of the
refurbished park -like compound is the new Civic Center Plaza, which is now
centrally located and from which a new pedestrian promenade continues towards
the east, connecting the existing park and lake. New and upgraded landscaping
and hardscape along the promenade, plaza, park, buildings and surrounding
streets visually unifies and enhances the new civic center. Trees and plant
material were carefully selected for their drought tolerance, maintenance and
adaptability to the existing soil types as well as for their shading and aesthetic
properties. New 20 -foot high palm trees were used at new entry portals to
reinforce entry into the site. The existing 3 -acre lake was completely refurbished
with sustainability and maintenance practices in mind, including an irrigation
system using the lake water. Gruen landscape architects further added their
talent and skills to the new children play areas, picnic shelters, landscape at the
amphitheater,and streetscape adjacent to the Metro Gold Line Extension Transit
Station.
Total Project Budget: $9M
Design Fee: $1.1M
Project Duration: 3/2001 - 2/2008
Names of Consultant Firms: Gruen Associates: Prime Consultant, Landscape
Architect and Architect; VCA Engineers, Sanchez Kamps, TMAD, SFO Design
Group, Wagner Engineering, Frances Krahe, Kaku, Abratique, ABS Consulting
Phases wherein proposer performed work All phases
Indicate whether project was in a congested downtown area: This project is
located in East Los Angeles, which is an urban area.
Reference: LA County Dept of Public Works
David Palma, Project Director
626.300.2300
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' D ; EXPERIENCE ON SIMILAR PRQJECTS
VILLAGE WALK AND STREETSCAPE
Tarzana, California
Gruen Associates is the architect and landscape archtiect for the Village Walk
at Tarzana, a mixed -use and streetscape project on Ventura Boulevard. The
250,000 sq ft mixed use project built on 5.5 acres consists of 150,000 sq ft
lifestyle center with retail, restaurant, and supermarket, and 100,000 sq ft of
residential uses with 73 townhouses and loft condominium units. The first
two of three phases are complete. The eclectic mix of tenants opening onto
beautifully landscaped open spaces creates a sense of place for the community
and provides for an exciting and diverse urban experience. The Village Walk is a
private project, however the client is participating with the Business Improvement
District to collaborate on a streetscape project adjacent to other private property
within a quarter mile radius of the Village.
Total Project Budget: $53M
Design Fee: $2.8M
Project Duration: 2006 - 10/2009
Names of Consultant Firms: KPFF, IEG, Englekirk & Sabot
Phases wherein proposer performed work: All phases
Indicate whether project was in a congested downtown area: The project is
located in Ventura Boulevard, an urbanized congested area of the San Fernando
Valley.
Reference: Pacific Equity Properties
Bryan Gordon
310.255.0050
PICO BOULEVARD STREETSCAPE IMPROVEMENTS
Los Angeles, California
Gruen Associates is the LandscapeArchitect/Architect/Urban Planner responsible
for the schematic design, preparation of construction documents, and construction
administration for street improvements to a four block segment of Pico Boulevard
near downtown Los Angeles, located in the Pico Union Neighborhood. Gruen
established design parameters related to the project image, the level of desired
landscape treatment, and the design direction. This streetscape improvement
project includes street trees, decorative pedestrian crosswalks, street furniture,
and public art elements, as well as enhanced pavement, curb ramps — ADA
accessibility, bus shelters, wayfinding, benches, trash receptacles, and bike
racks. Seibert Perkins is the graphic designer for this project. The wayfinding
signage construction will be constructed later.
Total Project Budget $2M
Design Fee: $209,435
Project Duration: 8/2006 -112008
Names of Consultant Firms: Gruen Associates: Prime and Landscape Architect;
KPFF Consulting Engineers, Seibert Perkins Design
Phases wherein proposer performed work: All phases, however, since project
was constructed by City staff, construction administration was limited.
Indicate whether project was in a congested downtown area: The project is
located in downtown Los Angeles.
Reference: CRA/LA
Kenneth Moye
213.977.1737
kmoye@cra.lacity.org
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GRUENASSOCIATES
ARCHITECTURE PLANNING FNTERFORS
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The Rosemead Boulevard Safety Enhancements & Beautification Project
OLYMPIC POLICE STATION
Los Angeles, California
Gruen Associates is the Design Architect for this new Precinct Station. The
project includes a 54,000 square -foot police station, a 10,000 square -foot
vehicle maintenance facility (Motor Transport Division), a Communication Tower,
a 250 -space subterranean parking garage (approximately 87,500 square -foot)
and approximately 80 spaces of on -grade parking. The station includes the
latest in security design and maintains contextual ties to the local community.
Strategically located adjacent to Koreatown, it is a visible expression to increase
the presence of the Los Angeles Police Department in the community. This
project received numerous awards including a 2004 Excellence in Architectural
Design Award from the City of Los Angeles Cultural Affairs Department, a 2005-
2006 AIA Justice Facilities Review Design Award, a 2008 Community Impact
Award from the Los Angeles Business Council, a 2008 Civic Building Award
from Southern California Development Forum, a 2009 Project of the Year Award
— Buildings Category, American Public Works Association, Southern California
Chapter, a 2009 Merit Award, Los Angeles Cultural Affairs Commission, and a
2010 City of Los Angeles Green Building Award from the Los Angeles Business
Council. This project earned a LEED Silver certification.
Total Project Budget $34M
Design Fee: $1.6M
Project Duration: 7/2003 - 1/2008
Names of Consultant Firms: Englekirk & Sabol, TMAD, KPFF, Faithful & Gould
Phases wherein proposer performed work: All phases
Indicate whether project was in a congested downtown area: This project is
located in an urban congested area of Los Angeles.
Reference: City of LA, Dept of Public Works
Nassef Eskander, Project Manager
213.482.7362
MORONGO BAND OF MISSION INDIANS ADMINISTRATIVE COMPLEX
Los Angeles, California
Gruen Associates is the Design Architect for this project, designed to recall the
character of the indigenous architecture of the Native American tribes of the
southwest United States, but executed in a way appropriate to contemporary
building materials and technologies and its striking dessert setting, the
Administrative complex for the Morongo Band of Mission Indians serves as
the "City Hall" for the reservation in Banning, California. The buildings' primary
forms, materials, and compositional image as a grouping of buildings defining a
courtyard support the sense of a community and the continuity of that community
with its past, present and future. The project celebrates, in a non literal way, the
artistry of basket weaving for which the tribes of California are renown.
Total Project Budget: $26M
Design Fee: $1.4M
Project Duration: 2005 - 2009
Names of Consultant Firms: Englekirk & Sabol, Gotama Building Engineers,
KGM Lighting, Associated Engineering
Phases wherein proposer performed work:
Indicate whether project was in a congested downtown area: no
Reference: The Morongo Band of Mission Indians
Thomas E. Linton, MBA, Director
951.755.5202
The Rosemead Boulevard Safety Enhancements & Beautification Project
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D ; EXPERIENCE ON SIMILAR PROJECTS
HOLLYWOOD BOWL RENOVATION
Los Angeles, California
After approximately a two-year hiatus, Gruen Associates was authorized by the
County of Los Angeles to proceed with completion of plans for the renovation of
the stage and shell of the Hollywood Bowl. The concept design for the shell was
implemented by Gruen Associates as the Architect. This project, totaling approx
16,000 sq-ft, included the complete replacement of the 1927 shell as well as all
of the back -of -house facilities. Technical solutions to acoustical problems were
resolved through innovative project delivery techniques, including the design -
build solution to the complicated acoustic "halo" over the orchestra. Within the
shell a new acoustical ring and canopy have been designed to meet the acoustic
requirements of the Los Angeles Philharmonic, while providing flexibility for a
wide range of performance activities which make up the summer season for the
Hollywood Bowl. The project was completed by June 2004 for the grand re-
opening of this cultural icon for the City and County of Los Angeles. The Design -
Build team met County expectations for budget and schedule.
Total Project Budget $25M - Design -Build project
Design Fee: $2.1M
Project Duration: 2000 - 2004
Names of Consultant Firms: Matt Construction, KPFF, Miyamoto International,
Gotama Building Engineers
Phases wherein proposer performed work All phases
Indicate whether project was in a congested downtown area: This project is
located in an urbanized area of Los Angeles.
Reference: Los Angeles County, Dept of Public Works
Cung Nguyen
626.300.2319
MARLBOROUGH SCHOOL -ACADEMIC RESEARCH CENTER, MITCHELL HALL AND MUDD
COMPUTER CENTER RENOVATION Los Angeles, California
Gruen Associates is the Architect for this project, housing a library, visual arts
classrooms, and administrative offices, at the prestigious Marlborough School in
Los Angeles. This project was conceived to replace the old library building with
a state of the art library, integrating their resource center with their technology
curriculum as well as providing much needed studio and gallery space for their
growing visual arts program. Gruen added two levels of underground parking
providing an additional 66 spaces which alleviates the School's parking problem.
In addition to the 92,650 square feet of new building, Gruen renovated two other
classroom buildings on the campus, designed their temporary facilities, as well
as assisted the General Contractor in phasing the construction activities to
coincide with on -going school activities. This Deign -Build project received LEED
silver certification.
Total Project Budget $33M - Design -Build project
Design Fee: $1.6M
Project Duration: 2/2008 - 11/2009
Names of Consultant Firms: Moses & Associates, Davar & Associates, Matt
Construction
Phases wherein proposer performed work: All phases
Indicate whether project was in a congested downtown area: This project is
located in a urban congested area of Los Angeles.
Reference: Marlborough School
Barbara Wagner, Headmaster
323.935.1147
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EXPERIENCE ON SIMILAR PROJECT : D
THE CENTER FOR EARLY EDUCATION
West Hollywood, California
Gruen Associates prepared a master plan for this independent preschool and
elementary school. The schematic design services have included: reconfiguration
and renovation of existing classrooms and other facilities, design for new facilities
on newly acquired sites, and design and construction of the first phase expansion.
In addition, Gruen designed a new upper elementary school building for the
campus, which consists of a 4 -story building with below -grade parking. The new
39,000-sq-ft upper school contains fourth through sixth grade classrooms, a new
semi -circular library with views to the Hollywood Hills, a multi -purpose room,
specialty classrooms for music, art, science and computers. The upper school
was completed March 2003. The project received the 2003 Southern California
Development Forum Community Enrichment Award.
Total Project Budget: $16M (including new & renovated building)
Design Fee: $1.2M
Project Duration: 1/2000 - 6/2003
Names of Consultant Firms: WHL Engineers, Paller-Roberts Engineering,
Innovative Engineering Group
Phases wherein proposer performed work: All phases
Indicate whether project was in a congested downtown area: This project is
located in an urban congested area of West Hollywood.
Reference: The Center for Early Education
Reveta Bowers
323.651.0707
JOHN SPOOR BROOME LIBRARY, CALIFORNIA STATE
UNIVERSITY CHANNEL ISLANDS Camarillo, California
Gruen Associates teamed with PCL Construction in the renovation and partial
demolition of an existing building paired with new construction to build the main
campus library, based on a design by Foster and Partners. The $44 million,
137,750 square foot project consists of a two-story building (71,685 square
feet of new construction and 66,065 square feet of renovation). The existing
mission style building will be selectively demolished and a new steel canopy
and glass enclosed library stack structure will be inserted into the heart of the
existing building. The new library is placed on the eastern end of the central
landscape spine destined to become the form -giving architectural icon to the
Channel Islands campus. The project received the Best of 2008 Award of Merit
in the Outstanding Architectural Design category from California Construction
magazine.
Total Project Budget $44M- Design/ Build Project
Design Fee: NA
Project Duration: 10/2005 - 4/2008
Names of Consultant Firms: Arup, KPFF, Schaffer Acoustics
Phases wherein proposer performed work: All phases
Indicate whether project was in a congested downtown area: No
Reference: Califomia State University Channel Islands
Deborah Wylie, Associate VP, Operations, Planning & Construction
805.437.8422
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1D ; EXPERIENCE ON SIMILAR PROJECTS
In addition, Gruen Associates' staff assigned to the project have completed several urban area landmark and award -winning
projects which are constructed and are over 8 years old, but have stood the test of time.
Elaine Carbrey's constructed streetscape projects while at Gruen Associates include:
SANTA MONICA BOULEVARD TRANSIT PARKWAY - URBAN
DESIGN Los Angeles, California
Gruen Associates served as the urban designer and landscape architect on a
multidisciplinary team that studied alternatives to improve traffic flow, including
bus, pedestrian access, and the aesthetic character of "big" and "little" Santa
Monica Boulevard, a major thoroughfare in West Los Angeles. Urban design
proposals include creating a center and site medians, widening sidewalk areas on
Little Santa Monica for bus stations, the use of large specimen trees as a unifying
element along the length of the street, flowering trees and shrubs for seasonal
color, median landscaping using low maintenance ground covers, special sidewalk
paving and intersection treatments, architectural and landscape treatment of the
retaining walls, and the incorporation of the roadway's heritage as a portion of
historic Route 66 through decorative signs and sidewalk insets. Gruen Associates
worked closely with MIA's selected artist and participated in community meetings
to build consensus for the project. Gruen Associates prepared the urban design
and landscaping portion for the Preliminary Engineering phase and portions of the
Environmental Impact Report. The project was completed in 2007.
BEVERLY HILLS TRIANGLE URBAN DESIGN / STREETSCAPE
IMPROVEMENT PROGRAM & SANTA MONICA FIVE PARKING
STRUCTURES Beverly Hills, California
This urban design and streetscape improvement project for downtown Beverly Hills
includes three components: 1) short-term enhancements including directories
and signage, planters, flower boxes and baskets, pedestrian -scale lighting, tree
grates, street furniture and special paving; 2) longer -term improvements including
redesign of streets to increase pedestrian spaces, pedestrian connection across
Wilshire Boulevard, municipal parking structures with restaurant courtyards,
focal elements (fountains and sculpture), and gateway treatments; and 3)
management concerns including coordinated promotion, maintaining a balanced
mix of uses and introduction of anchor uses, maintenance, and special events.
The urban design project links with the City's public parking program including the
Gruen Associates' designed Santa Monica Five Parking Structures. The project
is designed to reinforce the City's image as an international garden city, unify
the shopping district, and to direct pedestrians through the Beverly Hills Triangle
commercial shopping area. As follow-ups to the Urban Design/Streetscape
Improvement Program, Gruen Associates provided complete architectural/
landscape services from design through construction administration for a portion
of the area as well as for numerous architectural projects on Wilshire Boulevard
and Rodeo Drive. The Santa Monica Five Parking Structure, designed by Gruen
Associates, won anAlAAward.
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EXPERIENCE ;' ® R ROJ CT : D
UNIVERSITY AVENUE SPECIFIC PLAN AND STREETSCAPE PLANS
Riverside, California
Gruen Associates prepared the University Avenue Specific Plan which provides
land use regulations to encourage a mix of land uses and investments on the
Avenue, transforming certain objectionable uses to new uses. Development
standards and guidelines are aimed at developing University Avenue as a one -
of -a -kind street with an enhanced pedestrian character, extensive landscaping,
a new bikeway, a shuttle system, widening at major intersections, and revitalized
uses. The University Village Center recommended in the plan, opened in 1997
and has been expanded twice. A new and extensively landscaped streetscape
designed by Gruen Associates is a major element for improving the visual quality
of the University Avenue and the pedestrian environment. Existing palms were
maintained and new palms and shade trees planted along both sides of University
Avenue. The use of citrus trees, thin water elements, trellis elements, historic
pedestrian scaled lights, and brick accented paving emphasizes Riverside's
heritage. Caltrans standards for landscaping were followed at freeway ramps
and where of University Avenue passes under the freeway.
CENTRAL PHOENIX DEVELOPMENT PLAN, CENTRAL AVE. IMAGE IMPROVEMENTS &
STREETSCAPE Phoenix, Arizona
As a follow-up to preparation of the Central Phoenix Development Plan, Gruen
Associates prepared the Central Avenue Image Study, which defined a plan of
action for a 9 mile section of the grand ceremonial thoroughfare through downtown.
Improvements to the pedestrian environment, landscaping, traffic, urban design
and the integration of transit were considered, as well as preservation of the palm
corridor. Design Development drawings were prepared by Gruen Associates for a 4
mile section of the Avenue, complementary to the area's history and the southwest
environment. The $9 million project was constructed in 1990. The strategy for
the Central Avenue Development Plan is the creation of an environment rich with
diversity and ambience to attract people downtown by establishing one -of -a -kind
activities not available elsewhere in the region, clustered in a tightly knit pedestrian
precinct. Many of the elements proposed in the Plan have been constructed,
including the Deck Park built over the 1-10 Tunnel.
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D : EXPERIENCE ON SIMILAR Ply ,'
WESTWOOD VILLAGE SPECIFIC PLAN, ENVIRONMENTAL IMPACT REPORT AND
STREETSCAPE PLAN
Los Angeles, California
As a follow-up to the Westwood Village Specific Plan, Gruen Associates'
landscape architects prepared a streetscape plan for the 45 -acre Specific Plan
area. The completed project encompasses street trees, pedestrian crossings,
street lights, and other streetscape components. The project included extensive
coordination with the City of Los Angeles' multiple departments as well as public
outreach. Westwood Village is unique in that it is one of the few pedestrian -
oriented locations in the Los Angeles area, and the streetscape plan is designed
to make the Village more attractive by creating an environment that strengthens
this pedestrian orientation. Construction documents were prepared for Phase
One of this $4 million improvement program. The improvements were financed by
an assessment district. Construction of the streetscape was completed in 1998.
Steve Smith's projects while at other firms include:
HUNTINGTON DRIVE STREETSCAPE
Arcadia, California
As part of the City of Arcadia's revitalization of Huntington Drive and First Street,
Mr. Smith, Director of Landscape Architecture at Gruen Associates, (while at
Lawrence R. Moss and Associates) provided design and project management
services for new sidewalks, planters, street lighting and street furniture.
Complimenting the City's residential character and the adjacent Santa Anita
Race Track, this project provides tree -lined and pedestrian amenities in Arcadia's
commercial core.
LINCOLN AVENUE STREETSCAPE PROJECT
Cypress, CA
Prior to joining Gruen Associates, Mr. Smith provided design and construction
management services for the Lincoln Avenue Streetscape Project in Cypress,
California. Plans included design and implementation of new bridge towers,
lighting, street trees, bump out plantings, brick sign walls and shade structures for
pedestrians. The project's main goal was to unify the streetscape and to enhance
property values along this major commercial corridor.
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EXPERIENCE ON SIMILAR PROJECT : D
2. Provide a list and description of projects currently under design/construction of similar scope and complexity.
sbX E STREET BUS RAPID TRANSIT CORRIDOR -ARCHITECTURE OF STATIONS, URBAN
DESIGN AND LANDSCAPE ARCHITECTURE OF THE CORRIDOR
San Bernardino and Loma Linda, California
Gruen Associates recently completed final construction documents for station
architecture and landscaping of the 16 -mile on -street corridor, encompassing
Kendall Drive, E -Street, Hospitality Lane, Tippecanoe/Anderson and Barton
Road. Gruen Associates served as the urban design and station area planning
subconsultant on a multidisciplinary team that conducted a Major Investment
Study evaluating the corridor for enhanced transit service including Bus Rapid
Transit (BRT) and other modes of travel. The Locally Preferred Alternative
recommended service to Califomia State University San Bernardino at the north
end and Loma Linda University and Medical Center at the south end, as well
as downtown San Bernardino. Known as sbX, the new high-tech, user-friendly
system being planned will offer more frequent service, fewer stops, and higher
average speeds than traditional bus service. Investing in this new transportation
system will also encourage redevelopment. As part of the integrated team, Gruen
located stations, prepared concept design plans for transit and linkage concepts,
and TOD concepts for mixed -use developments, and portions of the Environmental
Assessment document. Construction will start on this project in 2011. This BRT
project won an American Planning Association, Inland Empire Section Award in
2006.
BEVERLY HILLS GATEWAYS AND STREETSCAPE
Beverly Hills, California
Gruen Associates is currently in the construction document stage of a gateway
and streetscape improvement project for the City of Beverly Hills. Gruen
Associates is the lead designer/landscape architect as part of an overall
Gateway Concept Plan that encompasses 4 different sites which include Santa
Monica Blvd. and Doheny Dr., Olympic Blvd. and Century Park East, Wilshire
Blvd and San Vicente Blvd and the current project at Wilshire Blvd. and Whittier
Drive. The program consists of streetscape enhancements including drought
tolerant planting, widened parkways, lighting and gateway signage that will mark
significant entrances into the city.
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EXPOSITION LIGHT RAIL TRANSIT PHASE 1 DESIGN BUILD PROJECT
Los Angeles, California
Gruen Associates is the Design Lead for Urban Design, Architecture and Landscape
Architecture for this new $640 million public transportation project. As a major
subconsultant for this 8.5 mile project, Gruen Associates plays an integral part in
implementing the vision for a true Transit Parkway from Downtown to Culver City.
It will connect some of the densest residential neighborhoods of Los Angeles with
a variety of cultural and historic sites as well as the business district of Downtown
Los Angeles. Gruen is responsible for the design of eight new light rail stations,
the landscaping of the Transit Parkway, and linkage improvements of each station
area encompassing a 300 -foot radius around each station. Gruen Associates' staff
prepared graphics, actively participated in stakeholder and community meetings,
and facilitated Urban Design Committee meetings. Most of the construction
documents are 100% complete and the project is under construction. This project
was awarded a 2008 Urban Design Merit Award from the AM, California Chapter.
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EXPERIENCE ON SIMILAR PROJECT : D
Other recent projects of interest include:
DATE PALM DRIVE CORRIDOR CONNECTOR PLAN
Cathedral City, CA
The Date Palm Drive Corridor Connector Plan provides direction for future City of
Cathedral City public investments, private development, and community action.
The Plan aims to highlight Cathedral City's many assets, to support the improved
performance of existing businesses, and to establish a competitive advantage
to attract new vitality to the Date Palm Drive Corridor in the near future. Serving
as a catalyst, this vision that emphasizes land use and transportation strategies
that support and stimulate economic development and produce a more livable
and sustainable community, will establish clearly defined priorities for City Council
and City staff. For the public realm along Date Palm Drive the plan includes
shaded multi -use pathways for pedestrians, bicyclists, and Neighborhood Electric
Vehicles which are complimented by public transit facilities and desert sensitive
landscaping.
"KEY TO DOWNTOWN" IMPLEMENTATION PLAN
Lake Elsinore, California
In June 2009 the City of Lake Elsinore and the City of Lake Elsinore Redevelopment
Agency produced a Draft Downtown Master Plan with the purpose of providing an
innovative urban design vision for the city's historic downtown area that embraces
its historical past while providing a bold direction for its future development. The
"Key to Downtown" Implementation Plan prepared by Gruen Associates with funds
provided by the Southern California Association of Governments' (SCAG) Compass
Blueprint Demonstration Project Program, provides Standards and Guidelines for
the Public and Private Realms that are specific to the "Key to Downtown" area
and follow, complement, refine, and detail the standards and guidelines in the
Downtown Master Plan. A key feature of the plan is the reconfiguring of Main
Street that creates a Circle as a gateway to downtown. Besides streetscape
concepts and development guidelines for private properties in the Key to
Downtown area, alternative civic uses within the circle have been also addressed
in the Implementation Plan that also includes conceptual architectural designs for
a 25,000 public library.
CRAILA - METRO CALL FOR PROJECTS 2009 - GRANT
APPLICATION FOR MARTIN LUTHER KING, JR BLVD AND
MENLO AVE PEDESTRIAN ACCESS IMPROVEMENTS
Los Angeles, California
In a very short timeframe, Gruen Associates assisted the CRAILA in the preparation
of a successful grant application to Metro aimed at improving pedestrian access
to the new Expo station on Vermont Avenue by installing sidewalks, landscaping,
and lighting on approximately 112 mile along Menlo Avenue and on 1/2 mile along
Martin Luther King (MLK) Jr. Boulevard plus a median on MLK Boulevard. The
project is located in South Los Angeles around and through Exposition Park and
involved key stakeholders. Gruen analyzed and documented existing conditions,
reviewed existing plans and proposed projects, developed conceptual alternative
designs, coordinated the preparation of the cost estimate for the preferred
alternative, and prepared text and tables required in the grant application. VCA
Engineers was the Civil Engineer for this project.
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EXPERIENCES IN CONTROLLING PROJECT COST/DESIGN SCHEDULE : E
1. Provide a statement of the firm's philosophy with respect to cost and budget control during the design phase of the project,
demonstrating experience and ability to design to a given budget.
At the initiation of the project we will prepare, in consultation with our cost estimator, a cost model which allocates resources
to various systems and elements even before a design is in place. The cost model technique tells us which building
systems' materials, features, etc. are appropriate to the project and available City resources. As the project proceeds,
we will engage in an iterative cost -estimating process with comprehensive cost take -offs to be performed at the end of
Schematic Design, at the end of Design Development, at the 30% completion level of Construction Documents, and at the
60% completion of Construction Documents. This last cost estimate is so timed to allow us to make value engineering
decisions, if required, before the completion of the drawings and avoid delays in the bidding process.
Cost Estimating History. The matrix below sets forth a project listing and bid information associated with public and
institutional projects.
PROJECT
BUDGET
BID
COMMENTS
Village Walk and Streetscape
East Los Angeles Civic Center (4 phases)
Morongo Band of Mission Indians
Administrative Complex
Hollywood Bowl Renovation*
Marlborough School
The Center for Early Education
John Spoor Broome Library*
Olympic Police Station
Fresno Federal Building and United
States Courthouse
Capitol Area East End Complex*
(* Design Build)
$50,000,000
$9,000,000
$26,000,000
$25,000,000
$33,000,000
$16,000,000
$44,000,000
$30,000,000
$107,500,000
$226,000,000
$50,000,000
$10,000,000
$26,000,000
$25,000,000
$33,000,000
$16,300,000
$49,000,000
$34,000,000
$103,000,000
$226,000,000
Additional scope and cost estimate over
4 phases
Bid at 44M; extra was due to additional
scope.
Due to bidding climate and discovery of
unknown site conditions
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E : EXPERIENCES IN CONTROLLING PROJECT COST/DESIGN SCHEDULE
2. Provide a statement of the firm's philosophy with respect to schedule control. Describe your approach to meeting the
schedule for this project.
Gruen Associates Team Work Plan will be based on a personalized consensus building process and pro -active management
approach. We find that projects are most successful when we manage the design/documentation process from the early
stages of the project, working closely with the client and user groups to collaboratively develop the design for the project.
Our approach is to understand the design intent, manage the team, and implement quality assurance into the management
process in order to deliver projects which are on -schedule, on -budget, and which meet the design and programming goals
established.
Understanding Responsibilities: Amongst the first things we will do is to define the responsibilities between the various project
team members. Working with the City, the Program Manager, the Project Manager, various users and community groups we
will establish a detailed and workable design schedule that defines timeframes for the performance of each component of the
project. This schedule will include major meeting dates, weekly project deliverables, indicate critical tasks and dates required
and review periods, so that there is an understanding of when decisions will be required. This Work Plan/Schedule, with
weekly deliverable commitments, will be provided to the City prior to the initiation of project work.
Gruen Associates and its consultant team are sensitive to public agency's desire for effective quality control, cost control and
management of complex projects. In over 60 years of involvement in the architecture, planning and urban design profession,
Gruen Associates has developed time -tested management approaches that stress the quality of design, while assuring
effective control of documents prepared in strict adherence to the owner's schedule and budget. We have completed many
successful projects for public agencies and believe that Gruen's complete understanding of the design process, contract
documents, and project management is the basis for our highly acclaimed project success rate.
Gruen Associates has a record of meeting schedules on our projects, which can be verified by our client references. On the
San Fernando Valley East-West Transit Corridor MIS/EIR, Gruen met extremely tight deadlines set by MTA completing the
MIS in less than six months and the conceptual design and Administrative Draft El R in eight months. For the Los Angeles
to Pasadena Metro Gold Line project, Gruen was part of the Management Team that delivered the project on schedule. For
the John Spoor Broome Library project, we completed the project in the stated 1000 day design and construction period on
schedule.
GRUENASSOCIATES
ARCHITECTURE PLANNING INTERIORS
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The Rosemead Boulevard Safety Enhancements & Beautification Project
3. For the projects completed in the last eight (8) years listed in Item D above, provide the following information (in this section):
Project Name and Location
a. Date Design
Contract
Awarded
b. Design
Schedule for
Completing
CD
c. Date CD
Completed
d -h. Construction Budget ($ millions)
1. Bic
Date
Spre
each
inclu
bid a
d. Program
Level
e. Design
Phase
f. Develop-
ment Phase
g. CD Phase
h. Bid Date
including a list and
amount of bid
alternates
Village Walk
Tarzana, California
1.29.07
8 months
12.2007
50 M
50 M
50 M
50 M
Bid w/
Guaranteed
Maximum Price
Contract
10.2
Pico Boulevard Streetscape
Improvements
Los Angeles, California
9.13.04
N/A
2.2007
2 M
2 M
2 M
2 M
N/A
LAB!
cons
projc
then
East Los Angeles Civic Center
Urban Design and existing
Facility Renovation
East Los Angeles, California
3.22.01
N/A —4
phases
2008
9 M
9 M
9 M
9 M
N/A
Phas
John Spoor Broome Library
Camarillo, California
10.2005
N/A
4.2008
44 M
44 M
44 M
44 M
N/A
Desi
Hollywood Bowl Renovation,
Los Angeles County, CA
2000-2002
7 months
programmed
by County
2004
20 M
25 M; due
to scope
change
25 M
25 M
N/A
Desi
Marlborough School Academic
Research Center, Mitchell Hall
and Mudd Computer Center
Renovations
Los Angeles, California
2005
N/A
3.20.08
33 M
33 M
33 M
33 M
N/A
Desi
Morongo Band of Mission
Indians Administrative
Complex
Banning, California
7.10.07
6 months
2008
26 M
26 M
26 M
26 M
Negotiated
contract
Neg
tom
Olympic Police Station
Los Angeles, California
2003
5 months
2005
N/A
N/A
N/A
30 M
3.2005
3.2C
The Center for Early Education
W. Hollywood, California
2000
5 months
10.2001
16 M
16 M
16M
16 M
Bid w/
Guaranteed
Maximum Price
Contract
10.;
The Rosemead Boulevard Safety Enhancements & Beautification Profecl
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E : EXPERIENCES IN CONTROLLING PROJECT COST/DESIGN SCHEDULE
4. List and provide amounts of pending and/or resolved claims, if any, associated with the above projects.
Gruen Associates does not have any pending and/or resolved claims associated with the above projects.
GRUENASSOCIATES
ARCHITECTURE PLANNING INTERIORS
Page 30
The Rosemead Boulevard Safety Enhancements & Beautihcalcon Proyect
PROPOSED ORGANIZATION AND STAFFING F
1. Identification of Prime Firm: State the year the firm was established. Include a brief description of the organization, its
constituent parts and size variation in the past five years.
Gruen Associates — Prime Firm
Gruen Associates, an MBE firm, established in 1946, is a professional partnership of corporations located at 6330 San Vicente
Boulevard, Suite 200, Los Angeles, California 90048. With over 60 employees, Gruen has provided internationally recognized
architectural, landscape architecture, urban design, planning and transportation services world-wide. In the performance of our
services, we utilize research, innovative design and project management to meet project requirements and economics, as well
as to achieve state-of-the-art technical excellence. Our on -time and on -budget performance is the key to the firm's successes.
Gruen Associates maintains close contact with each client from beginning to completion of the project by allocating its direction
to one of its partners. In this manner, the firm provides personal service, while taking advantage of the wide range of expertise
and technical capability of a large organization. The firm's philosophy is that a client well served is the best marketing strategy.
The highest possible quality of our services is our primary concern and emphasis. The firm's multidisciplinary staff is directed
by five partners with diverse and complementary backgrounds.
Size Variation in the Past Five Years:
2006 2007 2008 2009 2010
64 employees 70 employees 73 employees 59 employees 64 employees
Because of Gruen's diversified experience in the successful execution of award -winning urban design, landscape, land use,
mixed -use, transit, governmental, institutional, commercial, planning and architectural projects, we are uniquely qualified to
undertake this assignment for the Rosemead Boulevard Safety Enhancements & Beautification Project.
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GRUENASSOCIATES
ARCHITECTURE PLANNING [NTER[ORS
F; PROPOSED ORGANIZATION AND STAFFING
2. Provide a description of the organizational structure and staffing to be used for the project. Include an organizational
chart.
PROJECT TEAM AND
TEAM ORGANIZATION
Gruen Associates
Steve Smith, ASLA
Project Manager
Jill Wagner, LEED AP
Technical Manager
Gruen Associates
Michael Enomoto, FAIA,
Partner -in -Charge
Elaine Carbrey, AIA, AICP
Urban Designer
LANDSCAPE
ARCHITECTURE
Gruen Associates
Steve Smith, ASLA
Senior Landscape
Architect
Dean Howell
Landscape Designer
Darin Morris
Landscape Designer
URBAN DESIGN /
TRANSIT SHELTER
DESIGN
Gruen Associates
Elaine Carbrey, AIA,
AICP
Lead Urban Designer
Anshuman Raje
Transit Station Designer
CIVIL ENGINEERING
VCA Engineers
Virgil Aoanan, PE, SE
Lead Civil Engineer
TRAFFIC
ENGINEERING/
ELECTRICAL
(LIGHTING)
KOA CORP.
Brian A. Marchetti, AICP
Sr Transport. Planner
Frank Benavidez, PE
Senior Design Engineer
Doug Yeh, PE
Senior Engineer
STRUCTURAL
ENGINEERING
Englekirk & Sabol
Russell Tanouye, SE,
LEED AP
Principal
GRAPHICS
Seibert Perkins
Design
Robin Perkins
Principal
IRRI
Sweeney +
Associates
Lance Sweeney
President
Also provide the following:
a) Provide the resume of the Project Architect to be assigned to the project.
COST ESTIMATING
Faithful + Gould
Minna Gerard, MRICS,
MC1OB, LEED AP
Chief Cost Manager
MICHAEL A. ENOMOTO, FAIA, Gruen Associates — Partner -in -Charge
Mr. Enomoto is an internationally recognized mentor, leader and visionary who has organized new and innovative standards for
collaborations between architectural firms from across the nation. Faced with increasingly complex and ambitious projects, he
built a portion of Gruen's practice on an expanded role for the Executive Architect. This includes the overall management and
design manager for the entire project in addition to performing Construction Documents and Construction Administration. Over
time, Mr. Enomoto further expanded the firm into managing teams of consultants on Design -Build projects. This allows for him
to manage large and complex projects with more effective value engineering, while meeting fee and budget constraints. Since
1980, Mr. Enomoto has led dozens of collaborative teams totaling over $1.5 billion in construction costs. Among his recent
projects are CRA/LA's Pico Streetscape Improvement Project; East Los Angeles Civic Center Renovation; Mid -City Exposition
LRT Project the award -winning Olympic Police Station in Los Angeles; the Pacific Design Center, Ronald Reagan Federal
Building and United States Courthouse; Renee and Henry Segerstrom Concert Hall, Costa Mesa; Los Angeles Memorial
Sports Arena, Los Angeles; Los Angeles Memorial Coliseum Reconstruction Project, Los Angeles and Capitol Area East End
GRUENASSOCIATES
ARCHITECTURE PLANNING INTERIORS
Page 32
The Rosemead Boulevard Safety Enhancements & Beautification Project
OP
Tft ^P
ID ° BTAFFI 1C
Complex, Sacramento. He has a Bachelor of Architecture degree from California Polytechnic State University, San Luis Obispo
and is currently a Board Member of the American Institute of Architects, Los Angeles; the Past President of the Asian American
Architects/Engineers Association; and Commissioner, City of the Los Angeles Quality and Productivity Commission.
STEVE SMITH, ASLA, Gruen Associates — Project Manager/Director of Landscape Architecture
As Project Manager/Landscape Architect, Steve Smith, ASLA, will be the key contact person during the RFP process and for
this project. With 41 years of experience, he possesses a strong background in urban landscape and architectural design
applications for the public and private sectors. For the past 20 years, he has designed and managed streetscape, large-scale
park, institutional and commercial projects. His experience includes various streetscapes, master planning and transportation
projects, college campuses, parks, river greenbelts, large-scale housing developments, institutional and health care complexes.
He is responsible for project coordination, schematic design, design and production documents, cost estimating, construction
administration and review. Pico Boulevard Streetscape Improvement Project includes gateway markers, street trees, decorative
pedestrian crosswalks, street furniture, and public art elements, as well as enhanced pavement, curb ramps —ADA accessibility,
pedestrian lighting, bus shelters, way finding, benches, trash receptacles, and bike racks; East Los Angeles Civic Center Lake
and Park Refurbishment project; Ballona Creek Bike Trail, Los Angeles; Tarzana Village Walk and Streetscape; Beverly Hills
Gateways; Tarzana Village Walk Streetscape; Mid-City/Exposition Corridor Light Rail Transit Design -Build Project; Canoga
Transportation Corridor, Los Angeles; Metro Call for Projects 2009 — Grant application for Martin Luther King, Jr. Boulevard and
Menlo Avenue Streetscape Improvements; Claremont Colleges Quarry Athletic Complex; Loma Linda University Landscape
Master Plan; sbX E Street Bus Rapid Transit Corridor — Landscape Architecture of the Corridor, San Bernardino and Loma
Linda; Bus Rapid Transit Corridor —Landscape Architecture of the Corridor, San Bernardino and Lorna Linda; and Morongo Band
of Mission Indians Administrative Complex. He is a registered Landscape Architect in the State of California. He earned his
Masters of Landscape Architecture from California State Polytechnic University Pomona, California; and his Bachelor of Arts,
Political Science from Brigham Young University, Provo, Utah.
b) Provide the name of the consulting firms, the leads of the consulting firms to be assigned to this project, their resumes, and
a list of projects each has completed within the last three years.
VCA Engineers, Subconsultant, Civil Engineer
VCA Engineers, Inc. is a client -focused, service -oriented civil and structural engineering firm located in the City of Los
Angeles, California. The firm is engaged in a wide variety of engineering designs involving private and public land
development, facility engineering, transportation engineering, and topographical engineering services that include:
- Engineering investigations - Feasibility studies
- Conceptual planning - Surveying
- Construction documents - Public Works improvements
- Specifications - Construction estimates
- Construction support services - Engineering calculations
VIRGIL AOANAN, Lead Civil Engineer, has over twenty years of hands-on experience in civil and structural engineering
related to planning, design, management, and construction of airport, municipal, industrial, institutional, transportation,
commercial, manufacturing, aerospace, and military facilities. He has prepared and executed engineering construction
documents (plans, specifications, calculations, requisitions, contracts) in multiple capacities as project manager, project
engineer, lead engineer, design engineer, and construction engineer in both the civil and structural disciplines. As a
Civil Engineer, Mr. Aoanan is intimately familiar with design issues related to: street design including restoration and
rehabilitation, site development, parking, ADA requirements, drainage, grading, storm water management (SUSMP and
SWPPP), site sustainable design (LEED and CHPS), rigid and flexible pavements, underground utilities (water, sanitary
sewer, and storm sewer), street and bridge horizontal and vertical alignments, and bridge drainage. In addition, Mr.
Aoanan has also extensive design experience not only in on -site improvements as described above but also in off -
site improvements involving municipal and jurisdictional interfaces such as the City of Los Angeles B -Permit or similar
requirements. His relevant experience includes: Cross Creek Road Rehabilitation, City of Malibu, CA; Village Loop Road
Median and Landscape Reconstruction, City of Pomona, CA; Street Rehabilitation, Irwindale Avenue and Arrow Highway,
City of Irwindale, CA; Metro Red Line Little Tokyo Station, Los Angeles, CA; Metro Red Line Hollywood and Vine Station,
Los Angeles, CA; and Downtown Seattle Transit Project, METRO, Seattle, WA.
VCA Engineers relevant projects include:
CROSS CREEK ROAD REHABILITATION, City of Malibu, CA: Lead Civil Engineer for streetscape for this street
in the beach community of Malibu. The existing street has no dedicated traveled way for pedestrians and vehicles as there
are no sidewalks and dedicated driveways. In addition, local users are using this roadway as a shortcut to Malibu Canyon
The Rosemead Boulevard Safety Enhancements & Beautification Project
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GRUENASSOCIATES
ARCHTECTURE PLANNING INTERIORS
F PROPOSED ORGANIZATION AND STAFFING
Road rather than using Pacific Coast Highway. As a result the City of Malibu
planned to provide meandering roadways for traffic calming, provide sidewalks
for pedestrian safety and ADA compliance, provide dedicated driveways for easy
access and egress from the shopping places. Mr. Aoanan was responsible for
the civil component of the design including horizontal and vertical alignment of
the roadway, storm drainage system, street lighting, and sidewalk and driveway
design.
DOWNTOWN REGION STREETSCAPE DESIGN AND
PEDESTRIAN IMPROVEMENTS, Los Angeles, CA: With Gruen
Associates, VCA Engineers, Inc. prepared conceptual cost estimate for the
Martin Luther King Jr. Boulevard from Figueroa Street to Vermont Avenue and
Menlo Avenue from Exposition Boulevard to Martin Luther King Boulevard. The
project is located within the boundaries of CRA's Expanded Hoover Area in South
Los Angeles, and it is part of CRA's revitalization efforts that include upgrading of infrastructure in and around Exposition
Park's immediate surroundings. The Menlo Avenue will become a major pedestrian route linking many sports and cultural
facilities and the residential neighborhoods south of Martin Luther King Jr. Boulevard to and from the new light rail station
on Vermont Avenue. The construction cost is approximately $ 3, 914.000.
61
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KOA Corporation, Subconsultant, Traffic Engineer
Founded in 1987, KOA Corporation (KOA) is one of the leading traffic engineering and transportation planning and design firms
in California. KOA provides consulting services to both public and private sectors, with a total of 89 employees in six offices
to serve our California clients. Our staff includes certified transportation planners and California registered civil and traffic
engineers. KOA has provided engineering services for many of the largest public works and transportation planning projects
in California_ KOA is a California Corporation, a regional firm, based in and working primarily in California. The office assigned
to this project will be our Monterey Park office located at 1055 Corporate Center Drive, Suite 300, Monterey Park, CA 91754.
KOA's professional planning and engineering staff members are available to provide the following services: ADA Assessment
& Improvements; Circulation and Parking Studies; Civil Engineering; Construction Management & Observation; Highway
& Infrastructure Design; Intelligent Transportation/Systems Design; NPDES Program Implementation; Parking Design &
Analysis; Pedestrian & Bikeway Design; Plan Checking; Plans, Specifications and Estimates; Signing & Striping Plans; Storm
Drainage Design; Traffic & Parking Impact Studies; Traffic Signal/Lighting Design; Transit/Rail Planning; Transportation
Modeling; Transportation Planning/Analysis; Travel Demand Forecasting & Modeling; and Worksite Traffic Control.
BRIAN MARCHETTI, AICP is a Senior Transportation Planner at KOA Corporation for traffic impact and parking studies. He
has served as a Project Manager on traffic impact, parking and transit operations studies. He has extensive experience with
TRAFFIX and Synchro traffic analysis software packages. His relevant experience includes: Arcadia Huntington Drive Capacity
Improvements Project; CR4/LA Vermont Avenue Median Park, Los Angeles, California - Traffic Task Manager; Florence
Avenue (Districts 1 & 2) Streetscape and Pedestrian Safety Enhancement Project, Los Angeles, County, CA; Long Beach
Transit Mall Construction Planning, Long Beach, CA - Traffic Task Manager; SCAG Compass Blueprint Program, Palm Springs
Airport - Downtown Shuttle Feasibility Study, Riverside County, CA - Project Manager; East Colorado Boulevard Specific Plan,
Mobility Element Report, Pasadena, CA - Senior Transportation Planner; Pomona Mission & Linden Traffic Analysis/Parking
Study, Cesar Chavez Avenue Streetscape Traffic Impact Study, East Los Angeles, CA; and Los Angeles Lorenzo Flower/23rd
Resdential Traffice Impact Analysis. He has a BS in Urban & Regional Planning from Cal Poly Pomona and is registered with
the American Institute of Certified Planners.
FRANK BENAVIDEZ, PE, Senior Design Engineer, is a licensed professional civil engineer with ten years working experience
which includes traffic, street, land development, roads and infrastructure projects. He has significant experience in project
GRUENASSOCIATES
ARCHITECTURE PLANNING INTERIORS
Page 34
The Rosemead Boulevard Safety Enhancements & Beautification Project
PROPO ED ORGANIZATION AND STAFFING :; F
management and working with public agencies in Southern California. Before joining KOA Corporation, Mr. Benavidez was
a civil engineer with the Los Angeles County Department of Public Works for seven years. His relevant projects include:
Compton Capital Improvement Project, Traffic Signal Design/Upgrade, Compton, CA; Firestone/Garfield Traffic Signal,
South Gate, CA; 2405 Southern Avenue Traffic Signal Design, South Gate, CA; 8600 Rheem Avenue Industrial Expansion
Project; SR -118 (Los Angeles Avenue) Widening Project, Moorpark, CA; Design Services for Florence Avenue (District 1)
Streetscape and Pedestrian Safety Enhancement Project in unincorporated Los Angeles. He has a BS in Civil Engineering
from University of Texas at El Paso and is a registered Professional Engineer.
DOUG YEH, PE, Senior Engineer, has extensive experience in the design and analysis of transportation and infrastructure
projects. He has served as Project Manager and Team Leader for numerous projects involving design of roadways, traffic
signals, work site traffic control, street lighting, signing & striping, and intelligent transportation systems design. Mr. Yeh is
an expert in geometric design, traffic signal design and preparation of worksite traffic control (traffic handling) plans. He
currently is also a Vice President of KOA Corporation and has been with the company for 22 years. His relevant projects
include: Alameda Railroad Bridge Worksite Traffic Control and Detour Plan, Los Angeles, CA; Mid -City Exposition Light
Rail Transit Project; Metro Gold Line Exstention Project - Mountain Avenue Grade Crossing Conceptual Design; Design
Services for Florence Avenue Streetscape and Pedestrian Safety Enhancement Project, Los Angeles County; Playa Vista
State Transportation Improvement Program (STIP) - Project Manager; Design Services for City of Thousand Oaks - The
Smart Corsswalk Design (2 Locations) for School Crossings, Thousand Oaks, CA - Project Manager; Hawthorne/Del Amo
Boulevard Intersection Capacity Enhancement Project, Torrance, CA; Lincoln/Manchester Traffic Engineering Design;
Design Services for City of Thousand Oaks Traffic Signal Coordination/Synchronization and Improvement Projects,
Thosuand Oaks, CA; and Santa Clarita Railroad Avenue. He has a BS in Optical Engineering from University of La Verne
and is a registered Professional Engineer.
KOA Corporation's relevant projects include:
TRAFFIC CALMING DESIGN, Various Locations in West Hollywood,
California
The City of West Hollywood implemented traffic calming improvements on
Norwich Drive, Formosa Avenue, and Detroit Street. The improvements included
curb return bulbouts at the intersection of Norwich Drive and Melrose Avenue, a
mid -block choker on Norwich Drive, raised median islands on Formosa Avenue,
Detroit Street, and Norwich Drive, and various signing and striping improvements
on all three streets. KOA Corporation prepared the street improvement plans,
drainage design, and signing & striping plans for the project.
HUNTINGTON DRIVE CAPACITY IMPROVEMENTS PROJECT,
Arcadia, California
The City of Arcadia is seeking to improve the traffic capacity and levels of service
(LOS) at three intersections on Huntington Drive, which currently operate at or
below LOS "D" according to the City's most recent Transportation Master Plan:
Huntington Drive at Santa Anita Avenue, Huntington Drive at Santa Clara Street,
and Huntington Drive at Colorado Place. During peak periods, traffic congestion
at these three intersections can be a problem, particularly between Colorado
Place and Santa Clara Street where the spacing between the two intersections
is relatively short.
To help the City address these concerns, KOA is leading a team of consultants
to analyze the traffic congestion at these three project intersections, determine
feasible capacity improvements, and prepare the plans, specifications, and
estimates to construct these improvements. Our scope of work includes
analyzing traffic queues using Synchro, preparation of conceptual alternatives,
topographic survey, right-of-way verification, street improvement plans, traffic
signal plans, signing and striping plans, landscaping and irrigation plans, street lighting plans, utility coordination, right-of-
way acquisition and permits to enter, and construction engineering support services.
ROLLING HILLS TRAFFIC SIGNALS, SIGNING & STRIPING, Torrance, California
KOA provided Traffic Engineering services for various locations near Rolling Hills Road in the City of Torrance. The firm
designed new traffic signals, striping improvements, and prepared timing sheets at the intersections of Rolling Hills Road/
Whiffletree Lane and Rolling Hills Road/Fallenleaf Drive; traffic signal interconnect for all four signals on Rolling Hills Road
between Hawthorne Boulevard and Crenshaw Boulevard; and landscaped median islands and striping improvements on
The Rosemead Boulevard Safety Enhancements & Beautification Project
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GRUENASSOCIATES
ARCHITECTURE PLANNING INTERIORS
Rolling Hills Way between Pacific Coast Highway and Crenshaw Boulevard. The median islands were constructed with
asphalt -extruded curbs. All plans met City of Torrance design requirements and standards.
FLORENCE AVENUE (STREETSCAPE AND PEDESTRIAN
SAFETY ENHANCEMENT PROJECT in unincorporated Los Angeles
County, California
KOA has been involved in phase one and phase two of this CRA-LA streetscape
and pedestrian safety enhancement design project for Florence Avenue located
in unincorporated Los Angles County, California. The first phase of the project
stretched along Florence Avenue From Central Avenue to the Metro Blue Line.
KOA Corporation prepared traffic signal modification to accommodate the
proposed curb bulb -out at the signalized intersections along Florence Avenue.
The signal modifications included proposed countdown pedestrian indications
to enhance pedestrian safety for street crossing. KOA designed the pedestrian
lighting system along Florence Avenue, coordinating with the landscape
architect for the lighting styles and color to be used. KOA prepared illumination
calculations to meet the Illuminating Engineering Society of North America
(IESNA) lighting criteria and to provide appropriate illumination along Florence Avenue
to enhance pedestrian safety.
The second phase of the project included improvements from the Metro Blue Line station on the west to Mountain View
Avenue on the east. KOA prepared a traffic study to examine the changes in traffic patterns which would result from the
extension of median islands and changes to pedestrian crossing points. Vehicle and pedestrian access to the Blue Line
station was examined under various adjacent intersection and median configurations, and impact determinations were
made for area intersections based on traffic rerouting. KOA also prepared traffic signal modifications to accommodate the
proposed curb bulb -out at the signalized intersections along Florence Avenue. The signal modification included proposed
countdown pedestrian indicators to enhance pedestrian safety.
CRA/LA VERMONT MEDIAN PARK
The Community Redevelopment Agency of the City of Los Angeles (CRA/LA)
saw an opportunity to reconfigure an especially wide segment of Vermont Avenue
between Gage and Manchester Avenues located in the South Los Angeles area
of the City of Los Angeles. The object of the project is to provide much -needed
greenery and usable park space within the existing street right-of-way. This
phase of the CRA/LA project involved the development of concept plans for the
proposed linear park within the roadway median. KOA's scope of work included
a traffic analysis on Vermont Avenue at key intersections, a parking analysis
for all service roads and adjacent cross -street parking areas, and preparing
conceptual geometric plans to address traffic concerns adjacent to the park.
An analysis was conducted for pre -project and post -project conditions based
on the related major reconfiguration of the roadway. KOA also participated in
coordination efforts with the project team and City staff to develop the proposed
concept, and reviewed cost estimates for anticipated traffic improvements.
Englekirk & Sabo!, Subconsultanf, Structural Engineer
Englekirk & Sabol Consulting Structural Engineers, Inc. (ESI) is an internationally recognized leader in structural engineering
design, renowned for expert cost-effective design of institutional structures inclusive of education, residential, healthcare,
office buildings, essential services, and parking structures. Englekirk & Sabol, Inc. was founded to provide our clients
with specialized structural engineering services such as wind engineering and wind tunnel studies, seismic strengthening
and rehabilitation of buildings, earthquake engineering and risk management, failure analysis, and military and federal
government structural design and development of new technology in structural engineering.
With offices in Los Angeles, Orange County, San Diego, Hawaii, and Guam our staff of over 75 individuals includes
nearly 40 engineers. More than 20 of these are licensed professional engineers and over twenty hold advanced structural
engineering degrees.
Englekirk & Sabol Consulting Structural Engineers, Inc. is certified as a Minority Business Enterprise (MBE).
RUSSELL TANOUYE, S.E., LEED AP joined the firm in 1981. During his 29 -year history with the firm he has developed
extensive experience in the design of various types of structures including steel, prestressed concrete and cast -in -place
GRUENASSOCIATES
ARCHITECTURE PLANNING INTERIORS Page 36
The Rosemead Boulevard Safety Enhancements & Beautilicalion Project
PR POSED t R hIZATION AND TAA H'N
concrete. Mr. Tanouye has participated in the structural design of commercial facilities inclusive of regional retail, office, and
mixed -use projects, hotels, and parking structures as well as the design of various institutional, jail and justice facilities.
Mr. Tanouye has been responsible for the structural design and project administration for large-scale building structures
including institutional structures, high- and mid -rise commercial buildings, hotels, sports and entertainment and performing
arts facilities. His responsibilities include primary client contact, selection and design of structural systems, direction of
construction document preparation, and construction administration.
He is a LEED AP and a registered Civil and Structural Engineer in the State of California, Florida, Louisiana, and Nevada,
and has directed the structural design of many diverse projects throughout the United States, some of which include:
Olympic Police Station, Los Angeles, CA; John Thomas Dye School, Phase II Academic Building, Pavilion, Garage; Art
Center College of Design South Campus, Pasadena; Aerospace Observatory STructure; Habitat for Humanity - South Gate
Church Adaptive Reuse; Edwards Conference Center; and University Gateway Housing. He has a BS in Civil Engineering
from the University of the Pacific, and a MS in Civil and Structural Engineering from Stanford University.
Seibert Perkins Design, Subconsultanf, Wayfinding & Signage
Seibert Perkins Design (SPD) is a WBE and SBE multidisciplinary, international design firm that has created some of the
world's most notable, iconic landmarks. Their award -winning work, for a diverse array of high -profile clients can be seen on
five continents. They combine branding, public art, sculptures, signage and wayfinding to create meaningful environments
that serve the public well and translate into positive results for the client. For over 25 years, SPD has collaborated with
municipalities, public agencies, owners, developers, architects, landscape architects, and the public to create innovative,
branded environments that inspire. SPD has successfully completed numerous large-scale projects around the world,
including streetscapes, municipal projects, transportation facilities, mixed -use, retail, entertainment centers, sports arenas,
healthcare and university campuses, and more. SPD has a combined staff of 35 employees in five offices.
ROBIN PERKINS, PARTNER -IN -CHARGE, will oversee all team members in the research and analysis, branding strategy,
conceptual and creative efforts. Her projects are all the projects listed previously for the firm under related experience. She
has a Bachelor's degree from the Rhode Island School of Design and attended Harvard University's Landscape Architecture
program. She will lead all community and public outreach efforts. Rameen Khan, Design Director, will act as primary point
of contact and will be responsible for leading all phases of SPD's efforts.
Seibert Perkins Design's relevant projects include:
HISTORIC BROADWAY STREETSCAPE
Los Angeles, California
The Historic Broadway Streetscape and Infrastructure Improvement Plan project
and the Broadway Entertainment Community Design Overlay District project are
important parts of Bringing Back Broadway. Both projects are intended to improve
the appearance, enhance the identity, promote the pedestrian environment, and
economic revitalization, of the Broadway corridor. Collaborating with CRA/LA and
MelendrezllBl Group, SPD is creating a brand identity and logo for the Broadway
Street Car, as well as streetscape improvement elements that preserve the historic
character and serve pedestrian and transit riders.
The Rosemead Boulevard Safety Enhancements & Beautification Project
GRUENASSOCIATES
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ARCHITECTURE PLANNING INTERIORS
AVON AND S wMING
FLORENCE BOULEVARD (DISTRICT 1 & 2)
Los Angeles, California
SPD collaborated with project landscape architects, Ah'be, to design iconic
gateways and a banner system for the new Florence Avenue Streetscape in Los
Angeles. Florence Avenue is a major east -west commercial thoroughfare that
passes through the communities of Florence, Walnut Park, and Huntington Park
and extends approximately 2.2 miles in length. Project goals were successfully
met and improved the Florence Avenue commercial corridor by constructing and
repairing curbs, gutters and sidewalks, adding green space, and installing street
furniture and other site elements to improve the attractiveness and safety of the
area. These improvements eliminated blight, increased safety, and contributed to
the long-term viability of local businesses.
EAST FREMONT STREET
Las Vegas, Nevada
SPD collaborated with the City of Las Vegas to revitalize East Fremont Street
between Las Vegas Boulevard and 8th Street into a lively music and entertainment
district. Inspired by 1950s Las Vegas and "Googie" style, we created a vibrant entry
gateway to welcome visitors to the new Fremont East district. Neon sculptures
including a 30 -foot tall martini glass, line the median while interpretive pavement
medallions describe notable dates in Las Vegas history. Banners, street signs and
other amenities complete the transformation of East Fremont Street into a thriving
entertainment district.
LOS ANGELES COUNTY DEPARTMENT OF BEACHES AND
HARBORS, Marina del Rey, California
For the LA Department of Beaches and Harbors, SPD was hired to enhance the
community visibility of the waterfront pedestrian walkway. The majority of the
community was unaware of the waterfront pedestrian paths that were open to the
public and needed to change the perception that it was only space for those with
boats within the harbor. SPD created a banner system throughout the surrounding
marina community to create awareness of the Marina Coast Link, a community
boat shuttle system, as well as the city's free summer concert series on the marina
boardwalk. SPD also created a lively, kinetic sign design that attached to the
existing light poles along the boardwalk to lead the visitor through the pedestrian
pathways along the marina with medallions that spun in the wind in related marina
colors and symbols. Supplemental to the pedestrian identity, was the design of
sculpture and kinetic landmarks which would create focal gateways into the marina
waterfront at main street entrances.
GRUENASSOCIATES
ARCHITECTURE PLANNING INTERIORS
Page 38
The Rosemead Boulevard Safety Enhancements & Beautification Project
PROPOSED ORGANIZATION AND STAFFING ; F
NOHO ARTS DISTRICT
North Hollywood, California
SPD was contracted by the CRA/LA to create a district identity for the burgeoning
NOHO Arts District. Three bold and bright graphic options were created to define
the ARTS district identity. The CRA/LA installed all 3 identity banner options
along the main boulevard to let the NOHO community caste their vote and solicit
comments online for the preferred graphic identity system. The district banners
were the initial effort to define the district and revitalize the streetscape. Bright
colors and graphic patterns symbolize the diverse, creative and eclectic nature of
the NoHo Arts community. The placement of the banners also acts as a gateway
into the district neighborhood.
LOS ANGELES WORLD AIRPORTS (LAX) & CENTURY BOULEVARD STREETSCAPE
Los Angeles, California
SPD created a new name and identity for the Los Angeles International Airport
(LAX) and comparable identities for Palmdale (PMD), Ontario (ONT) and Van
Nuys (VNY) - the area's 3 other aviation centers. SPD developed a global name to
unite all 4 airports into one brand - Los Angeles World Airports (LAWA). The new
name and identity functions as a "system" of logos that work for all four airports
and each one individually, thereby uniting the airports and promoting the brand.
SPD developed graphic standards for name and logo use including a color palette,
typography standards and logo placement guidelines for buildings, vehicles and
other LAWA branded components.
SPD was responsible for the concept, design and development of the dynamic
LAX gateway comprised of a ring of 100' tall lighted glass columns. 15 additional
columns line the median along two miles of Century Boulevard. This landmark
design has become a symbol of the diversity and energy of Los Angeles, as well
as a gateway into the United States.
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GRUENASSOCIATES
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r, PROPOSED ORGANIZATION AND STAFFING
Sweeney + Associates, Subconsultant, Irrigation
Sweeney & Associates, Inc. is an irrigation consulting firm specializing in irrigation system design, master planning and water
management. Founded in 1990, in San Diego, California, the company has evolved into a nationally recognized leader in the
irrigation industry. As the leader in the landscape irrigation design industry Sweeney & Associates provides complete end to
end solutions for all landscape irrigation design needs. Taking projects from concept to complete construction drawings, then
providing construction observations or as -built services as needed, we are truly a full service firm.
Sweeney & Associates provides irrigation design services to a wide variety of clientele including landscape architects,
engineering firms, and municipalities. The company is recognized as a leader in the drip and subsurface irrigation design field.
Other services include project master planning, construction site observations, the development of irrigation standard design
guidelines, and GPS based irrigation as -built drawing preparation.
Gruen Associates has collaborated with Sweeny+Associates on the following recent Streetscape and Transit projects:
• San Fernando Valley East-West Transit Corridor Urban Design Concepts (Orange Line)
• Mid-City/Exposition Corridor LRT Project
• Beverly Hills Gateways and Streetscape Enhancements
• Workman Mill Median Landscape Enhancements
GRUENASSOCIATES
ARCHITECTURE PLANNING INTERIORS Page 40
The Rosemead Boulevard Safety Enhancements & Beautification Project
PROPOSED f' RGANIZATIQN AND STAFFING : F
Faithful + Gould, Subconsultant, Cost Estimator
MINNA GERARD, MRICS, MCIOB, LEED AP - Chief Cost Manager
Minna's experience includes project management, cost estimating, cost planning, and scheduling for major public and
private projects. She brings expertise in cost reports, cash flow forecasts, progress payment application approvals, change
orders estimating, claims analysis, and final cost audits. Minna is experienced with LEED - Sustainable Design / Green
Building projects.
Faithful + Gould's representative project experience includes:
SANTAMONICACOLLEGEQUADANDSTREETIMPROVEMENTS,
Santa Monica, CA
Faithful+Gould provided design phase estimates for the $9 million renovation of
this 4 -acre college quad, including site demolition and redevelopment of paving,
amphitheater, courtyards, fountains, promenades, landscaping and site lighting.
The project received the 2009 Award of Excellence from the Community College
Facility Coalition, and the 2009 Community Impact Award from the Los Angeles
Business Council. Additional services included design phase estimates for the
improvements to the traffic signal and north driveway at Bundy Drive, and the
Douglas Loop connecting Airport Avenue with the Bundy campus west parking
lot. Services were provided from 2006 through 2008.
HARBOR BOULEVARD BEAUTIFICATION, City of Fullerton, CA —
Faithful+Gould provided conceptual estimates for the beautification of a one-half
mile corridor in downtown Fullerton. Services were provided in 2008.
ADAMS SQUARE MINI -PARK, Glendale, CA — Faithful+Gould provided
cost estimates at the 100% design development and 75%construction documents
phases for the upgrade of this one-third acre urban park originally developed in
the 1940s. Park facilities include children's play area, picnic table / benches,
open lawn, and - as its centerpiece - the restoration of a streamline-moderne-
style gas station built in1936. Services were provided in 2006.
EAST LOS ANGELES CIVIC CENTER, STAGE 3 AND CENTER
ISLAND STAGE, Los Angeles, CA — Faithful+Gould provided design phase
estimating for the stage 3 site improvement work on the civic center campus, mall
and plaza, Third Street access road, transit plaza, and off -site improvements.
The project also included renovation of the existing island center stage, dressing
room, and surrounding pavement, bridge, and landscaping. Services were
provided from 2005 through 2007.
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GRUENASSOCIATES
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F_ PROPOSED ORGANIZATION AND STAFFING
c) Provide the resumes of the balance of the consulting team.
ELAINE V. CARBREY, AIA, AICP, Gruen Associates —Associate Partner, Urban Designer
Elaine V. Carbrey, AIA, AICP, Associate Partner of Gruen Associates with over 30 years experience as a project manager, and
will be the urban designer of the team. She has experience in a full range of urban design, streetscape, transit, transit -oriented
development, urban and regional planning, land use, transportation, environmental assessment and master planning, as well
as architectural project activities. In the last seven years, her projects have won more than ten urban design/planning awards.
Ms. Carbrey has been a "hands on" project manager for numerous projects that have been successfully implemented, and is
experienced in working with both the private sector and public agencies of all sizes. She just completed the sbX E -Street
Bus Rapid Transit Station Design in San Bernardino and is currently completing the Metro Orange Line Extension Project
in Los Angeles. She recently completed the Key to Downtown Implementation Program for Lake Elsinore, and Date Palm
Drive Connector Plan in Cathedral City Her streetscape projects include Santa Monica Boulevard Transit Parkway in West
Los Angeles, Westwood Village Streetscape in Los Angeles, University Avenue Streetscape in Riverside, and Central Avenue
Streetscape in Phoenix, Arizona. She is a Registered Architect in the State of California and a member of the American Institute
of Architects; American Institute of Certified Planners; and Lambda Alpha, an Honorary Land Economics Society.
JILL WAGNER, LEED AP, Gruen Associates — Technical Manager
Jill Wagner joined Gruen Associates in 2000. She is involved in the technical management, quality control, production and
coordination of construction documents to meet critical deadlines, and oversees the construction administration phase of
various projects. She is currently responsible for the production work and drawings for several projects utilizing Architectural
Desktop and Revit. She has prepared schematic designs and construction documents for streetscape,retail centers, parking
structures and entertainment facilities. She has also prepared various site feasibility studies, site analysis studies, and leasing
studies. Ms. Wagner coordinated projects from design development drawings through bidding and construction administration,
including city planning and building department approvals. Her projects include: sbX E Street Bus Rapid Transit Corridor in
San Bernardino County, Riverside District Attorney's Office Building and Parking Garage, Academy Museum of Motion Pictures,
United States Embassy in Berlin, Germany, Martin V. Smith Decision Center, California State University Channel Islands, John
Spoor Broome Library, Califomia State University Channel Islands, Robert E. Coyle United States Courthouse, Renee and
Henry Segerstrom Concert Hall, Hollywood Bowl Renovation, and Capitol Area East End Complex. She has a Bachelor of
Architecture at the University of Southern California and is a LEED Accredited Professional.
LARRY SCHLOSSBERG, AIA, LEED AP, Gruen Associates — Partner -in -Charge, Architectural Designer
Larry Schlossberg, will direct design concepts and perform QA/QC. He is currently the architectural designer of a 600,000 sq-ft
Paseo Plaza mixed -use project in Hollywood. He was the principal architectural designer of the Grossmont Trolley Project
TOD; streetscape amenities in Westwood Village; Key to Downtown Implementation Plan, Lake Elsinore, CA; sbX E Street Bus
Rapid Transit Corridor — Architecture of Stations, Urban Design and Landscape Architecture of the Corridor, San Bernardino
and Loma Linda, CA; Morongo Band of Mission Indians Administrative Complex, Banning, CA. His recent Los Angeles
projects include: The Village Walk and Streetscape at Tarzana, The John Thomas Dye School Expansion; The Center for Early
Education, Hollywood; Strategic Campus Plan for Harvard -Westlake Upper School, Los Angeles; California Marketplace, Los
Angeles; Equitable City Center, and Korean Airlines Sky Team Alliance Lounge at LAX. He is a Registered Architect in the
states of California, South Dakota and Texas. He is a member of the American Institute of Architects and the National Council
of Architectural Registration Boards; and is a LEED Accredited Professional.
DEAN HOWELL, Gruen Associates — Landscape Designer
Dean Howell is an Urban Planner/Landscape Designer who has developed conceptual designs that stress a balanced relationship
with the natural and social environment. He has performed site in-depth site analysis studies based on environmental,
physical, social and economic considerations in addition to developing overall plans and project designs for integrated land
use. Mr. Howell has experience interfacing with clients and governmental agencies as well as collaborating with architectural
design professionals. He performs a full range of tasks from design development and presentation illustrations to construction
documents for public parks, streetscapes, commercial projects and transit corridors in accordance with the accepted public
standards for health safety and welfare. His projects include: Mid-City/Exposition Corridor Light Rail Transit Project; sbX E
Street Bus Rapid Transit Corridor —Architecture of Stations, Urban Design and Landscape Architecture of the Corridor; Canoga
Metro Orange Line Extension, Landscape Architecture, and the Beverly Hills Gateway and Streetscape Project..
GRUENASSOCIATES
ARCHITECTURE PLANNING INTERIORS
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The Rosemead Boulevard Safety Enhancements 8 Beautification Project
DARIN MORRIS, Gruen Associates — Landscape Designer
Darin Morris is an Urban Planner/Landscape Designer. Mr. Morris is passionate about bringing better health and coherence to
people and their communities through beautiful landscapes_ He possesses a broad scope and depth of professional experience
in project management, designing healthy environments, and software and media production development lifecycles. His
responsibilities include responding to RFIs, construction administration, planting design; AutoCAD plans, sections and
elevations; planter design, preparing renderings and graphics, visibility studies, conceptual design assistance and research,
precedent image research, planting plans, specification research/writing, site analysis, and signage design. He is currently
working on the Mid-City/Exposition Corridor Light Rail Transit Project, Los Angeles; sbX E Street Bus Rapid Transit Corridor —
Architecture of Stations, Urban Design and Landscape Architecture of the Corridor; the Beverly Hills Gateway Signage Design;
Loma Linda University Master Plan, Loma Linda, Ca.
ANSHUMAN RAJE, Gruen Associates — Designer - Intermediate Staff
Mr. Raje joined Gruen Associates in 2000 as a Designer. He has worked on large- and small-scale projects in both the public
and private sectors as a Designer including the design of transit station and shelters. He has prepared construction documents,
including input during the design phase, digital 3D modeling and renderings for transit and residential projects. He has also
managed the construction documentation phase for retail projects. His relevant projects include: sbX E Street Bus Rapid
Transit Corridor —Architecture of Stations, Urban Design and Landscape Architecture of the Corridor, San Bernardino and Lorna
Linda, CA; West Los Angeles College, Culver City; Long Beach Transit Bus Stop Amenities II Project, Long Beach; OCTA Bus
Rapid Transit Station Design Plan, Orange County; The Center for Early Education, W. Hollywood; United States Embassy,
Berlin; 20th Area Police Station, Los Angeles; Equitable City Center, Los Angeles; Robert E. Coyle United States Courthouse,
Fresno; and LA Open Door Presbyterian Church, Los Angeles. Mr. Raje received his Master of Architecture from the University
of Arizona, Tucson, AZ and his Bachelor of Architecture from Sushant School of Art & Architecture in New Delhi, India.
3. For the lead individuals indicate an estimate, by name, of the percentage of that person's time (based on fifty-two, forty
hour weeks per year) that will be devoted to each phase of the project.
Michael Enomoto
Steve Smith
Elaine Carbrey
Jill Wagoner
Dean Howell
Phase A Phase B
Pre -Design Schematic
Design
4% 3%
30% 50%
30% 30%
25% 50%
50% 50%
Phase C
Design
Development
3%
50%
30%
50%
50%
Phase D
Construction
Documents
3%
30%
5%
30%
50%
Phase E
Bid
Phase
Phase F
Construction
Administration
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G RUENASSOCIATES
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F: PROPOSED ORGANIZATION AND STAFFING
4. Separately describe the experience and background qualifications of the members of the project team functioning together
on similar projects.
Gruen Associates has worked with members of the team on many projects. The following table indicates our recent collaboration
with our subconsultants
Gruen
VCA
KOA
Seibert
Perkins
Sweeney
Faithful +
Gould
Englekirk &
Sabo!
East Los Angeles Civic Center,
Los Angeles County
X
X
X
Pico Blvd Streetscape,
Los Angeles
X
X
Village Walk and Streetscape,
Los Angeles
X
X
Olympic Police Station,
Los Angeles
X
X
Morongo Band of Mission Indians
Administrative Complex,
Banning, CA
X
X
X
Date Palm Corridor,
Cathedral City,CA
)(
X
Highway 99/Indio Blvd
Indio,CA
X
X
sbX BRT Stations) Landscape Architect
San Bernardino,CA
X
CRAILA Martin Luther King Blvd
& Menlo Ave Streetscape
Los Angeles
X
X
Expo LRT Stations/ Landscape Architect
Los Angeles
X
X
GRUENASSOCIATES
ARCHITECTURE PLANNING INTERIORS
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The Rosemead Boulevard Safety Enhancements & Beautification Project
PROPOSED ORGANIZATION AND STAFFING: F
5. Current Projects: Provide a summary of al! projects for which your firm is currently providing services. What is the total
estimated construction value of projects currently under contract? Identify the clients with whom there have been repeat
associations.
PROJECT NAME AND
LOCATION
DESCRIPTION OF WORK
CLIENT
ESTIMATED
COMPLETION
CONSTRUCTION
VALUE
Beverly Hills Gateway
Beverly Hills, California
Landscape Architecture and
Urban Design
City of Beverly Hills
Beverly Hills, CA
11/2011
$50,000
John Thomas Dye
School
Los Angeles, California
Architecture and Landscape
Architecture
John Thomas Dye
School
Los Angeles, CA
3/2011
$14 million
Metro Orange Line
Canoga Extension
Los Angeles, California
Urban Design, Planning, PE
for Architecture, Landscape
Architecture, EIR for BRT
Sub to lteris
Metro
Los Angeles, CA
Final drawings
complete; under
construction
2012
$216 million
Construction starts
3/2010
sbX E Street Bus Rapid
Transit Corridor—
Architecture of Stations
Urban Design and
Landscape Architecture
of the Corridor
San Bernardino and
Loma Linda, CA
Architecture of Stations,
Urban Design and
Landscape Architecture PE
and Final Design
Sub to Parsons
Transportation Group
Omnitrans
San Bernardino, CA
Final drawings
complete;
7/2010 Design Services
3/2011 Construction
$150 million
Exposition Corridor
Light Rail Transit
Project — Phase 1
Design Build
Los Angeles County,
CA
Station Design, Landscape
Architecture, Urban Design
and Pedestrian Access and
Linkages Improvements
Sub to Parsons
Transportation Group
Exposition Metro Line
Construction Authority
Los Angeles, CA
2/2011
(design completed
7/2008)
Est. construction
cost $860 million
1-710 Freeway
Los Angeles County,
California
Planning, Urban Design
Sub to URS
Metro
Los Angeles, CA
2010
LA Open Door
Presbyterian Church
Los Angeles, California
A/E Services
LA Open Door
Los Angeles, CA
2011
(under construction)
$21 million
Pacific Design Center
Los Angeles, California
Architecture
Pacific Red LLC
(Cohen Brothers
Corporation)
New York, NY
6/2011
(under construction)
$121 million
California Market
Los Angeles, California
Architecture
California Market
Los Angeles, CA
11/2011
$32 million
Louis Vuitton, Various
Architecture
LVMH Fashion Group
Arnericas
New York, NY
11/2011
Varies
Paseo Plaza
Hollywood, CA
Architecture, Landscape
Architecture
Continental
Development Group,
LLC
Culver City, CA
1/2011
$200 million
The Rosemead Boulevard Safety Enhancements & Beautification Project Page 45
GRUENASSOCIATES
ARCHITECTURE PLANNING INTERIORS
PROPOSED ORGANIZATION AND STAFFING: F
5. Current Projects: Provide a summary of all projects for which your firm is currently providing services. What is the total
estimated construction value of projects currently under contract? Identify the clients with whom there have been repeat
associations.
PROJECT NAME AND
LOCATION
DESCRIPTION OF WORK
CLIENT
ESTIMATED
COMPLETION
CONSTRUCTION
VALUE
Omega Boutiques,
various locations
Architecture and Interiors
The Swatch Group,
US
New York, NY
1/2012
Varies
Metropolis
Los Angeles, CA
Architecture of Residential
Building
IDS Real Estate Group
Los Angeles, CA
As of 212110,
on hold
$100 million
De Beers, various
locations
Architecture and Interiors
De Beers Diamonds
Jewelers
New York, NY
12/2010
Varies
AMPAS
Hollywood, CA
Architecture and Inferiors
Anthony Biddle
(owner)
AMA Project
Management, Inc.
Los Angeles, CA
TBD
TBD
Brand Library
Glendale, CA
Architecture and Landscape
Architecture
City of Glendale
Glendale, CA
7/2012
$6.6 million
Private Residence
Architecture and Landscape
Architecture
Confidential
Confidential
Confidential
Dorothy Chandler
Pavilion
Los Angeles, CA
Architecture, Renovation
Music Center of Los
Angeles County
9/2015
$200 million
Redlands Rail Corridor
Analysis,
San Bernardino, CA
Transit -Oriented
Development and Planning
Sub to HDR
San Bernardino
Associated
Governments
San Bernardino, CA
2/2011
N/A
Ahmanson Theater
Renovation
Architecture, Renovation
Music Center of Los
Angeles County
9/2011
$500,000
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GRUENASSOCIATES
ARCHITECTURE PLANNING INTERIORS
1. List exceptions, if any, to the Standard Agreement.
Gruen reviewed the Standard Agreement and have the following comments to discuss with the City:
1. Section 6 - The City should indemnify Architect for re -use of documents in locations other than on Rosemead
Boulevard.
2. Sections 6, 9, and 16 - Last sentence, last paragraph — Architect insurance does not "warrant or guarantee". As such,
we need the ability and time to meet with our insurance agents/brokers and the City to coordinate acceptable language/
response for this.
3. Section 13 — We will endeavor to comply and we will not "knowingly" employ
4. Section 30 - Each party to be responsible for its own attorney's fees. The City's attorney resources are usually far
greater than the Architect's legal resources. As such, it is not fair to place the burden only on the prevailing party.
5. Section 5 — City shall "promptly" accept or reject
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ATTACHMENT A
The following list of assumptions about the Scope of Services is modeled on the Scope of Services defined in Appendix A of
the RFP. Tasks match the nomenclature used on pages 14-16 and provide a more detailed description of our approach to
the project.
Task A- Pre -Design Phase
Al. Project Kick Off Meeting — the Gruen Team will participate in a project kick-off meeting that will include the principal
design team consultants and City of Temple staff. The purpose of the meeting will be to review and identify overall project
goals, general approach, tasks, project program, the work plan, deliverables of the project, management communications
plans, and identify design standards or guidelines the project should follow. It is also at this time that the City staff will
discuss those design items that the City may want to add or change from the previous 30% plans prepared by others. The
team will obtain background information from the City including CAD files of the survey to be used for the project and will
identify pertinent information and other documentation necessary from the City. Gruen Associates will document the
meeting.
A2. Master Schedule — the Gruen Team will review the developed preliminary master schedule with the City and their
representatives to familiarize ourselves with the proposed tasks and schedule and prepare a new program schedule with
necessary modifications. The schedule will be updated periodically as needed. We have assumed that a schedule tracking
design team progress against the master schedule is not required.
A3. Milestone Schedule — Gruen will prepare milestone design schedule in coordination with design consultants and update
design team (A/E) schedule as needed for integration into the master schedule. The milestone schedule will be updated
periodically as needed. We have assumed that a schedule tracking design team progress is not required.
A4. Site Visit & Boundary Validation — the Gruen Team will visit and photograph the site, review boundary and layout
information received against the site, and follow up with documentation indicating findings. Following the site visit, the Gruen
team will document potential opportunities and constraints related to the potential proposed streetscape improvements.
A5. Condition Assessment & Validation Review — the Gruen Team will conduct a Condition Assessment and Validation
Review of the documents provided by the City, including the Master Planning for Enhancement of Rosemead Boulevard,
Master Planning Reassessment Report, Preliminary construction drawings for "Street Enhancement Project Rosemead Blvd.
from Railroad to Calita" and "Landscape Improvement Drawings for Rosemead Blvd. Landscaping Project from 1-210
Freeway to Temple City Boundary." The City's established scope and budget will be evaluated at a general level to verify
that the two are copasetic. Any conflicts or clarifications in documents will be identified as soon as possible so that they can
be dealt with as soon as possible. A memo will be generated to present findings based on a review of the current plans and
the opportunities & constraints from the site visit and kick off meeting.
A6. Utilities — VCA will conduct an underground utility investigation in coordination with the utility companies for Gas, water,
sewer, storm water, telephone, and cable. VCA will notify the City and Utility owners, and the County if applicable for all
affected surface features. We will coordinate with Utility owners and request their As -built plans. Upon receipt, VCA will
incorporate existing utilities in the plans based on the As -built plans provided by the Utility owners. Some review &
coordination with Gruen Associates is assumed.
A7. Prepare Base Sheets of Existing Conditions — the Gruen Team will utilize existing CAD survey information and
topographic base sheets provided by the City to set up Base Sheets for the project at 1 "=20' scale showing existing available
physical information. These base sheets will be used both as a linear base for continuous design layout as well as individual
sheets for construction documents.
A8. Traffic Analysis and Data Collection — A traffic study will be produced by KOA using the following techniques:
• Review the existing City General Plan for volume data sources, identified issues on Rosemead, and future traffic
volumes. KOA will also coordinate with the City to review recent traffic studies for major developments on or near
the Rosemead Boulevard corridor.
• Provide a scoping document to the City documenting assumptions including study intersection locations, count
timeframes, count sources, impact analysis methodology, future timeframe definitions, initial design assumptions,
parking survey timeframes, and other details.
The Rosemead Boulevard Safety Enhancements & Beautification Project
GRUENASSOCIATES
ARCHITECTURE PLANNING INTERIORS
ATTACHMENT A
• Conduct a weekday a.m./p.m. peak hour and Saturday mid -day counts at up to five signalized intersections and
three unsignalized intersections within the project corridor. Fieldwork will be conducted to document roadway
segment lane configurations, intersection approach lane configuration, stop sign placement, and signalized control
phasing.
• Develop future base conditions for the study area based on an ambient annual traffic growth rate, trips generated by
known major projects near or within the corridor, and assumptions on timeframes for a project year and a build out
year.
• Examine initial post -project definitions such as bulb -outs and related approach lane changes at the study
intersections, loss of parking due to bulb -outs and new tree wells/planters, and necessary left -turn pocket lengths at
signalized study intersections for the future period. KOA will estimate potential traffic re -routings caused by the
closure of mid -block driveways and the potential effects on left -turn movements where new U-turn movements must
be made. Traditional traffic impact calculations would be conducted for the study intersections, based on the
assumed inputs.
• Review the potential on -street parking loss that will result from implementation of the project, for two design
alternatives. KOA will document parking demand within the study area for weekday mid -day, weekday mid-
afternoon, and weekend late afternoon demand (or comparable three timeframes, as defined by the scoping
document). Parking supply reductions to the project, under two alternatives, would be reviewed and potential
parking impacts would be defined based on 90% utilization of parking areas in the post -project period.
• Summarize the traffic analysis within a report, to include assumptions, analysis results, tables, figures, and
conclusions/recommendations, including appendices with traffic analysis worksheets, traffic counts, parking surveys,
and the overall study scoping document.
TASK A Key Deliverables:
• Updated Program Master Schedule
• Milestone NE Schedule
• Condition Assessment and Validation Memo
• Base Sheets of existing conditions
• Traffic Report
• Collected meeting notes, interview minutes, and memos
Task B - Schematic Design Phase -30% Submittal
The Gruen Team's approach the Schematic Design is to effectively break it into two segments: Design Alternatives and
Schematic Development of Design.
B1. Design Alternatives, Streetscape Concepts — the Gruen Team will develop up to three (3) alternatives for the overall
streetscape themes and street configuration designs. These will include options for key design components such as
sidewalk and planter layouts, hardscape and paving, seating nodes, street trees, public art opportunities, and street furniture
including pedestrian lighting, benches, bike racks, pots etc. Plans, cross -sections, and product images will be produced as
needed to convey design intent.
B2. Design Alternatives, Signage & Graphics — at the same time, Seibert Perkins Design Collaborative will develop
conceptual Way -finding signage and potential gateway elements as described in the sub -tasks below:
• Hold "brainstorming" meetings with city staff / stakeholders and other team members to review all relevant research
material, as well as discuss the needs, concerns, and goals for wayfinding and interpretive signage.
• Review and evaluate other City materials including historical materials, existing City identities, interpretive and
district signage, signage standards, related communications materials and existing City standards such as sign
design guidelines, development guidelines, and sign ordinances.
• Perform in -field survey to identify existing site conditions including existing landscape/streetscape elements and or
other signage that could impact visibility of new signage, as well as any parking/traffic issues that could impact the
placement of any new streetscape elements.
• Develop city positioning and design criteria for the Temple City Street Wayfinding Signage and Thematic Elements
that respond to City brand strategy.
• In addition the wayfinding signage and entry gateways, other public art will be an option to consider as part of the
landscape enhancements along Rosemead Boulevard. The Gruen team will prepare for and facilitate a meeting
with project stakeholders to define a vision for public art and identify opportunities for public art within the Project. A
public art coordinator for artist selection is not part of the Consultants team, but
The Rosemead Boulevard Safety Enhancements & Beautification Project
GRUENASSOCIATES
ARCHITECTURE PLANNING INTERIORS
ATTACHMENT A _
could be added as an addition if the City desires to take that type of approach with the community.
B3. Design Alternatives, Transit Shelters — Gruen Associates will develop up to three (3) alternative designs for transit
shelters illustrating typical canopy design and station elements. Plans, elevations, cross -sections, and product images will
be produced as needed to convey design intent.
B4. Design Alternatives, Traffic — KOA will work with the client to define two (2) traffic project design alternatives and will
then re -analyze the applicable aspects of the project. Traditional traffic impact calculations will be re -calculated for the two
project design alternatives.
B5. Schematic Development of Design, Streetscape & Landscape — after the design alternatives are presented first to the
City staff and Ad -hoc Committee, they will be presented at a community meeting. With input received, the City and Ad -hoc
Committee will choose one (1) overall concept for refinement and development trough the remainder of schematic design.
Plans will be presented in varying scales depending on the level of detail to be studied. Gruen Associates will work with a
lighting designer to establish initial light fixture selections. For public meetings, plans will be prepared in a long linear scroll
format to show the overall design concepts. Schematic Design (30%) plans will be produced on the 1".20' base plans and
formatted in segmented drawings.
B6. Schematic Development of Design, Wayfinding Signage and Thematic Elements — Seibert Perkins will present a
summary of research and analysis for Wayfinding Signage and Thematic Elements including preliminary sign location plans
and summary of sign types.
B7. Schematic Development of Design, Transit Shelters — following the same schedule as Streetscape design, one transit
shelter will be developed to a schematic design level after presentation to the Ad -hoc Committee and Community.
68. Schematic Development of Design, Traffic Signal Plans — KAO will prepare intersection base plans at affected locations.
The base plans will show centerlines, right of way lines, relevant existing and proposed street improvements, utilities of
record, and existing traffic controls and improvements. At a schematic level, they will also indicate recommended signal
phasing, vehicle detection systems, and proposed removals relocation or installation of signal equipment.
B9. Schematic Development of Design, Civil/Utility/Traffic Striping & Signage Plans — Schematic Design (30%) plans will be
produced on the 1"=20' base plans and formatted in segmented drawings so that all team member drawings utilize the same
format. Civil, Utility, Traffic Signage & Striping, and Street Lighting plans will be developed to a schematic level. To support
the street lighting work, KOA will perform a field review of the existing street lights.
B10. Schematic Development of Design, Specifications — The Gruen team will produce outline technical and performance
specifications to compliment the drawings.
B11. Schematic Development of Design, QA/QC — The Gruen team will perform a QA/QC of a progress drawing set to verify
document quality and appropriate scope of the project.
B12. Schematic Development of Design, Cost Estimate — a preliminary statement of probable costs for the preferred design
alternative will be prepared with unit costs for component quantities.
B13. Schematic Development of Design, Value Engineering — The Gruen team will perform a value engineering study to
identify potential reductions in project costs and nonessential elements.
B14. Coordination Meetings — the Gruen Team will meet with city staff and Ad -hoc Committee to present, discuss and refine
the findings, initial concepts, alternatives, and to select the preferred components up to four (4) times total. While Gruen
Associates will attend all meetings, the consultant teams' attendance at all four meetings was assumed to be unnecessary.
Gruen Associates will document the meetings.
B15. Community Meetings — the Gruen Team will produce PowerPoint presentations and up to six (6) color boards depicting
the findings and initial design concepts and present them at up to two (2) community meetings organized by the City.
The Rosemead Boulevard Safety Enhancements & Beautification Project
GRUENASSOCIATES
ARCHITECTURE PLANNING INTERIORS
ATTACHMENT A=''
TASK B Key Deliverables:
• Three (3) alternative streetscape designs including alternatives for mobility, street furniture, lighting, paving,
and landscape
• Three (3) alternative concept designs for architectural elements
• Three (3) conceptual approaches to Wayfinding Signage and Thematic Elements
• A summary of research and analysis for Wayfinding Signage and Thematic Elements including preliminary
sign location plans and summary of sign types
• 30% preferred Streetscape Plans, including new civil engineering, landscape, signage, lighting, street
furniture and traffic design modifications
• Outline Technical Specifications
• Preliminary Statement of Probable Costs
• PowerPoint presentation and up to six (6) color presentation boards
• Collected meeting notes and memos
Task C - Design Development Phase, 60% Submittal
C1. Response to Comments — The Gruen Team will provide written responses to the City and stakeholder 30% (Schematic
Design) submittal. Incorporation of the comments will occur as part of the development of the 60% (Design Development)
set.
C2. Drawings, Streetscape & Landscape — the Gruen Team will refine and develop the design development level plans for a
60% submittal. The drawings will include complete overall plans, detailed layout plans for treatment of special locations,
developed elevations, dimensioned plans and perspective sketches sufficient to describe the size, shape, and character of
all major design elements. Landscape and hardscape materials, as well as street furniture will be presented to the City and
selected for incorporation into the documents.
C3. Drawings, irrigation — to compliment the landscape drawings, Sweeney Associates will produce a set of design
development irrigation drawings with main lines and a preliminary head layout shown.
C4. Drawings, Lighting Plans — KOA will prepare street lighting plans for the entire length of the project. The street lighting
plan will show the removal and relocation of the existing street lights that will be impacted by the project. The plan will also
show any other existing street lights or other needed street lighting modifications on Rosemead Boulevard that may be
upgraded as part of the beautification and safety enhancement elements of the project. The design of the proposed street
lighting modifications will be prepared to satisfy the illumination requirements of the City.
C5. Drawings, Wayfinding Signage and Thematic Elements — Seibert Perkins will refine and develop the elements selected
in the schematic design phase. Drawings will include overall plans and detailed design level drawings of key elements.
Materials and colors will be selected.
C6. Drawings, Transit Shelters — Gruen Team will refine and develop the schematic design drawings for a 60% submittal.
The drawings will include dimensioned plans, developed elevations, perspective sketches sufficient to describe the size,
shape, and character of all major design elements. Shelter materials and furniture will be presented to the City and selected
for incorporation into the documents.
C7. Drawings, CivillUtility /Traffic Striping & Signage —VCA will produce Civil and Utility plans for street improvements. They
will include plan and profiles for new sidewalks, details for the construction of all features such as driveways, curb ramps,
median islands, and catch basins. KOA will prepare traffic signing and striping plans to show centerlines, relevant existing
and proposed street improvements, and existing pavement delineations, markings and roadside signs. Proposed pavement
delineations, markings and roadside signs, and the proper disposition of all affected existing pavement delineations,
markings and roadside signs will be included. Required transitions for the proposed pavement delineation to join with
existing pavement delineations on intersection approaches and departures will also be a part of the set.
CB. Drawings, Traffic Signals — KAO will prepare intersection plans at affected locations. The plans will show centerlines,
right of way lines, relevant existing and proposed street improvements, utilities of record, and existing traffic controls and
improvements. They will also indicate recommended signal phasing, vehicle detection systems, and proposed removals
relocation or installation of signal equipment.
The Rosemead Boulevard Safety Enhancements & Beautification Project
GRUENASSOCIATES
ARCHITECTURE P!_ANN3NG INTERIORS
ATTACHMENT A
C9. Specifications — the Gruen Team will develop the outline specification in to draft version specifications consistent with
City format to complement the drawings.
C10. QA/QC — The Gruen team will perform a QA/QC of a progress drawing set to verify document quality, appropriate level
of detail, and the incorporation of comments.
C11. Statement of Probable Cost — the Statement of Probable Costs will be updated to reflect the development of the
drawings and the specifications.
C12. Value Engineering — The Gruen team will perform a value engineering study to identify potential reductions in project
costs and nonessential elements.
C13. Coordination Meetings — the Gruen Team will meet with city staff and Ad -hoc Committee to present, discuss and refine
the findings, initial concepts, alternatives, and to select the preferred components. A preliminary meeting with the City's plan
checkers, fire department, and/or any other Authority Having Jurisdiction will occur in this phase. The total number of
meetings assumed is up to four (4) times total. While Gruen Associates will attend all meetings, the consultant teams'
attendance at all four meetings was assumed to be unnecessary. Gruen Associates will document the meetings.
C14. Community Meeting — the Gruen Team will produce PowerPoint presentations and up to six (6) color boards depicting
the findings and initial design concepts and present them at one (1) community meeting organized by the City.
TASK C Key Deliverables:
• Response to 30% City and Stakeholder comments
• 60% (DD) Drawings (see above)
• 2 Renderings
• 60% (DD) Technical Specifications
• Updated Statement of Probable Costs
• PowerPoint presentation and up to six color presentation boards
• Collected meeting notes and memos
Task D - Construction Document Phase
For the purposes of the proposal, Gruen Associates has broken down the overall Construction Documents phase into the
three segments identified in the RFP cost breakdown: CDs at 30%, CDs at 60%, and CDs at 100%. Because of the timeline,
we anticipate that the work submitted will actually be more advanced than the percentages indicated in the RFP. Our
submittals will equate to a Preliminary Review set with the city (30% CD), a Plan Check submittal set (60% CD), and an
"Issued for Construction" set (100%) as described below.
01. Response to Comments — The Gruen Team will provide written responses to the City and stakeholder 60% (Design
Development) submittal. Incorporation of the comments will occur as part of the development of the Construction Document
set.
D2. Preliminary Review CD (30% CD) Drawings — the Gruen Team will produce drawings of all disciplines for an interim CD
review with the City. The Design Development drawings will be further refined and detailed with an eye towards
constructability.
D3. Plan Check (60% CD) Drawings — the Gruen Team will further develop and produce drawings of all disciplines to be
submitted to the City and Plan Check agencies. This set will also be used for the Constructability Review.
D4. Specifications (60% CD) — the Gruen Team will update the previous issuance of the specifications complement the
drawings. We assume that the City will provide their front end (Division 1) specifications at this time to be placed at the
beginning of the Technical Specifications. The Gruen Team will review, provide comment to, and coordinate with these
sections.
D5. QA/QC — The Gruen team will perform a QA/QC of a progress drawing set to verify document quality, appropriate level
of detail, and the incorporation of comments.
The Rosemead Boulevard Safety Enhancements & Beautification Project
GRUENASSOCIATES
ARCHITECTURE PLANNING INTERIORS
ATtACHfVlEa-F-ki
D6. Issue for Construction Drawings and Specifications (100% CD) — the Gruen Team will further develop and produce
drawings of all disciplines to be issued as "For Construction" drawings. These will incorporate all plan check comments,
constructability review comments, final City comments, and will be the drawings set utilized for bidding.
D7. Statement of Probable Cost — the Statement of Probable Costs will be updated to reflect the 100% Issue for
Construction drawings and specifications. This will be able to be used by the City to evaluate Contractors' bids.
D8. Coordination Meetings — the Gruen Team will meet with city staff and Ad -hoc Committee to present, discuss and refine
the findings, initial concepts, alternatives, and to select the preferred components. A meeting with the City's plan checkers,
fire department, and/or any other Authority Having Jurisdiction will occur in this phase as needed. The total number of
meetings assumed is up to four (4) times total. While Gruen Associates will attend all meetings, the consultant teams'
attendance at all four meetings was assumed to be unnecessary. Gruen Associates will document the meetings.
D9. Community Meeting — the Gruen Team will produce a PowerPoint presentation and present at one (1) community
meeting organized by the City.
TASK D Key Deliverables:
• Written response to the 60% Design Development submittal comments
• Preliminary Review Drawings (30% CD) to include all design disciplines
• Plan Check submittal Drawings (60% CD) to include all design disciplines
• Technical Specifications (60% CD)
• Issued for Construction Drawings & Specifications
• Pre -final Cost Estimate
• Final Statement of Probable Costs
• PowerPoint presentation
• Collected meeting notes and memos
Task E- Bid and Award Phase
Costs for the bid phase are included in the Construction Phase portion of the fee proposal. For the five different
Construction phases identified, the Gruen Associates Team will assist the City in responding to bidders' questions, prepare
any required addenda, attend five pre -bid meetings/job walks, and attend five bid openings. Based on the description of the
Scope of Service, we have not included time or costs for packaging and reproduction of bid sets in our fee.
Task F- Construction Administrative Phase
The Gruen Associates Team fee is based on Construction being broken up into five phases. This includes attendance of
five pre -construction meetings and assisting the City with close-out of each phase. For certain aesthetic items, such as site
furniture and bus shelters, we assume that the winning supplier in the first phase in which the item occurs will be assigned to
subsequent bidders. Gruen Associates will establish a dedicated contact for Construction Administration to provide
responses to RFIs, review of submittals, and attend weekly Owners meetings: however this will not be a full time position.
Attendance of relevant team members at special construction meetings are assumed and presume sufficient notification by
the Contractor. We assume 10 such meetings.
Extra Services
As requested in the RFP addenda, attendance at City Council meetings has been identified as a separate cost. A total has
not been identified, as the attendees may vary.
The Rosemead Boulevard Safety Enhancements & Beautification Project
GRUENASSOCIATES
ARCHITECTURE PLANNING INTERIORS
CITY OF TEMPLE CIT Y
ANN UAL B UD GET
FY 2010 - 2011
CAPI TA L IMP ROVE1 ENT PROGRAM
PROJECT RECAP
FY 2010 - 2011
Project
Nu mber
D escriptio n
P03-18 Repaint streetlights
P03.16 Storage building - La R osa City Yard
P05.07 NPDES Cath Basin Scre en s
P08-07 Upgra de Sower Line on Lon gden fr dm Muscatel to E ncinite
E3-11 Rose mea d B oulevar d Improv emet Pro ject
P10-08 Re nova tion of circular planter at Liv e Oak Perk
P10.04 New playgroun d equipmen t
P10.06 Counc il Chamber u pgrades for video ta ping
Total
Ge neral
• F und
Sewer Park SAFE
Prop 1B Recanetr Acd LILD STP-L TEA-LU
60,000
10,000
200,000
8,000
100,000
20,470
400,000
3,461,828 600,260 641,710 719,920
10,000
378,000 d 8,461,826 600,250 400,000 10,000 20,470 641,710 719,920
Total
20,470
60 ,000
10,000
800,000
5,429,705
10,000
8,000
100,000
6,232,176
s,a„ IN3 WHOVIIV