HomeMy Public PortalAbout03-16-2017 Minutes PB Regular MeetingPB minutes
3/16/17
Page 1 of 3
Minutes
Hillsborough Planning Board
Thursday, March 16, 2017
7 p.m., Town Barn, 101 E. Orange St.
Present: Chairman Dan Barker, Toby Vandemark, James Czar, Carolyn Helfrich, Doug Peterson, Jennifer Sykes
Staff: Margaret Hauth
Item 1: Call to order and confirmation of a quorum
Chairman Barker called the meeting to order at 7:23 p.m. Ms. Hauth confirmed the presence of a quorum with six
members present.
Item 2: Consideration of additions or changes to the agenda
There were no changes to the agenda.
Item 3: Approval of minutes from February 16, 2017, meeting
The following modifications were offered: Add second “n” to Ms. Sykes’s first name. Change statement on Page 2 in
Paragraph 4 from “wouldn’t show up on our plates” to “wouldn’t come back before this board.”
Motion: Ms. Sykes moved approval of the minutes with changes. Ms. Vandemark seconded.
Vote: Unanimous
Item 4: Interview of volunteers for pending in-town vacancy
Rachel Erdheim introduced herself to the board. She lives in Corbin Creek Woods and is an attorney. She talked about
what she loves about Hillsborough, including the walkability of the town. She is interested in serving on the Planning
Board because she’s always been interested in the planning aspect of cities. When she lived in Virginia, she participated
in a park planning experience for Old Town Alexandria.
Chairman Barker asked if she has followed the news of this planning board. Ms. Erdheim answered that she’s read some
of the minutes and she reads the news releases.
Ms. Sykes asked what she thought is the most pressing issue in Hillsborough. Ms. Erdheim replied there’s a lot of new
construction coming to North Carolina. She thinks managing capacity, especially water and sewer capacity, and keeping
the historic character are the most pressing issues.
Lauren McGlynn introduced herself to the board. She has lived in Hillsborough more than 15 years. She lives in West
Hillsborough on Bellevue Street. Ms. McGlynn said she is interested in serving on the Planning Board to bring
representation for West Hillsborough. She served on advisory boards in New Jersey. She is not working now but has
training and experience as an attorney. She thinks traffic congestion is a pressing issue.
Motion: Mr. Peterson moved to recommend that the Board of Commissioners appoint Ms. McGlynn to the
Planning Board because she’s retired and has lived in the town for many years. Ms. Sykes seconded.
Vote: Unanimous
PB minutes
3/16/17
Page 2 of 3
Item 5: Discussion of potential Unified Development Ordinance text amendments
a) Temporary uses
Ms. Hauth reviewed that in December the Planning Board discussed potential language to begin regulating
temporary uses again. Such temporary uses include fruit stands and other selling-by-the-road operations. When
the Unified Development Ordinance was written, the town decided not to address temporary uses. However,
since that time, the state has removed the town’s ability to issue a business license and there is now no
regulation of temporary uses or a way to ensure they remain temporary. Ms. Hauth proposed amending the
Unified Development Ordinance to stipulate that a single sale be no more than 60 days and not be permitted
more than three times a year. Also, at least 14 days must lapse between permits.
Chairman Barker asked whether neighboring jurisdictions have similar stipulations. Ms. Hauth answered she will
provide that information for the public hearing.
Motion: Ms. Vandemark moved to send the text amendment to public hearing. Ms. Sykes seconded.
Motion: Unanimous
b) Sidewalks
Ms. Hauth reviewed she has edits for Section 6.17.2 to make the text clearer and free of grammatical errors.
Motion: Mr. Czar moved to send the text amendment to public hearing. Mr. Peterson seconded.
Vote: Unanimous
c) Non-residential design standards
Ms. Hauth reviewed this pertains to Section 6.7.2 of the Unified Development Ordinance. She proposed
changing the layout of this section and adding a section that would say that design requirements for non-
residential buildings apply to proposed pedestrian-oriented businesses including but not limited to retail sales,
restaurants, personal services, and/or offices and professional services (single use or multi-use buildings).
The board briefly discussed the use of the term “pedestrian-oriented” and Ms. Hauth suggested “customer-
oriented” may be more appropriate.
Motion: Mr. Czar moved to send to the text amendment to public hearing. Ms. Helfrich seconded.
Vote: Unanimous
d) Signs
Ms. Hauth reviewed small edits to make the language clearer as well as allowing additional square footage in the
central commercial district in Sections 6.18.12.3 and 6.18.12.4 of the Unified Development Ordinance
Motion: Ms. Vandemark moved to send the text amendment to public hearing. Mr. Peterson seconded.
Vote: Unanimous
Item 6: Election of officers and appointments to Board of Adjustment and Parks and Recreation Board
Ms. Hauth reported Mr. Wehrman had informed her he would gladly continue to serve as the Planning Board
representative on the Parks and Recreation Board. Also, Mr. Czar is interested in being reappointed as the Planning
Board representative on the Board of Adjustment.
Motion: Ms. Vandemark moved to reappoint Mr. Czar and Mr. Wehrman to their respective boards. Ms. Helfrich
seconded.
Vote: Unanimous
Ms. Hauth reported Chairman Barker has time left on his term and can continue to serve as chairman. Chairman Barker
confirmed he was willing to continue to serve in this role.
PB minutes
3/16/17
Page 3 of 3
Motion: Mr. Czar moved to re-elect Dan Barker as chairman. Ms. Helfrich seconded.
Vote: Unanimous
Ms. Hauth reviewed Ms. Vandemark has time left on her term to continue to serve as vice-chair. Ms. Vandemark
confirmed she was willing to continue to serve in this role.
Motion: Ms. Helfrich nominated Ms. Vandemark to continue to serve as vice chair. Mr. Czar seconded.
Vote: Unanimous
Item 7: Adjourn
Motion: Ms. Sykes moved to adjourn at 8:10 p.m. Ms. Helfrich seconded.
Vote: Unanimous
Respectfully submitted,
Margaret A. Hauth
Secretary