HomeMy Public PortalAbout02/02/2016 City Council Minutes"
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M E D I N A C I T Y C O U N C I L M E E T I N G M I N U T E S O F F E B R U A R Y 2 , 2 0 1 6
T h e C i t y C o u n c i l o f M e d i n a , M i n n e s o t a m e t i n r e g u l a r s e s s i o n o n F e b r u a r y 2 , 2 0 1 6 a t
7 : 0 0 p . m . i n t h e C i t y H a l l C h a m b e r s . M a y o r M i t c h e l l p r e s i d e d .
I . R O L L C A L L
M e m b e r s p r e s e n t : A n d e r s o n , C o u s i n e a u , P e d e r s o n , M a r t i n , a n d M i t c h e l l .
M e m b e r s a b s e n t : N o n e .
A l s o p r e s e n t : C i t y A d m i n i s t r a t o r S c o t t J o h n s o n , C i t y A t t o r n e y R o n B a t t y , C i t y E n g i n e e r
T o m K e l l o g g , C i t y P l a n n e r D u s t y F i n k e , P u b l i c W o r k s D i r e c t o r S t e v e S c h e r e r , a n d C h i e f
o f P o l i c e E d B e l l a n d .
I I . P L E D G E O F A L L E G I A N C E ( 7 : 0 0 p . m . )
I I I . A D D I T I O N S T O T H E A G E N D A ( 7 : 0 0 p . m . )
T h e a g e n d a w a s a p p r o v e d a s p r e s e n t e d .
I V . A P P R O V A L O F M I N U T E S ( 7 : 0 0 p . m . )
A . A p p r o v a l o f t h e J a n u a r y 1 9 , 2 0 1 6 S p e c i a l C i t y C o u n c i l M e e t i n g M i n u t e s
M o v e d b y A n d e r s o n , s e c o n d e d b y P e d e r s o n , t o a p p r o v e t h e J a n u a r y 1 9 , 2 0 1 6 s p e c i a l
C i t y C o u n c i l m e e t i n g m i n u t e s a s p r e s e n t e d . M o t i o n p a s s e d u n a n i m o u s l y .
B . A p p r o v a l o f t h e J a n u a r y 1 9 , 2 0 1 6 R e g u l a r C i t y C o u n c i l M e e t i n g M i n u t e s
I t w a s n o t e d o n p a g e t h r e e , i t s h o u l d s t a t e , " S t a t e R e p r e s e n t a t i v e H e r t a u s . . . " O n p a g e
t h r e e , l i n e 1 0 , i t s h o u l d s t a t e , " H e s t a t e d t h a t t h e r e w a s s o m e u n c o m p l e t c b u s i n e s s
i t e m s a t t h e e n d o f t h e l a s t s e s s i o n , s u c h a s t h e T a x B i l l a n d T r a n s p o r t a t i o n B i l l w e r e
t h a t w e n t u n r e s o l v e d a n d w i l l b e p i c k e d u p a g a i n d u r i n g t h i s n e x t s e s s i o n . " O n p a g e
t h r e e , l i n e 1 7 , i t s h o u l d s t a t e , " . . . b e c a u s e o f t h e s e v e r e c r a s h e s . . . " O n p a g e t h r e e , l i n e
4 0 , i t s h o u l d s t a t e , " . . . e q u a l l y a p p r o p r i a t e l y a n d f a i r l y . . . " O n p a g e t h r e e , l i n e 4 6 , i t
s h o u l d s t a t e , " . . . f i x e d d e d i c a t e d f u n d i n g . . . " O n p a g e f o u r , l i n e f o u r , i t s h o u l d s t a t e ,
" . . . G r e e n f i e l d , a n d w h i l e h e w o u l d l i k e t h e d i s c o u n t e d v a l u a t i o n , h e . . . " O n p a g e f o u r ,
l i n e 2 3 , i t s h o u l d s t a t e , " . . . o n t o o n t o . . . " O n p a g e s i x , l i n e 2 4 , i t s h o u l d s t a t e , " H e s t a t e d ,
t h a t w i t h t h e s e p l a n s , t h e w e l l w o u l d p r o v i d e 2 / 3 t w o t h i r d s m o r e c a p a c i t y t h a n t h e
o r i g i n a l w e l l . . . " O n p a g e s i x , l i n e e i g h t , i t s h o u l d s t a t e , " . . . k e e p r u r a l . . . " O n p a g e s i x ,
l i n e 4 9 , i t s h o u l d s t a t e , " . . . M a y o r ' G m a y o r s ' . . . " O n p a g e s i x , l i n e 5 1 , i t s h o u l d s t a t e ,
" . . . s t a t e d t h a t t h e m e s m o s t o f t h e c i t i e s r e p r e s e n t e d a t t h e m e e t i n g w e r e a t t e m p t i n g t o
k e e p r u r a l . . . " O n p a g e s e v e n , l i n e s e v e n , i t s h o u l d s t a t e , " . . . s h e g e t h a d t h e i m p r e s s i o n
t h a t t h e C i t y o f M e d i n a . . . "
M o v e d b y A n d e r s o n , s e c o n d e d b y C o u s i n e a u , t o a p p r o v e t h e J a n u a r y 1 9 , 2 0 1 6 r e g u l a r
C i t y C o u n c i l m e e t i n g m i n u t e s a s a m e n d e d . M o t i o n p a s s e d u n a n i m o u s l y .
V . C O N S E N T A G E N D A ( 7 : 0 6 p . m . )
A . A p p r o v e T e m p o r a r y L i q u o r L i c e n s e t o W e C a n R i d e , I n c . o n J u l y 1 6 , 2 0 1 6 a t
2 8 2 5 W i l l o w D r i v e
B . A p p r o v e U p d a t e d E n g i n e e r i n g S t a n d a r d s
M e d i n a C i t y C o u n c i l M e e t i n g M i n u t e s 1
F e b r u a r y 2 , 2 0 1 6
C. Approve Pitney Bowes Mail Meter Lease Agreement
D. Approve 2016 City Work Plan Goals
Moved by Pederson, seconded by Anderson, to approve the consent agenda. Motion
passed unanimously.
VI. COMMENTS (7:07 p.m.)
A. Comments from Citizens on Items not on the Agenda
There were none.
B. Park Commission
Scherer reported that the Park Commission met on January 20th to discuss the
Stonegate Trail, noting that a few changes to the easement were made to match the trail
to the property line. He advised that the Commission continues to work on goals for the
next year.
C. Planning Commission
Finke reported that the Planning Commission canceled their upcoming February meeting
for lack of business. He reported that the Comprehensive Plan Steering Committee will
meet the following week to review again the vision and goals document as well as begin
review of land use discussions.
VII. NEW BUSINESS
A. Randy's Environmental Services Request for Residential Garbage Rate
Increase (7:08 p.m.)
Johnson stated that updated information was provided at the Council dais, which
includes updates from the meeting staff had with Randy's earlier this week. He stated
that Assistant City Administrator Jodi Gallup did a great job researching the Hennepin
County tipping fee and determined the increase to be 50 cents and not 75 cents in
Medina and, therefore, Randy's agreed to drop that charge to 50 cents. He stated that
representatives from Randy's are present to address any questions.
Jim Wollschlager, representing Randy's Environmental Services stated that as of
January 1, 2016 the Minnesota Pollution Control Agency (MPCA) began to enforce the
mandatory processing regulations that have been on the books for 20 years. He
provided additional information on the organics program, which is included in the
recycling program, noting that participation in the organics program often reduces the
need for larger trash containers. He explained that landfills have a finite lifespan and
applauded the MPCA for taking the initiative. He explained that the tipping fee increase
was directly passed on and that is why they are requesting the increase.
Johnson stated that staff is also working with Randy's to possibly obtain grant funds to
help advertise and publicize the organics program.
Wollschlager provided additional explanation on the Hennepin County regulations
regarding tonnage and its relation to the tipping fee.
Cousineau asked if the increase would be per container or per customer.
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Medina City Council Meeting Minutes 2
February 2, 2016
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W o l l s c h l a g e r r e p l i e d t h a t t h e r a t e w o u l d i n c r e a s e b y 5 0 c e n t s p e r m o n t h p e r c u s t o m e r ,
r e g a r d l e s s o f t h e n u m b e r o f c o n t a i n e r s .
P e d e r s o n a s k e d i f t h i s w o u l d a p p l y o n l y t o r e s i d e n t i a l a s h e d i d n o t s e e a n y t h i n g
r e g a r d i n g c o m m e r c i a l r a t e s .
J o h n s o n c o n f i r m e d t h a t t h i s i n c r e a s e w o u l d o n l y i m p a c t r e s i d e n t i a l c u s t o m e r s .
M i t c h e l l s t a t e d t h a t t h e r e i s a f i v e - y e a r c o n t r a c t a n d n o t e d t h a t t h e r e a r e t e r m s , w h i c h
a l l o w i n c r e a s e s i n c e r t a i n y e a r s .
W o l l s c h l a g e r s t a t e d t h a t h e i s b e f o r e t h e C o u n c i l t o r e q u e s t t h e i n c r e a s e b e c a u s e t h e
c o m p a n y i s r e g u l a t e d b y t h e C o u n t y p u b l i c e n t i t i e s l a w w i t h t h e r e s p e c t t o t h e p r o c e s s
w i t h i n t h e C o u n t y , a n d t h e y h a v e c h o s e n t o m a k e t h i s d r a s t i c c h a n g e , w h i c h n o r m a l l y
w o u l d h a v e b e e n m a d e o v e r a f o u r y e a r p e r i o d . H e n o t e d t h a t t h i s w o u l d h a v e b e e n
i n c l u d e d i n J u n e 2 0 1 5 , b u t t h e c h a n g e f r o m t h e C o u n t y w a s n o t a n n o u n c e d u n t i l
D e c e m b e r 2 0 1 5 w i t h i m p l e m e n t a t i o n i n J a n u a r y 2 0 1 6 . H e s t a t e d t h a t i f t h i s i n c r e a s e i s
a p p r o v e d , R a n d y ' s w i l l f o r e g o t h e C P I i n c r e a s e i n 2 0 1 7 . H e s t a t e d t h a t R a n d y ' s
a p p r e c i a t e s t h e r e l a t i o n s h i p w i t h M e d i n a a n d a t t e m p t s t o k e e p t h e C i t y o n t h e c u t t i n g
e d g e i n p r o v i d i n g e x c e l l e n t s e r v i c e . H e n o t e d t h a t i n t h e s p r i n g t h e y a t t e m p t t o u s e
s m a l l e r t r u c k s a s n o t t o d a m a g e t h e r o a d s .
M a r t i n s t a t e d t h a t s h e h a s h e a r d n o t h i n g b u t s u p p o r t f o r R a n d y ' s a n d i t s e x c e l l e n t
s e r v i c e a n d t h a n k e d t h e b u s i n e s s f o r t h e i r g r e a t w o r k i n g r e l a t i o n s h i p a n d s e r v i c e t h e y
p r o v i d e .
B a t t y n o t e d t h a t t h i s f e e h a s n o t p r e v i o u s l y e x i s t e d a n d t h e r e f o r e a n a m e n d m e n t w o u l d
b e m a d e t o t h e c o n t r a c t .
P e d e r s o n n o t e d t h a t h e v i s i t e d t h e f a c i l i t y a n d w a s i m p r e s s e d w i t h t h e h i g h l e v e l a t
w h i c h t h e y w o r k . H e s t a t e d t h a t h e h a s n e v e r h a d a n y p r o b l e m s w i t h h i s c o m m e r c i a l
s e r v i c e s a n d i s a l w a y s i m p r e s s e d .
M o v e d b y M a r t i n , s e c o n d e d b y P e d e r s o n , t o d i r e c t t h e C i t y A t t o r n e y t o p r e p a r e a n
a m e n d m e n t t o t h e e x i s t i n g c o n t r a c t w i t h R a n d y ' s E n v i r o n m e n t a l S e r v i c e s t o p e r m i t a
o n e - t i m e p e r h o u s e h o l d c h a r g e o f 5 0 c e n t s p e r m o n t h i n l i g h t o f t h e u n a n t i c i p a t e d t i p p i n g
i n c r e a s e a n d t o r e m o v e t h e u p t o t h r e e p e r c e n t c o s t o f l i v i n g i n c r e a s e n o w s c h e d u l e d f o r
2 0 1 7 . M o t i o n p a s s e d u n a n i m o u s l y .
B . H a m e l B r e w i n g C o n d i t i o n a l U s e P e r m i t a n d S i t e P l a n R e v i e w 2 2 H a m e l
R o a d ( 7 : 2 3 p . m . )
J o h n s o n s t a t e d t h a t t h e a g e n d a n o t e d t h a t t h i s w o u l d b e a p u b l i c h e a r i n g b u t n o t e d t h a t
o c c u r r e d p r e v i o u s l y a t t h e P l a n n i n g C o m m i s s i o n m e e t i n g .
F i n k e s t a t e d t h a t t h i s r e q u e s t i n c l u d e s t w o l a n d u s e a p p l i c a t i o n s i n c l u d i n g a S i t e P l a n
r e v i e w f o r c o n s t r u c t i o n o f t h e b u i l d i n g a n d a C o n d i t i o n a l U s e P e r m i t ( C U P ) f o r t h e
o u t d o o r s e a t i n g a r e a . H e n o t e d t h a t t h e p r o p e r t y i s l o c a t e d o n t h e e a s t s i d e o f U p t o w n
H a m e l a n d i s z o n e d U H - 2 , l o c a t e d o n H a m e l R o a d w i t h r a i l r o a d t r a c k s t o t h e n o r t h . H e
r e p o r t e d t h a t t h e s i t e i s c u r r e n t l y v a c a n t w i t h t r e e s a r o u n d t h e p e r i m e t e r . H e n o t e d t h a t
a S i t e P l a n w a s r e v i e w e d a n d a p p r o v e d f o r a n a p a r t m e n t b u i l d i n g o n t h i s s i t e o v e r o n e
y e a r a g o b u t t h a t n e v e r m o v e d f o r w a r d a n d t h e r e f o r e t h a t a p p r o v a l i s n u l l a n d v o i d . H e
M e d i n a C i t y C o u n c i l M e e t i n g M i n u t e s 3
F e b r u a r y 2 , 2 0 1 6
reviewed the proposed Site Plan that includes the building, 5,316 square feet, and 24
parking spaces. He noted that the main level of the building would contain the bar and
food service area, the basement would contain the brewery operations and storage for
the bar, while the mezzanine level would contain 450 square feet of bar seating. He
explained that bars and food service are permitted uses within the zoning district and
brewery is allowed as an accessory use. He advised that outdoor dining is allowed as a
conditional use through a CUP. He displayed a sketch of the plans that include
elevations and provided details on the proposed building design. He noted that the
applicant is proposing the use of fiber -cement lap siding, which is currently not listed as
an allowed material in the zoning district. He advised that the Planning Commission
does support adding the material to the list of allowed materials. He stated that the
applicant had originally proposed a privacy fence but the Planning Commission
suggested opening that up to be more visible and fit into the district. He noted that the
overhang proposed has been expanded as desired by the Planning Commission. He
referenced the 24 parking spaces proposed and compared that to the standard for the
district, which would require 50 parking spaces. He noted that the outdoor seating is
included in parking requirement and would only be used during a fraction of the year.
He advised that the Uptown Hamel area allows flexibility as there is on -street parking
available, as well as City owned lots, and off-peak uses such as offices. He reviewed
the tree preservation requirements noting that the applicant is proposing to save the
largest two Black Walnut trees, is proposing six inches of replacement, and is requesting
a waiver from additional replacement as denser development is encouraged in Uptown
Hamel and therefore additional replacement trees would be difficult. He stated that staff
and the Planning Commission are not suggesting specific conditions for the outdoor
seating area but would leave that option open in the case that something arises in the
future. He noted that the main discussion points would be regarding the parking
proposed and tree replacement waiver requested. He stated that the Planning
Commission held a public hearing in January, discussing at length the parking, and
ultimately recommending approval of the request as proposed with the tree replacement
waiver. He noted that the owner of a larger adjacent parking lot stated that they did not
have any concerns that the parking would overflow into their lot.
Martin asked where the loading occurs.
Finke stated that the loading dock is pointed to the back of the building and described
the path the trucks would take.
Mitchell asked, and received confirmation that, the Medina/Plymouth municipal line is
east of the property.
Martin asked why there is a driveway in front of the building, noting that the sketch
shows a truck in that place.
Finke explained that is part of the design element, noting that the truck would be parked
behind the sidewalk but in front of the building on the pad as a decorative item.
Pederson asked if there was an attempt from the applicant to speak with the VFW in an
attempt to obtain additional parking. He referenced the porch area seating and asked if
there would be a gate or whether patrons would need to go back into the building to
leave the site.
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Medina City Council Meeting Minutes 4
February 2, 2016
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D o m i n i c F r a g o m e n i e x p l a i n e d t h a t p a t r o n s w o u l d n e e d t o g o b a c k t h r o u g h t h e b u i l d i n g t o
e x i t a s t h e r e w o u l d n o t b e a n e x i t / e n t r a n c e p o i n t f r o m t h e o u t d o o r s e a t i n g a r e a . H e
s t a t e d t h a t t h e y s o u g h t p r o p e r t i e s i n U p t o w n H a m e l f o r t h e i r b u s i n e s s a n d a t t e m p t e d t o
d e s i g n a b u i l d i n g t h a t f i t s w i t h i n t h e h i s t o r y o f t h a t a r e a . H e n o t e d t h a t t h e t r u c k i n t h e
s k e t c h p r o p o s e d t o b e p a r k e d o u t f r o n t i s a 1 9 5 1 F o r d F 5 a n d w i l l b e u s e d t o h e l p
p r o m o t e t h e b r e w e r y a n d h i s t o r y o f H a m e l . H e s t a t e d t h a t t h e y h a v e n o t y e t s p o k e n w i t h
t h e V F W a s t h a t b u s i n e s s i s l o c a t e d i n P l y m o u t h . H e s t a t e d t h a t h e w o u l d b e c o n c e r n e d
w i t h r e l y i n g o n a s h a r e d a g r e e m e n t w i t h t h e V F W b e c a u s e t h e u s e o f t h a t p r o p e r t y c o u l d
c h a n g e a n d t h e p r o p e r t i e s a r e l o c a t e d i n d i f f e r e n t m u n i c i p a l i t i e s .
M i t c h e l l a s k e d i f t h e n u m b e r o f p a r k i n g s t a l l s p r o p o s e d b y t h e a p p l i c a n t a n d p r o v i d e d o n -
s t r e e t a r e s u f f i c i e n t f o r t h e a p p l i c a n t .
F r a g o m e n i e x p l a i n e d t h a t i t i s d i f f i c u l t t o m e e t t h e r e q u i r e m e n t s o f t h e U p t o w n H a m e l
d i s t r i c t , w h i c h i n c l u d e b u i l d i n g o n t h e s i d e w a l k , a d e q u a t e p a r k i n g a n d r e t e n t i o n o f t r e e s .
H e s t a t e d t h a t t h e y h a v e w o r k e d d i l i g e n t l y i n a n a t t e m p t t o m e e t t h e s t a n d a r d s a n d s t i l l
d e s i g n a n a d e q u a t e b u i l d i n g . H e n o t e d t h a t t h e c o l o r w o u l d b e c o m p l i m e n t a r y t o t h e
n e a r b y f e e d b u i l d i n g .
M i t c h e l l s t a t e d t h a t h e l i k e s t h e d e s i g n o f t h e b u i l d i n g a n d w o u l d p r o p o s e o l d e r s t y l e
w i n d o w s .
F r a g o m e n i e x p l a i n e d t h a t i s t h e i d e a , t o m a k e s o m e t h i n g b r a n d n e w t h a t l o o k s l i k e i t f i t s
i n w i t h t h e h i s t o r i c n a t u r e o f t h e a r e a . H e n o t e d t h a t a n u m b e r o f t h e d e s i g n o p t i o n s a r e
m e a n t t o b r i n g t o g e t h e r t h e i n s i d e a n d o u t s i d e e l e m e n t s .
A n d e r s o n a s k e d i f t h e a p p l i c a n t i s i n v o l v e d i n o t h e r b r e w i n g o p e r a t i o n s .
F r a g o m e n i s t a t e d t h a t t h e y a r e n o t i n v o l v e d i n o t h e r b r e w i n g o p e r a t i o n s .
C o u s i n e a u a s k e d i f t h e f e e i n l i e u o f p a r k i n g w a s d i s c u s s e d .
F i n k e s t a t e d t h a t t h e i t e m w a s m e n t i o n e d , b u t a f e e h a s n o t y e t b e e n e s t a b l i s h e d f o r t h a t
p u r p o s e , n o t i n g t h a t f l e x i b i l i t y h a s b e e n g i v e n i n o t h e r i n s t a n c e s . H e p r o v i d e d
i n f o r m a t i o n o n a n I n f o r m a l g r a v e l p a r k i n g l o t i n t h e b a s e b a l l f i e l d a r e a , s c h e d u l e d i n t h e
C I P t o b e i m p r o v e d , w h i c h w o u l d p r o v i d e a d d i t i o n a l p a r k i n g o p p o r t u n i t i e s w h e n n o t u s e d
f o r b a s e b a l l a c t i v i t i e s . H e n o t e d t h a t t h e r e i s n o t g o o d a c c e s s t o t h i s s i t e f r o m t h a t
p a r k i n g l o t b u t n o t e d t h a t t h e C i t y c o u l d w o r k t o p r o v i d e a m o r e c o n v e n i e n t c o n n e c t i o n
f r o m t h e s i t e t o t h e l o t .
M a r t i n n o t e d t h a t i f t h e b a s e b a l l l o t i s i m p r o v e d , a d d i t i o n a l b a s e b a l l t r a f f i c c o u l d u s e t h e
l o t , w h i c h w o u l d f r e e u p a d d i t i o n a l s t r e e t p a r k i n g .
F i n k e a l s o r e f e r e n c e d t h e e l e m e n t o f d r i v e a i s l e s a n d n o t e d t h a t p e r h a p s t h e p r o p e r t i e s
c a n w o r k t o g e t h e r t o c r e a t e o n e a c c e s s d r i v e a n d s h a r e p a r k i n g .
M i t c h e l l a s k e d i f t h e r e i s a g o o d l o c a t i o n f o r t h e t r a s h r e c e p t a c l e s .
F i n k e n o t e d t h a t t h e l o c a t i o n i s i n t h e b a c k .
M e d i n a C i t y C o u n c i l M e e t i n g M i n u t e s 5
F e b r u a r y 2 , 2 0 1 6
Mitchell stated that while this is not a public hearing he would accept comments from the
public.
Fragomeni noted that he has heard the reference to a bar and clarified that this is not a
bar and should be considered a brewery and taproom. He explained that at a bar you
can order any type of drink you would like while a taproom serves the purpose of serving
the beer made at that facility. He explained that the building is a dual tenant building
and the food service tenant would be separate from the brewery. He also clarified that
other alcohol would not be served and noted that the hours would be approximately 2:00
p.m. to 9:00 or 10:00 p.m.
Pederson stated that he had heard a rumor that the business found the original bar that
was in the building previously occupying the site.
Fragomeni stated that there was a bar in the old hotel that was previously on the site.
He noted that they did locate the bar and are attempting to purchase it for use in the
building.
Pederson asked if the beer would be sold for off -sale as well.
Fragomeni agreed that the beer would be sold off -sale.
Cousineau asked if the kitchen space would be leased.
Fragomeni confirmed that the kitchen space would be leased and explained that the
building was designed purposely with the intent that the kitchen could operate at the
hours of their choosing regardless of the taproom hours.
Mitchell asked if one or two CUPs would be needed.
Finke clarified that only one CUP would be needed as the uses would both occupy the
same building.
Anderson asked if he would receive two separate bills if he were to order from both the
taproom and the kitchen.
Fragomeni replied that most likely the customer would receive two separate bills but
noted that details are still being worked out. He noted that "to go" service would be
available from both functions of the building, the kitchen and taproom.
Pederson referenced the notion that patrons could start parking at the VFW if the
business is successful and asked for legal input in regard to that situation.
Batty referenced the comment the applicant made regarding his concern for the
business and the VFW being in different municipalities and did not see a reason for
concern. He explained that the businesses would simply enter into a shared parking
agreement, as has been done in other cases. He noted that this site would be under
parked.
Pederson asked if it would become the cities problem if that agreement is not made and
patrons still utilize the parking of the VFW for this business.
•
Medina City Council Meeting Minutes 6
February 2, 2016
"
B a t t y c o m m e n t e d t h a t w o u l d b e a p r i v a t e m a t t e r b e t w e e n t h e b u s i n e s s e s . H e s t a t e d
t h a t w h e n a s i t e i s u n d e r p a r k e d t h e c o n c e r n i s w h e t h e r a p r o b l e m w o u l d b e c a u s e d b y
p a t r o n s u t i l i z i n g t h e s t r e e t a n d o t h e r p r i v a t e l o t s f o r p a r k i n g . H e n o t e d t h a t t h e r e w o u l d
n o t b e a l e g a l p r o b l e m f o r t h e C i t y b u t t h e r e c o u l d b e c o n c e r n f r o m o t h e r b u s i n e s s e s a s
t o w h y t h e C i t y a l l o w e d a s i t e t o b e u n d e r p a r k e d .
J i m T i l l e r , r e p r e s e n t i n g A r n t H a m e l L L C , i n v i t e d e v e r y o n e t o t h e H a m e l L i o n s p a n c a k e
b r e a k f a s t a n d F r e e z e Y o u r B u n s R u n t h e f o l l o w i n g w e e k e n d . H e s t a t e d t h a t A r n t H a m e l
L L C i s n o t o p p o s e d t o t h e d e v e l o p m e n t b u t h a s c o n c e r n w i t h t h e w a t e r t h a t t r a v e l s f r o m
t h a t s i t e t o t h e A r n t p r o p e r t y . H e n o t e d t h a t i n t h e p r o p o s a l t h e r e i s n o t a d e q u a t e s p a c e
f o r s n o w r e m o v a l a n d h e b e l i e v e d t h e a d d i t i o n a l m e l t w o u l d r u n o n t o t h e A r n t p r o p e r t y .
H e w a s a l s o c o n c e r n e d t h a t t h e i n c r e a s e d h a r d c o v e r o f t h e s i t e w o u l d c a u s e r u n o f f t o
t r a v e l t o t h e A r n t p r o p e r t y .
K e l l o g g s t a t e d t h a t h e c a n n o t s p e a k t o t h e i s s u e o f s n o w s t o r a g e . H e n o t e d t h a t t h e s i t e
i s c u r r e n t l y s p l i t , h a l f o f t h e r u n o f f r u n n i n g t o t h e n o r t h a n d h a l f t o t h e s o u t h w i t h n o
d i r e c t i o n t o t h e s t o r m s e w e r . H e e x p l a i n e d t h a t t h e p r o j e c t w o u l d c a t c h t h e w a t e r f r o m
t h e s i t e w i t h c u r b a n d g u t t e r a n d t h e w a t e r w o u l d t h e n b e a d d e d t o t h e s t o r m s e w e r ,
w h i c h t r a v e l s t o R a i n W a t e r P a r k .
F r a g o m e n i s t a t e d t h a t t h e p a r k i n g l o t w o u l d b e p l o w e d b u t h e w a s u n s u r e o f t h e e x a c t
l o c a t i o n .
M i t c h e l l n o t e d t h a t s t a f f c o u l d r e v i e w s n o w r e m o v a l a n d s t o r a g e a n d i n c l u d e t h a t i n a
r e s o l u t i o n i f d e s i r e d .
M a r t i n s t a t e d t h a t t h e r e w o u l d b e t h e s a m e a m o u n t o f s n o w o n t h e s i t e w h e t h e r t h e s i t e
i s i m p r o v e d o r n o t . S h e e x p l a i n e d t h a t o n c e i m p r o v e d , t h e s n o w w i l l e n t e r t h e s t o r m
s e w e r , w h i c h w i l l b e a n i m p r o v e m e n t o v e r w h a t c u r r e n t l y e x i s t s .
K e l l o g g s t a t e d t h a t h e b e l i e v e s t h e c o n c e r n o f t h e A r n t p r o p e r t y i s t h a t t h e s n o w s t o r a g e
w o u l d b e t o t h e n o r t h n e a r t h e r a i l r o a d p r o p e r t y a n d t h a t s n o w w o u l d t h e n m e l t d o w n t h e
h i l l t o w a r d s t h e A r n t p r o p e r t y . H e n o t e d t h a t w o u l d p o s s i b l y e n c r o a c h t h e r a i l r o a d
p r o p e r t y a n d w a s n o t s u r e t h e a p p l i c a n t w o u l d w a n t t o d o t h a t .
M o v e d b y A n d e r s o n , s e c o n d e d b y P e d e r s o n , t o d i r e c t s t a f f t o p r e p a r e a r e s o l u t i o n
g r a n t i n g a p p r o v a l o f t h e S i t e P l a n R e v i e w a n d C o n d i t i o n a l U s e P e r m i t , s u b j e c t t o t h e
c o n d i t i o n s d e s c r i b e d i n t h e s t a f f r e p o r t a n d t h e c o m m e n t s m a d e b y t h e C i t y C o u n c i l
a s k i n g t h e C i t y E n g i n e e r t o d e t e r m i n e i f a n y o t h e r i m p r o v e m e n t s w o u l d b e n e e d e d t o
m i n i m i z e a d d i t i o n a l s n o w m e l t o f f o f t h e p r o p e r t y a f t e r i m p r o v e d . M o t i o n p a s s e d
u n a n i m o u s l y .
C . B a k e r P a r k R e s e r v e G u l l y P r o j e c t S t u d y ( 8 : 0 7 p . m . )
J o h n s o n s t a t e d t h a t a t t h e J a n u a r y 2 1 s t P i o n e e r S a r a h C r e e k W a t e r s h e d m e e t i n g t h e r e
w a s d i s c u s s i o n r e g a r d i n g a p r o j e c t i n B a k e r P a r k t h a t w o u l d r e d u c e a b o u t 2 5 0 p o u n d s o f
p h o s p h o r u s t h r o u g h m u l t i p l e p r o j e c t e l e m e n t s a n d B M P s . H e s t a t e d t h a t t h e f i r s t s t e p
w o u l d b e t o c o m p l e t e a s t u d y f o r t h e p r o j e c t a n d n o t e d t h a t d i s c u s s i o n a t t h e m e e t i n g
w a s t h a t M e d i n a , I n d e p e n d e n c e , T h r e e R i v e r s P a r k D i s t r i c t a n d t h e W a t e r s h e d w o u l d
s p l i t t h e c o s t o f t h e s t u d y . H e s t a t e d t h a t a m o u n t p r o p o s e d f o r M e d i n a w o u l d b e a c o s t
M e d i n a C i t y C o u n c i l M e e t i n g M i n u t e s 7
F e b r u a r y 2 , 2 0 1 6
of $5,159.50. He stated that staff believes that the study would be a good opportunity
for the City to learn what could be done.
Scherer stated that he did not see a not to exceed cost. He referenced a few items
included and stated that he would not want to see items studied that would not be
something that could actually be done, for funding or logistic purposes.
Mike McLaughlin agreed and informed the Council that the comments were made at the
Watershed meeting.
Scherer stated that he would not want to see money spent studying things that would not
be feasible.
Johnson noted that the motion could be made with a not to exceed amount of $5,159.50.
Anderson stated that it is not just about the feasibility report but what could actually be
accomplished.
Scherer agreed that there are probably things that could be done; he just wanted to
make sure that the funds are spent appropriately on things that could actually be done.
McLaughlin provided additional information on the effects of phosphorus on algae and
erosion. He stated that the study will put the Watershed in the position of obtaining grant
funds for the project.
Johnson agreed that the intent of the study is to be able to apply for grant funds.
Anderson asked and received confirmation that the funding would come from the
Stormwater Utility Fund.
Finke explained the process that would be followed, noting that plans would not be
developed until after the feasibility study is completed and that knowledge is known.
Anderson asked where the large amount of phosphorus is coming from.
McLaughlin stated that there is phosphorus in the soil, which enters the water through
erosion and noted other sources of phosphorus.
Mitchell shared his experience in phosphorus levels on another water body in the area,
which he monitors, and noted that the levels are high in that water body with no
explained reasoning.
Finke noted that the City of Maple Plain is almost 20 percent of the drainage area and
asked why they were not included in the shared cost and study.
McLaughlin stated that the Watershed representative from Maple Plain voted for the
Watershed to contribute but noted that Maple Plain was not asked to participate. He
stated that the lake association is also excited about the study.
Anderson stated that perhaps the lake association should be asked to contribute to the
study.
•
Medina City Council Meeting Minutes 8
February 2, 2016
"
M a r t i n s t a t e d t h a t a l t h o u g h t h a t g r o u p o f p e o p l e m a y c o n t r i b u t e t o t h e p h o s p h o r u s , t h e
s t u d y w o u l d n o t d i r e c t l y b e n e f i t t h e m . S h e n o t e d t h a t o t h e r s i n t h e C i t y c o n t r i b u t e t o t h e
p h o s p h o r u s l e v e l s a s w e l l .
A n d e r s o n s t a t e d t h a t p e r h a p s t h e l a k e a s s o c i a t i o n s h o u l d n o t b e i n c l u d e d .
M c L a u g h l i n s t a t e d t h a t t h e W a t e r s h e d i s p r o p o s i n g t o c o n t r i b u t e 2 5 p e r c e n t o f t h e s t u d y
c o s t , c o m p a r e d t o t h e t e n p e r c e n t t h e y w o u l d n o r m a l l y c o n t r i b u t e .
P e d e r s o n a s k e d i f t h e W a t e r s h e d w o u l d b e w i l l i n g t o c o n t r i b u t e i n t h e s a m e m a n n e r i f a
p r o j e c t e v o l v e s f r o m t h e s t u d y .
M c L a u g h l i n w a s u n s u r e b u t n o t e d t h a t h e w o u l d s u p p o r t t h a t e l e m e n t .
C o u s i n e a u a s k e d i f g r a n t f u n d s t y p i c a l l y c o v e r t h e e n t i r e c o s t o f a p r o j e c t o r w h e t h e r t h e
C i t y o f M e d i n a w o u l d b e a p p r o a c h e d i n t h e f u t u r e f o r a d d i t i o n a l f u n d s s h o u l d a p r o j e c t
d e v e l o p f r o m t h e s t u d y .
M c L a u g h l i n s t a t e d t h a t t y p i c a l l y g r a n t f u n d s a r e p r o v i d e d a t a l e v e l o f 7 5 p e r c e n t , n o t i n g
t h a t s o m e t i m e i n - k i n d s e r v i c e s a r e a v a i l a b l e f o r t h e C i t y ' s s h a r e o f t h e p r o j e c t .
S c h e r e r s t a t e d t h a t i f M a p l e P l a i n c o n t r i b u t e s t o t h e p h o s p h o r u s i n t h e l a k e , t h e y s h o u l d
s h a r e a p o r t i o n o f t h e s t u d y c o s t a s w e l l .
M i t c h e l l s t a t e d t h a t s t a f f c a n b e a s k e d t o a p p r o a c h M a p l e P l a i n t o d e t e r m i n e i f t h e r e
w o u l d b e i n t e r e s t i n s h a r i n g a p o r t i o n o f t h e s t u d y c o s t .
M o v e d b y A n d e r s o n , s e c o n d e d b y C o u s i n e a u , t o a p p r o v e f u n d i n g f r o m t h e S t o r m w a t e r
U t i l i t y F u n d i n a n a m o u n t n o t t o e x c e e d $ 5 , 1 5 9 . 5 0 f o r t h e B a k e r P a r k G u l l y P r o j e c t
S t u d y . M o t i o n p a s s e d u n a n i m o u s l y .
V I I I . C I T Y A D M I N I S T R A T O R R E P O R T ( 8 : 2 0 p . m . )
J o h n s o n r e f e r e n c e d a r e z o n i n g t h a t w a s a p p r o v e d t h r o u g h r e s o l u t i o n f o r t h e p r o p e r t y
l o c a t e d a t 4 5 H i g h w a y 5 5 . H e s t a t e d t h a t t h e p r o p e r t y s t r a d d l e s t h e m u n i c i p a l l i n e
b e t w e e n M e d i n a a n d P l y m o u t h a n d P l y m o u t h h a s p a s s e d a r e s o l u t i o n o f d e t a c h m e n t
a n d a n n e x a t i o n f o r t h e p r o p e r t y . H e s t a t e d t h a t a t t h e n e x t m e e t i n g t h e r e w i l l b e a
r e s o l u t i o n b e f o r e t h e C o u n c i l t o a c c e p t t h a t p a r c e l o f p r o p e r t y .
B a t t y e x p l a i n e d t h a t t h e i n t e n t o f t h e o r i g i n a l S i t e P l a n w a s t o h a v e t h e b u i l d i n g s o l e l y
w i t h i n t h e l i m i t s o f M e d i n a a n d n o t e d t h a t c o u l d s h i f t i f t h e e n t i r e p r o p e r t y i s l o c a t e d i n
M e d i n a a n d t h e r e f o r e t h e S i t e P l a n m a y c h a n g e .
J o h n s o n s t a t e d t h a t t h e r e w a s a s c h o o l b u s a c c i d e n t o n H o m e s t e a d t o d a y a n d a s k e d
B e l l a n d t o p r o v i d e a n u p d a t e .
B e l l a n d s t a t e d t h a t i t w a s n o t s o m u c h a n a c c i d e n t b u t t h e s c h o o l b u s c o u l d n o t m a k e i t
u p H o m e s t e a d T r a i l a n d s l i d b a c k w a r d s a n d s i d e w a y s c o m i n g d o w n t h e h i l l , w h i c h
b l o c k e d v e h i c l e s . H e r e p o r t e d t h a t t h e s i t e w a s v e r y s l i c k u p o n a r r i v a l a n d o n c e t h e
v e h i c l e w a s r e m o v e d b y t o w t r u c k a n d s a l t e d b y t h e p l o w s i t w a s r e o p e n e d a b o u t 4 5
M e d i n a C i t y C o u n c i l M e e t i n g M i n u t e s 9
F e b r u a r y 2 , 2 0 1 6
minutes later. He noted that there is slick ice under the snow causing vehicles to slide
and go off the road.
IX. MAYOR & CITY COUNCIL REPORTS (8:24 p.m.)
Pederson stated that he attended two Fire Department meetings and two trainings.
Martin stated that she found the fire training the previous year to be interesting and
noted that she would like those trainings to be included in the weekly report.
Pederson stated that the Hamel Fire Department is open and allows members of the
public to be included in the training events. He stated that it is amazing to see the efforts
of those in the department.
X. APPROVAL TO PAY THE BILLS (8:26 p.m.)
Moved by Anderson, seconded by Pederson, to approve the bills, EFT 003509E-
003523E for $49,853.58, order check numbers 43915-43978 for $283,661.77, and
payroll EFT 506933-506958 for $47,797.43. Motion passed unanimously.
Xl. ADJOURN
Moved by Anderson, seconded by Martin, to adjourn the meeting at 8:27 p.m. Motion
passed unanimously.
Bob Mitchell, Mayor
Attes
6/°)
Jodi M. Gallup, City Cler
•
Medina City Council Meeting Minutes 10
February 2, 2016
"
O R D E R C H E C K S J a n u a r y 2 0 , 2 0 1 6 - F e b r u a r y 2 , 2 0 1 6
4 3 9 1 5 K U M A R , R E N U $ 2 5 0 . 0 0
4 3 9 1 6 N A R S I M H A N , A R V I N D $ 1 5 0 . 0 0
4 3 9 1 7 S T U C K E Y , R H O N D A $ 2 5 0 . 0 0
4 3 9 1 8 A L D I , I N C . $ 7 , 0 0 0 . 0 0
4 3 9 1 9 D A M Y A N , A N D R E Y $ 1 , 0 0 0 . 0 0
4 3 9 2 0 F A R H A D H A K I M $ 2 , 0 0 0 . 0 0
4 3 9 2 1 V O I D $ 0 . 0 0
4 3 9 2 2 J A I D K A , A N U R A Q $ 4 5 0 . 0 0
4 3 9 2 3 M E D I N A G O L F & C O U N T R Y C L U B $ 5 , 0 0 0 . 0 0
4 3 9 2 4 T U , T H U Y $ 1 5 0 . 0 0
4 3 9 2 5 G A R D I N G , C H R I S T O P H E R / V I C T O R I A $ 1 , 0 0 0 . 0 0
4 3 9 2 6 H A M E L L I O N S C L U B $ 5 2 5 . 0 0
4 3 9 2 7 K E N N E D Y & G R A V E N C H A R T E R E D $ 1 0 , 0 1 0 . 7 5
4 3 9 2 8 L E X I S N E X I S R I S K D A T A M G M T I N C $ 4 8 . 5 0
4 3 9 2 9 M N C I T Y / C O M A N A G E M E N T A S S O C $ 1 3 0 . 0 0
4 3 9 3 0 M N D E P T O F P U B L I C S A F E T Y $ 4 0 0 . 0 0
4 3 9 3 1 M N D N R E C O - W A T E R S $ 2 , 1 5 4 . 1 7
4 3 9 3 2 M O R R I S E L E C T R O N I C S I N C $ 2 6 2 . 5 0
4 3 9 3 3 N O R T H E R N T E C H N O L O G I E S I N C $ 1 , 0 5 4 . 0 0
4 3 9 3 4 Q U A L I T Y R E S O U R C E G R O U P I N C $ 1 0 9 . 4 6
4 3 9 3 5 W S B & A S S O C I A T E S $ 4 9 , 4 4 2 . 2 5
4 3 9 3 6 Y A H O O C U S T O D I A N O F R E C O R D S $ 4 0 . 0 0
4 3 9 3 7 A D A M ' S P E S T C O N T R O L I N C $ 9 9 . 0 0
4 3 9 3 8 A L L I E D 1 0 0 , L L C $ 2 2 4 . 0 0
4 3 9 3 9 A S S N O F M N E M E R G E N C Y M G R S $ 1 3 0 . 0 0
4 3 9 4 0 A U T O M A T I C S Y S T E M S C O $ 4 9 0 . 7 0
4 3 9 4 1 B A T T E R I E S + B U L B S $ 6 6 . 6 0
4 3 9 4 2 B O Y E R F O R D T R U C K S I N C $ 1 1 . 9 0
4 3 9 4 3 C E N T U R Y L I N K $ 6 4 4 . 0 0
4 3 9 4 4 C O U N T R Y S I D E C A F E $ 1 3 3 . 4 6
4 3 9 4 5 D P C I N D U S T R I E S I N C $ 1 , 0 8 2 . 8 1
4 3 9 4 6 E A R L F A N D E R S E N I N C $ 7 0 5 . 5 0
4 3 9 4 7 E L M C R E E K W A T E R S H E D $ 1 7 , 1 9 0 . 2 8
4 3 9 4 8 F B I N A T I O N A L A C A D E M Y A S S O C I N C $ 8 5 . 0 0
4 3 9 4 9 G A L L S / Q U A R T E R M A S T E R $ 7 7 . 9 4
4 3 9 5 0 G O P H E R S T A T E O N E C A L L $ 1 0 0 . 0 0
4 3 9 5 1 G R A I N G E R $ 3 3 . 6 9
4 3 9 5 2 H A C H C O M P A N Y $ 6 4 . 5 8
4 3 9 5 3 H A M E L L I O N S C L U B $ 5 7 5 . 0 0
4 3 9 5 4 H A M E L V O L U N T E E R F I R E D E P T $ 6 8 , 0 5 3 . 7 5
4 3 9 5 5 H O L I D A Y F L E E T $ 1 , 6 6 7 . 7 6
4 3 9 5 6 I N T L A S S O C O F C H I E F S O F P O L I C E $ 1 5 0 . 0 0
4 3 9 5 7 I N T L . A S S N . F O R P R O P . & E V I D $ 5 0 . 0 0
4 3 9 5 8 L A W E N F O R C E M E N T L A B O R $ 3 9 2 . 0 0
4 3 9 5 9 L E A G U E O F M I N N E S O T A C I T I E S $ 8 5 0 . 0 0
4 3 9 6 0 L O R E T T O A U T O R E C O N D I T I O N $ 8 1 4 . 3 6
4 3 9 6 1 M A D I S O N N A T I O N A L L I F E $ 6 2 9 . 1 5
4 3 9 6 2 M A R C O I N C $ 2 9 . 2 1
4 3 9 6 3 M A R K J T R A U T W E L L S , I N C $ 1 , 1 4 0 . 0 0
4 3 9 6 4 M E T R O A L A R M C O N T R A C T O R S I N C $ 1 7 0 . 0 0
4 3 9 6 5 M E T R O W E S T I N S P E C T I O N $ 2 2 , 3 2 8 . 8 9
4 3 9 6 6 M I N U T E M A N P R E S S $ 2 , 9 4 5 . 6 2
4 3 9 6 7 M N C H I E F S O F P O L I C E A S S N $ 6 7 1 . 9 0
4 3 9 6 8 M U N I C I - P A L S $ 2 5 . 0 0
4 3 9 6 9 N A P A O F C O R C O R A N I N C $ 2 7 1 . 0 9
4 3 9 7 0 O F F I C E D E P O T $ 5 2 1 . 4 1
4 3 9 7 1 P I O N E E R - S A R A H C R E E K $ 1 4 , 8 0 8 . 6 8
4 3 9 7 2 P U B L I C A G E N C Y T R A I N I N G C O U N C I L $ 2 9 5 . 0 0
4 3 9 7 3 R O L F E R I C K S O N E N T E R P R I S E S I N C $ 7 , 2 7 6 . 1 0
4 3 9 7 4 R Y A N C O M P A N I E S $ 2 1 , 0 6 7 . 2 0
4 3 9 7 5 S U N L I F E F I N A N C I A L $ 5 3 7 . 9 0
4 3 9 7 6 T A R G E T C O R P O R A T I O N $ 3 3 , 9 8 1 . 6 6
4 3 9 7 7 T E G R E T E C O R P $ 1 , 3 5 8 . 6 4
4 3 9 7 8 W E S T S I D E W H O L E S A L E T I R E $ 4 8 5 . 3 6
T o t a l C h e c k s $ 2 8 3 , 6 6 1 . 7 7
* C H E C K R E I S S U E D
M e d i n a C i t y C o u n c i l M e e t i n g M i n u t e s 1 1
F e b r u a r y 2 , 2 0 1 6
ELECTRONIC PAYMENTS January 20, 2016 - February 2, 2016
003509E MINNESOTA, STATE OF $789.00
003510E PR PERA $14,773.23
003511E PR FED/FICA $16,029.28
003512E PR MN Deferred Comp $2,260.00
003513E PR STATE OF MINNESOTA $3,346.15
003514E SELECT ACCOUNT $829.92
003515E CITY OF MEDINA $19.00
003516E FARMERS STATE BANK OF HAMEL $20.00
003517E MARCO (LEASE) $854.60
003518E MEDIACOM OF MN LLC $219.90
003519E PITNEY BOWES $123.00
003520E XCEL ENERGY $5,722.74
003521E WRIGHT HENN COOP ELEC ASSN $2,093.68
003522E KONICA MINOLTA $168.48
003523E DELTA DENTAL $2,604.60
Total Electronic Checks $49,853.58
PAYROLL DIRECT DEPOSIT January 27, 2016
506933 ALTENDORF, JENNIFER L. $1,314.63
506934 BARNHART, ERIN A $1,965.67
506935 BELLAND, EDGAR J. $2,522.48
506936 BOECKER, KEVIN D $3,161.86
506937 CONVERSE, KEITH A. $2,099.12
506938 DINGMANN, IVAN W. $1,751.39
506939 DOMINO, CHARMANE $1,766.60
506940 ENDE, JOSEPH $1,409.33
506941 FINKE, DUSTIN D $2,110.20
506942 GALLUP, JODI M. $1,667.32
506943 GLEASON, JOHN M $2,164.94
506944 GREGORY, THOMAS $2,116.93
506945 HALL, DAVID M $2,010.89
506946 JESSEN,JEREMIAH S. $2,237.70
506947 JOHNSON, SCOTT T $2,275.96
506948 KLAERS, ANNE M. $1,116.32
506949 LANE, LINDA $1,420.48
506950 LEUER, GREGORY J $2,053.89
506951 MCGILL, CHRISTOPHER R. $1,518.80
506952 MCKINLEY, JOSHUA D $1,328.00
506953 NELSON, JASON $2,621.05
506954 PETERSON, DEBRA A. $1,614.15
506955 REINKING, DEREK M $1,554.25
506956 SCHERER, STEVEN T $2,259.38
506957 VIEAU, CECILIA M $1,194.37
506958 WENANDE, BRANDON S. $541.72
Total Payroll Direct Deposit $47,797.43
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Medina City Council Meeting Minutes 12
February 2, 2016