HomeMy Public PortalAbout5/21/1997City of Greencastle
City Hall
® Four East Walnut Street
Greencastle, Indiana 46135
Pamela S. Jones
Clerk- Treasurer
GREENCASTLE BOARD OF WORKS
REGULAR SESSION
WEDNESDAY, MAY 21, 1997 4:15 P.M. CITY STREET DEPARTMENT
The Greencastle Board of Works met in Regular Session Wednesday, May 21, 1997, at the City
Street Department. Mayor Michael called the meeting to order at 4:50 p.m. On the Roll Call,
the following were found to be present: Sue Murray and George Murphey. Also present was
Attorney John Zeiner.
Mayor Michael stated that she has made a recommendation to the Board regarding the incident
involving Building Commissioner/ City Planner Andonov. This recommendation has been
discussed with Attorney Zeiner and Mr. Andonov. Mr. Andonov is entitled to a hearing before
® the Board, but the Mayor was unable to reach him to notify of today's meeting, therefore Mayor
Michael stated that a meeting will be set no later than next Wednesday. Mayor Michael made
the recommendation to the Board to place Mr. Andonov on Administrative Leave. Eric Bernsee,
Banner Graphic, asked if the leave would be paid or unpaid. Mayor Michael stated that will be
determined at the hearing. George Murphey made the motion to approve Mayor Michael's
recommendation to place BC /CP Andonov on Administrative Leave. Motion seconded by Sue
Murray, vote was unanimous.
Sue Murray made the motion to approve minutes from April 16, 1997, seconded by George
Murphey. Vote was unanimous.
Mayor Michael reported to the Board that an internal register has been set up at the Street
Department so that each department can get their fuel there at bulk prices.
Mayor Michael reported that the Council passed the Water and Trash Deposit Increase
Ordinance on first reading at the June meeting.
John Rinehart reported that the Contractor for the Water Plant has billed 91.4% of the project
and has submitted change order 93 which includes approximately $38,000.00 for electrical
work on the wells that was discussed at an earlier Board of Works meeting. The total change
order amount is approximately $53,000.00. By mid -July we should be pumping water to the
® south side of town. Engineer Barnes stated that mid - August has now been set as the substantial
completion date. By August 18, the old plant should be off line and demolition should take
e place. If the project runs until August 18 there will be a 237 day overrun which amounts to
$63,700.00 in liquidated damages. Engineer Barnes recommended to the Board to reduce the
payment to Gale Tschour by $23,800.50, taking the payment from $136,095.50 to $112,295.00.
Motion to reduce payment by $23,800.50 made by Sue Murray, seconded by George Murphey.
Vote was unanimous.
Mayor Michael reported that the lease agreement has been signed with David Cash.
A letter was presented regarding Officer Mark Smith to place on permanent status as he has
completed his one year probation. George Murphey made the motion to accept Officer Mark
Smith as a full -time permanent employee, seconded by Sue Murray. Vote was unanimous.
Sewage write offs in the amount of $593.09 were submitted to the Board for approval. Sue
Murray made the motion to allow the write offs providing every attempt is being made to
collect. Motion seconded by George Murphey. Vote was unanimous.
Engineer Barnes recommended that the Liberty Street Curb and Gutter project be awarded to
Pursel Construction. Motion to accept Engineer Bames recommendation made by George
Murphey, seconded by Sue Murray. Vote was unanimous.
Water claims were approved in the amount of 5223,725.19,with the adjustment to the Gale
Tschour claim on a motion by Sue Murray, seconded by George Murphey. Vote was unanimous.
• Sewage claims were approved in the amount of $74,020.66 on a motion by Sue Murray,
seconded by George Murphey. Vote was unanimous.
Engineer Barnes presented a change order for the ISTEA project in the amount of approximately
$5,000.00. Engineer Barnes stated that the Council has approved an additional appropriation in
the amount of $5,000.00. Motion to approve the change order made by George Murphey,
seconded by George Murphey. Vote was unanimous.
Engineer Barnes reported that a subcommittee met with Engineering Firms to prepare
Preliminary Engineering for the Sewage Plan. The subcommittee recommends entering into
negotiations with Hannum, Wagle and Cline from Terre Haute to do this study. Sue Murray
made the motion to accept the recommendation of the study committee and enter into
negotiations with Hannum, Wagle and Cline. George Murphey seconded, vote was unanimous.
Engineer Barnes told the Board that the Drainage Ordinance does not address when you do or do
not prepare a drainage plan and there is no lower limit. Engineer Barnes stated that he can draw
the line himself, but asked the question "what is enough ? ". Engineer Bames will work on a
proposal for changes and submit to the Board.
Mr. Andonov showed up at this time and was notified that he is on Administrative Leave. An
Executive Hearing was set for Wednesday, May 28, 1997, 11:00 a.m. at City Hall. A Special
40 meeting was also set for Wednesday, May 28, 1997, 12:00 noon at City Hall.
. Being no further business, Sue Murray made the motion to adjourn, adjourn, seconded by George
Murphey. Vote was unanimous.
Nancv A. Michael Mayor
T S �J
Pamela S. Jones, Clerk- a rer
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