HomeMy Public PortalAbout2020-18 Approving an agreement with BeeFree, LLC DBA FreeBee for transportation servicesRESOLUTION NO. 2O2O.I8
A RESOLUTION OF TIIE VILLAGE COTJNCIL OF TITE
VILLAGE OF KEY BTSCAYIYE, FLORTDA, APPROVING Ai\
AGREEMENT WITII BEEFREE, LLC DIBI A FREEBEE FOR
TRANSPORTATION SERVICES; WAfVII.{G COMPETITM
BIDDING PROCEDT]RES; PROVIDING FOR
AUTHORIZATION; At'[D PROVIDING FOR AfrI
EFFECTI\IE DATE.
WIIEREAS, the Village of Key Biscayne ('Village") wishes to provide additional,
convenient fransportation services and options to its residents and visitors; and
WIIEREAS, through an agreement with the Key Biscayre Community Foundation,
lnc. ("Foundation"), BeeFree, LLC dlbla Freebee ("Freebee") currently operates a mobile
application-based nansportation service (r'Services.) within the Village; and
WHEREAS, the Village has deterrrined that it is in the Village's best interest to
contact with Freebee to provide the Serviees to the Village's residents and visitors; and
WHEREAS, in accordance with Section 2-85 of the Village Code of Ordinances
("Code"), the Village Council has determined that it is impractical to apply competitive bidding
procedures to contact for the Services and desires to waive such procedures to avoid an
intemrption in Services; and
WHEREAS, the Village Council desires to enter into an agreement with Freebee in
substantially the form attached hereto as Exhibit "A" ("Agreement") and authorize the
Village Manager to execute all documents necessary for the Services; and
WHEREAS, the Village Council finds that this Resolution is in the best interest and
welfare of the residents of the Village.
NOW, THEREFORE, BE IT RESOLVED BY THE VILLAGE COUNCIL OF
THE VTLLAGE OF KEY BISCAYNE, FLORTDA, AS FOLLOWS:
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Section l. Recitals. That each of the above-stated recitals are hereby adopted,
confirmed, and incorporated herein.
Section 2. Approval. That the Village Council hereby approves the Agreement with
Freebee in substantially the fonn attached hereto as Exhibit "A."
Section 3. Waivine of Comoetitive Biddine. That the Village Council hereby finds,
pursuant to Section 2-85 of the Village Code, that it is irnpractical to apply the competitive
bidding procedures of the village code to contract for the Services.
Section 4. Authorization. That the Village Council hereby authorizes the Village
Manager to execute the Agreement in substantially the form attached hereto as Exhibit ,'A,"
subject to approval by the Village Attorney as to form, content and legal sufficiency, and to take
any action which is reasonably necessary to implement the intent and purpose of this Resolution.
Section 5. Effective Date. That this Resolution shall be effective immediately upon
adoption.
PASSED and ADOPTED rhis 9th day of March ,2020.
trI
CHAEL W. DAVEY
MAYOR
A
A H. ALVAREZ, MMC
INTERTM VILLAGE CLERK
WEISS SEROTA HELFMAN COLE & BIERMAN, P.L
VILLAGE ATTORNEY
APPROVED AS TO FORM AND LEGAL SUFFICIENCY
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PROFESSIONAL SERVICES AGREEMENT
BETWEEN
THE VILLAGE OF KEY BISCAYNE
AND
BEEFREE, LLC D IB I A FREEBEE
AGREEMENT (this "Agreement") is made effective as of tfr" !t'\Auy of
2020 (the "Effective Date"), by and between the VILLAGE OF KEY
CAYNE, FLORIDA, a Florida municipal corporation, whose principal address is 88 West
Mctntyre Street, Key Biscayne, FL 33149 (the "Village"), and BEEFREE, LLC D!B/A
FREEBEE, a Florida limited liability company, whose principal address is 2312 N. Miami
Avenue, Miami, FL 33127 (the "Contractor").
WHEREAS, the Contractor will perform mobile-based, on-demand and circulator
transportation services for the Village, as further described in Exhibit ".Al' altached hereto (the
"Services"); and
WHEREAS, the Contractor has provided similar services within the Village's
jurisdictional limits pursuant to a Master Services Agreement (the "MSA") between the Contractor
and the Key Biscayne Community Foundation, Inc. (the "Foundation") dated January 23,2018;
and
WHEREAS, the Village and the Foundation have agreed to transfer the management of
the Services to the Village; and
WHEREAS, the Contractor has proposed to the Village similar terms and conditions for
the Services;and
WHEREAS, the Village desires to engage the Contractor to perform the Services and
deliverables as specified herein.
NOW, THEREFORE, in consideration of the mutual covenants and conditions contained
herein, the Contractor and the Village agree as follows:
1. Scope ofServices.
1.1. Contractor shall provide the Services set forth herein and in Exhibit "A" in a professional
manner and in accordance with all federal, state, and local laws.
1.2. Contractor will provide a specified number of "Freebee" electric vehicles with full doors
and windows (the "Vehicles"), in accordance with Exhibit ooA", which will be exclusively
dedicated to the Village for the term of this Agreement.
1.3. Contractor will operate the Vehicles in the Village's designated service area ("Designated
Service Area") as set forth in the map attached hereto as Exhibit "8."
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1.4. Contractor shall furnish all reports, documents, and information obtained pursuant to this
Agreement, and recommendations during the term of this Agreement (hereinafter
"Deliverables") to the Village.
2. Term/CommencementDate.
2.1. The term of this Agreement shall be from the Effective Date through three (3) years
thereafter ("Initial Term"), unless earlier terminated in accordance with Paragraph 8. After
the Initial Term, this Agreement may be renewed for additional one-year terms ("Renewal
Terms") upon mutual agreement of the Parties.
2.2. Contractor agrees that time is of the essence and Contractor shall complete the Services
within the term of this Agreement, unless extended by the Village Manager in writing.
2.3. This Agreement is subject to the conditions precedent that: (D Village funds are available,
appropriated, and budgeted for the Services; (ii) the Village secures and obtains any
necessary proceeds, grants or loans for the accomplishment of the Services pursuant to
any borrowing legislation adopted by the Village Council relative to the Services; and (iii)
the Village Council enacts legislation or other necessary Resolutions, which awards and
authorizes the execution of this Agreement.
3. Compensation and Payment.
3.1. The Village agrees to pay the Contractor for the Services rendered in accordance with the
terms set forth in Exhibit "A", afrached hereto and incorporated herein.
3.2. Contractor shall deliver an invoice, along with any other reports required under this
Agreement, to Village no more often than once per month detailing the Services
completed, ridership data, the amount due to Contractor, and the amount of any advertising
subsidy. Fees shall be paid in arrears each month, pursuant to Contractor's invoice, which
shall be based upon the rates set forth in Exhibit o'A." The Village shall pay the Contractor
in accordance with the Florida Prompt Payment Act after approval and acceptance of the
Services by the Village Manager. Invoices submitted without the required back up
material or information may result in delayed payment.
4. Subcontractors.
4.1. The Contractor shall be responsible for all payments to any subcontractors and shall
maintain responsibility for all work related to the Services.
4.2. Contractor may only utilize the services of a particular subcontractor with the prior written
approval of the Village Manager, which approval may be granted or withheld in the
Village Manager's reasonable discretion.
5. Villase's Responsibilities.
5.1. The Village will provide three (3) covered parking spaces and two (2) uncovered parking
spaces ("Designated Parking") for the Vehicles for the Term of this Agreement, at no cost
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to Contractor. Contractor shall use only the Designated Parking to park or store Vehicles.
. Contractor must not park or store Vehicles in non-designated, Village-owned property,
unless otherwise expressly authorized in writing by the Village.
5.2. Village shall make available any information, documents, or other data pertinent to the
Services and in possession of the Village, upon written request of the Contractor.
5.3. Upon Contractor's request, Village shall reasonably cooperate in arranging for access to
data or personnel as required for Contractor to perform the Services.
6. Contractor's Responsibilities: Representations and Warranties.
6.L. The Contractor shall exercise the same degree of care, skill and diligence in the
performance of the Services as is ordinarily provided by a Contractor under similar
circumstances. If at any time during the term of this Agreement or within two (2) years
from the completion of this Agreement, it is determined that the Contractor's Deliverables
or Services are incorrect, not properly rendered, defective, or fail to conform to the
Services as described within this Agreement, upon written notification from the Village
Manager, the Contractor shall at Contractor's sole expense, correct its deliverables or
Services within fourteen (14) days of receiving such written notification.
6.2. The Contractor hereby warrants and represents that at all times during the term of this
Agreement it shall maintain in good standing all required licenses, certifications and permits
required under Federal, State and local laws applicable to and necessary to perform the
Services for Village as an independent contractor of the Village.
6.3. The Contractor further waffants and represents that it has the required knowledge,
expertise, and experience to perform the Services and carry out its obligations under this
Agreement in a professional and first class manner.
6.4. The Contractor represents that is an entity validly existing and in good standing under the
laws of Florida. The execution, delivery and performance of this Agreement by
Contractor have been duly authorized, and this Agreement is binding on Contractor and
enforceable against Contractor in accordance with its terms. No consent of any other
person or entity to such execution, delivery and performance is required.
7. Conflict of Interest. To avoid any conflict of interest or any appearance thereof, Contractor
shall not, for the term of this Agreement, provide any Services similar to those provided
pursuant to this Agreement to any private sector entities with any current or foreseeable
adversarial issues in the Village. For the purposes of this section "adversarial" shall mean any
issues where staff is recommending denial or denied an application for permitting or zoning,
or an administrative appeal or court action wherein the Village is a party.
8. Termination.
8.1. The Village Manager, without cause, may terminate this Agreement upon thirty (30)
calendar days written notice to the Contractor, or immediately with cause
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8.2. Upon receipt of the Village's written notice of termination, Contractor shall immediately
stop providing Services unless directed otherwise by the Village Manager.
8.3. Contractor, without cause, may terminate this Agreement upon one hundred eighty (180)
calendar days written notice to the Village, or upon sixty (60) calendar days written notice
with cause if Village fails to cure any material breach after written notice with fourteen
(14) calendar days opportunity to cure.
8.4. The Contractor shall be paid for all Services accepted by the Village Manager up to the
date of termination, provided that the Contractor has first complied with the provisions of
Paragraph 8.5.
8.5. The Contractor shall transfer all books, records, reports, working drafts, documents, maps,
and data pertaining to the Services to the Village, in a hard copy and electronic format
within fourteen (14) days from the date of written notice of the termination or expiration
of this Agreement.
9. Insurance.
9.1. Contractor shall secure and maintain throughout the duration of this Agreement insurance
of such types and in such amounts not less than those specified below as satisfactory to
the Village, naming the Village as an Additional lnsured, underwritten by afirmrated A-
X or better by A.M. Best and qualified to do business in the State of Florida. The insurance
coverage shall be primary insurance with respect to the Village, its officials, employees,
agents, and volunteers naming the Village as additional insured. Any insurance maintained
by the Village shall be in excess of the Contractor's insurance and shall not contribute to
the Contractor's insurance. The insurance coverages shall include at a minimum the
amounts set forth in this section and may be increased by the Village as it deems necessary
or prudent.
9.L1. Commercial General Liability coverage with limits of liability of not less than a
$1,000,000 per Occurrence combined single limit for Bodily Injury and Property
Damage. This Liability Insurance shall also include Completed Operations and
Product Liability coverages and eliminate the exclusion with respect to property under
the care, custody and control of Contractor. The General Aggregate Liability limit
and the Products/Completed Operations Liability Aggregate limit shall be in the
amount of $3,000,000 each.
9.1.2. Workers Compensation and Employer's Liability insurance, to apply for all
employees for statutory limits as required by applicable State and Federal laws. The
policy(ies) must include Employer's Liability with minimum limits of $500,000.00
each accident. No employee, subcontractor or agent of the Contractor shall be allowed
to provide Services pursuant to this Agreement who is not covered by Worker's
Compensation insurance.
9.L3. Business Automobile Liability with minimum limits of $1,000,000 per occurrence,
combined single limit for Bodily Injury and Property Damage. Coverage must be
afforded on a form no more restrictive than the latest edition of the Business
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Automobile Liability policy, without restrictive endorsements, as filed by the
Insurance Service Office, and must include Owned, Hired, and Non-Owned Vehicles.
9.L4. Umbrella Excess Liability Insurance of $5,000,000. Such coverage shall be over
and above the coverage provided by the policies required herein. The Umbrella
Excess Liability Insurance shall not contain endorsements which restrict the
coverages provided in the underlying policies. The policy shall contain a waiver of
subrogation endorsement in favor of the Village.
9.2. Cerfificate of Insurance. Certificates of Insurance shall be provided to the Village,
reflecting the Village as an Additional Insured (except with respect to Professional
Liability Insurance and Worker's Compensation Insurance), no later than ten (10) days
after award of this Agreement and prior to the execution of this Agreement by Village and
prior to commencing Services. Each certificate shall include no less than (30) thirty-day
advance written notice to Village prior to cancellation, termination, or material alteration
of said policies or insurance. The Contractor shall be responsible for assuring that the
insurance certificates required by this Section remain in fuIl force and effect for the
duration of this Agreement, including any extensions or renewals that may be granted by
the Village. The Certificates of Insurance shall not only name the types of policy(ies)
provided, but also shall refer specifically to this Agreement and shall state that such
insurance is as required by this Agreement. The Village reserves the right to inspect and
return a certified copy of such policies, upon written request by the Village. If a policy is
due to expire prior to the completion of the Services, renewal Certificates of Insurance
shall be fumished thirty (30) calendar days prior to the date of their policy expiration.
Each policy certificate shall be endorsed with a provision that not less than thirty (30)
calendar days' written notice shall be provided to the Village before any policy or
coverage is cancelled or restricted. Acceptance of the Certificate(s) is subject to approval
of the Village.
9.3. Additional Insured. Except with respect to Professional Liability Insurance and Worker's
Compensation Insurance, the Village is to be specifically included as an Additional
Insured for the liability of the Village resulting from Services performed by or on behalf
of the Contractor in performance of this Agreement. The Contractor's insurance,
including that applicable to the Village as an Additional Insured, shall apply on aprimary
basis and any other insurance maintained by the Village shall be in excess of and shall not
contribute to the Contractor's insurance. The Contractor's insurance shall contain a
severability of interest provision providing that, except with respect to the total limits of
liability, the insurance shall apply to each Insured or Additional Insured (for applicable
policies) in the same manner as if separate policies had been issued to each.
9.4. Deductibles. All deductibles or self-insured retentions must be declared to and be
reasonably approved by the Village. The Contractor shall be responsible for the payrnent
of any deductible or self-insured retentions in the event of any claim.
9.5. Waiver of Subroeation. The Contractor's insurance policies shall include a blanket
waiver of subrogation endorsement in favor of the Village.
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9.6. The provisions of this section shall survive termination of this Agreement.
10. Nondiscrimination. During the term of this Agreement, Contractor shall not discriminate
against any of its employees or applicants for employment because of their race, color, religion,
sex, or national origin, and will abide by all Federal and State laws regarding
nondiscrimination.
11. Attornevs Fees and Waiver of Jurv Trial.
11.1. In the event of any litigation arising out of this Agreement, the prevailing party
shall be entitled to recover its attomeys' fees and costs, including the fees and expenses
ofany paralegals, law clerks and legal assistants, and including fees and expenses charged
for representation at both the trial and appellate levels.
II.2. IN THE EVENT OF ANY LITIGATION ARISING OUT OF THIS
AGREEMENT, EACH PARTY HEREBY KNOWINGLY, IRREVOCABLY,
VOLTINTARILY AND INTENTIONALLY WAIVES ITS RIGHT TO TRIAL BY
ruRY.
L2. Indemnification.
12.1. Contractor shall indemnify and hold harmless the Village, its officers, agents and
employees, from and against any and all demands, claims, losses, suits, liabilities, causes
of action, judgment or damages, arising from Contractor's performance or non-
performance of any provision of this Agreement, including, but not limited to, liabilities
arising from contracts between the Contractor and third parties made pursuant to this
Agreement. Contractor shall reimburse the Village for all its expenses including
reasonable attorneys' fees and costs incurred in and about the defense ofany such claim
or investigation and for any judgment or damages arising from Contractor's performance
or non-performance of this Agreement.
12.2. Nothing herein is intended to serve as a waiver of sovereign immunity by the
Village nor shall anything included herein be construed as consent to be sued by third
parties in any matter arising out of this Agreement or any other contract. The Village is
subject to section 768.28, Florida Statutes, as may be amended from time to time.
12.3. The provisions of this section shall survive termination of this Agreement.
13. Notices/Authorized Representatives. Any notices required by this Agreement shall be in
writing and shall be deemed to have been properly given if transmitted by hand-delivery, by
registered or certified mail with postage prepaid return receipt requested, or by a private postal
service, addressed to the parties (or their successors) at the addresses listed on the signature
page of this Agreement or such other address as the party may have designated by proper
notice.
L4. Governing Law and Venue. This Agreement shall be construed in accordance with and
governed by the laws of the State of Florida. Venue for any proceedings arising out of this
Agreement shall be proper exclusively in Miami-Dade County, Florida.
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1 5. Entire Agreement/Modifi cation/Amendment.
15.1. This writing contains the entire Agreement of the parties and supersedes any prior
oral or written representations. No representations were made or relied upon by either
party, other than those that are expressly set forth herein.
15.2. No agent, employee, or other representative of either party is empowered to modify
or amend the terms of this Agreement, unless executed with the same formality as this
document.
16. Ownership and Access to Records and Audits.
16.1. Contractor acknowledges that all inventions, innovations, improvements,
developments, methods, designs, analyses, drawings, reports, compiled information, and
all similar or related information (whether patentable or not) which specifically and
exclusively relate to Services to the Village which are conceived, developed or made by
Contractor during the term of this Agreement ("Work Product") belong to the Village.
16.2. Contractor agrees to keep and maintain public records in Contractor's possession
or control in connection with Contractor's performance under this Agreement. The
Village Manager or her designee shall, during the term of this Agreement and for a period
of three (3) years from the date of termination of this Agreement, have access to and the
right to examine and audit any records of the Contractor involving transactions related to
this Agreement. Contractor additionally agrees to comply specifically with the provisions
of Section 119.0701, Florida Statutes. Contractor shall ensure that public records that are
exempt or confidential and exempt from public records disclosure requirements are not
disclosed, except as authorized by law, for the duration of the Agreement, and following
completion of the Agreement until the records are transferred to the Village.
16.3. Upon request from the Village's custodian of public records, Contractor shall
provide the Village with a copy of the requested records or allow the records to be
inspected or copied within a reasonable time at a cost that does not exceed the cost
provided by Chapter 119, Florida Statutes, or as otherwise provided by law.
16.4. Unless otherwise provided by law, any and all records, including but not limited to
reports, surveys, and other data and documents provided or created in connection with this
Agreement are and shall remain the property of the Village.
16.5. Upon completion of this Agreement or in the event of termination by either party,
any and all public records relating to the Agreement in the possession of the Contractor
shall be delivered by the Contractor to the Village Manager, at no cost to the Village,
within fourteen (14) days. All such records stored electronically by Contractor shall be
delivered to the Village in a format that is compatible with the Village's information
technology systems. Once the public records have been delivered upon completion or
termination of this Agreement, the Contractor shall destroy any and all duplicate public
records that are exempt or confidential and exempt from public records disclosure
requirements.
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16.6. Any compensation due to Contractor shall be withheld until all records are received
as provided herein.
16.7. Contractor's failure or refusal to comply with the provisions of this section shall
result in the immediate termination of this Agreement by the Village.
16.8. Contractor shall notify Village and label or otherwise identify any and all materials
and records which would be trade secrets or proprietary information that would be exempt
as defined by Florida Statutes and provide a sworn affidavit from a person with personal
knowledge attesting that the exempted documents constitute trade secrets within the
meaning of Section 812.081, Florida Statutes, and stating the factual basis for the same.
16.9. Notice Pursuant to Section 119.0701(2Xa). Florida Statutes. IF THE
CONTRACTOR HAS QUESTTONS REGARDTNG THE
APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE
CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS
RELATING TO THIS AGREEEMENT, CONTACT THE
CUSTODIAN OF PUBLIC RECORDS.
Custodian of Records: Jennifer Medinao CMC
Mailing address: 88 West Mclntyre Street
Key Biscayne, FL 33149
Telephone number: 305-365-5506
Email: imedina@kevbiscavne.fl.gov
L7. Nonassienabilitv. This Agreement shall not be assignable by Contractor unless such
assignment is first approved by the Village Manager. The Village is relying upon the apparent
qualifications and expertise of the Contractor, and such firm's familiarity with the Village's
area, circumstances and desires.
18. Severability. If any term or provision of this Agreement shall to any extent be held invalid or
unenforceable, the remainder of this Agreement shall not be affected thereby, and each
remaining term and provision of this Agreement shall be valid and be enforceable to the fullest
extent permitted by law.
19. Independent Contractor. The Contractor and its employees, volunteers and agents shall be
and remain an independent contractor and not an agent or employee of the Village with respect
to all of the acts and services performed by and under the terms of this Agreement. This
Agreement shall not in any way be construed to create a parbrership, association or any other
kind ofjoint undertaking, enterprise or venture between the parties.
20. Compliance with Laws. The Contractor shall comply with all applicable laws, ordinances,
rules, regulations, and lawful orders of public authorities in carrying out Services under this
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Agreement, and in particular shall obtain all required permits from all jurisdictional agencies
to perform the Services under this Agreement at its own expense.
2L. Waiver. The failure of either party to this Agreement to object to or to take affirmative action
with respect to any conduct of the other which is in violation of the terms of this Agreement
shall not be construed as a waiver of the violation or breach, or of any future violation, breach
or wrongful conduct.
22. Survival of Provisions. Any terms or conditions of either this Agreement that require acts
beyond the date of the term of the Agreement, shall survive termination of the Agreement,
shall remain in fulI force and effect unless and until the terms or conditions are completed and
shall be fully enforceable by either party.
23. Prohibition of Contingencv Fees. The Contractor warrants that it has not employed or
retained any company or person, other than a bona fide employee working solely for the
Contractor, to solicit or secure this Agreement, and that it has not paid or agreed to pay any
person(s), company, corporation, individual or firm, other than a bona fide employee working
solely for the Contractor, any fee, commission, percentage, gift, or any other consideration,
contingent upon or resulting from the award or making of this Agreement.
24. Public Entitv Crimes Affidavit. Contractor shall comply with Section 287.133, Florida
Statutes (Public Entity Crimes Statute), notification of which is hereby incorporated herein by
reference, including execution ofany required affidavit.
25. Force Maieure. Neither party shall be considered in default in performance of its obligations
hereunder to the extent that performance of such obligations, or any of them, is delayed or
prevented by Force Majeure. Force Majeure shall include, but not be limited to, hostility
revolution, civil commotion, epidemic, fire, flood, hurricane or hopical storm, earthquake,
explosion, or any act of God; provided that the cause whether or not enumerated in this Section
is beyond the reasonable control and without the fault or negligence of the party seeking relief
under this Section.
26. Counternarts. This Agreement may be executed in several counterparts, each of which shall
be deemed an original and such counterparts shall constitute one and the same instrument.
27. Non-Exclusive Asreement. The Village reserves the right to procure or acquire similar
services from another provider while this Agreement is in fuIl force and effect.
[Remainder of page intentionally left blank. Signature pages follow.]
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IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed the day and year as first
stated above.
VILLAGE OF KEY BISCAYNE CONTRACTOR
By:By:
Andrea Agha Name: Jason Spiegel
Title: Managing Partner
Entity: Beefree, LLC
Village Manager
Attest:
By:
Jennifer Medina, CMC
Village Clerk
Approved as to form and legal sufficiency:
By:
Weiss Serota Helfman Cole & Bierman, P.L.
Village Attorney
Addresses for Notice:
Village of Key Biscayne
Attn: Village Manager
88 West Mclntyre Street
Key Bisca1me,FL33149
305-365-55 14 (telephone)
305-365-8936 (facsimile)
aagha@keybiscalme. fl . gov (emai l)
With a copy to:
Weiss Serota Helfman Cole & Bierman, P.L.
Attn: Chad Friedman, Esq.
Village of Key Biscayne Attomey
2525 Ponce de Leon Boulevard, Suite 700
Coral Gables, FL33134
cfriedman@wsh-law. com (email)
Addresses for Notice:
Jason Spiegel
Managing Partner
Beefree, LLC
2312 North Miami Avenue
Miami, FL33127
With a copy to:
Bradley F . ZappaIa, Esq.
Switkes &Zappala,P.A.
407 Lincoln Road, PH SE
Miami Beach, FL 33141
305-534-47 57 (telephone)
3 05-53 8-5504 (facsimile)
bzapp ala@switke s law. c om (emai l)
(
telephone)
facsimile)
email)
Page 10 of15
EXHIBIT 66AO'
Scope of Services
The Contractor will provide a mobile-based, on-demand and circulator transportation services
("On-Demand Services") within the Village of Key Bisca}rne utilizing five (5) 2016 or newer
Polaris GEM E6 electric vehicles with full doors and windows that seat up to six (6) individuals
at any given time, with at least two (2)E6 vehicles being wheelchair-accessible (collectively, the
"Vehicles"). The Village acknowledges and accepts that wheelchair accessible vehicles may seat
less than (6) individuals when a wheelchair is in use.
A1l vehicles, including wheelchair accessible vehicles, must meet all safety and mechanical
standards established by Federal, State, County, and local law, rules, or regulations. Wheelchair
accessible vehicles shall be equipped to allow for the safe loading, securing, and travel of
passengers who use wheelchairs based on the vehicle's wheelchair capacity and in compliance
with the specifications and regulations set forth by the FTA for wheelchair accessible vehicles.
The wheelchair accessible vehicles will be either lift or ramp equipped to accommodate
wheelchairs and shall have a manual backup to its lift system as required by the ADA. The lift
shall incorporate an emergency method of deploying, lowering to ground level with a lift occupant,
and raising and stowing the empty lift if the power to the lift fails.
The terms of operating the Vehicles are as follows:
1) The Vehicles will be dedicated exclusively to serving individuals within the Village of Key
Biscayne jurisdictional limits.
2) The Contractor will operate the Vehicles from Sunday to Thursday from 8:00 am to 8:00 pm;
Fridays from 8:00 am to 10:00 pm; and Saturdays from 10 am to 10 pm (the "Operating
Hours"). Contractor will take all reasonable steps to limit driver break times to downtimes in
service. Operating Vehicles will be staggered such that no Vehicle will operate for longer than
ten (10) hours in a single day. A minimum of two (2) Vehicles will be in operation at all times
during the Operating Hours. The Operating Hours set forth herein may be reasonably adjusted
from time to time by mutual written agreement of the Parties hereto.
3) The Contractor agrees that at all times during the Operating Hours, at least one (1) wheelchair-
accessible Vehicle will be available to accommodate passengers upon request, and Contractor
will operate any ramping systems or other available accommodation-related systems should
such accommodations be requested.
4) The Contractor will operate four (a) Vehicles ("On-Demand Vehicles") within the Village,
which will consist of various pick-up and drop-off stops as designated by riders within the
Designated Service Area at all times during the Operating Hours (weather and conditions
permitting) with the exception of times when drivers are on any company-approved breaks. To
the extent reasonably possible, break times should be staggered to limit the total number of
Vehicles out of operation at any given time during the Operating Hours.
5) The Contractor will operate one (1) Vehicle on a set "loop" route within the jurisdictional
limits of the Village as set forth in Exhibit "C" (the "KB Loop").
6) In the event any particular On-Demand Vehicle has no pending ride requests, the Vehicle will
be set to run the KB Loop until a ride request is received.
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7) On occasion, the Village may request the Contractor to operate outside the normal Operating
Hours or increase the number of Vehicles servicing the Village in response to a special event.
In such cases, the Village will request a quote for the additional services utilizing the hourly
rates established below. In no event shall the quote utilize a rate that exceeds the maximum
hourly rate established per Vehicle provided for below.
8) As compensation for the services above, the Village shall pay the Contractor at the following
rates:
a) Village shall pay a maximum hourly rate of $23.12 per Vehicle provided the Village
maintains the level of service at 70 hours per week per Vehicle. Any additional hours,
previously approved by the Village, will be billed at a maximum of $23.12 per hour per
Vehicle.
9) The Contractor will provide drivers for the Vehicles that will communicate public service
announcements as may be communicated by the Village to Contractor from time to time.
10)The Contractor will assist the Village in developing a marketing plan to encourage ridership
on the Vehicles during the term of the Agreement, including the creation of promotional
brochures at no additional cost to the Village.
11) Beginning with the second month of the term of the Agreement and continuing for each month
of the term thereafter, Contractor will provide the Village with a monthly report showing data
and analytics related to ridership and operations of the Vehicles for the preceding month(s).
Contractor will provide these repofis with each monthly invoice starting the second month of
the term. At a minimum and in addition to any other reporting requirements required by this
Agreement, the monthly report shall include data, segregated by on-demand and circulator
sewices, relating to:
a) Total boardings per month;
b) Average weekday boardings (i.e., the number of boardings on a specific route on atypical
weekday);
c) Average weekday net operating cost (i.e., the total route cost, minus any revenues received
from riders, divided by 255 (number of weekdays in a year));
d) Scheduled revenue miles (i.e., the total scheduled number of miles per route per day),
which should be calculated by the number of miles per roundtrip multiplied by the number
of trips scheduled; and
e) Operations and maintenance (O&M) costs, which shall include the total cost of operations
and maintenance per month.
12) If State and local law allow for Contractor to sell advertising space on the Vehicles at any time
during the term, and provided Contractor is able to sell such advertising space, Contractor may
enter into separate agreements with advertisers for the placement of advertising on the
Vehicles. Any advertising revenue generated from the sale of advertising on the Vehicles
during the Term shall be divided equally bet'ween Contractor and the Village, with each entitled
to 50o/o of advertising revenue that is generated and actually received by Conhactor. The
Village shall be permitted to apply its share of such revenue, if any, towards subsidizing the
total payment for the Services provided by Contractor hereunder. At any time, Village may
request copies of advertising agreements entered into for the placement of advertising on the
Vehicles and Contractor will furnish said copies within fifteen (15) calendar days. Nothing in
this paragraph should be deemed to constitute a goarantee that Contractor will sell such
advertising space or generate any revenue by selling advertising on the Vehicles during the
Page 12 of15
term, and the Village expressly acknowledges that no such guarantee has been made by
Contractor.
13) With each invoice to the Village, Contractor will attach a record of invoices for any advertising
agreements entered into in connection with the Vehicles as backup to support any credit to the
Village. However, Contractor shall be under no obligation to mike any payment or provide
any credit to the Village until such time, and only to the extent, that payment of an invoice for
advertising on the Vehicles is actually received by Contractor.
Page L3 of 1.5
EXHIBIT ,.B'O
Map of Designated Service Area
Page 14 of 15
vit of Biscayne
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Municipal_Limits
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Miami-Dade County, Esri, HERE, Garmin, INCREMENT P, USGS, METI/NASA, EPA, USDA
EXHIBIT OOC'
Key Biscayne Loop Route
Page 15 ofL5
":
a
6El
EE
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VILLAGE OF KEY BISCAYNE, FL
Legend
O Boach oropof
a Existing FreeBee STOPS
-
Exisling FreeBee ROUTE
-
Beach Drop-OffRoule
B Bus Stops
FreeBee Routes
1,520 F€et
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,[
760