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Home My Public Portal AboutPlan Amendment Commission Orientation Meeting NotesPLAN AMENDMENT COMMISSION 2020 Orientation Meeting Notes 1 June 24, 2019 Meeting Time: 8:00 a.m. Location: MSD Market, Room 109 Attendees:  MSD Staff: o Brian Hoelscher, Executive Director, Facilitator of Orientation Meeting o Tamara Minley Clinton, Secretary to Executive Director o Tim Snoke, Secretary-Treasurer o Rich Unverferth, Director of Engineering o Danielle Dailey, Attorney  Commissioners o John Stiffler, Chairman of the Commission o Pam Boyd o Mike Colona o Linda Goldstein o Matt Leppert o Gerry Welch June 25, 2019 Meeting Time: 4:30 p.m. Location: MSD Market, Room 110 Attendees:  MSD Staff: o Brian Hoelscher, Executive Director, Facilitator of Orientation Meeting o Tamara Minley Clinton, Secretary to Executive Director o Tim Snoke, Secretary-Treasurer o Rich Unverferth, Director of Engineering o Danielle Dailey, Attorney  Commissioners o Jake Hummel o Ellen Nangle Borowiak June 28, 2019 Meeting Time: 2:00 p.m. Location: MSD Market, Room 110 Attendees:  MSD Staff: o Brian Hoelscher, Executive Director, Facilitator of Orientation Meeting o Danielle Dailey, Attorney  Commissioners o Rev. Earl Nance  Future meeting to be held with Darnetta Clinkscale PLAN AMENDMENT COMMISSION 2020 Orientation Meeting Notes 2 Agenda Items 1. Introduction of Commissioners and MSD Support Staff a. Facilitated by MSD Executive Director Brian Hoelscher b. The Commission members and MSD staff conduct brief introductions c. Mr. Hoelscher explains that there are four (4) other appointed Commission Members who could not attend the morning meeting due to scheduling and who will meet separately for their orientation in the evening. Additionally, there will be two (2) more Commission members to be appointed once a new Trustee is appointed to MSD’s Board of Trustees. The new Trustee will appoint the two Commissioners. d. Mr. Hoelscher introduces Mr. John Stiffler as the Chairman of the Plan Amendment Commission. Mr. Stiffler was appointed by Mr. Michael Yates, the Chairman of MSD’s Board of Trustees. 2. Your Task as Defined by MSD’s Charter a. Facilitated by MSD Executive Director Brian Hoelscher b. Mr. Hoelscher directs the Commissioners to page thirty-six (36) of the current MSD Charter (Plan), Section 11.020 which describes the duties and responsibilities of the Plan Amendment Commission c. Mr. Hoelscher explains that the Commission must be done with its work by June 1, 2020 with recommendations of amendments to make to the Plan to send to the Board of Trustees for review d. Mr. Hoelscher explains that the official Commission meetings will be public and the Commission will need a quorum of seven (7) Commissioners to meet. e. Eight (8) Commissioners must vote yes on a proposed amendment for it to be reviewed by the Board f. Danielle Dailey will keep track of the Commissioners’ votes on proposed plan amendments g. The Board of Trustees will then decide what proposed amendments to the Plan will go to MSD’s voters (all Missouri voters within MSD’s district) 3. Brief History and Content of MSD’s Charter a. Facilitated by MSD Executive Director Brian Hoelscher b. Mr. Hoelscher explains that MSD was formed in 1954 as a Municipal Corporation under the Missouri Constitution. MSD’s charter therefore supersedes conflicting State statute and law. c. MSD’s district encompasses St. Louis City and 90% of St. Louis County, including 89 municipalities. d. Mr. Hoelscher explains that MSD’s Charter has 12 Articles: (1) Incorporation and Government, (2) District Boundaries and Extensions, (3) Powers of the District, (4) Enforcement of the District Ordinances, (5) Board of Trustees, (6) Executive Director, (7) Finance and Taxation, (8) Personnel Provisions, (9) Improvements, (10) Elections, (11) Amending the Plan, (12) Miscellaneous Provisions PLAN AMENDMENT COMMISSION 2020 Orientation Meeting Notes 3 e. The first amendments to the Plan were made in 2000, which added the provisions Article XI. The Plan continues to be modified every ten years. f. There are three sources of recommendations for Plan amendments: (1) the Commission, (2) MSD Staff, and (3) solicited recommendations (entities, public, etc) g. The Commission last time solicited specific entities last time with an interest in MSD’s work for recommended plan amendments. This commission may want to consider utilizing technology to solicit recommendations (social media, online, etc) h. MSD’s Office of Public Affairs does maintain a budget for the Commission that may be utilized in soliciting recommendations i. MSD provides wastewater services to its district, additionally it provides management of stormwater and up to a level of funding it regulates and issues permits, storm sewers, manholes, and inlets. St. Louis voters voted “no” on providing funding for overland flooding. 4. Typical Documentation Provided in Past Plan Amendment Processes a. Facilitated by MSD Executive Director Brian Hoelscher b. Mr. Hoelscher explains the past documents that the 2010 Commission provided in the past. The current documentation is based on the former booklet. c. The former documents included: (a) summary of recommend amendments, (b) record of the Commission’s votes for recommended amendments, (c) a correspondence index and copies of correspondence received from the public by the Commission, (d) a redlined document of MSD’s Charter with the Commission’s recommended amendments redlined, (d) a redlined document of briefing notes for MSD Staff’s recommended amendments to the Plan with staff notes explaining why they have recommended these changes, (e) list of Commissioners, (f) list of MSD staff assisting the Commission 5. Typical Activities Taken by Past Plan Amendment Commissions a. Facilitated by MSD Executive Director Brian Hoelscher b. Mr. Hoelscher explains that the 2010 Commission reviewed the Articles of Charter in sections each meeting. He suggested starting with Articles I-III for the Commission’s first meeting and working from there. c. MSD Staff will post the meeting dates/times/locations publicly on a board at MSD and online. It is preferred by MSD Staff that the Commission provide it with meeting date information one-two weeks ahead of the meeting; however MSD is only required to give the public 24 hours’ notice. d. Mr. Hoelscher informs the Commission that everything produced out of this is subject to Sunshine Law, including notes. All Commissioners will have to take an Oath with MSD’s Secretary Treasurer at the first official meeting. e. Mr. Hoelscher and Mr. Stiffler will work together to produce the Agenda for each meeting, which will be sent to the Commission 6. Actions to be Accomplished by Next Meeting a. Facilitated by Commission Chairman Mr. John Stiffler PLAN AMENDMENT COMMISSION 2020 Orientation Meeting Notes 4 b. Mr. Stiffler would like to schedule the next Commission meeting in this first orientation meeting. c. The Commission agrees that Monday mornings are preferable, and that they would like to meet once a month for the time being in order to make sure they have enough time to work through the Articles. The Commission schedules the next meeting see Agenda item #7 for details. d. The Commission discusses bringing the Charter into compliance with state statutes; Mr. Hoelscher states that there are examples of that in the redlined Staff recommendations. e. Mr. Stiffler would like the Commission to follow the format of the prior Commission and start from the beginning of the Plan and work their way through it by article. In the next meeting, the Commission plans on reviewing and discussing Articles I- III of the Plan. f. Danielle Dailey will be the official record keeper for the Commission; additionally Danielle is an attorney with MSD in the office of general counsel. i. When Commissioners have general questions about the Commission, please call or email Danielle at (314) 768-6290 or ddailey@stlmsd.com ii. When Commissioners have legal questions about the Commission, please call Danielle or call Susan Myers, General Counsel for MSD at 314-768- 6366 iii. When Commissioners receive documents or records for the Commission from the public please send to Danielle (by email) until the official Commission email is set up iv. Again, all communication and documents are subject to Sunshine law g. * MSD Executive Director Brian Hoelscher informed the remaining Commission members of Mr. Stiffler’s discussion at the following meetings on 6/25/19 and 6/28/19 7. Scheduling of Next Meeting a. Facilitated by Commission Chairman Mr. John Stiffler b. The next meeting will occur on Monday July 29, 2019 at 8 a.m. at MSD Market in Room 214. This meeting will be the first Official Meeting of the Plan Amendment Commission and will be open to the public. c. The Commission plans on meeting on the last Monday of each month from 8 a.m. – 10 a.m. in Room 109 (when available). d. The Commission plans on reviewing and discussing Articles I – III of the MSD Charter at the meeting on July 29, 2019. e. * MSD Executive Director Brian Hoelscher informed the remaining Commission members of the Chairman’s discussion at the following meetings on 6/25/19 and 6/28/19 Miscellaneous  Commission members have been advised to not discuss Commission matters with any members of the MSD Board of Trustees until the recommendations are formally presented in June 2020. PLAN AMENDMENT COMMISSION 2020 Orientation Meeting Notes 5  All meetings going forward are public. Agendas will include a section for “Public Comment” at the beginning. The public will be given three (3) minutes to provide the Commission with comments. The Commission will take note of the comments. To-Do Items and Tasks Before Official First Meeting  Tasks o Tamara Clinton:  Brian Hoelscher is not receiving emails from Commissioner Linda Goldstein, please find out if Ms. Goldstein’s email is being filtered out  Status: Completed  Send Commissioners and MSD Staff Meeting Scheduling invites for next meeting  Status: Completed o Danielle Dailey:  Update Commissioner Contact Sheet to include Commissioner Leppert’s full law firm name  Status: Completed  Provide copies to every one of the 2010 Plan Amendment Commission’s Booklet of Recommendations of Amendments to the Plan. This is the final product that the Commission last year provided to the Board.  Status: Will be provided on 7/29/2019  Meet with MSD’s IT and create a central email for the Plan Amendment Commission.  Status: In progress, PMO Request submitted 6/28/2019  Email the Commission these “First Day Orientation Meeting Notes” and include the following documents:  PDF copy of the redlined Charter  Map of MSD’s Service area (*also provide a hard copy of this for Commissioner binders)  List of prior Commission members (* this will also be included as a hardcopy in the booklet to be provided at the next Commission meeting)  Copy of MSD Board Rules for Public Comment  Updated Commissioner Contact Sheet  Status: In progress, to be sent on 7/8/2019  Send Chairman Stiffler the contact information for Darnetta Clinkscale, the former Chair of the Commission in 2010, and current Commissioner for 2020  Status: In progress, to be sent on 7/8/2019  Send Chairman Stiffler a list of entities solicited for recommendations by the former Commission in 2010  Status: In progress, to be sent 7/8/2019  Send Agenda to Commission (after it has been created by Brian Hoelscher and Chairman Stiffler) for comments/recommendations PLAN AMENDMENT COMMISSION 2020 Orientation Meeting Notes 6  Status: In progress, send to Commission by 7/22/2019 o Brian Hoelscher:  Include a section for “Public Comment” and “Correspondence Received” on the Agendas going forward  Email Danielle Agenda items for meeting on July 29, 2019 for formatting  Also include Agenda items from Chairman Stiffler  Danielle will send out proposed Agenda to the Commission for comments/recommendations by 7/22/2019 o Commissioners  Review Articles I-III of MSD’s Charter and come prepared to discuss at meeting on July 29, 2019