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AGENDA November 12, 2015 Board Mtg1 Revised: 11/6/2015 10:32 AM AGENDA 1570th MEETING OF THE BOARD OF TRUSTEES THE METROPOLITAN ST. LOUIS SEWER DISTRICT November 12, 2015 4:00 P.M. ROLL CALL & CLOSED SESSION 5:00 P.M. PUBLIC BOARD MEETING MSD OFFICES 2350 MARKET STREET ROOM 109 1 ROLL CALL 2 CLOSED SESSION TO DISCUSS LEGAL, CONFIDENTIAL, OR PRIVILEGED MATTERS UNDER § 610.021(1) AND PERSONNEL ACTIONS UNDER §610.021(3), RSMO 1988 SUPP 3. APPROVAL OF JOURNAL OF PRECEDING MEETING October 8, 2015 (1569th) 4 COMMENTS BY THE CHAIR 5 REPORT OF BOARD COMMITTEES 6 REPORT OF EXECUTIVE DIRECTOR 7 COMMENTS FROM THE PUBLIC 8 SUBMISSION OF PUBLIC HEARING REPORTS – None 9 COMMUNICATIONS 10 CONSENT AGENDA – 11 through 27 2 Revised: 11/6/2015 10:32 AM CONSENT AGENDA ORDINANCES 11 Adoption of Proposed Ord. No. 14248- Baumgartner & Black Forest Sanitary Replacement Phase II (10407) Appropriating Two Million Three Hundred Seventy-Five Thousand Dollars ($2,375,000.00) from the Sanitary Replacement Fund to be used for sanitary sewer construction in Baumgartner & Black Forest Sanitary Replacement Phase II (10407) in Unincorporated St. Louis County, Missouri; and authorizing the Executive Director and Secretary-Treasurer on behalf of The Metropolitan St. Louis Sewer District to enter into Contract No. 20326 with J.H. Berra Construction Co., Inc. for the aforesaid sanitary sewer construction. 12 Adoption of Proposed Ord. No. 14249 - Black Creek Sanitary Sewer and I/I Reduction (11883) Appropriating Three Million Four Hundred Fifty Thousand Dollars ($3,450,000.00) from the Sanitary Replacement Fund to be used for sanitary sewer construction and private I/I removal in Black Creek Sanitary Sewer and I/I Reduction (11883) in the Cities of Clayton, Ladue, Olivette, and University City, Missouri; and authorizing the Executive Director and Secretary-Treasurer on behalf of The Metropolitan St. Louis Sewer District to enter into Contract No. 20334 with Fred M. Luth & Sons, Inc. for the aforesaid sanitary sewer construction and private I/I removal. 13 Adoption of Proposed Ord. No. 14250 - Forestate and Texas Sanitary Relief (SKME- 513) (11750) Appropriating Two Million Five Hundred Thousand Dollars ($2,500,000.00) from the Sanitary Replacement Fund to be used for sanitary sewer construction and private I/I removal in Forestate and Texas Sanitary Relief (SKME-513) (11750) in the Village of Grantwood Village and Unincorporated St. Louis County, Missouri; and authorizing the Executive Director and Secretary-Treasurer on behalf of The Metropolitan St. Louis Sewer District to enter into Contract No. 20322 with Fred M. Luth & Sons, Inc. for the aforesaid sanitary sewer construction and private I/I removal. 14 Adoption of Proposed Ord. No. 14251- Meadowridge and Eastwood Storm and Sanitary Relief (11840) Appropriating Three Hundred Twenty-Six Thousand Dollars ($326,000.00) from the Sanitary Replacement Fund and Five Hundred Nine Thousand Dollars ($509,000.00) from the Operations, Maintenance, Construction and Improvement Fund of Deer Creek to be used for storm sewer and sanitary sewer construction in Meadowridge and Eastwood Storm and Sanitary Relief (11840) in the City of Kirkwood, Missouri; and authorizing the Executive Director and Secretary-Treasurer on behalf of The Metropolitan St. Louis Sewer District to enter into Contract No. 20325 with J.H. Berra Construction Co., Inc. for the aforesaid storm sewer and sanitary sewer construction. 3 Revised: 11/6/2015 10:32 AM CONSENT AGENDA ORDINANCES 15 Adoption of Proposed Ord. No. 14252 - University City I/I Reduction – West (11672) Appropriating Ninety Thousand Dollars ($90,000.00) from the Operations, Maintenance, Construction and Improvement Fund of University City and One Million Sixty Thousand Dollars ($1,060,000.00) from the Sanitary Replacement Fund to be used for storm sewer construction and private I/I removal in University City I/I Reduction – West (11672) in the Cities of Olivette, Overland, Creve Coeur, and Unincorporated St. Louis County, Missouri; and authorizing the Executive Director and Secretary-Treasurer on behalf of The Metropolitan St. Louis Sewer District to enter into Contract No. 20314 with Fred M. Luth & Sons, Inc. for the aforesaid storm sewer construction and private I/I removal. 16 Adoption of Proposed Ord. No. 14253 - Dacey Branch I/I Reduction (BP-313) (PIR) Storm Sewer (12448) Authorizing the Executive Director and Secretary-Treasurer on behalf of The Metropolitan St. Louis Sewer District to enter into Contract No. 20329 with Above and Below Contracting, LLC for storm sewer construction, public and private I/I removal in Dacey Branch I/I Reduction (BP-313) (PIR) Storm Sewer (12448) in Unincorporated St. Louis County, Missouri. 17 Adoption of Proposed Ord. No. 14254 - Firethorn Drive #1901 Storm Improvements (11216) Appropriating One Hundred Ninety-Five Thousand Dollars ($195,000.00) from the Operations, Maintenance, Construction and Improvement Fund of Deer Creek to be used for storm sewer construction in Firethorn Drive #1901 Storm Improvements (11216) in the City of Des Peres, Missouri; and authorizing the Executive Director and Secretary- Treasurer on behalf of The Metropolitan St. Louis Sewer District to enter into Contract No. 20315 with Above and Below Contracting, LLC for the aforesaid storm sewer construction. 18 Adoption of Proposed Ord. No. 14255 - Emergency Repair #052 (Chesterfield Commons Pump Station No. 4, P-810) (12669) Making a supplemental appropriation of Eight Hundred Thousand Dollars ($800,000.00) from the Wastewater Emergency Fund to be used for emergency repair in Emergency Repair #052 (Chesterfield Commons Pump Station No.4, P-810) (12669) in the City of Chesterfield, Missouri. 19 Adoption of Proposed Ord. No. 14256 - OMCI Stormwater Design (Contract A) (11129) Making a supplemental appropriation of One Hundred Fifty Thousand Dollars ($150,000.00) from the Operations, Maintenance, Construction and Improvement Fund of Deer Creek to be used for the design of storm sewers in OMCI Stormwater Design (Contract A) (11129) in various locations within the Deer Creek Watershed; and authorizing the Executive Director and Secretary-Treasurer on behalf of The Metropolitan St. Louis Sewer District to enter into Amendment No. 3 to Contract No. 20004 with Reitz & Jens, Inc. for additional project costs for the design of storm sewers. 4 Revised: 11/6/2015 10:32 AM CONSENT AGENDA ORDINANCES 20 Adoption of Proposed Ord. No. 14257 - General Services Agreement – Facility & Sewer Design (2016) (11760) Appropriating Three Hundred Thousand Dollars ($300,000.00) from the Sanitary Replacement Fund to be used for general engineering services in General Services Agreement - Facility & Sewer Design (2016) (11760) in various locations within the District; and authorizing the Executive Director and Secretary-Treasurer on behalf of The Metropolitan St. Louis Sewer District to enter into Contract No. 20350 with Tetra Tech, Inc. for the aforesaid engineering services. 21 Adoption of Proposed Ord. No. 14258 - Natural Bridge Rd – Darby to Chevrolet Combined Sewer Relief (12536) Appropriating Two Hundred Thousand Dollars ($200,000.00) from the Sanitary Replacement Fund to be used for the design of combined sewers in Natural Bridge Rd – Darby to Chevrolet Combined Sewer Relief (12536) in the City of St. Louis, Missouri; and authorizing the Executive Director and Secretary-Treasurer on behalf of The Metropolitan St. Louis Sewer District to enter into Contract No. 20351 with Access Engineering, LLC for the aforesaid design of combined sewers. 22 Adoption of Proposed Ord. No. 14259 - Cottage #206 Storm Improvements (10302) Appropriating One Hundred Fourteen Thousand Dollars ($114,000.00) from the Operations, Maintenance, Construction and Improvement Fund of Seminary Branch of River Des Peres to be used for the design of storm sewers in Cottage #206 Storm Improvements (10302) in the City of Webster Groves, Missouri; and authorizing the Executive Director and Secretary-Treasurer on behalf of The Metropolitan St. Louis Sewer District to enter into Contract No. 20352 with Stantec Consulting Services, Inc. for the aforesaid design of storm sewers. 23 Adoption of Proposed Ord. No. 14260- Deer Creek OMCI Stormwater Design (Contract A) (12461) Appropriating Two Hundred Sixty-Five Thousand Dollars ($265,000.00) from the Operations, Maintenance, Construction and Improvement Fund of Deer Creek to be used for the design of storm sewers in Deer Creek OMCI Stormwater Design (Contract A) (12461) in various locations within the Deer Creek Watershed; and authorizing the Executive Director and Secretary-Treasurer on behalf of The Metropolitan St. Louis Sewer District to enter into Contract No. 20353 with CDG Engineers, Inc. for the aforesaid design of storm sewers. 24 Adoption of Proposed Ord. No. 14261 - Hudson Rd. #1401 - #1405 Bank Stabilization (MCDW-120) (10020) Appropriating One Hundred Ninety-Five Thousand Dollars ($195,000.00) from the Operations, Maintenance, Construction and Improvement Fund of Maline Creek to be used for the design of storm sewers in Hudson Rd. #1401 - #1405 Bank Stabilization (MCDW -120) (10020) in the City of Ferguson, Missouri; and authorizing the Executive Director and Secretary-Treasurer on behalf of The Metropolitan St. Louis Sewer District to enter into Contract No. 20354 with HR Green, Inc. for the aforesaid design of storm sewers. 5 Revised: 11/6/2015 10:32 AM CONSENT AGENDA ORDINANCES 25 Adoption of Proposed Ord. No. 14262 - Rosewood Lane & Woodard Dr. Storm Sewer (10347) Appropriating Two Hundred Fifteen Thousand Dollars ($215,000.00) from the Operations, Maintenance, Construction and Improvement Fund of Sugar Creek to be used for the design of storm sewers in Rosewood Lane & Woodard Dr. Storm Sewer (10347) in the City of Kirkwood, Missouri; and authorizing the Executive Director and Secretary-Treasurer on behalf of The Metropolitan St. Louis Sewer District to enter into Contract No. 20355 with Oates Associates, Inc. for the aforesaid design of storm sewers. 26 Adoption of Proposed Ord. No. 14263- Data Center Colocation (12717) Appropriating One Million Five Hundred Thousand Dollars ($1,500,000.00) from the General Fund to be used for Data Center Computing Colocation Services in the District Data Center Colocation Project initiative throughout the District. 27 Adoption of Proposed Ord. No. 14264- Data Center Colocation - Intergovernmental Agreement with Regional Justice Information Service Commission (REJIS) Authorizing the Executive Director and Secretary-Treasurer on behalf of The Metropolitan St. Louis Sewer District to enter into an Intergovernmental Agreement with Regional Justice Information Service Commission (REJIS), whereby the entities agree that REJIS shall provide data center colocation services to the District. These services will include physical hosting and operation of the District’s computing hardware and software within the REJIS Data Center facility. UNFINISHED BUSINESS ORDINANCES None RESOLUTIONS None 6 Revised: 11/6/2015 10:32 AM New Business Agenda Item No. Name Page No. ORDINANCES 28 Proposed Ord. No. 14265 - W Watson 12617 Supplemental Environmental Project (SEP) (12645) 14 INTRODUCTION OF AN ORDINANCE, authorizing the Executive Director and Secretary- Treasurer on behalf of The Metropolitan St. Louis Sewer District to enter into Contract No. 20346 with Gaehle Grading, LLC for sanitary sewer construction in W Watson 12617 Supplemental Environmental Project (SEP) (12645) in the City of Sunset Hills, Missouri. 29 Proposed Ord. No. 14266 - Bissell Point I/I Reduction (BP-619) (Valley Dr) (11686) 16 INTRODUCTION OF AN ORDINANCE, appropriating Five Hundred Seventy Thousand Dollars ($570,000.00) from the Sanitary Replacement Fund to be used for private I/I removal in Bissell Point I/I Reduction (BP-619) (Valley Dr) (11686) in the Cities of Riverview, Bellefontaine Neighbors, St. Louis, and Unincorporated St. Louis County, Missouri; and authorizing the Executive Director and Secretary-Treasurer on behalf of The Metropolitan St. Louis Sewer District to enter into Contract No. 20343 with ABNA Engineering, Inc. for the aforesaid private I/I removal. 30 Proposed Ord. No. 14267 - Claverach Park I/I Reduction and Sewer Separation (11115) 18 INTRODUCTION OF AN ORDINANCE, appropriating Two Million Seven Hundred Forty-One Thousand Dollars ($2,741,000.00) from the Sanitary Replacement Fund and Three Hundred Fifty-Nine Thousand Dollars ($359,000.00) from the Operation, Maintenance, Construction, and Improvement Fund of Deer Creek to be used for sanitary sewer construction and private I/I removal in Claverach Park I/I Reduction and Sewer Separation (11115) in the City of Clayton, Missouri; and authorizing the Executive Director and Secretary-Treasurer on behalf of The Metropolitan St. Louis Sewer District to enter into Contract No. 20348 with J.H. Berra Construction Co., Inc., for the aforesaid sanitary sewer construction and private I/I removal. 31 Proposed Ord. No. 14268- CSO Volume Reduction Green Infrastructure – The Nexus Green Roof (12663) 20 INTRODUCTION OF AN ORDINANCE, authorizing the Executive Director and Secretary- Treasurer on behalf of The Metropolitan St. Louis Sewer District to enter into an agreement with GST Properties LLC for cost sharing in CSO Volume Reduction Green Infrastructure – The Nexus Green Roof (12663) in the City of St. Louis, Missouri. 32 Proposed Ord. No. 14269 - CSO Volume Reduction Green Infrastructure – Washington University Medical Center Traffic Improvements (12665) 21 INTRODUCTION OF AN ORDINANCE, authorizing the Executive Director and Secretary- Treasurer on behalf of The Metropolitan St. Louis Sewer District to enter into an agreement with BJC Healthcare for cost sharing in CSO Volume Reduction Green Infrastructure – Washington University Medical Center Traffic Improvements (12665) in the City of St. Louis, Missouri. 7 Revised: 11/6/2015 10:32 AM New Business Agenda Item No. Name Page No. 33 Proposed Ord. No. 14270 - Florissant Public I/I Reduction (11932) INTRODUCTION OF AN ORDINANCE, appropriating Three Million Thirty Thousand Dollars ($3,030,000.00) from the Sanitary Replacement Fund to be used for sanitary sewer rehabilitation in Florissant Public I/I Reduction (11932) in the Cities of Florissant, Ferguson, Hazelwood, and Calverton Park, Missouri; and authorizing the Executive Director and Secretary-Treasurer on behalf of The Metropolitan St. Louis Sewer District to enter into Contract No. 20324 with SAK Construction, LLC for the aforesaid sanitary sewer rehabilitation. 22 34 Proposed Ord. No. 14271 - Florland Sanitary Relief Phase I – I/I Reduction (11749) 23 INTRODUCTION OF AN ORDINANCE, appropriating One Hundred Three Thousand Dollars ($103,000.00) from the Operation, Maintenance, Construction, and Improvement Fund of Coldwater Creek and One Million Four Hundred Seventy-Seven Thousand Dollars ($1,477,000.00) from the Sanitary Replacement Fund to be used for private I/I removal in Florland Sanitary Relief Phase I- I/I Reduction (11749) in the Cities of Hazelwood and Florissant, Missouri; and authorizing the Executive Director and Secretary-Treasurer on behalf of The Metropolitan St. Louis Sewer District to enter into Contract No. 20332 with Fred M. Luth & Sons, Inc. for the aforesaid private I/I removal. 35 Proposed Ord. No. 14272 - Infrastructure Repairs (Rehabilitation) (FY2016) Contract A (11709) 25 INTRODUCTION OF AN ORDINANCE, appropriating Four Million Five Hundred Thousand Dollars ($4,500,000.00) from the Sanitary Replacement Fund to be used for sanitary sewer rehabilitation in Infrastructure Repairs (Rehabilitation) (FY2016) Contract A (11709) in various municipalities in St. Louis County, Missouri; and authorizing the Executive Director and Secretary-Treasurer on behalf of The Metropolitan St. Louis Sewer District to enter into Contract No. 20306 with SAK Construction, LLC for the aforesaid sanitary sewer rehabilitation. 36 Proposed Ord. No. 14273 - Lemay Public I/I Reduction (2016) (12061) 26 INTRODUCTION OF AN ORDINANCE, appropriating Four Million Five Hundred Thousand Dollars ($4,500,000.00) from the Sanitary Replacement Fund to be used for sanitary sewer rehabilitation in Lemay Public I/I Reduction (2016) (12061) in the Cities of Crestwood, Sunset Hills, Webster Groves, and Unincorporated St. Louis County, Missouri; and authorizing the Executive Director and Secretary-Treasurer on behalf of The Metropolitan St. Louis Sewer District to enter into Contract No. 20307 with Insituform Technologies USA, LLC for the aforesaid sanitary sewer rehabilitation. 37 Proposed Ord. No. 14274 - Lucas & Hunt and I-70 Sanitary Sewer (11928) 28 INTRODUCTION OF AN ORDINANCE, appropriating One Million Sixty Thousand Dollars ($1,060,000.00) from the Sanitary Replacement Fund to be used for sanitary sewer construction in Lucas & Hunt and I-70 Sanitary Sewer (11928) in the City of Northwoods, Missouri; and authorizing the Executive Director and Secretary-Treasurer on behalf of The Metropolitan St. Louis Sewer District to enter into Contract No. 20344 with Kolb Grading, LLC for the aforesaid sanitary sewer construction. 8 Revised: 11/6/2015 10:32 AM New Business Agenda Item No. Name Page No. 38 Proposed Ord. No. 14275 - Selvidge Area I/I Reduction (11665) INTRODUCTION OF AN ORDINANCE, appropriating Four Hundred Thousand Dollars ($400,000.00) from the Sanitary Replacement Fund to be used for sanitary sewer construction in Selvidge Area I/I Reduction (11665) in the City of Ballwin, Missouri; and authorizing the Executive Director and Secretary-Treasurer on behalf of The Metropolitan St. Louis Sewer District to enter into Contract No. 20330 with Above and Below Contracting, LLC for the aforesaid sanitary sewer construction. 29 39 Proposed Ord. No. 14276 - Supplemental Environmental Projects (SEP) Program (11898) 30 INTRODUCTION OF AN ORDINANCE, making a supplemental appropriation of Five Hundred Fifty Thousand Dollars ($550,000.00) from the Improvement Fund to decommission private septic tanks and repair/replace defective laterals in Supplemental Environmental Projects (SEP) Program (11898) in various location throughout the District. 40 Proposed Ord. No. 14277 - Glen Rd #35 Bank Stabilization (11223) 32 INTRODUCTION OF AN ORDINANCE, appropriating One Hundred Four Thousand Dollars ($104,000.00) from the Operation, Maintenance, Construction, and Improvement Fund of Deer Creek to be used for channel stabilization in Glen Rd #35 Bank Stabilization (11223) in the City of Webster Groves, Missouri; and authorizing the Executive Director and Secretary-Treasurer on behalf of The Metropolitan St. Louis Sewer District to enter into Contract No. 20341 with Ideal Landscape Group for the aforesaid channel stabilization. 41 Proposed Ord. No. 14278 - Frostwood Park Streambank Stabilization (10362) 33 INTRODUCTION OF AN ORDINANCE, appropriating Fifty-One Thousand Dollars ($51,000.00) from the Operation, Maintenance, Construction, and Improvement Fund of Coldwater Creek to be used for channel stabilization in Frostwood Park Streambank Stabilization (10362) in the City of Berkeley, Missouri; and authorizing the Executive Director and Secretary-Treasurer on behalf of The Metropolitan St. Louis Sewer District to enter into Contract No. 20331 with Ideal Landscape Group for the aforesaid channel stabilization. 42 Proposed Ord. No. 14279 - FF-16 Schuetz – Meadowside to Page Sanitary Relief (10601) INTRODUCTION OF AN ORDINANCE, declaring the necessity for the acquisition of easements and temporary easements in certain real property within The Metropolitan St. Louis Sewer District for the purpose of construction of sewers and related appurtenances in the project known as FF-16 Schuetz - Meadowside to Page Sanitary Relief (10601) in the City of Maryland Heights and Unincorporated St. Louis County, Missouri to serve the needs of residents of the area, and authorizing staff to proceed with further condemnation efforts related to the project, including but not limited to the purchase &/or the filing of all necessary court pleadings or documents to commence and prosecute formal legal proceedings for the acquisition of said easements and temporary construction easements. 34 9 Revised: 11/6/2015 10:32 AM New Business Agenda Item No. Name Page No. 43 Proposed Ord. No. 14280 - Critical Infrastructure Assessment (11125) INTRODUCTION OF AN ORDINANCE, making a supplemental appropriation of One Million Two Hundred Thousand Dollars ($1,200,000.00) from the General Fund to be used for investigations and assessment of sewer systems in Critical Infrastructure Assessment (11125) throughout the Metropolitan Sewer District Service Area, and authorizing the Executive Director and Secretary-Treasurer on behalf of The Metropolitan St. Louis Sewer District to enter into Amendment No. 3 to Contract No. 20133 for the second and final option year with RJN Group, Inc. for the aforesaid services. 35 44 Proposed Ord. No. 14281 - General Services Agreement – Construction Management (2016) (11752) 37 INTRODUCTION OF AN ORDINANCE, appropriating Two Hundred Fifty Thousand Dollars ($250,000.00) from the Sanitary Replacement Fund to be used for general construction management services in General Services Agreement – Construction Management (2016) (11752) in various locations within the District; and authorizing the Executive Director and Secretary-Treasurer on behalf of The Metropolitan St. Louis Sewer District to enter into Contract No. 20356 with AFRAM Corporation for the aforesaid construction management services. 45 Proposed Ord. No. 14282 - General Services Agreement – Survey Services (2016) Contract A (11764) 39 INTRODUCTION OF AN ORDINANCE, appropriating Fifty Thousand Dollars ($50,000.00) from the Sanitary Replacement Fund to be used for general surveying services in General Services Agreement – Survey Services (2016) Contract A (11764) in various locations within the District; and authorizing the Executive Director and Secretary-Treasurer on behalf of The Metropolitan St. Louis Sewer District to enter into Contract No. 20370 with Sabur, Inc. for the aforesaid surveying services. 46 Proposed Ord. No. 14283 - General Services Agreement – Survey Services (2016) Contract B (12394) 40 INTRODUCTION OF AN ORDINANCE, appropriating Fifty Thousand Dollars ($50,000.00) from the Sanitary Replacement Fund to be used for general surveying services in General Services Agreement – Survey Services (2016) Contract B (12394) in various locations within the District; and authorizing the Executive Director and Secretary-Treasurer on behalf of The Metropolitan St. Louis Sewer District to enter into Contract No. 20371 with Volz Incorporated for the aforesaid surveying services. 47 Proposed Ord. No. 14284 - General Services Agreement – Survey Services (2016) Contract C (12395) 41 INTRODUCTION OF AN ORDINANCE, appropriating Fifty Thousand Dollars ($50,000.00) from the Sanitary Replacement Fund to be used for general surveying services in General Services Agreement – Survey Services (2016) Contract C (12395) in various locations within the District; and authorizing the Executive Director and Secretary-Treasurer on behalf of The Metropolitan St. Louis Sewer District to enter into Contract No. 20372 with The Sterling Company for the aforesaid surveying services. 10 Revised: 11/6/2015 10:32 AM New Business Agenda Item No. Name Page No. 48 Proposed Ord. No. 14285 - General Services Agreement – Survey Services (2016) Contract D (12405) 42 INTRODUCTION OF AN ORDINANCE, appropriating Fifty Thousand Dollars ($50,000.00) from the Sanitary Replacement Fund to be used for general surveying services in General Services Agreement – Survey Services (2016) Contract D (12405) in various locations within the District; and authorizing the Executive Director and Secretary-Treasurer on behalf of The Metropolitan St. Louis Sewer District to enter into Contract No. 20373 with Civil Design, Inc. for the aforesaid surveying services. 49 Proposed Ord. No. 14286 - General Services Agreement – Survey Services (2016) Contract E (12406) 43 INTRODUCTION OF AN ORDINANCE, appropriating Fifty Thousand Dollars ($50,000.00) from the Sanitary Replacement Fund to be used for general surveying services in General Services Agreement – Survey Services (2016) Contract E (12406) in various locations within the District; and authorizing the Executive Director and Secretary-Treasurer on behalf of The Metropolitan St. Louis Sewer District to enter into Contract No. 20374 with Hanson Professional Services Inc. for the aforesaid surveying services. 50 Proposed Ord. No. 14287 - Intergovernmental City Water Data Agreement 44 INTRODUCTION OF AN ORDINANCE, authorizing the Executive Director and Secretary- Treasurer on behalf of The Metropolitan St. Louis Sewer District (“MSD”) to enter into an Intergovernmental Agreement with the City of St. Louis Water Division, whereby the City of St. Louis Water Division will provide customer information data to MSD for the purpose of billing sewer service charges to the MSD customers residing within the City of St. Louis. 51 Proposed Ord. No. 14288 - Title Quote Upgrade Project INTRODUCTION OF AN ORDINANCE, authorizing the Executive Director and Secretary- Treasurer on behalf of The Metropolitan St. Louis Sewer District to enter into a Contract with the Amitech Solutions for an upgrade of the District’s Title Quote Information System. 45 52 Proposed Ord. No. 14289 - Combined Liability Insurance Program INTRODUCTION OF AN ORDINANCE, awarding a contract to Missouri Public Entity Risk Management Fund (MOPERM) (McGriff, Seibels & Williams, of Missouri Inc., agent) for the District’s Combined Liability Insurance coverage from January 1, 2016 to January 1, 2017. 46 53 Proposed Ord. No. 14290 - Excess (Umbrella) Liability Program INTRODUCTION OF AN ORDINANCE, awarding a contract to Starr Indemnity & Liability Company (McGriff, Seibels & Williams, of Missouri Inc., agent) for the District’s Excess Umbrella Liability Insurance coverage from January 1, 2016 to January 1, 2017. 47 11 Revised: 11/6/2015 10:32 AM New Business Agenda Item No. Name Page No. 54 Proposed Ord. No. 14291 - Medical Services INTRODUCTION OF AN ORDINANCE, awarding a contract to BJC Corporate Health Services to provide medical services for District staff including workers compensation medical services, drug testing, pre-employment evaluations and other medical services. 48 55 Proposed Ord. No. 14292 – Employee Assistance Program Benefits Plan Renewal 49 INTRODUCTION OF AN ORDINANCE, authorizing the Executive Director and Secretary- Treasurer on behalf of The Metropolitan St. Louis Sewer District to enter into a contract with BJC Employee Assistance Program whereby BJC Employee Assistance Program will provide Employee Assistance Program (EAP) services for the District employees for the period of February 1, 2016 to January 31, 2017. 56 Proposed Ord. No. 14293 – Group Life and Accidental Death & Dismemberment Benefits Renewal 50 INTRODUCTION OF AN ORDINANCE, authorizing the Executive Director and Secretary-Treasurer on behalf of The Metropolitan St. Louis Sewer District to enter into a contract with CIGNA Insurance Company for the District’s Employee Group Life and Accidental Death & Dismemberment Insurance. 57 Proposed Ord. No. 14294 – Banking Procedure Ordinance (Updating Section 1-Investment Policy, Section 3-Approved Securities Dealer List and Approved Commercial Paper List) 51 INTRODUCTION OF AN ORDINANCE, repealing Ordinance No. 13806, adopted February 13, 2014, and enacting a new Ordinance in lieu thereof, to update The District’s Investment Policy, to revise the list of Securities Dealers to invest with, and to revise the list of acceptable Commercial Paper to invest in RESOLUTIONS 58 Adoption of Resolution No. 3242 expressing the Board of Trustees appreciation to Roy J. Daily, for his 34 years of exemplary service to the Metropolitan St. Louis Sewer District from June 25, 1981 to his retirement effective, November 1, 2015 59 Adoption of Resolution No. 3243 expressing the Board of Trustees appreciation to Daniel J. Hornick, for his 13 years of exemplary service to the Metropolitan St. Louis Sewer District from July 22, 2002, to his retirement effective November 1, 2015. 60 Adoption of Resolution No. 3244 expressing the Board of Trustees appreciation to John C. Lane, for his 20 years of exemplary service to the Metropolitan St. Louis Sewer District from October 9, 1995 to his retirement effective November 1, 2015. 61 Ad option of Resolution No. 3245 expressing the Board of Trustees appreciation to Dewendal Williams, for his 29 years of exemplary service to the Metropolitan St. Louis Sewer District from June 9, 1986 to his retirement effective November 1, 2015. 62 Adoption of Resolution No. 3246 expressing the Board of Trustees appreciation to Jimmy A. Mahan, for his 30 years of exemplary service to the Metropolitan St. Louis Sewer District from April 1, 1985 to his retirement effective November 1, 2015. 12 Revised: 11/6/2015 10:32 AM New Business Agenda Item No. Name Page No. 63 Adoption of Resolution No. 3247, the adoption of Resolution No. 3247 will extend the contract with AquaLaw, P.L.C. that was previously authorized by Ordinance No. 13996, adopted November 13, 2014, and authorized the Executive Director and Secretary-Treasurer on behalf of The Metropolitan St. Louis Sewer District to enter into a contract with AquaLaw, P.L.C. to provide legal consulting services on matters involving the Federal Clean Water Act, the Missouri Clean Water Act, and associated regulations and policies 53 64 Adoption of Resolution No. 3248, the adoption of Resolution No. 3248 will extend the contract with Evans & Dixon, L.L.C. that was previously authorized by Ordinance No. 13994, adopted November 13, 2014, and authorized the Executive Director and Secretary-Treasurer on behalf of The Metropolitan St. Louis Sewer District to enter into a contract with Evans & Dixon, L.L.C. to provide legal consulting services on matters involving the Federal Clean Water Act, the Missouri Clean Water Act, and associated regulations and policies 54 65 Adoption of Resolution No. 3249, the adoption of Resolution No. 3249 will extend the contract with Shook, Hardy & Bacon, L.L.P. that was previously authorized by Ordinance No. 13995, adopted November 13, 2014, and authorized the Executive Director and Secretary- Treasurer on behalf of The Metropolitan St. Louis Sewer District to enter into a contract with Shook, Hardy & Bacon, L.L.P. to provide legal consulting services on matters involving the Federal Clean Water Act, the Missouri Clean Water Act, and associated regulations and policies. 55 66 Adoption of Resolution No. 3250, the adoption of Resolution No. 3250 will extend the contract with BeneFlex HR Resources, Inc. that was previously authorized by Ordinance No. 13559, adopted December 13, 2012, and authorized the Executive Director on behalf of The Metropolitan St. Louis Sewer District to enter into a contract with BeneFlex HR Resources, Inc. to administer the District’s Flexible Benefit Plan and Prescriptive Eyewear Plan 56 67 Adoption of Resolution No. 3251, the adoption of Resolution No. 3251 will extend the contract with CIGNA that was previously authorized by Ordinance No. 14016, adopted December 11, 2014, and authorized the Executive Director on behalf of The Metropolitan St. Louis Sewer District to enter into a contract with CIGNA to administer and provide dental benefits for the District’s employees and family members. 57 68 Adoption of Resolution No. 3252, the adoption of Resolution No. 3252 will extend the contract with CIGNA that was previously authorized by Ordinance No. 14015, adopted December 11, 2014, and authorized the Executive Director on behalf of the Metropolitan St. Louis District to enter into a contract with CIGNA to administer the District’s administrative services and stop loss coverage for the District’s self-insured health plan for District employees and family members. 58 69 Adoption of Resolution No. 3253, the adoption of Resolution No. 3253 will extend the contract with Liberty Mutual that was previously authorized by Ordinance No. 13343, adopted December 8, 2011, and authorized the Executive Director on behalf of The Metropolitan St. Louis Sewer District to enter into a contract with Liberty Mutual for Long-Term Disability Insurance for the District’s employees 59 13 Revised: 11/6/2015 10:32 AM 70 ITEMS PROPOSED FOR INTRODUCTION & ADOPTION AT THE NEXT BOARD MEETING • Proposed Ord. No. 14295 - Forestwood Lateral Sanitary Relief (SKME-321) (10440) 52 71 ANY OTHER BUSINESS THAT MAY PROPERLY BE BROUGHT BEFORE THE BOARD 72 ADJOURNMENT 14 Revised: 11/6/2015 10:32 AM AGENDA ITEM NUMBER: Item 28 Proposed Ordinance No. 14265 NAME OF PROJECT: W Watson 12617 Supplemental Environmental Project (SEP) (12645) LOCATION: East of Interstate 270 and south of Interstate 44 in the City of Sunset Hills, Missouri TYPE OF PROJECT: Sanitary Sewer Construction (015.0 Construction Costs) DEPARTMENT REQUESTING ACTION: Engineering REQUESTED ACTION: Why is this action necessary?: Authorizes staff to enter into a construction contract. What does action accomplish?: Implements the construction of a CIP project, as required by Consent Decree. SUMMARY EXPLANATION/BACKGROUND: Contractor: Gaehle Grading, LLC Previous District Contract: Yes 4362 Little Tavern Road Pacific, MO 63069 Consultant: N/A Agency: N/A Number of bidders: 4 Low Bid: $89,522.00 High Bid: $214,831.00 Appropriation Amount: N/A Designer’s Estimate: $75,000.00 Total MWBE Participation: Total MWBE Participation: 19.55% (MBE Goal is 17% - African American) Greenspace Lawn Services, LLC (African American) – 6.70% - MBE Westfall Hauling, Inc. (African American) – 12.85% - MBE Type of Contract: Unit Cost Properties Affected: 1 Properties Benefiting: 1 Designed by: District staff The work to be done under Contract #20346 consists of the construction of approximately 79 lineal feet of 8-inch diameter pipe sewers, and 181 lineal feet of 6-inch private sanitary sewer lateral, and appurtenances. The purpose of this project is to provide sewer service to the home at 12617 West Watson Road. This project is scheduled to be completed in 120 days. FUNDING/COST SUMMARY: Budgeted: Capital Improvement Program Budget Year: FY2015, Pg. 152 Amount: $600,000* Fund Name: #4102 – Improvement Fund Additional Comments: An additional contingency of $10,000 for utility relocation (Other - $10,000) is included in the appropriation. “This project was undertaken in connection with the settlement of an enforcement action, United States, State of Missouri, and the Missouri Coalition for the Environment Foundation v. Metropolitan St. Louis Sewer District, No. 4:07-CV-01120-CEJ, taken on behalf of the U.S. Environmental Protection Agency, the State, and the Coalition under the Clean Water Act.” Contracted planning resources utilized: Watershed Facility Planning *Requesting Board approval of a construction contract with Gaehle Grading, LLC for which $110,000.00 is being encumbered from Ordinance No. 14055. 15 Revised: 11/6/2015 10:32 AM PREVIOUS BOARD ACTION RELATED TO THIS ACTION: 08/08/13 – Ord. No. 13647 – Amount: $500,000 – Supplemental Environmental Projects (SEP) Program (11898) – Original Appropriation 03/12/15 – Ord. No. 14055 – Amount: $600,000 – Supplemental Environmental Projects (SEP) Program (11898) – Supplemental Appropriation 16 Revised: 11/6/2015 10:32 AM AGENDA ITEM NUMBER: Item 29 Proposed Ordinance No. 14266 NAME OF PROJECT: Bissell Point I/I Reduction (BP-619) (Valley Dr) (11686) LOCATION: North of Riverview Drive and east of Lilac Drive in the Cities of Riverview, Bellefontaine Neighbors, St. Louis, and unincorporated St. Louis County, Missouri TYPE OF PROJECT: Private I/I Removal (015.0 Construction Costs) DEPARTMENT REQUESTING ACTION: Engineering REQUESTED ACTION: Why is this action necessary?: Appropriates funds and authorizes staff to enter into a construction contract. What does action accomplish?: Implements the construction of a CIP project, as required by Consent Decree. SUMMARY EXPLANATION/BACKGROUND: Contractor: ABNA Engineering, Inc. Previous District Contract: Yes 4140 Lindell Blvd. St. Louis, MO 63108 Consultant: N/A Agency: N/A Number of bidders: 3 Low Bid: $491,280.00 High Bid: $626,625.00 Appropriation Amount: $570,000.00 Designer’s Estimate: $411,000.00 Total MWBE Participation: Total MWBE Participation: 100% (MBE Goal is 17% - African American) Tee and E Trucking, Inc. (African American) – 22.27% - MBE ABNA Engineering, Inc. (African American) – 77.73% - MBE Type of Contract: Unit Cost Properties Affected: 28 Properties Benefiting: 904 Designed by: AMEC Foster Wheeler Environment & Infrastructure The work to be done under Contract #20343 consists of the construction of approximately 748 lineal feet of pipe sewers 12-inches in diameter and the removal of private inflow sources at 9 properties. This construction is the second phase of a multi-phase improvement program. The purpose of this project is to reduce inflow/infiltration in the Riverview watershed. This project will provide for the elimination of one (1) constructed SSO (BP-619) after construction of additional public I/I removal and post construction monitoring. This project is scheduled to be completed in 300 days. FUNDING/COST SUMMARY: Budgeted: Capital Improvement Program Budget Year: FY2016, Pg. 92 Amount: $610,000 Fund Name: #6660 – Sanitary Replacement Fund Additional Comments: An additional contingency of $46,000 for utility relocation (Gas - $30,000 & Electric - $16,000) is included in the appropriation. This is the second phase of this project to remove private inflow sources on properties that did not agree to participate in the first phase. This project is expected to be funded by Bond proceeds. Contracted planning resources utilized: Watershed Facility Planning, Separate Sewer Area I/I Assessment, Separate Sewer Area Flow Metering & Monitoring, Modeling, CCTV Inspection, and Radar Rainfall Data. 17 Revised: 11/6/2015 10:32 AM PREVIOUS BOARD ACTION RELATED TO THIS ACTION: 08/08/13 – Ord. No. 13659 – Amount: $403,000 – AMEC Foster Wheeler Environment & Infrastructure – Design Contract No. 11011 – Amendment 02/12/15 – Ord. No. 14028 – Amount: $270,000 – Bissell Point I/I Reduction (BP-619) (Valley Dr) (11686) – Construction Contract No. 20228 – Phase I 18 Revised: 11/6/2015 10:32 AM AGENDA ITEM NUMBER: Item 30 Proposed Ordinance No. 14267 NAME OF PROJECT: Claverach Park I/I Reduction and Sewer Separation (11115) LOCATION: North of Clayton Road and west of Big Bend Blvd. in the City of Clayton, Missouri TYPE OF PROJECT: Sanitary Sewer Construction and Private I/I Removal (015.0 Construction Costs) DEPARTMENT REQUESTING ACTION: Engineering REQUESTED ACTION: Why is this action necessary?: Appropriates funds and authorizes staff to enter into a construction contract. What does action accomplish?: Implements the construction of a CIP project, as required by Consent Decree. SUMMARY EXPLANATION/BACKGROUND: Contractor: J. H. Berra Construction Co., Inc. Previous District Contract: Yes 5091 New Baumgartner Road St. Louis, MO 63129 Consultant: N/A Agency: N/A Number of bidders: 2 Low Bid: $2,927,344.00 High Bid: $3,199,305.00 Appropriation Amount: $3,100,000.00 Designer’s Estimate: $1,980,000.00 Total MWBE Participation: 17.08% (MBE Goal is 17% - African American) ABNA Engineering, Inc. (African American) – 17.08% - MBE Type of Contract: Unit Cost Properties Affected: 100 Properties Benefiting: 152 Designed by: Parsons Water & Infrastructure, Inc. The work to be done under Contract #20348 consists of the construction of approximately 650 lineal feet of pipe sewers varying in size from 8-inches to 12-inches in diameter and appurtenances, and the removal of inflow sources from 94 private properties. The purpose of this project is to reduce inflow/infiltration (I/I) in the Deer Creek watershed, reduce building backups, and relieve overcharged sanitary sewers. This project will provide for the elimination of one (1) SSO (BP-605) after construction of additional public I/I removal and post construction monitoring. This project is scheduled to be completed in 426 days. FUNDING/COST SUMMARY: Budgeted: Capital Improvement Program Budget Year: FY2016, Pg. 99 Amount: $1,700,000 FY2016, Pg. 100 $ 280,000 $1,980,000 Fund Name: #6660 – Sanitary Replacement Fund $2,741,000.00 #5566 – Deer Creek OMCI Fund $ 359,000.00 Additional Comments: An additional contingency of $50,000 for utility relocation (Gas - $25,000 & Water - $25,000) is included in the appropriation. Twelve properties from the Ridgemoor Drive I/I Reduction and Storm Improvements (SKME-574) (10390) project were incorporated into this project. A second phase will be constructed at a later date to remove private inflow from additional homes and construct necessary storm sewers. This appropriation includes $359,000 for storm sewer work. The remaining work on this project is expected to be funded by Bond proceeds. Contracted planning resources utilized: Watershed Facility Planning, Stormwater Facility Planning, Combine Sewer Area I/I Assessment, Separate Sewer Area Flow Metering & Monitoring, Modeling, CCTV Inspection, and Radar Rainfall Data. 19 Revised: 11/6/2015 10:32 AM PREVIOUS BOARD ACTION RELATED TO THIS ACTION: 08/09/12 – Ord. No. 13448 – Amount: $445,000 – Parsons Water & Infrastructure – Design Contract No. 10733 – Amendment 20 Revised: 11/6/2015 10:32 AM AGENDA ITEM NUMBER: Item 31 Proposed Ordinance No. 14268 NAME OF PROJECT: CSO Volume Reduction Green Infrastructure – The Nexus Green Roof (12663) LOCATION: At 3115 South Grand Boulevard in the City of St. Louis, Missouri TYPE OF PROJECT: Cost Share for Green Infrastructure Construction (015.0 Construction Costs) DEPARTMENT REQUESTING ACTION: Engineering REQUESTED ACTION: Why is this action necessary?: Authorizes staff to enter into an agreement with GST Properties LLC. What does action accomplish?: Provides Green Infrastructure Grant for construction of green infrastructure to reduce combined sewer overflows, as required by Consent Decree. SUMMARY EXPLANATION/BACKGROUND: Contractor: N/A Previous District Contract: N/A Consultant: N/A Agency: GST Properties LLC Number of bidders: N/A Low Bid: N/A High Bid: N/A Appropriation Amount: N/A Designer’s Estimate: N/A Total MWBE Participation: N/A Type of Contract: N/A Properties Affected: N/A Properties Benefiting: N/A Designed by: N/A This ordinance authorizes the District to enter into an agreement with GST Properties LLC to provide financial assistance through a Green Infrastructure Grant Program for construction of green infrastructure. The purpose of this project is to reduce combined sewer overflows into the Mississippi River per the Long Term Control Plan. This project will include the installation of a green roof at 3115 South Grand Boulevard. Total cost of the green infrastructure is estimated at $160,000. GST Properties LLC is requesting approximately $130,000 reimbursement for the project. This project has been approved by the MDNR/EPA as an early action project under the conditions outlined in the Long Term Control Plan. FUNDING/COST SUMMARY: Budgeted: Capital Improvement Program Budget Year: FY2016, Pg. 103 Amount: $5,000,000* Fund Name: #1101 – General Fund Additional Comments: None. PREVIOUS BOARD ACTION RELATED TO THIS ACTION: 09/10/15 – Ord. No. 14193 – Amount: $5,000,000 – CSO Volume Reduction Green Infrastructure (11146) *Requesting Board approval of an ordinance for which $130,000.00 is being encumbered from Ordinance No. 14193. 21 Revised: 11/6/2015 10:32 AM AGENDA ITEM NUMBER: Item 32 Proposed Ordinance No. 14269 NAME OF PROJECT: CSO Volume Reduction Green Infrastructure – Washington University Medical Center Traffic Improvements (12665) LOCATION: At the intersection of Clayton Avenue and Boyle Avenue in the City of St. Louis, Missouri TYPE OF PROJECT: Cost Share for Green Infrastructure Construction (015.0 Construction Costs) DEPARTMENT REQUESTING ACTION: Engineering REQUESTED ACTION: Why is this action necessary?: Authorizes staff to enter into an agreement with BJC Healthcare. What does action accomplish?: Provides Green Infrastructure Grant for construction of green infrastructure to reduce combined sewer overflows, as required by Consent Decree. SUMMARY EXPLANATION/BACKGROUND: Contractor: N/A Previous District Contract: N/A Consultant: N/A Agency: BJC Healthcare Number of bidders: N/A Low Bid: N/A High Bid: N/A Appropriation Amount: N/A Designer’s Estimate: N/A Total MWBE Participation: N/A Type of Contract: N/A Properties Affected: N/A Properties Benefiting: N/A Designed by: N/A This ordinance authorizes the District to enter into an agreement with BJC Healthcare to provide financial assistance through a Green Infrastructure Grant Program for construction of green infrastructure. The purpose of this project is to reduce combined sewer overflows into the Mississippi River per the Long Term Control Plan. This project will include the installation of a bioretention basin at the intersection of Clayton Avenue and Boyle Avenue. Total cost of the green infrastructure is estimated at $40,000. BJC Healthcare is requesting approximately $20,000 reimbursement for the project. This project has been approved by the MDNR/EPA as an early action project under the conditions outlined in the Long Term Control Plan. FUNDING/COST SUMMARY: Budgeted: Capital Improvement Program Budget Year: FY2016, Pg. 103 Amount: $5,000,000* Fund Name: #1101 – General Fund Additional Comments: The scope of work was reduced after the application was received by MSD. Consequently, BJC Healthcare is now requesting reimbursement of $20,000 instead of $90,000. PREVIOUS BOARD ACTION RELATED TO THIS ACTION: 09/10/15 – Ord. No. 14193 – Amount: $5,000,000 – CSO Volume Reduction Green Infrastructure (11146) *Requesting Board approval of an ordinance for which $20,000.00 is being encumbered from Ordinance No. 14193. 22 Revised: 11/6/2015 10:32 AM AGENDA ITEM NUMBER: Item 33 Proposed Ordinance No. 14270 NAME OF PROJECT: Florissant Public I/I Reduction (11932) LOCATION: Various sites in the Cities of Florissant, Ferguson, Hazelwood, and Calverton Park, Missouri TYPE OF PROJECT: Sanitary Sewer Rehabilitation (015.0 Construction Costs) DEPARTMENT REQUESTING ACTION: Engineering REQUESTED ACTION: Why is this action necessary?: Appropriates funds and authorizes staff to enter into a construction contract. What does action accomplish?: Implements the construction of a CIP project, as required by Consent Decree. SUMMARY EXPLANATION/BACKGROUND: Contractor: SAK Construction, LLC Previous District Contract: Yes 864 Hoff Road O’Fallon, MO 63366 Consultant: N/A Agency: N/A Number of bidders: 3 Low Bid: $2,875,948.95 High Bid: $3,110,192.65 Appropriation Amount: $3,030,000.00 Designer’s Estimate: $3,311,000.00 Total MWBE Participation: 17.88% (MBE Goal is 10% - WBE Goal is 5%) J & J Boring, Inc. – 5.04% - WBE XL Contracting, Inc. (African American) – 9.64% - MBE Luther’s Supply, LLC (African American) – 3.20% - MBE Type of Contract: Unit Cost Properties Affected: 160 Properties Benefiting: 2,261 Designed by: AMEC Foster Wheeler Environment & Infrastructure, Inc. The work to be done under Contract #20324 consists of the rehabilitation of approximately 45,696 lineal feet of pipe sewers varying in size from 6-inches to 33-inches in diameter, using cured-in-place pipe (CIPP) methods, 199 manholes, and 951 service connections. The purpose of this project is to reduce inflow/infiltration (I/I) in the Coldwater Creek watershed. This project is scheduled to be completed in 600 days. FUNDING/COST SUMMARY: Budgeted: Capital Improvement Program Budget Year: FY2016, Pg. 114 Amount: $3,700,000 Fund Name: #6660 – Sanitary Replacement Fund Additional Comments: An additional contingency of $10,000 for utility relocation (Water - $10,000) is included in the appropriation. This project includes public I/I removal that was separated from the Florissant I/I Reduction (11748) project. This project is expected to be funded by a low interest loan from the State of Missouri, under the State Revolving Loan Fund (SRF). Contracted planning resources utilized: Watershed Facility Planning, Separate Sewer Area I/I Assessment, Separate Sewer Area Flow Metering & Monitoring, Modeling, CCTV Inspection, and Radar Rainfall Data. PREVIOUS BOARD ACTION RELATED TO THIS ACTION: 08/08/13 – Ord. No. 13664 – Amount: $30,000 – AMEC Foster Wheeler Environment & Infrastructure – Design Contract No. 11011 – Amendment 23 Revised: 11/6/2015 10:32 AM AGENDA ITEM NUMBER: Item 34 Proposed Ordinance No. 14271 NAME OF PROJECT: Florland Sanitary Relief Phase I – I/I Reduction (11749) LOCATION: North of N. Lindbergh Boulevard and west of Charbonier Road in the Cities of Hazelwood and Florissant, Missouri TYPE OF PROJECT: Private I/I Removal (015.0 Construction Costs) DEPARTMENT REQUESTING ACTION: Engineering REQUESTED ACTION: Why is this action necessary?: Appropriates funds and authorizes staff to enter into a construction contract. What does action accomplish?: Implements the construction of a CIP project, as required by Consent Decree. SUMMARY EXPLANATION/BACKGROUND: Contractor: Fred M. Luth & Sons, Inc. Previous District Contract: Yes 4516 McRee Avenue St. Louis, MO 63110 Consultant: N/A Agency: N/A Number of bidders: 3 Low Bid: $1,447,395.00 High Bid: $1,839,995.00 Appropriation Amount: $1,580,000.00 Designer’s Estimate: $1,186,000.00 Total MWBE Participation: 17.07% (MBE Goal is 17% - African American) ABNA Engineering, Inc. (African American) – 6.36% - MBE B & P Construction, Inc. (African American) – 6.22% - MBE David Mason & Associates, Inc. (African American) – 2.28% - MBE Tee & E Trucking, Inc. (African American) – 0.76% - MBE XL Contracting, Inc. (African American) – 1.45% - MBE Type of Contract: Unit Cost Properties Affected: 56 Properties Benefiting: 1,725 Designed by: AMEC Foster Wheeler Environment & Infrastructure, Inc. The work to be done under Contract #20332 consists of the construction of approximately 484 lineal feet of pipe sewers varying in size from 12-inches to 18-inches in diameter and the removal of inflow sources from 56 private properties.. The purpose of this project is to reduce inflow/infiltration (I/I) in the Coldwater Creek watershed. This project will provide for the elimination of two (2) constructed SSOs (BP-116 and BP-133) and after construction of additional public I/I removal and post construction monitoring. This project is scheduled to be completed in 270 days. FUNDING/COST SUMMARY: Budgeted: Capital Improvement Program Budget Year: FY2016, Pg. 115 Amount: $ 600,000 FY2016, Pg. 116 $ 640,000 $1,240,000 Fund Name: #5564 – Coldwater Creek OMCI Fund $ 103,000.00 #6660 – Sanitary Replacement Fund $1,477,000.00 Additional Comments: An additional contingency of $65,000 for utility relocation (Electric - $35,000 & Water - $30,000) is included in the appropriation. This appropriation includes $103,000 for storm sewer work. The remaining work on this project is expected to be funded by Bond proceeds. 24 Revised: 11/6/2015 10:32 AM Contracted planning resources utilized: Watershed Facility Planning, Separate Sewer Area I/I Assessment, Separate Sewer Area Flow Metering & Monitoring, Modeling, CCTV Inspection, and Radar Rainfall Data. PREVIOUS BOARD ACTION RELATED TO THIS ACTION: 10/11/12 – Ord. No. 13509 – Amount: $273,000 – AMEC Foster Wheeler Environment & Infrastructure – Design Contract No. 11011 – Amendment 25 Revised: 11/6/2015 10:32 AM AGENDA ITEM NUMBER: Item 35 Proposed Ordinance No. 14272 NAME OF PROJECT: Infrastructure Repairs (Rehabilitation) (FY2016) Contract A (11709) LOCATION: Service Areas 2, 3 and 4, the southwest, west and northwest portion of the District in various municipalities in St. Louis County, Missouri TYPE OF PROJECT: Sanitary Sewer Rehabilitation (015.0 Construction Costs) DEPARTMENT REQUESTING ACTION: Engineering REQUESTED ACTION: Why is this action necessary?: Appropriates funds and authorizes staff to enter into a construction contract. What does action accomplish?: Implements the construction of a CIP project, as required by Consent Decree. SUMMARY EXPLANATION/BACKGROUND: Contractor: SAK Construction, LLC Previous District Contract: Yes 864 Hoff Road O’Fallon, MO 63366 Consultant: N/A Agency: N/A Number of bidders: 3 Low Bid: $4,333,374.75 High Bid: $7,147,630.45 Appropriation Amount: $4,500,000.00 Designer’s Estimate: $5,100,000.00 Total MWBE Participation: 20.36% (MBE Goal is 10% - WBE Goal is 5%) David Mason & Associates, Inc. (African American) – 7.56% - MBE XL Contracting, Inc. (African American) – 4.57% - MBE Luther Supply, LLC (African American) – 1.92% - MBE ABNA Engineering, Inc. – 6.31% - WBE Type of Contract: Unit Cost Properties Affected: 550 Properties Benefiting: 1,000 Designed by: District staff The work to be done under Contract #20306 consists of the rehabilitation of approximately 113,325 lineal feet of pipe sewers varying in size from 6-inches to 48-inches in diameter using cured-in-place pipe (CIPP) methods. The purpose of this project is to rehabilitate older, damaged, and deteriorated sanitary and combined sewers throughout the District’s boundaries. Sewers identified for rehabilitation are identified through the annual CMOM inspection programs required by the Consent Decree. This project is scheduled to be completed in 365 days. FUNDING/COST SUMMARY: Budgeted: Capital Improvement Program Budget Year: FY2016, Pg. 130 Amount: $5,000,000 Fund Name: #6660 – Sanitary Replacement Fund Additional Comments: This project is expected to be funded by a low interest loan from the State of Missouri, under the State Revolving Loan Fund (SRF). Contracted planning resources utilized: Watershed Facility Planning, Combine Sewer Area I/I Assessment, Separate Sewer Area I/I Assessment, Separate Sewer Area Flow Metering & Monitoring, Modeling, CCTV Inspection, and Radar Rainfall Data. PREVIOUS BOARD ACTION RELATED TO THIS ACTION: N/A 26 Revised: 11/6/2015 10:32 AM AGENDA ITEM NUMBER: Item 36 Proposed Ordinance No. 14273 NAME OF PROJECT: Lemay Public I/I Reduction (2016) (12061) LOCATION: Various sites in the Cities of Crestwood, Sunset Hills, Webster Groves, and unincorporated St. Louis County, Missouri TYPE OF PROJECT: Sanitary Sewer Rehabilitation (015.0 Construction Costs) DEPARTMENT REQUESTING ACTION: Engineering REQUESTED ACTION: Why is this action necessary?: Appropriates funds and authorizes staff to enter into a construction contract. What does action accomplish?: Implements the construction of a CIP project, as required by Consent Decree. SUMMARY EXPLANATION/BACKGROUND: Contractor: Insituform Technologies USA, LLC Previous District Contract: Yes 17988 Edison Avenue Chesterfield, MO 63005 Consultant: N/A Agency: N/A Number of bidders: 3 Low Bid: $4,310,384.00 High Bid: $4,894,608.15 Appropriation Amount: $4,500,000.00 Designer’s Estimate: $4,900,000.00 Total MWBE Participation: 15.66% (MBE Goal is 10% - WBE Goal is 5%) ABNA Engineering, Inc. (African American) – 2.67% - MBE XL Contracting, Inc. (African American) – 7.77% - MBE DFW Infrastructure, Inc. – 4.08% - WBE The Kiesel Company – 0.35% - WBE K.A. Pazdera Hauling & Excavating, LLC – 0.79% - WBE Type of Contract: Unit Cost Properties Affected: 1,200 Properties Benefiting: 4,000 Designed by: Burns & McDonnell Engineering Co., Inc. The work to be done under Contract #20307 consists of the rehabilitation of approximately 74,800 lineal feet of pipe sewers varying in size from 6-inches to 30-inches in diameter using cured-in-place pipe (CIPP) methods, 660 manholes, and 1,236 service connections. The purpose of this project is to reduce inflow/infiltration (I/I) in the Lemay watershed, reduce building backups, and relieve overcharged sanitary sewers. This project will provide for the future elimination of one (1) constructed SSO (BP-557) after additional project construction and post construction monitoring. This project is scheduled to be completed in 720 days. FUNDING/COST SUMMARY: Budgeted: Capital Improvement Program Budget Year: FY2016, Pg. 136 Amount: $4,000,000 FY2017 $2,800,000 (Planned) $6,800,000 Fund Name: #6660 – Sanitary Replacement Fund Additional Comments: An additional contingency of $10,000 for utility relocation (Gas - $5,000 & Water - $5,000) is included in the appropriation. This is a full funding request. A supplemental request was originally planned for construction in FY2017 for $2,800,000. This project is expected to be funded by a low interest loan from the State of Missouri, under the State Revolving Loan Fund (SRF). 27 Revised: 11/6/2015 10:32 AM Contracted planning resources utilized: Watershed Facility Planning, Combine Sewer Area I/I Assessment, Separate Sewer Area Flow Metering & Monitoring, Modeling, CCTV Inspection, and Radar Rainfall Data. PREVIOUS BOARD ACTION RELATED TO THIS ACTION: 08/05/14 – Ord. No. 13907 – Amount: $196,000 – Burns & McDonnell Engineering – Design Contract No. 11003 – Amendment 28 Revised: 11/6/2015 10:32 AM AGENDA ITEM NUMBER: Item 37 Proposed Ordinance No. 14274 NAME OF PROJECT: Lucas & Hunt and I-70 Sanitary Sewer (11928) LOCATION: South of Interstate 70 and east of Lucas & Hunt Road in the City of Northwoods, Missouri TYPE OF PROJECT: Sanitary Sewer Construction (015.0 Construction Costs) DEPARTMENT REQUESTING ACTION: Engineering REQUESTED ACTION: Why is this action necessary?: Appropriates funds and authorizes staff to enter into a construction contract. What does action accomplish?: Implements the construction of a CIP project, as required by Consent Decree. SUMMARY EXPLANATION/BACKGROUND: Contractor: Kolb Grading, LLC Previous District Contract: Yes 5731 Westwood Drive St. Charles, MO 63304 Consultant: N/A Agency: N/A Number of bidders: 3 Low Bid: $995,214.00 High Bid: $1,389,301.75 Appropriation Amount: $1,060,000.00 Designer’s Estimate: $492,000.00 Total MWBE Participation: 17.43% (MBE Goal is 17% - African American) McKay’s Hauling Company, Inc. (African American) – 2.12% - MBE Brandt Contracting, Inc. (African American) – 15.31% - MBE Type of Contract: Unit Cost Properties Affected: 0 Properties Benefiting: 3 Designed by: District staff The work to be done under Contract #20344 consists of the construction of approximately 1,316 lineal feet of pipe sewers varying in size from 10-inches to 42-inches in diameter and appurtenances. The purpose of this project is to relocate the sanitary sewer from underneath Interstate 70 pavement so that the sewer can be accessed and maintained. The sewer currently has obstructions and has caused overflows from existing manholes. This project is scheduled to be completed in 180 days. FUNDING/COST SUMMARY: Budgeted: Capital Improvement Program Budget Year: FY2016, Pg. 140 Amount: $640,000 Fund Name: #6660 – Sanitary Replacement Fund Additional Comments: An additional contingency of $10,000 for utility relocation (Other - $10,000) is included in the appropriation. This project is expected to be funded by Bond proceeds. Contracted planning resources utilized: Watershed Facility Planning, Combine Sewer Area I/I Assessment, Combine Sewer Area Flow Metering & Monitoring, Separate Sewer Area Flow Metering & Monitoring, Modeling, CCTV Inspection, and Radar Rainfall Data. PREVIOUS BOARD ACTION RELATED TO THIS ACTION: N/A 29 Revised: 11/6/2015 10:32 AM AGENDA ITEM NUMBER: Item 38 Proposed Ordinance No. 14275 NAME OF PROJECT: Selvidge Area I/I Reduction (11665) LOCATION: South of Manchester Road and east of New Ballwin Road in the City of Ballwin, Missouri TYPE OF PROJECT: Sanitary Sewer Construction (015.0 Construction Costs) DEPARTMENT REQUESTING ACTION: Engineering REQUESTED ACTION: Why is this action necessary?: Appropriates funds and authorizes staff to enter into a construction contract. What does action accomplish?: Implements the construction of a CIP project, as required by Consent Decree. SUMMARY EXPLANATION/BACKGROUND: Contractor: Above and Below Contracting, LLC Previous District Contract: Yes 2836 Plattin View Drive Festus, MO 63028 Consultant: N/A Agency: N/A Number of bidders: 3 Low Bid: $340,769.00 High Bid: $454,025.00 Appropriation Amount: $400,000.00 Designer’s Estimate: $347,000.00 Total MWBE Participation: 17.03% (MBE Goal is 17% - African American) XL Contracting, Inc. (African American) – 9.56% - MBE Taylor Trucking Co., LLC (African American) – 2.99% - MBE Crusade Construction, LLC (African American) – 2.99% - MBE R. B. Fence Company (African American) – 1.49% - MBE Type of Contract: Unit Cost Properties Affected: 4 Properties Benefiting: 379 Designed by: AMEC Foster Wheeler Environment & Infrastructure, Inc. The work to be done under Contract #20330 consists of the construction of approximately 454 lineal feet of 12-inch diameter sanitary sewers and appurtenances. The purpose of this project is to alleviate building backups and overcharged sanitary sewers and to remove one (1) constructed SSO (BP-056). This project is scheduled to be completed in 200 days. FUNDING/COST SUMMARY: Budgeted: Capital Improvement Program Budget Year: FY2016, Pg. 167 Amount: $240,000 Fund Name: #6660 – Sanitary Replacement Fund Additional Comments: An additional contingency of $30,000 for utility relocation (Electric - $30,000) is included in the appropriation. This project is expected to be funded by Bond proceeds. Contracted planning resources utilized: Watershed Facility Planning, Separate Sewer Area I/I Assessment, Separate Sewer Area Flow Metering & Monitoring, Modeling, CCTV Inspection, and Radar Rainfall Data. PREVIOUS BOARD ACTION RELATED TO THIS ACTION: 08/08/13 – Ord. No. 13673 – Amount: $59,000 – AMEC Foster Wheeler Environment & Infrastructure – Design Contract No. 11011 – Amendment 30 Revised: 11/6/2015 10:32 AM AGENDA ITEM NUMBER: Item 39 Proposed Ordinance No. 14276 NAME OF PROJECT: Supplemental Environmental Projects (SEP) Program (11898) LOCATION: Various locations throughout the District TYPE OF PROJECT: Decommission Private Septic Tanks and Repair/Replace Defective Laterals (017.0 Work Order Repair Costs) DEPARTMENT REQUESTING ACTION: Engineering REQUESTED ACTION: Why is this action necessary?: Appropriates additional funds for construction projects to be bid through Purchasing. What does action accomplish?: Provides additional funding for the removal of septic tanks and sanitary lateral repairs for low income properties, as required by Consent Decree. SUMMARY EXPLANATION/BACKGROUND: Contractor: N/A Previous District Contract: N/A Consultant: N/A Agency: N/A Number of bidders: N/A Low Bid: N/A High Bid: N/A Appropriation Amount: $550,000.00 Designer’s Estimate: N/A Total MWBE Participation: As appropriate for individual projects Type of Contract: N/A Properties Affected: N/A Properties Benefiting: N/A Designed by: District staff The work to be done consists of decommissioning private septic tanks as well as repair or replacement of defective residential private laterals for low-income, owner-occupied properties at various locations throughout the District. The purpose of this project is to secure significant environmental protection and improvements with the implementation of the projects identified in the SEP Plan that are not otherwise authorized by law. This project is required to be completed by April 2017 unless an extension is approved by the EPA. FUNDING/COST SUMMARY: Budgeted: Capital Improvement Program Budget Year: FY2016, Pg. 170 Amount: $500,000 Fund Name: #4102 – Improvement Fund Additional Comments: This appropriation of $550,000 is to continue the SEP program and eventually expend $1,600,000 as required in the first five years of the Consent Decree. This ordinance brings the total appropriation to $1,650,000. As defective septic tanks and private sewer laterals are identified at low-income, owner-occupied properties at various locations throughout the District, construction contracts are issued. “This project was undertaken in connection with the settlement of an enforcement action, United States, State of Missouri, and the Missouri Coalition for the Environment Foundation v. Metropolitan St. Louis Sewer District, No. 4:07-CV-01120-CEJ, taken on behalf of the U.S. Environmental Protection Agency, the State, and the Coalition under the Clean Water Act.” PREVIOUS BOARD ACTION RELATED TO THIS ACTION: 08/08/13 – Ord. No. 13647 – Amount: $500,000 – Supplemental Environmental Projects (SEP) Program (11898) – Original Appropriation 31 Revised: 11/6/2015 10:32 AM 03/12/15 – Ord. No. 14055 – Amount: $600,000 – Supplemental Environmental Projects (SEP) Program (11898) – Supplemental Appropriation 32 Revised: 11/6/2015 10:32 AM AGENDA ITEM NUMBER: Item 40 Proposed Ordinance No. 14277 NAME OF PROJECT: Glen Rd #35 Bank Stabilization (11223) LOCATION: North of East Lockwood Avenue and east of North Elm Avenue in the City of Webster Groves, Missouri TYPE OF PROJECT: Channel Stabilization (015.0 Construction Costs) DEPARTMENT REQUESTING ACTION: Engineering REQUESTED ACTION: Why is this action necessary?: Appropriates funds and authorizes staff to enter into a construction contract. What does action accomplish?: Implements the construction of a CIP project. SUMMARY EXPLANATION/BACKGROUND: Contractor: Ideal Landscape Group Previous District Contract: Yes 6264 Lemay Ferry Road St. Louis, MO 63129 Consultant: N/A Agency: N/A Number of bidders: 1 Low Bid: $88,910.00 High Bid: $88,910.00 Appropriation Amount: $104,000.00 Designer’s Estimate: $69,000.00 Total MWBE Participation: 17.15% (MBE Goal is 17% - African American) Eu-Hodos Enterprises, Inc. (African American) – 14.00% - MBE Phillips Concrete Services, LLC (African American) – 3.15% - MBE Type of Contract: Unit Cost Properties Affected: 2 Properties Benefiting: 1 Designed by: Reitz & Jens, Inc. The work to be done under Contract #20341 consists of the construction of approximately 88 lineal feet of slide repair/natural channel stabilization, including rock toe protection, biostabilized slopes, a modular block wall, and appurtenances. The purpose of this project is to alleviate moderate risk structural erosion. This project is scheduled to be completed in 120 days. FUNDING/COST SUMMARY: Budgeted: Capital Improvement Program Budget Year: FY2016, Pg. 221 Amount: $53,000 Fund Name: #5566 – Deer Creek OMCI Fund Additional Comments: An additional contingency of $5,500 for utility relocation (Electric - $2,000, Gas - $1,000, Telephone - $2,000 & Water - $500) is included in the appropriation. This project was one of eight design projects included in OMCI Stormwater Design (Contract A) (11129). Contracted planning resources utilized: Stormwater Facility Planning. PREVIOUS BOARD ACTION RELATED TO THIS ACTION: 01/10/13 – Ord. No. 13553 – Amount: $581,000 – Reitz & Jens Inc. – OMCI Stormwater Design (Contract A) (11129) – Design Contract No. 20004 33 Revised: 11/6/2015 10:32 AM AGENDA ITEM NUMBER: Item 41 Proposed Ordinance No. 14278 NAME OF PROJECT: Frostwood Park Streambank Stabilization (10362) LOCATION: South of Interstate 270 and east of Interstate 170 in the City of Berkeley, Missouri TYPE OF PROJECT: Channel Stabilization (015.0 Construction Costs) DEPARTMENT REQUESTING ACTION: Engineering REQUESTED ACTION: Why is this action necessary?: Appropriates funds and authorizes staff to enter into a construction contract. What does action accomplish?: Implements the construction of a CIP project. SUMMARY EXPLANATION/BACKGROUND: Contractor: Ideal Landscape Group Previous District Contract: Yes 6264 Lemay Ferry Road St. Louis, MO 63129 Consultant: N/A Agency: N/A Number of bidders: 2 Low Bid: $45,555.00 High Bid: $45,900.00 Appropriation Amount: $51,000.00 Designer’s Estimate: $59,000.00 Total MWBE Participation: 0.0% (No MBE Goal) N/A – The above bid is less than $50,000 and therefore does not have a goal under the MWBE policy. Type of Contract: Unit Cost Properties Affected: 1 Properties Benefiting: 1 Designed by: ILINC Engineering Incorporated The work to be done under Contract #20331 consists of approximately 60 square yards of bank protection-biostabilization, 26 square yards of rock toe protection, 3 cubic yards of grade control stabilization, and appurtenances. The purpose of this project is to alleviate streambank erosion threatening an entrance road to a park. This project is scheduled to be completed in 120 days. FUNDING/COST SUMMARY: Budgeted: Capital Improvement Program Budget Year: FY2016, Pg. 242 Amount: $41,000 Fund Name: #5564 – Coldwater Creek OMCI Fund Additional Comments: This project was one of three design projects included in the Coldwater Creek OMCI Stormwater Design (Contract G) (11938). Contracted planning resources utilized: Stormwater Facility Planning. PREVIOUS BOARD ACTION RELATED TO THIS ACTION: 01/09/14 – Ord. No. 13774 – Amount: $210,000 – ILINC Engineering Incorporated – Coldwater Creek OMCI Stormwater Design (Contract G) (11938) – Design Contract No. 20118 34 Revised: 11/6/2015 10:32 AM AGENDA ITEM NUMBER: Item 42 Proposed Ordinance No. 14279 NAME OF PROJECT: FF-16 Schuetz – Meadowside to Page Sanitary Relief (10601) LOCATION: South of Adie Road and east of Schuetz Road in the City of Maryland Heights and unincorporated St. Louis County, Missouri TYPE OF PROJECT: Easement Condemnation DEPARTMENT REQUESTING ACTION: Engineering REQUESTED ACTION: Why is this action necessary?: Authorizes staff to proceed with further condemnation efforts including the filing of all necessary court pleadings or documents. What does action accomplish?: Acquires permanent easements and temporary construction easements to construct a sanitary sewer project with appurtenances, as required by Consent Decree. SUMMARY EXPLANATION/BACKGROUND: Contractor: N/A Previous District Contract: N/A Consultant: N/A Agency: N/A Number of bidders: N/A Low Bid: N/A High Bid: N/A Appropriation Amount: N/A District’s Estimate: N/A Total MWBE Participation: N/A Type of Contract: N/A Properties Affected: 6 Properties Benefiting: 2,285 Designed by: N/A This ordinance authorizes the staff to proceed with further condemnation efforts including the filing of all necessary court pleadings or documents leading to the acquisition of permanent sewer easements and temporary construction easements on six (6) parcels of ground located in the City of Maryland Heights, Missouri. These easements are needed to construct this project, which consists of the construction of approximately 9,940 feet of 8-inch to 42-inch sanitary sewers. The project will provide for the elimination of one (1) constructed SSO (BP-076) and alleviate wet weather building backups and overcharged sanitary sewers. These easements have been appraised. Currently, the District has been unable to negotiate a settlement with the owners. FUNDING/COST SUMMARY: Budgeted: Capital Improvement Program Budget Year: FY2016, 188 Amount: $3,000,000 Fund Name: #6660 – Sanitary Replacement Fund Additional Comments: None. PREVIOUS BOARD ACTION RELATED TO THIS ACTION: N/A 35 Revised: 11/6/2015 10:32 AM AGENDA ITEM NUMBER: Item 43 Proposed Ordinance No. 14280 NAME OF PROJECT: Critical Infrastructure Assessment (11125) LOCATION: Throughout the Metropolitan Sewer District Service Area TYPE OF PROJECT: Investigations & Assessment of Sewer Systems (016.0 Consultant/Vendor Services) DEPARTMENT REQUESTING ACTION: Engineering REQUESTED ACTION: Why is this action necessary?: Appropriates additional funds and authorizes staff to enter into a contract amendment and exercise the second and final option year for this existing contract. What does action accomplish?: Provided investigations will determine sewer conditions and system defects and will form the basis for preventive maintenance and rehabilitation activities, as required by Consent Decree. SUMMARY EXPLANATION/BACKGROUND: Contractor: N/A Previous District Contract: Yes Consultant: RJN Group, Inc. 727 North First Street, Suite 240 St. Louis, MO 63102 Corporate Headquarters: Wheaton, Illinois Agency: N/A Number of bidders: 4 Low Bid: N/A High Bid: N/A Appropriation Amount: $1,200,000.00 Designer’s Estimate: N/A Total MWBE Participation: 32.00% (No MWBE Goal) Gonzalez Companies, LLC (Hispanic) – 12.20% - MBE (This Amendment – 14.25%) Hart Engineering, LLC – 11.50% - WBE (This Amendment – 17.75%) Losli Engineering, LLC – 8.30% - WBE (This Amendment – 0.00%) Type of Contract: Unit Cost Properties Affected: N/A Properties Benefiting: N/A Designed by: N/A This ordinance authorizes the District to enter into Amendment No. 3 to Contract #20133 for the second and final option year with RJN Group, Inc. The purpose of this contract is to provide District staff with detailed information regarding sewer systems by performing services such as project inspection reconnaissance, inspection prioritization and project set- up, field verification, map updates, work order management, and post inspection review. These services will form the basis for District led preventive maintenance and rehabilitation activities. These investigations also provide assistance for the Operations Department with their sewer cleaning and manhole inspection activities. In addition to t he field inspections, CCTV review and system mapping updates are also provided. This contract for Critical Infrastructure Assessment is for $1,200,000. FUNDING/COST SUMMARY: Budgeted: Capital Improvement Program Budget Year: FY2016, Pg. 21 Amount: $1,200,000 Fund Name: #1101 – General Fund 36 Revised: 11/6/2015 10:32 AM Additional Comments: This project for Critical Infrastructure Assessment was identified in the District’s Capital Improvement and Replacement Program to provide support for design and planning activities. Contracted planning resources utilized: Watershed Facility Planning, Stormwater Facility Planning, Combined Sewer Area I/I Assessment, Separate Sewer I/I Assessment, and Modeling. PREVIOUS BOARD ACTION RELATED TO THIS ACTION: 03/12/14 – Ord. No. 13803 – Amount: $1,200,000 – RJN Group, Inc. – Original Contract No. 20133 02/12/15 – Ord. No. 14036 – Amount: $1,200,000 – RJN Group, Inc. – Contract No. 20133 – Amendment No. 2 37 Revised: 11/6/2015 10:32 AM AGENDA ITEM NUMBER: Item 44 Proposed Ordinance No. 14281 NAME OF PROJECT: General Services Agreement – Construction Management (2016) (11752) LOCATION: Various locations within the District TYPE OF PROJECT: General Construction Management Services (014.0 Construction Inspection and Management Services Costs) DEPARTMENT REQUESTING ACTION: Engineering REQUESTED ACTION: Why is this action necessary?: Appropriates funds and authorizes staff to enter into a construction management contract. What does action accomplish?: Provides construction management services for contract and development projects, as required by Consent Decree. SUMMARY EXPLANATION/BACKGROUND: Contractor: N/A Previous District Contract: Yes Consultant: AFRAM Corporation 12430 Tesson Ferry Road, Suite 380 St. Louis, MO 63128 Corporate Headquarters: St. Louis, Missouri Agency: N/A Number of proposers: (3) AFRAM Corporation; Basilico Engineering Incorporated; and Shalom Services Corporation Appropriation Amount: $250,000.00 Designer’s Estimate: N/A Total MWBE Participation: 100% (No MWBE Goal) AFRAM Corporation (African American) – 75.00% - MBE A7 Infrastructure, LLC (African American) – 15.00% - MBE Tech Service, Inc. – 10.00% - WBE Type of Contract: Hourly Billing Rate Properties Affected: To be determined Properties Benefitting: To be determined Designed by: N/A This ordinance authorizes the District to enter Contract #20356 for one year with one option year with AFRAM Corporation for various construction management services which include testing of materials, inspection of electrical and mechanical work, and other inspection services on an as needed basis to supplement the District’s work force. The projects are located throughout the District in various cities and in St. Louis County, Missouri. This contract is for a total maximum contract amount of $250,000.00. Projects will be issued by letter agreement per individual scopes of services. This contract is renewable for up to one (1) additional year based on performance. FUNDING/COST SUMMARY: Budgeted: Capital Improvement Program Budget Year: FY2016, Pg. 33 Amount: $250,000 Fund Name: #6660 – Sanitary Replacement Fund 38 Revised: 11/6/2015 10:32 AM Additional Comments: There were two (2) other proposals considered on this project. The appropriation for construction management services is equal to the proposed funding presented in the CIP Budget Supplement. This project is expected to be funded by Bond proceeds. Contracted planning resources utilized: None. PREVIOUS BOARD ACTION RELATED TO THIS ACTION: N/A 39 Revised: 11/6/2015 10:32 AM AGENDA ITEM NUMBER: Item 45 Proposed Ordinance No. 14282 NAME OF PROJECT: General Services Agreement – Survey Services (2016) Contract A (11764) LOCATION: Various locations within the District TYPE OF PROJECT: General Surveying Services (011.8 General Services – Survey) DEPARTMENT REQUESTING ACTION: Engineering REQUESTED ACTION: Why is this action necessary?: Appropriates funds and authorizes staff to enter into a surveying contract. What does action accomplish?: Supplements District staff during peak workloads, as required by Consent Decree. SUMMARY EXPLANATION/BACKGROUND: Contractor: N/A Previous District Contract: Yes Consultant: Sabur, Inc. 1751 Ashby Road St. Louis, MO 63114 Corporate Headquarters: St. Louis, Missouri Agency: N/A Number of proposers: (9) Civil Design, Inc.; Clayton Engineering Company; Gateway Land Services Inc.; Hanson Professional Services Inc.; Juneau Associates, Inc., PC; Kuhlmann Design Group, Inc.; Sabur, Inc.; Sterling Company; and Volz Incorporated Appropriation Amount: $50,000.00 Designer’s Estimate: N/A Total MWBE Participation: 100% (No MWBE Goal) Sabur, Inc. (African American) – 100.00% - MBE Type of Contract: Hourly Billing Rate Properties Affected: N/A Properties Benefitting: N/A Designed by: N/A This ordinance authorizes the District to enter into Contract #20370 with Sabur, Inc. for surveying services associated with the design of sanitary and stormwater projects. Services provided include land surveys, property strip maps, and easements for projects to be completed either in-house or by design consultants. Additional general surveying services will be provided on an as needed basis for legal research, legal descriptions, topographic and land surveys for District facilities, and other requirements of the various District departments. Work will be assigned on a project-by-project basis. This contract is for a maximum of $50,000.00, which is included in the FY2016 Capital Improvement Program. Contracts are for one year with two (2) option years based on performance. FUNDING/COST SUMMARY: Budgeted: Capital Improvement Program Budget Year: FY2016, Pg. 41 Amount: $50,000 Fund Name: #6660 – Sanitary Replacement Fund Additional Comments: There were eight (8) other proposals considered on this project. Contracted planning resources utilized: None. PREVIOUS BOARD ACTION RELATED TO THIS ACTION: N/A 40 Revised: 11/6/2015 10:32 AM AGENDA ITEM NUMBER: Item 46 Proposed Ordinance No. 14283 NAME OF PROJECT: General Services Agreement – Survey Services (2016) Contract B (12394) LOCATION: Various locations within the District TYPE OF PROJECT: General Surveying Services (011.8 General Services – Survey) DEPARTMENT REQUESTING ACTION: Engineering REQUESTED ACTION: Why is this action necessary?: Appropriates funds and authorizes staff to enter into a surveying contract. What does action accomplish?: Supplements District staff during peak workloads, as required by Consent Decree. SUMMARY EXPLANATION/BACKGROUND: Contractor: N/A Previous District Contract: Yes Consultant: Volz Incorporated 10849 Indian Head Industrial Blvd. St. Louis, MO 63132 Corporate Headquarters: St. Louis, Missouri Agency: N/A Number of proposers: (9) Civil Design, Inc.; Clayton Engineering Company; Gateway Land Services Inc.; Hanson Professional Services Inc.; Juneau Associates, Inc., PC; Kuhlmann Design Group, Inc.; Sabur, Inc.; Sterling Company; and Volz Incorporated Appropriation Amount: $50,000.00 Designer’s Estimate: N/A Total MWBE Participation: 0.0% (No MWBE Goal) N/A – There are no MWBE goals for this Professional Services project. Type of Contract: Hourly Billing Rate Properties Affected: N/A Properties Benefitting: N/A Designed by: N/A This ordinance authorizes the District to enter into Contract #20371 with Volz Incorporated for surveying services associated with the design of sanitary and stormwater projects. Services provided include land surveys, property strip maps, and easements for projects to be completed either in-house or by design consultants. Additional general surveying services will be provided on an as needed basis for legal research, legal descriptions, topographic and land surveys for District facilities, and other requirements of the various District departments. Work will be assigned on a project-by-project basis. This contract is for a maximum of $50,000.00, which is included in the FY2016 Capital Improvement Program. Contracts are for one year with two (2) option years based on performance. FUNDING/COST SUMMARY: Budgeted: Capital Improvement Program Budget Year: FY2016, Pg. 42 Amount: $50,000 Fund Name: #6660 – Sanitary Replacement Fund Additional Comments: There were eight (8) other proposals considered on this project. Contracted planning resources utilized: None. PREVIOUS BOARD ACTION RELATED TO THIS ACTION: N/A 41 Revised: 11/6/2015 10:32 AM AGENDA ITEM NUMBER: Item 47 Proposed Ordinance No. 14284 NAME OF PROJECT: General Services Agreement – Survey Services (2016) Contract C (12395) LOCATION: Various locations within the District TYPE OF PROJECT: General Surveying Services (011.8 General Services – Survey) DEPARTMENT REQUESTING ACTION: Engineering REQUESTED ACTION: Why is this action necessary?: Appropriates funds and authorizes staff to enter into a surveying contract. What does action accomplish?: Supplements District staff during peak workloads, as required by Consent Decree. SUMMARY EXPLANATION/BACKGROUND: Contractor: N/A Previous District Contract: Yes Consultant: The Sterling Company 5055 New Baumgartner Road St. Louis, MO 63129 Corporate Headquarters: St. Louis, Missouri Agency: N/A Number of proposers: (9) Civil Design, Inc.; Clayton Engineering Company; Gateway Land Services Inc.; Hanson Professional Services Inc.; Juneau Associates, Inc., PC; Kuhlmann Design Group, Inc.; Sabur, Inc.; Sterling Company; and Volz Incorporated Appropriation Amount: $50,000.00 Designer’s Estimate: N/A Total MWBE Participation: 0.0% (No MWBE Goal) N/A – There are no MWBE goals for this Professional Services project. Type of Contract: Hourly Billing Rate Properties Affected: N/A Properties Benefitting: N/A Designed by: N/A This ordinance authorizes the District to enter into Contract #20372 with The Sterling Company for surveying services associated with the design of sanitary and stormwater projects. Services provided include land surveys, property strip maps, and easements for projects to be completed either in-house or by design consultants. Additional general surveying services will be provided on an as needed basis for legal research, legal descriptions, topographic and land surveys for District facilities, and other requirements of the various District departments. Work will be assigned on a project-by-project basis. This contract is for a maximum of $50,000.00, which is included in the FY2016 Capital Improvement Program. Contracts are for one year with two (2) option years based on performance. FUNDING/COST SUMMARY: Budgeted: Capital Improvement Program Budget Year: FY2016, Pg. 43 Amount: $50,000 Fund Name: #6660 – Sanitary Replacement Fund Additional Comments: There were eight (8) other proposals considered on this project. Contracted planning resources utilized: None. PREVIOUS BOARD ACTION RELATED TO THIS ACTION: N/A 42 Revised: 11/6/2015 10:32 AM AGENDA ITEM NUMBER: Item 48 Proposed Ordinance No. 14285 NAME OF PROJECT: General Services Agreement – Survey Services (2016) Contract D (12405) LOCATION: Various locations within the District TYPE OF PROJECT: General Surveying Services (011.8 General Services – Survey) DEPARTMENT REQUESTING ACTION: Engineering REQUESTED ACTION: Why is this action necessary?: Appropriates funds and authorizes staff to enter into a surveying contract. What does action accomplish?: Supplements District staff during peak workloads, as required by Consent Decree. SUMMARY EXPLANATION/BACKGROUND: Contractor: N/A Previous District Contract: Yes Consultant: Civil Design, Inc. 1552 South 7th Street St. Louis, MO 63104 Corporate Headquarters: St. Louis, Missouri Agency: N/A Number of proposers: (9) Civil Design, Inc.; Clayton Engineering Company; Gateway Land Services Inc.; Hanson Professional Services Inc.; Juneau Associates, Inc., PC; Kuhlmann Design Group, Inc.; Sabur, Inc.; Sterling Company; and Volz Incorporated Appropriation Amount: $50,000.00 Designer’s Estimate: N/A Total MWBE Participation: 100% (No MWBE Goal) Civil Design, Inc. – 100.00% - WBE Type of Contract: Hourly Billing Rate Properties Affected: N/A Properties Benefitting: N/A Designed by: N/A This ordinance authorizes the District to enter into Contract #20373 with Civil Design, Inc. for surveying services associated with the design of sanitary and stormwater projects. Services provided include land surveys, property strip maps, and easements for projects to be completed either in-house or by design consultants. Additional general surveying services will be provided on an as needed basis for legal research, legal descriptions, topographic and land surveys for District facilities, and other requirements of the various District departments. Work will be assigned on a project-by-project basis. This contract is for a maximum of $50,000.00, which is included in the FY2016 Capital Improvement Program. Contracts are for one year with two (2) option years based on performance. FUNDING/COST SUMMARY: Budgeted: Capital Improvement Program Budget Year: FY2016, Pg. 44 Amount: $50,000 Fund Name: #6660 – Sanitary Replacement Fund Additional Comments: There were eight (8) other proposals considered on this project. Contracted planning resources utilized: None. PREVIOUS BOARD ACTION RELATED TO THIS ACTION: N/A 43 Revised: 11/6/2015 10:32 AM AGENDA ITEM NUMBER: Item 49 Proposed Ordinance No. 14286 NAME OF PROJECT: General Services Agreement – Survey Services (2016) Contract E (12406) LOCATION: Various locations within the District TYPE OF PROJECT: General Surveying Services (011.8 General Services – Survey) DEPARTMENT REQUESTING ACTION: Engineering REQUESTED ACTION: Why is this action necessary?: Appropriates funds and authorizes staff to enter into a surveying contract. What does action accomplish?: Supplements District staff during peak workloads, as required by Consent Decree. SUMMARY EXPLANATION/BACKGROUND: Contractor: N/A Previous District Contract: Yes Consultant: Hanson Professional Services Inc. 13801 Riverport Dr., Suite 300 Maryland Heights, MO 63043 Corporate Headquarters: Springfield, Illinois Agency: N/A Number of proposers: (9) Civil Design, Inc.; Clayton Engineering Company; Gateway Land Services Inc.; Hanson Professional Services Inc.; Juneau Associates, Inc., PC; Kuhlmann Design Group, Inc.; Sabur, Inc.; Sterling Company; and Volz Incorporated Appropriation Amount: $50,000.00 Designer’s Estimate: N/A Total MWBE Participation: 0.0% (No MWBE Goal) N/A – There are no MWBE goals for this Professional Services project. Type of Contract: Hourly Billing Rate Properties Affected: N/A Properties Benefitting: N/A Designed by: N/A This ordinance authorizes the District to enter into Contract #20374 with Hanson Professional Services Inc. for surveying services associated with the design of sanitary and stormwater projects. Services provided include land surveys, property strip maps, and easements for projects to be completed either in-house or by design consultants. Additional general surveying services will be provided on an as needed basis for legal research, legal descriptions, topographic and land surveys for District facilities, and other requirements of the various District departments. Work will be assigned on a project-by-project basis. This contract is for a maximum of $50,000.00, which is included in the FY2016 Capital Improvement Program. Contracts are for one year with two (2) option years based on performance. FUNDING/COST SUMMARY: Budgeted: Capital Improvement Program Budget Year: FY2016, Pg. 45 Amount: $50,000 Fund Name: #6660 – Sanitary Replacement Fund Additional Comments: There were eight (8) other proposals considered on this project. Contracted planning resources utilized: None. PREVIOUS BOARD ACTION RELATED TO THIS ACTION: N/A 44 Revised: 11/6/2015 10:32 AM AGENDA ITEM NUMBER: Item 50 Proposed Ordinance No. 14287 NAME OF PROJECT: Intergovernmental City Water Data Agreement LOCATION: Finance TYPE OF PROJECT: Professional DEPARTMENT REQUESTING ACTION: Finance REQUESTED ACTION: Why is this action necessary?: To provides the District the ability to obtain information related to customer accounts billings and water consumption from the St. Louis City Water Division for the purpose of billing sewer service charges for the City of St. Louis. What does action accomplish?: This authorizes MSD to enter into an intergovernmental agreement with the City of St. Louis Water Division to provide customer information data for the purpose of billing sewer service charges for the City of St. Louis. SUMMARY EXPLANATION/BACKGROUND: Contractor: City of St. Louis, Water Division Previous District Contract: Yes 1640 S. Kingshighway Blvd. St. Louis, Missouri 63110 Consultant: N/A Agency: N/A Number of Proposers: N/A Appropriation Amount: N/A Designer’s Estimate: N/A MBE/WBE Participation: N/A (there is no goal) Type of Contract: Professional Properties Affected: N/A Properties Benefiting: N/A Designed by: N/A FUNDING/COST SUMMARY: Budgeted: Finance Division Budget Budget Year: FY2015/16 Amount: $156,000 Fund Name: General Fund Additional Comments: The term of this intergovernmental agreement to obtain water data information shall remain in effect for a period of ten (10) years. The agreement shall be renewed under the same terms and conditions for successive five (5) year periods after the expiration of the initial term, unless terminated by either party upon 90 days prior notice. The rate shall be adjusted annually by a percentage amount equal to the CPI (all items) as published by the Federal Reserve. PREVIOUS BOARD ACTION RELATED TO THIS ACTION: N/A 45 Revised: 11/6/2015 10:32 AM AGENDA ITEM NUMBER: Item 51 Proposed Ord. No. 14288 NAME OF PROJECT: Title Quote Upgrade Project LOCATION: District-wide TYPE OF PROJECT: Information Technology Project DEPARTMENT REQUESTING ACTION: Finance and Information Systems REQUESTED ACTION: Why is this action necessary?: Authorizes staff to enter into a contract for IT development services to upgrade the District’s Title Quote web application to a current technology platform. What does action accomplish?: This contract will result in an upgraded Title Quote system that is more timely and efficient in the processing of property closing transactions as well as in the collection of sewer charges from Title Companies that do business with the District. This web application interfaces with the District’s eCIS+ customer billing system. SUMMARY EXPLANATION/BACKGROUND: Contractor: N/A Previous District Contract: Yes Consultant: Amitech Solutions 680 Craig Road, Suite 300 St Louis, MO 63141 Agency: N/A Number of proposers: (4) Amitech Solutions, Cygnet InfoTech, Portland Web Works, Technology Partners Contract Amount: $424,000.00 Designer’s Estimate: N/A Total MWBE Participation: 100% (No MWBE Goal) Amitech Solutions (Asian American) – 100.00% - MBE Type of Contract: Professional Services Properties Affected: N/A Properties Benefiting: N/A Designed By: N/A FUNDING/COST SUMMARY: Budgeted: Information Systems Department Operating Budget Budget Year: FY15/FY16 Amount: $560,000.00 Fund Name: N/A Additional Comments: This project initiative will support the upgrade of the District’s Title Quote web application originally developed in 2004 to a current technology platform that interfaces with the District’s newly upgraded customer billing system. This benefits the District in terms of automating current business processes as well as providing flexibility in adapting to future business process changes. In calendar year 2014, the Title Quote application processed 19,000+ title payments for total sewer charge revenue of $5,700,000. PREVIOUS BOARD ACTION RELATED TO THIS ACTION: None 46 Revised: 11/6/2015 10:32 AM AGENDA ITEM NUMBER: Item 52 Proposed Ordinance No 14289 NAME OF PROJECT: Combined Liability Insurance Program LOCATION: District wide TYPE OF PROJECT: Purchase of Insurance DEPARTMENT REQUESTING ACTION: Risk Management REQUESTED ACTION: Why is this action necessary?: To provide general liability, public officials errors & omissions, and employment practices liability coverage for the District and Trustees/District staff. What does action accomplish?: This action provides coverage for liability type claims including defense costs up to a policy limit of $2,000,000 above a $100,000 deductible. SUMMARY EXPLANATION/BACKGROUND: Contractor: N/A Previous District Contract: Yes Consultant: McGriff, Seibels & Williams of Missouri, Inc. Agency: Missouri Public Entity Risk Management Fund (MOPERM), McGriff, Seibels & Williams of Missouri, Inc., agent. Number of bidders: N/A Low Bid: N/A High Bid: N/A Appropriation Amount: N/A District’s Estimate: N/A MBE/WBE Participation: N/A Plan Approval Date: N/A Type of Contract: Lump Sum Properties Affected: N/A Properties Benefiting: N/A Designed by: N/A This insurance provides coverage for liability claims, errors & omissions, employment claims and defense costs. This ordinance will authorize the District to enter into a contract with MOPERM from January 1, 2016 to December 31, 2016. The policy provides $2,000,000 of coverage above a $100,000 deductible. MOPERM is issued on a calendar year basis and will be renewed for one year on 1/1/2016 at an estimated annual premium of $292,171. MOPERM will not have a final premium until December 1. FUNDING/COST SUMMARY: Budgeted: General Insurance Fund Budget Budget Year: FY20152016 Amount: $292,170.00 Not to exceed $300,000.00 Fund Name: General Insurance Fund Additional Comments: N/A PREVIOUS BOARD ACTION RELATED TO THIS ACTION: 12/11/14 – Ord. No. 14014 – Amount: $261,526 – MOPERM 12/12/13 – Ord. No. 13760 – Amount: $237,792 – MOPERM 12/13/12 – Ord. No. 13540 – Amount: $237,792 – MOPERM 47 Revised: 11/6/2015 10:32 AM AGENDA ITEM NUMBER: Item 53 Proposed Ordinance No 14290 NAME OF PROJECT: Excess (Umbrella) Liability Program LOCATION: District wide TYPE OF PROJECT: Purchase of Insurance DEPARTMENT REQUESTING ACTION: Risk Management REQUESTED ACTION: Why is this action necessary?: This line of insurance provides additional liability limits coverage included in the combined liability program. What does action accomplish?: This action authorizes an insurance contract for an additional $15,000,000 of liability coverage above the $2,000,000 limit under our Combined Liability Program and Auto Liability Program. SUMMARY EXPLANATION/BACKGROUND: Contractor: N/A Previous District Contract: Yes Consultant: McGriff, Seibels & Williams of Missouri, Inc. Agency: Starr Indemnity & Liability Company, McGriff, Seibels & Williams of Missouri, Inc., agent. Number of bidders: N/A Low Bid: N/A High Bid: N/A Appropriation Amount: N/A District’s Estimate: N/A MBE/WBE Participation: N/A Plan Approval Date: N/A Type of Contract: Lump Sum Properties Affected: N/A Properties Benefitting: N/A Designed by: N/A This insurance provides coverage for liability claims and defense costs. This ordinance will authorize the District to enter into a contract with Starr Indemnity & Liability Company from January 1, 2016 to January 1, 2017. FUNDING/COST SUMMARY: Budgeted: General Insurance Fund Budget Budget Year: FY2015/2016 Amount: $165,904.00 Fund Name: General Insurance Fund Additional Comments: N/A PREVIOUS BOARD ACTION RELATED TO THIS ACTION: 12/11/14 -- Ord. No. 14013 – Amount: $165,442 – Starr Indemnity & Liability Company 12/12/13 -- Ord. No. 13759 – Amount: $159,493 – Starr Indemnity & Liability Company 12/13/12 -- Ord. No. 13539 – Amount: $142,865 – Starr Indemnity & Liability Company 48 Revised: 11/6/2015 10:32 AM AGENDA ITEM NUMBER: Item 54 Proposed Ordinance No. 14291 NAME OF PROJECT: Medical Services LOCATION: District wide TYPE OF PROJECT: Professional Service DEPARTMENT REQUESTING ACTION: Risk Management REQUESTED ACTION: Why is this action necessary?: To provide medical services for District staff which include workers compensation medical services, drug testing, pre-employment evaluations and other medical services. What does action accomplish?: This action provides an administrator and service provider for District drug testing and other medical services. SUMMARY EXPLANATION/BACKGROUND: Contractor: BJC Corporate Health Services. Previous District Contract: Yes Consultant: N/A Agency: N/A Number of bidders: N/A Low Bid: N/A High Bid: N/A Appropriation Amount: N/A District’s Estimate: N/A MBE/WBE Participation: N/A Plan Approval Date: N/A Type of Contract: Installment Properties Affected: N/A Properties Benefitting: N/A Designed by: N/A This contract provides medical services for the District and administration for drug testing. The District sent a RFP to 5 companies for proposals, advertised in three publications and received one proposal from the incumbent. This ordinance will authorize the District to enter into a one year contract with BJC Corporate Health Services d/b/a BarnesCare from January 1, 2016 to December 31, 2016. The contract provides for an initial term of one (1) year with four (4) additional one-year renewal terms at the option of the District. FUNDING/COST SUMMARY: Budgeted: Risk Management & Special Fund Budgets Budget Year: FY2016/2017 Amount: $275,000 Not to exceed $500,000.00 Fund Name: General Fund & General Insurance Fund Additional Comments: N/A PREVIOUS BOARD ACTION RELATED TO THIS ACTION: None 49 Revised: 11/6/2015 10:32 AM AGENDA ITEM NUMBER: Item 55 Proposed Ordinance No. 14292 NAME OF PROJECT: Employee Assistance Program Benefits Plan Renewal LOCATION: District Wide TYPE OF PROJECT: Administrator for the District’s Employee Assistance Program DEPARTMENT REQUESTING ACTION: Human Resources Department REQUESTED ACTION: Why is this action necessary?: The agreement with the current Employee Assistance Plan provider, BJC, expires January 31, 2015. What does action accomplish?: This action authorizes MSD to exercise the option to renew for an additional year with BJC to continue to provide Employee Assistance to the District’s employees. SUMMARY EXPLANATION/BACKGROUND: Contractor: BJC Employee Assistance Program Previous District Contract: N/A 343 S. Kirkwood Rd., Ste. 201 Kirkwood, MO 63122 Consultant: N/A Agency: N/A Number of bidders: N/A Low Bid: N/A High Bid: N/A Appropriation Amount: N/A District’s Estimate: N/A MBE/WBE Participation: N/A Plan Approval Date: N/A Type of Contract: N/A Properties Affected: N/A Properties Benefiting: N/A Designed by: N/A FUNDING/COST SUMMARY: Budgeted: Human Resources Dept. Budget Year: 2015/2016 Amount: $15,230 Fund Name: Hospital & Medical Services Additional Comments: PREVIOUS BOARD ACTION RELATED TO THIS ACTION: 11/14/2013 - Resolution. No. 3118: Exercise option to renew for an additional year 12/13/2012 - Ordinance. No. 13538: Authorization to enter into a contract with BJC to provide EAP 50 Revised: 11/6/2015 10:32 AM AGENDA ITEM NUMBER: Item 56 Proposed Ordinance No. 14293 NAME OF PROJECT: Group Life and Accidental Death & Dismemberment Insurance LOCATION: District-Wide TYPE OF PROJECT: Group Life and Accidental Death & Dismemberment Insurance DEPARTMENT REQUESTING ACTION: Human Resources Department REQUESTED ACTION: Why is this action necessary?: The annual agreement with the current life insurance plan carrier, MetLife, expires January 31, 2016. What does action accomplish?: This action authorizes MSD to enter into a contract with CIGNA Insurance Company, to continue to provide life and accidental death & dismemberment coverage to the District’s employees. SUMMARY EXPLANATION/BACKGROUND: Contractor: CIGNA Insurance Company Previous District Contract: Yes P.O. Box 188037 Chattanooga, TN 37422- 8037 Consultant: N/A Agency: N/A Number of bidders: N/A Low Bid: N/A High Bid: N/A Appropriation Amount: N/A Districts Estimate: N/A MBE/WBE Participation: N/A Plan Approval Date: Type of Contract: N/A Properties Affected: N/A Properties Benefitting: N/A Designed by: N/A FUNDING/COST SUMMARY: Budgeted: N/A Budget Year: FY2016/2017 Amount: $98,121 Fund Name: N/A Additional Comments: During the renewal process for the new plan year commencing February 1, 2016, the Executive Committee reviewed information requested by Gallagher Benefits Services, Inc. from ten (10) life insurance carriers. Based on the information that was received, the recommendations of Gallagher Benefits Services, Inc. and the financial advantages of various options, the Committee elected to transfer the coverage to CIGNA Insurance Company, effective 2/1/16 exercising a three year agreement with CIGNA. PREVIOUS BOARD ACTION RELATED TO THIS ACTION: 11/13/2014 - Resolution No. 3177 - Exercise option to renew additional year 11/14/2013 - Resolution No. 3120 - Exercise option to renew additional year 11/08/2012 - Resolution No. 3060 - Exercise option to renew additional year 11/21/2011 - Resolution No. 2998 - Exercise option to renew additional year 12/09/2010 - Ordinance No. 13178 - Exercise option to renew additional year 51 Revised: 11/6/2015 10:32 AM AGENDA ITEM NUMBER: Item 57 Proposed Ordinance No 14294 NAME OF PROJECT: Banking Procedure Ordinance (Updating Section 1-Investment Policy, Section 3-Approved Securities Dealer List and Approved Commercial Paper List) LOCATION: District-Wide TYPE OF PROJECT: DEPARTMENT REQUESTING ACTION: Office of Secretary-Treasurer REQUESTED ACTION: Why is this action necessary?: This Ordinance repeals Ordinance No. 13806 and enacts a new Ordinance to include an updated Investment Policy (May 2015), updated list of approved Securities-Dealers, and updated list of approved Commercial Paper. What does this action accomplish? It allows the Secretary-Treasurer’s Office to purchase investments from a greater number of Securities Dealers and purchase from a greater list of Commercial paper, within the parameters of the District’s Investment Policy, therefore increasing competition and reducing cost. SUMMARY EXPLANATION/BACKGROUND: Contractor: N/A Previous District Contract: N/A Consultant: N/A Agency: N/A Number of bidders: N/A Low B id: N/A High Bid: N/A Appropriation Amount: N/A District’s Estimate: N/A MBE/WBE Participation: N/A Plan Approval Date: N/A Type of Contract: N/A Properties Affected: N/A Properties Benefiting: N/A Designed by: N/A FUNDING/COST SUMMARY: Budgeted: N/A Budget Year: N/A Amount: N/A Fund Name: N/A Additional Comments: PREVIOUS BOARD ACTION RELATED TO THIS ACTION: 02/14/2014 - Ordinance No. 13806: Banking Procedure Ordinance 52 Revised: 11/6/2015 10:32 AM AGENDA ITEM NUMBER: Item 70 Proposed Ordinance No. 14295 INTRODUCTION & ADOPTION AT THE DECEMBER MEETING NAME OF PROJECT: Forestwood Lateral Sanitary Relief (SKME-321) (10440) LOCATION: South of Interstate 270 and west of West Florissant Avenue in the City of Ferguson, Missouri TYPE OF PROJECT: Sanitary Sewer Construction (015.0 Construction Costs) DEPARTMENT REQUESTING ACTION: Engineering REQUESTED ACTION: Why is this action necessary?: Appropriates funds and authorizes staff to enter into a construction contract. What does action accomplish?: Implements the construction of a CIP project, as required by Consent Decree. SUMMARY EXPLANATION/BACKGROUND: Contractor: Previous District Contract: Yes Consultant: N/A Agency: N/A Number of bidders: Low Bid: $ High Bid: $ Appropriation Amount: $ Designer’s Estimate: $3,293,000.00 Total MWBE Participation: (MBE Goal is 17% - African American) Type of Contract: Unit Cost Properties Affected: 102 Properties Benefiting: 900 Designed by: Wind Engineering Company The work to be done under Contract #20357 consists of the construction of approximately 5,700 lineal feet of pipe sewers varying in size from 8-inches to 24-inches in diameter and appurtenances. The purpose of this project is to alleviate building backups and overcharged sanitary sewers, and to remove five (5) constructed SSOs (BP-295, BP-296, BP-281, BP-316 & BP-322). This project is scheduled to be completed in 500 days. FUNDING/COST SUMMARY: Budgeted: Capital Improvement Program Budget Year: FY2016, Continued Amount: $2,100,000 Fund Name: #6660 – Sanitary Replacement Fund Additional Comments: An additional contingency of $178,450 for utility relocation (Electric - $21,000, Gas - $97,200 & Water - $60,250) is included in the appropriation. An additional $50,000 is also included for roadway restoration by the City of Ferguson. The construction cost estimate increased due to the addition of dewatering, removal and replacement of unsuitable subgrade, and additional tunneling. Staff is requesting introduction and adoption at the December Board meeting in order to coordinate with a Ferguson Street project that is under construction and avoid delaying the City’s project. The City has requested that the District expedite a portion of our sewer project that needs to be constructed before they can pave the street. This project is expected to be funded by Bond proceeds. Contracted planning resources utilized: Watershed Facility Planning, Separate Sewer Area I/I Assessment, Separate Sewer Area Flow Metering & Monitoring, Modeling, CCTV Inspection, and Radar Rainfall Data. PREVIOUS BOARD ACTION RELATED TO THIS ACTION: 09/09/04 – Ord. No. 11835 – Amount: $545,000 – Wind Engineering Company – Design Contract No. 20044 53 Revised: 11/6/2015 10:32 AM AGENDA ITEM NUMBER: item 63 Resolution No. 3247 NAME OF PROJECT: Federal and Missouri Clean Water Act – Legal Services – AquaLaw, PLC LOCATION: N/A TYPE OF PROJECT: N/A DEPARTMENT REQUESTING ACTION: General Counsel REQUESTED ACTION: Why is this action necessary?: To extend the contract for specialized legal consulting services for matters involving the Federal Clean Water Act, the Missouri Clean Water Act, and associated regulations and policies. What does action accomplish?: Authorizes contract extension for said legal services. SUMMARY EXPLANATION/BACKGROUND: Contractor: N/A Previous District Contract: Consultant: AquaLaw, PLC 6 South 5th Street Richmond, VA 23219 Agency: N/A Number of proposers: N/A Appropriation Amount: N/A Designer’s Estimate: N/A Total MWBE Participation: 0% (No Goal) Type of Contract: Flat Fee for Counseling, Hourly for Litigation Properties Affected: N/A Properties Benefitting: N/A Designed by: N/A FUNDING/COST SUMMARY: Budgeted: Operating Budget Budget Year: 2015 - 2016 Amount: Approximately $50,000/year Fund Name: N/A Additional Comments: The RFP for Clean Water Act Legal Services was sent to approximately sixty (60) firms; nine (9) proposed. They were AquaLaw; Barns & Thornburg; Crotzer & Ormsby; DeGulis McMahon; Evans & Dixon; Lathrop & Gage; Polsinelli; Shook Hardy; and Thompson Coburn. This contract will provide the District specialized legal services to address all regulatory matters involving the Federal and Missouri Clean Water Act. This firm is uniquely qualified to represent the District on these matters. PREVIOUS BOARD ACTION RELATED TO THIS ACTION: 11/13/2014 - Ordinance No. 13996: Authorized original contract 54 Revised: 11/6/2015 10:32 AM AGENDA ITEM NUMBER: Item 64 Resolution No. 3248 NAME OF PROJECT: Federal and Missouri Clean Water Act – Legal Services – Evans & Dixon, LLC LOCATION: N/A TYPE OF PROJECT: N/A DEPARTMENT REQUESTING ACTION: General Counsel REQUESTED ACTION: Why is this action necessary?: To extend the contract for specialized legal consulting services for matters involving the Federal Clean Water Act, the Missouri Clean Water Act, and associated regulations and policies. What does action accomplish?: Authorizes contract extension for said legal services. SUMMARY EXPLANATION/BACKGROUND: Contractor: N/A Previous District Contract: N/A Consultant: Evans & Dixon, LLC 211 North Broadway, Ste. 2500 St. Louis, MO 63102 Agency: N/A Number of proposers: N/A Appropriation Amount: N/A Designer’s Estimate: N/A Total MWBE Participation: 0% (No Goal) Type of Contract: Hourly Properties Affected: N/A Properties Benefitting: N/A Designed by: N/A FUNDING/COST SUMMARY: Budgeted: Operating Budget Budget Year: 2015 - 2016 Amount: Approximately $50,000/year Fund Name: N/A Additional Comments: The RFP for Clean Water Act Legal Services was sent to approximately sixty (60) firms; nine (9) proposed. They were AquaLaw; Barns & Thornburg; Crotzer & Ormsby; DeGulis McMahon; Evans & Dixon; Lathrop & Gage; Polsinelli; Shook Hardy; and Thompson Coburn. This contract will provide the District specialized legal services to address all regulatory matters involving the Federal and Missouri Clean Water Act. This firm is uniquely qualified to represent the District on these matters. PREVIOUS BOARD ACTION RELATED TO THIS ACTION: 11/13/2014 - Ordinance No. 13994: Authorized original contract 55 Revised: 11/6/2015 10:32 AM AGENDA ITEM NUMBER: item 65 Resolution No. 3249 NAME OF PROJECT: Federal and Missouri Clean Water Act – Legal Services – Shook Hardy & Bacon LOCATION: N/A TYPE OF PROJECT: N/A DEPARTMENT REQUESTING ACTION: General Counsel REQUESTED ACTION: Why is this action necessary?: To extend the contract for specialized legal consulting services for matters involving the Federal Clean Water Act, the Missouri Clean Water Act, and associated regulations and policies. What does action accomplish?: Authorizes contract extension for said legal services. SUMMARY EXPLANATION/BACKGROUND: Contractor: N/A Previous District Contract: Consultant: Shook Hardy & Bacon LLP 2555 Grand Blvd. Kansas City, MO 64108 Agency: N/A Number of proposers: N/A Appropriation Amount: N/A Designer’s Estimate: N/A Total MWBE Participation: 0% (No Goal) Type of Contract: Hourly Properties Affected: N/A Properties Benefitting: N/A Designed by: N/A FUNDING/COST SUMMARY: Budgeted: Operating Budget Budget Year: 2015 - 2016 Amount: Approximately $50,000/year Fund Name: N/A Additional Comments: The RFP for Clean Water Act Legal Services was sent to approximately sixty (60) firms; nine (9) proposed. They were AquaLaw; Barns & Thornburg; Crotzer & Ormsby; DeGulis McMahon; Evans & Dixon; Lathrop & Gage; Polsinelli; Shook Hardy; and Thompson Coburn. Shook Hardy & Bacon received credit in their proposal for minority and female office workforce. This contract will provide the District specialized legal services to address all regulatory matters involving the Federal and Missouri Clean Water Act. This firm is uniquely qualified to represent the District on these matters. PREVIOUS BOARD ACTION RELATED TO THIS ACTION: 11/13/2014 - Ordinance No. 13995: Authorized original contract 56 Revised: 11/6/2015 10:32 AM AGENDA ITEM NUMBER: Item 66 Resolution No 3250 NAME OF PROJECT: Flexible Benefits Plan Renewal LOCATION: District-Wide TYPE OF PROJECT: Third party administration of the District’s Flexible Benefit Plan and vision program. DEPARTMENT REQUESTING ACTION: Human Resources Department REQUESTED ACTION: Why is this action necessary?: To obtain Board authorization for contract extension per Ordinance No. 13559 What does action accomplish?: This action authorizes MSD to exercise its option to renew the current agreement for an additional year to continue to provide flexible benefit plan administration for the District’s employees. SUMMARY EXPLANATION/BACKGROUND: Contractor: BeneFlex HR Resources, Inc. Previous District Contract: N/A 10805 Sunset Office Dr., Ste. 401 St. Louis, MO 63127 Consultant: N/A Agency: N/A Number of bidders: N/A Low Bid: N/A High Bid: N/A Appropriation Amount: N/A Districts Estimate: N/A MBE/WBE Participation: N/A Plan Approval Date: Type of Contract: N/A Properties Affected: N/A Properties Benefiting: N/A Designed by: N/A FUNDING/COST SUMMARY: Budgeted: Human Resources Dept. Budget Year: 2016/2017 Amount: $17,500 Fund Name: N/A Additional Comments: During the renewal process for the plan year commencing February 1, 2016, the Executive Committee considered the option of exercising year four of a five year agreement. The District offers a Flexible Benefit Plan as prescribed under Section 125 of the Internal Revenue Code which allows employees to make pre-tax contributions to reimbursement accounts to pay for qualifying expenses such as childcare or non-reimbursed health care expenses. In addition, the District has a program that reimburses District employees for prescription eyewear up to $100 per fiscal year. PREVIOUS BOARD ACTION RELATED TO THIS ACTION: 11/13/2014 - Resolution No. 3176 - Exercise option to renew for an additional year 11/14/2013 - Resolution No. 3119 - Exercise option to renew for an additional year 12/13/2012 - Ordinance No. 13559 - Enter into a new contract with vendor 57 Revised: 11/6/2015 10:32 AM AGENDA ITEM NUMBER: Item 67 Resolution No 3251 NAME OF PROJECT: Group Dental Plan Benefits Renewal LOCATION: District Wide TYPE OF PROJECT: Group Dental Plan DEPARTMENT REQUESTING ACTION: Human Resources Department REQUESTED ACTION: Why is this action necessary?: The current plan year agreement with CIGNA is due to expire January 31, 2016. What does action accomplish?: This action authorizes MSD to enter into a new contract with Cigna to provide dental coverage to the District’s employees. SUMMARY EXPLANATION/BACKGROUND: Contractor: Cigna Healthcare Previous Districts Contract: Yes P.O. Box 188037 Chattanooga, TN 37422- 8037 Consultant: N/A Agency: N/A Number of bidders: N/A Low Bid: N/A High Bid: N/A Appropriation Amount: N/A Districts Estimate: N/A MBE/WBE Participation: N/A Plan Approval Date: Type of Contract: N/A Properties Affected: N/A Properties Benefiting: N/A Designed by: N/A FUNDING/COST SUMMARY: Budgeted: N/A Budget Year: FY2016/2017 Amount: $114,000 Fund Name: N/A Additional Comments: During the renewal process for the new plan year commencing February 1, 2016 the Executive Committee reviewed information received by Gallagher Benefits Services, Inc. from the incumbent, CIGNA Insurance Company. Based on the information that was received, the recommendation of Gallagher Benefits Services, Inc., the Committee considered the option of exercising year two of a two year agreement with Cigna. PREVIOUS BOARD ACTION RELATED TO THIS ACTION: 12/11/2014 - Ordinance No. 14016 - Authorized to enter into a new two year contract 58 Revised: 11/6/2015 10:32 AM AGENDA ITEM NUMBER: Item 68 Resolution No 3252 NAME OF PROJECT: Group Medical Plan Benefits Renewal LOCATION: District-Wide TYPE OF PROJECT: Group Medical Plan and Stop Loss Coverage DEPARTMENT REQUESTING ACTION: Human Resources Department REQUESTED ACTION: Why is this action necessary?: The current plan year agreement with CIGNA is due to expire January 31, 2016. What does action accomplish?: This action authorizes MSD to enter into a new contract with CIGNA to provide medical coverage to the District’s employees. SUMMARY EXPLANATION/BACKGROUND: Contractor: Cigna Healthcare Previous District Contract: Yes P.O. Box 188037 Chattanooga, TN 37422- 8037 Consultant: N/A Agency: N/A Number of bidders: N/A Low Bid: N/A High Bid: N/A Appropriation Amount: N/A Districts Estimate: N/A MBE/WBE Participation: N/A Plan Approval Date: Type of Contract: N/A Properties Affected: N/A Properties Benefiting: Designed by: N/A FUNDING/COST SUMMARY: Budgeted: N/A Budget Year: FY2016/2017 Amount: $13,698,352 Fund Name: Additional Comments: During the renewal process for the new plan year commencing February 1, 2016, the Executive Committee reviewed information received by Gallagher Benefits Services, Inc. from the incumbent, CIGNA Insurance Company. Based on the information that was received, the recommendation of Gallagher Benefits Services, Inc. and the advantages of various options, the Committee considered the option of exercising year two of a three year agreement with Cigna. PREVIOUS BOARD ACTION RELATED TO THIS ACTION: 12/11/2014 - Ordinance No.14015 - Employee Group Medical Insurance 59 Revised: 11/6/2015 10:32 AM AGENDA ITEM NUMBER: Item 69 Resolution No 3253 NAME OF PROJECT: Long-Term Disability Benefits Plan Renewal LOCATION: District-Wide TYPE OF PROJECT: Group Long-Term Disability Coverage DEPARTMENT REQUESTING ACTION: Human Resources REQUESTED ACTION: Why is this action necessary? The current plan year agreement with Liberty Mutual is due to expire January 31, 2016. What does action accomplish? This action authorizes MSD to exercise its option to renew the current agreement with Liberty Mutual for long term disability insurance for an additional year. SUMMARY EXPLANATION/BACKGROUND: Contractor: Liberty Life Assurance Company of Boston Previous District Contract: Yes P.O. Box 2710 London, KY 40742-7210 Consultant: N/A Agency: N/A Number of bidders: N/A Low Bid: N/A High Bid: N/A Appropriation Amount: N/A Districts Estimate: N/A MBE/WBE Participation: N/A Plan Approval Date: N/A Type of Contract: N/A Properties Affected: N/A Properties Benefiting: N/A Designed by: N/A FUNDING/COST SUMMARY: Budgeted: Human Resources Dept. Budget Year: FY2016/17 Amount: $187,000 Fund Name: N/A Additional Comments: During the renewal process for the new plan year commencing February 1, 2016, the Executive Committee considered the option of exercising year three of a three year agreement with Liberty Mutual. PREVIOUS BOARD ACTION RELATED TO THIS ACTION: 11/13/2014 - Resolution No. 3178: Exercise option to renew for one additional year 11/14/2013 - Resolution No. 3121: Exercise option to renew for one additional year 11/08/2012 - Resolution No. 3061: Exercise option to renew for one additional year 12/08/2011 - Ordinance No. 13343: Long-term disability coverage through Liberty Mutual