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msd-proj_clear_WEB-HandbookSMALL GRANTS PROGRAM LANDOWNER HANDBOOK METROPOLITAN ST. LOUIS SEWER DISTRICT ST. LOUIS, MISSOURI GET TO KNOW YOUR SEWER SYSTEM… …AND WHY IT MATTERS! The Metropolitan St. Louis Sewer District (MSD) maintains nearly 10,000 miles of sewer system and serves approximately 1.3 million people. Its seven wastewater treatment plants clean an average of 350 million gallons of wastewater per day. When MSD was formed in 1954, only 5 percent of the population had wastewater treatment, which meant about 95 percent of raw sewage went directly into rivers, creeks, and streams. Although MSD doesn’t own creeks or streams, it plays an important role in monitoring and protecting the health of local waterways and their vital ecosystems from pollution and improper industrial waste disposal. Thanks to the wastewater treatment MSD provides, sewage entering waterways is a rare occurrence today, but can sometimes still happen due to the age and design of the sewer system MSD inherited in this historic city. In fact, some of the sewers still in use today predate the Civil War! The older areas of St. Louis were built on a Combined Sewer System, meaning both stormwater and sewage are carried together in the same pipe. During heavy rains, the system can exceed its capacity, causing basement backups for residents and Combined Sewer Overflows (CSOs) into waterways. MSD Project Clear is investing billions of dollars over a generation in environmental initiatives to improve and further protect the water quality in our creeks, streams, and rivers. Formed as part of an agreement with the Environmental Protection Agency and Missouri Coalition for the Environment, MSD Project Clear is building system improvements, rainscaping, and performing aggressive maintenance and repair on the system to improve water quality and lessen wastewater concerns in the St. Louis region. The task is huge — equivalent to constructing 11 Busch Stadiums! MSD Project Clear is also investing $120 million in green infrastructure initiatives, with the primary goal of further reducing CSOs into the Mississippi River and River des Peres. This investment includes the Rainscaping Large Scale Grants and Small Grants programs. To learn more about the Rainscaping Large Scale Grants and Small Grants programs, visit www.ProjectClearSTL.org/largegrants. MSD Project Clear | 1 TABLE OF CONTENTS Rainscaping Benefits .......................................................................................................................................................2 Before You Begin Your Rainscaping Small Grants Project .....................................................3 Program Requirements ...................................................................................................................................................4 Planning & Submitting Your Rainscaping Project ..........................................................................5 Application Review Process ...................................................................................................................................12 Completing Your Project & Final Application Steps ..................................................................13 Rainscaping Maintenance Tips ............................................................................................................................14 Process Timeline & Checklist ................................................................................................................................16 Landowner Application ...............................................................................................................................................17 Grid Paper ....................................................................................................................................................................................21 www.projectclearstl.org/smallgrants www.mobot.org/rainscaping Email: Rainscaping@mobot.org Phone: 314.577.0202 2 | Rainscaping Small Grants Program Landowner Handbook Reduce Water Problems – Rainscaping gives stormwater runoff a beneficial and safe place to go, helping to keep water away from your foundation where problems can occur. It can also help reduce or eliminate water ponding on your property. Since rainscaping reduces the amount of stormwater entering the sewer system, it can help prevent basement backups and sewer overflows. Lower Maintenance – Native plants are more tolerant of the climate, soil, and water conditions in our region, which is why they are recommended for rainscaping. Native plants require little or no additional irrigation once plantings are established. In fact, native gardens are more likely than other gardens to survive droughts. Periodic weeding, mulching, and pruning are all the maintenance they need. Because you don’t need to fertilize or spray them, they make your yard a healthier place for your children and pets as well. Beautify Your Property – Rainscaping can provide interesting planting opportunities and is an attractive and creative alternative to traditional lawn landscapes. Support Biodiversity – Not only are rainscaping features such as rain gardens pleasing to look at, they are also an ideal habitat for birds, butterflies, pollinators, and other wildlife. Have fun spotting the colorful species that call your rainscaping “home.” Reduce Mosquitoes – In a properly designed rain garden, water will soak into the ground within a day or two, long before mosquitoes have the opportunity to breed. Rain gardens can be designed to attract the kinds of insects and wildlife that feed off mosquitoes, reducing their numbers around your property. Rainscaping can also help eliminate yard ponding, so water won’t pool long enough for mosquitoes to multiply. Improve Water Quality for Everyone – Your rainscaping project is a solution to stormwater pollution. Polluted stormwater that enters waterways untreated can hurt both water quality and the wildlife that inhabit them. Because rainscaping reclaims stormwater where it falls, runoff is naturally filtered from contaminants and chemicals that might otherwise reach our creeks and streams. By limiting the amount of stormwater entering the sewer system, rainscaping helps reduce Combined Sewer Overflows. Excessive runoff can also erode banks and increase downstream flooding. RAINSCAPING BENEFITS MSD Project Clear | 3 CAREFULLY REVIEW THE FOLLOWING PAGES! Read this handbook thoroughly, as it will help you completely understand the requirements and answer common questions – increasing your chances of receiving funding. This handbook describes the typical process for grant applicants and grantees. Please note that the program has been designed to allow flexibility in options and timing, so your experience may differ slightly. MSD Project Clear and the Missouri Botanical Garden work together to assist landowners with their projects and applications. This is a competitive process and is only available during a limited window each year. Please note that the Small Grant Application Form is included at the end of this handbook. This must be filled out completely and signed by the landowner – even if the landowner is not directly involved in the project. NEW FOR THIS ROUND: Expanded Grant Program Area The 2019-2020 Rainscaping Small Grants round brings an exciting change that expands the Grant Program Area to the area contributing to Combined Sewer Overflows (CSOs) to the River des Peres. In the past, only the area contributing to CSOs to the Mississippi River was eligible for grants. If your property was not within the Grant Program Area in years past, you may be eligible to apply this year. (Not sure what a CSO is? See page 2.) Increased Grant Amount Applicants can now be reimbursed up to $4,000 for installing rainscaping features on their property, as compared to the $3,000 reimbursement maximum in prior years. Grant Quantity is Limited During the 2019-2020 round, MSD Project Clear will award Rainscaping Small Grants to a maximum of 80 projects within the Mississippi River CSO area, and up to 40 projects within the River des Peres CSO area. These numbers are subject to change in subsequent years. BEFORE YOU BEGIN YOUR RAINSCAPING SMALL GRANTS PROJECT 4 | Rainscaping Small Grants Program Landowner Handbook Rainscaping Small Grants Program administrators can approve reasonable exceptions to written policies on a case-by-case basis. Administrators also have the right to deny any project or application that does not meet project guidelines. ELIGIBILITY The project site must be located within the Rainscaping Grants Program Area (see below, or visit www.ProjectClearSTL.org/ProgramArea for interactive map). Eligible entities include homes, schools, churches, government properties, organizations, and businesses. Employees of MSD or Missouri Botanical Garden are not eligible for grants. All applicants are required to attend at least one Landowner Orientation Session within the current (2019-2020) or previous (2018-2019) program year. Advanced registration is required. For details and to register, visit www.projectclearstl.org/smallgrants or call (314) 577-0202. GRANT AMOUNTS AND PROJECT SIZE MINIMUMS Grant amounts and project size minimums vary based on what type of entity is applying for the grant. Green roof projects have no size minimum. All other projects must include at least a combined 100 square feet of eligible feature(s) for residential and 500 square feet for institutional. Multiple strategies may be combined to get the minimum square feet (i.e. 40 square feet of rain garden + 60 square feet of lawn alternative = 100 square feet). For rainwater harvesting (such as rain barrels), one gallon = one square foot. Re-landscaping of existing landscaped areas is not allowed. RESIDENTIAL APPLICANT: • Residential applicants can apply for up to $4,000 for installing rainscaping features on their property with a minimum of 100 square feet of eligible feature(s). INSTITUTIONAL APPLICANT (SUCH AS SCHOOLS, CHURCHES, AND OTHER NOT-FOR-PROFITS): • Institutional applicants can apply for up to $10,000 for installing rainscaping features on their property with a minimum of 500 square feet of eligible feature(s). SMALL COMMERCIAL AND OTHER BUSINESSES APPLICANT: • You may apply for up to $4,000 under the same criteria as residential applicants. • If you have a large rainscaping project in mind, consider the Rainscaping Large Scale Grants Program at www.projectclearstl. org/largegrants. NUMBER OF GRANTS One grant is permitted per address. No additional grants will be awarded for addresses that received grants in previous years. PROGRAM REQUIREMENTS Rainscaping Grants Program Area MSD Project Clear | 5 STEP 1. UNDERSTANDING REIMBURSEMENT The MSD Project Clear Rainscaping Small Grants Program is a reimbursement program. MSD Project Clear will reimburse approved projects up to $4,000. All aspects of the project must meet eligibility requirements to be considered for approval (no partial funding). Projects larger than $4,000 may be submitted – however $4,000 is the maximum that is reimbursed per grant. Any additional amount will be your responsibility. Decorative boulders or other aesthetic aspects that are deemed non-functional to the rainscaping feature will be capped at a 10 percent aesthetic cost maximum reimbursement. If selected for a grant, reimbursement will only be issued for costs that were approved in your application and costs that can be verified at the end of the project with a receipt. When you complete your project, you must include paid receipts and other information for reimbursement. Add-on expenses not included in your application are not eligible for reimbursement. Maintenance costs are the responsibility of the landowner and are not reimbursable. After quality control/ground truthing work, reimbursement up to the approved grant amount will be dispensed within 14 weeks. It is the responsibility of the applicant to pay any contracted workers in a timely manner, based on your agreement with the contractor. ADVANCED PAYMENT OPTION MSD Project Clear wants to make it as easy as possible for you to participate. Therefore, MSD Project Clear can make an advanced payment for up to half of the grant amount. If you are approved for a Rainscaping Small Grants project, you will receive an email with an Advanced Payment Request Form. If you are using a Participating Contractor: The Advanced Payment will be based on the contractor’s detailed bid for the work, and a dual check will be given to you and your contractor. You will need to sign the check and give it to the contractor. If a Participating Contractor is NOT involved: Advanced payment will be based on a detailed list of materials, the advertised or quoted cost, and the supplier where materials will be purchased or rented. Eligibility for advanced payments will be evaluated on a case-by-case basis. PLANNING & SUBMITTING YOUR RAINSCAPING PROJECT 6 | Rainscaping Small Grants Program Landowner Handbook STEP 2. DETERMINE WHO WILL BE DOING THE WORK Landowners can act as their own contractor. However, using trained professionals to assist with design and installation is another option. Applicants are welcome to use a combination of their own work and a contractor’s to complete the project. USING A CONTRACTOR All contractors are independent businesses and therefore will charge you for their involvement. It is recommended you get multiple bids for your rainscaping project, but competitive bids are not required. Prior to making agreements with a contractor, be sure to discuss terms, particularly involving payment. Grant payments are reimbursements, generally arriving after the project is fully completed and evaluated – well after contractors require payment for their completed work. You are responsible for your relationship with your contractor, your agreements with them, and paying them in a timely manner. PARTICIPATING CONTRACTORS Applicants can utilize Participating Contractors, if they like. Using a Participating Contractor is not required. However, Participating Contractor fees are reimbursable and can be included in the award request when submitting your application. A list of Participating Contractors is distributed at Landowner Orientation Sessions, and downloadable at www.ProjectClearSTL.org/smallgrants. If you agree to pay your Participating Contractor an up-front fee, such as for design services, you will not be reimbursed if you are not selected for a grant. Installation should not begin, and no installation fees should be incurred, until after you receive a Notice to Proceed on your project. Participating Contractors are not obligated to wait for you to receive grant funds to participate in the program. It is the landowner’s responsibility to discuss payment with the contractor when getting bids, and it is strongly recommended to get this agreement in writing. You are responsible for paying your contractor according to your agreement. While MSD and the Missouri Botanical Garden list Participating Contractors, they DO NOT certify the technical expertise of contractors participating in the program. To meet basic requirements, Participating Contractors must: • Be formed and operate as a duly registered business in the State of Missouri • Provide copies of licenses and certification of insurance with their Contractor Application, and agree to all requirements as outlined therein • Attend (at least one staff member) a Contractor Orientation Session • Respond to ongoing reporting and quality assurance requests by program staff • Train staff on proper installation of appropriate rainscaping features PLANNING & SUBMITTING YOUR RAINSCAPING PROJECT (CONTINUED) MSD Project Clear | 7 MSD Project Clear determines the performance quality of Participating Contractors is consistent with professional landscaping guidelines and general industry best practices. MSD Project Clear expects all Participating Contractors to use industry best practices and adhere to professional guidelines at all times. WANT TO ADD A CONTRACTOR TO THE LIST? If you have a contractor that you would like to apply to be included on the Rainscaping Small Grants Participating Contractors list, they must contact the Rainscaping Hotline at 314-577-0202 or rainscaping@mobot.org by July 9, 2019. NON-PARTICIPATING CONTRACTORS If you plan to hire a contractor that is not on the Participating Contractors List, costs for labor, design, and consulting are not reimbursable. Receipts for all materials and equipment purchased or rented for the project can be submitted for reimbursement. IF YOU ARE DOING THE WORK YOURSELF If no contractor is involved, receipts for all materials and equipment purchased or rented for the project can be submitted for reimbursement. Your labor and design, as well the work of any friend or volunteer, is not reimbursable. TIP: Keep all receipts, and copies of receipts, throughout the process! 8 | Rainscaping Small Grants Program Landowner Handbook STEP 3. REVIEW ELIGIBLE FEATURES To design your rainscaping project, you’ll need to review the eligible features, which reflect strategies and measures that retain stormwater on the site to reduce stormwater runoff. Features must replace lawn grass, bare ground, invasive species, or pavement. Re-landscaping a currently landscaped area is not permitted. Municipal ordinances and/or MSD requirements must be allowed where applicable. Projects must include at least a combined 100 square feet of eligible feature(s). For rainwater harvesting, each gallon will be considered the equivalent of one square foot. Green roof projects have no size limit. Helpful rainscaping resources including descriptions for rainscaping features can be found at www.mobot.org/rainscaping. ELIGIBLE LANDSCAPING FEATURES NATIVE SOIL RAIN GARDEN A percolation test must be conducted prior to rain garden installation, with minimum test results of 0.25 inches per hour (see instructions at www.mobot.org/rainscaping). An appropriately installed rain garden includes plants with robust root structures, mulch, optional soil amendments, a way to pond water (at least 4 inches), a way for water to flow into the rain garden (such as a down spout or bioswale), and consideration for how and where water will flow out of the rain garden. No sand or “Rain Garden Mix” may be used in a native soil rain garden. Rain gardens must be a minimum of 10 feet from a building. ENGINEERED BIORETENTION RAIN GARDEN In bioretention rain gardens, existing soil is removed and replaced with high sand content “Rain Garden Mix” and usually includes an underdrain. MSD bioretention design specifications must be followed, and an over-the-counter MSD permit is required. Landowners should contact MSD’s Engineer of the Day at 314-768-2705 prior to submittal. Rain gardens must be a minimum of 10 feet from a building. LAWN ALTERNATIVES Lawn alternatives include trees, shrubs, perennials, and groundcover. These should replace existing turf grass and can be installed instead of a rain garden where a percolation test shows poor drainage. Lawn alternatives must include plants with robust root structures, approved soil amendments, and mulching. BIOSWALES A bioswale slows down the speed of water, uses plants to increase absorption of water into the soil, and guides water to another location, such as a rain garden or other rainscaping feature. WOODLAND RESTORATION Woodland restoration projects must include both invasive species removal and appropriate tree and groundcover replacements. There also must be an existing woodland present. An invasive species list can be found at www.mobot.org/ rainscaping. SOIL AMENDMENTS Soil amendments are considered eligible features only when paired with another plant-based eligible feature on this list. Mulches are spread on top of the soil after plants are installed. Approved mulches are shredded bark, shredded hardwood bark, wood chips (not recommended for rain gardens), shredded leaves, or compost. Gravel or stone may be substituted for organic mulch where water flows rapidly into or out of rain gardens or bioswales. Soil amendments sometimes include material turned into soil such as silt loam topsoil, well-aged compost, calcined clay, expanded gypsum or shale, and/or mycorrhizal inoculants. Soil aeration is another option. Sandy loam topsoil, sand, and “Rain Garden Mix” are NOT eligible soil amendments. ROCK WEIRS Rock weirs are considered eligible features only when paired with another eligible feature on this list, such as a bioswale or other rainscaping feature. Rock weirs are used to slow down the velocity of water on a hillside. COMPOST FILTER SOCKS Compost filter socks are considered eligible features only when paired with another eligible feature on this list. Compost filter socks may be used to slow down water on a hillside. They can also be: seeded or planted; stacked to form a living wall; backfilled with soil and plantings to form mini-terraces on hillsides; used as a rain garden berm; or employed in sensitive areas (such as a woodland) instead of a raingarden, where digging might damage tree roots. PLANNING & SUBMITTING YOUR RAINSCAPING PROJECT (CONTINUED) MSD Project Clear | 9 ELIGIBLE RAINWATER HARVESTING FEATURES Rainwater harvesting captures rainwater and stores it for reuse. The maintenance plan must include use of the water. Rainwater harvesting can occur through the use of: RAIN BARRELS Larger rain barrels are preferred over small barrels, but all sizes are accepted. CISTERNS Care should be taken to design and install cisterns appropriately. OTHER ELIGIBLE FEATURES GREEN ROOFS Green roofs have no minimum size requirements. A statement sealed by a Professional Engineer that the structure is capable of handling the weight of the green roof is required. PERMEABLE PAVERS Permeable pavers allow rain water to permeate through the cracks and gravel spaces into a gravel layer underneath the soil, reducing the runoff from a walkway, driveway, patio, or other surface. To be eligible, the permeable pavement must replace non-permeable pavement or existing turf and have a minimum rock base of 8 inches. Information must be provided about the base strategy and layers beneath the pavers. A percolation test is recommended for this strategy. ADDITIONAL STRATEGIES The MSD Project Clear Rainscaping Small Grants Program is willing to evaluate alternative rainscaping features that are not already covered within this list of eligible measures, provided they include best management practices for reducing stormwater runoff that are proven and tested to be reliable. INELIGIBLE FEATURES RE-LANDSCAPING OF EXISTING FEATURES Re-landscaping of existing landscaped areas is not allowed. Features must replace lawn grass, bare ground, invasive species, or pavement. YARD MANAGEMENT The purchase of materials such as de-icing alternatives to salt is ineligible. LAWN CARE Lawn care actions such as aeration are ineligible, except as described under soil amendments. ANNUAL PLANTS AND VEGETABLES Annual plants, including vegetable gardens, are ineligible. Perennial edible plants, especially natives, are eligible. COMPOST BINS/PILES Although amendment with compost is encouraged within rainscaping features, the compost bins themselves do not retain rainwater and are therefore ineligible. RETAINING WALLS Retaining walls are ineligible unless built for the sole purpose of creating an eligible feature. AESTHETIC ROCK AND BOULDER COSTS If retaining walls, large boulders, or other decorative features that are deemed non-functional to the rainscaping feature are included, we will enforce a 10 percent aesthetic limit to the award. The remaining aesthetic cost must be paid by the landowner. 10 | Rainscaping Small Grants Program Landowner Handbook STEP 4. LOCATE UNDERGROUND UTILITY LINES You’ll need to call 1-800-344-7483 (DIG-RITE) for help locating underground utility lines on your property. Missouri law requires that a location request be placed before beginning any excavation. The utilities should respond within three working days by either marking the approximate location of their facilities or notifying you that they have no facilities in your dig site. Be sure to take photos and/or keep appointment paperwork or receipt to attach to your application. STEP 5. DRAW YOUR DESIGN You can download grid paper and review a sample design drawing at www.mobot.org/rainscaping. Simple designs (using grid paper found on page 21) and complex designs (computer generated) are both accepted. Drawings must be no larger than 11 x 17 inches and must: Indicate project scale. For example, a quarter-inch grid paper square can equal two feet by two feet. Show existing utility lines and buildings. Include neighboring buildings if they are within 10 feet of your property. Indicate positions of trees and vegetation. Show the location, shape, and dimensions of the rainscaping feature(s) you intend to install. Indicate square footage of each feature (write in next to each feature). Show location(s) of rainwater harvesting feature(s) and the size of each, if included. If rain gardens are included, label percolation test location(s) and result(s) in relation to rain garden location, as well as planned rain garden ponding depth and basin. Show slope by drawing arrows that point downhill. Show where plants will be installed and how many of each species will be planted. Include names. Show and label yard-bordering streets. PLANNING & SUBMITTING YOUR RAINSCAPING PROJECT (CONTINUED) MSD Project Clear | 11 STEP 6. CREATE A PLANT LIST If you are planning a plant-based feature, create a plant list that includes: Plant species Container size Number of plants Planting densities Plant material source Soil amendments Use plant palette recommendations found at www.mobot.org/rainscpaing or defend alternative options. Native plants are preferred but not required. A mulch layer 2 inches deep is recommended where appropriate to inhibit weed growth, prevent soil loss, and retain moisture. NOTE: There is space for the following information in the application under Itemized Budget. STEP 7. AGREE TO THE MAINTENANCE SCHEDULE Maintenance of rainscaping features is necessary to keep them beautiful and functioning. Applicants must sign the Maintenance Schedule Agreement, included in the application. You must agree to maintain the design feature for a minimum of five years, including watering plants during the establishment phase, weeding, pruning, annual mulching, and plant replacement as needed. Maintenance costs are the responsibility of the landowner and are not reimbursable. Maintenance informational support will be available up to one year after your planting period. Support may include workshops to train landowners on basic maintenance concepts, site visits to advise on specific maintenance actions, and support through the rainscaping hotline (314-577-0202) and email (rainscaping@mobot.org). See page 14 for some helpful maintenance tips. STEP 8. SUBMIT YOUR APPLICATION The deadline for applications is August 1 for the current (2019-2020) application round. On the back of this handbook is a helpful Application Checklist. Use it to make sure all the required elements to your application are included. If you have any questions prior to submitting your application, feel free to contact our rainscaping hotline at 314-577-0202 or rainscaping@mobot.org. 12 | Rainscaping Small Grants Program Landowner Handbook APPLICATION REVIEW PROCESS SCORING Once you submit your Small Grant Application, it will be competitively scored to determine the projects chosen for funding. Only completed applications with appropriately designed projects that meet the primary goal of retaining stormwater on the site will be considered. Funds are limited, and there is no guarantee that every application will be accepted. Priority consideration will be given to projects that: • Manage a large amount of stormwater • Are cost effective • Show a clear, well thought-out design • Propose a high percentage of native plants • Are available for outreach AWARD NOTIFICATION Once applications have been evaluated, you will receive an Award Notification email. It will let you know if your project has been approved for funding, will be funded pending receipt of additional information or clarification, has been waitlisted, or if it will not receive funding. If Approved, your email will include: • A Project Agreement Form, which must be signed by the actual property owner • A Project Completion Packet, to send in when your project is finished • An Advanced Payment Request Form, to submit if you would like to be considered to receive Advanced Payment on your project If Not Approved, you will be sent clear communication on the reasons why you were not selected. If you agreed to any up-front fees with your contractor, you are responsible for those charges. We hope you will apply again in subsequent years. In order to increase your chances of receiving grant funding, be sure you are detailed and thorough in your application process, meet all requirements and timelines, and utilize the help and resources provided to applicants by MSD Project Clear and the Missouri Botanical Garden. MSD Project Clear | 13 COMPLETING YOUR PROJECT AND FINAL STEPS INSTALLATION Projects for this grant round (2019-2020) must be completed between the Fall planting period (after project approval – October 31, 2019) or the Spring planting period (after the final freeze – May 11, 2020). This allows time for a variety of project types to be installed or implemented. FINAL PAPERWORK As soon as your project is complete, submit your Project Completion Form – along with supporting receipts and documentation. This step must be completed to receive reimbursement! (See Project Timeline on page 16). The deadline to submit is one day after your planting period ends. FINAL REVIEW Your Project Completion Packet will undergo a final review to ensure all information is included. For most projects, a site visit will be planned for quality control and ground truthing work to confirm proper installation of the features and to collect final data. Please allow six weeks for this step to be completed. All projects completed for family members or employees of the installing contractor(s) will be flagged for full, on-site quality control and ground truthing inspections. The projects not visited will go through a desk review. PROJECT REIMBURSEMENT A reminder: It can take up to 14 weeks to receive reimbursement, so be sure to pay your contractors on time. Projects may be highlighted in case studies on the website to further promote rainscaping. We LOVE pictures of projects before, during, and after! So take lots of photos while your rainscaping features take shape! 14 | Rainscaping Small Grants Program Landowner Handbook RAINSCAPING MAINTENANCE TIPS For answers to frequently asked questions and helpful online resources, visit www.projectclearstl.org. DO: • Water newly established plants as needed for six months after they are planted, even in winter. • Water during drought conditions. • Weed beds at least once per month in the spring, summer, and fall. • Apply a 1-3” layer of mulch annually. Mulch is not only aesthetically pleasing but also reduces up to 70 percent of summer maintenance work. • Use organic compost when fertilizer is needed. Please note that native plants do not often need fertilizer. A basic soil test can help you determine the right course of action. • Check periodically to be sure the rain garden is draining and there is not an impenetrable “crust” on the surface. • Cut plants back in early spring when new growth commences. • Regularly remove any dead and/or unsightly plant parts. • Pinch, prune, shear, or dead-head plants during the growing season to encourage more flowering, a bushier plant, or a fresh set of leaves. DON’T: • Use pesticides. • Use inorganic fertilizer. • Remove dormant plant parts until early spring. • Apply more than a 3” layer of mulch. ANNUAL SCHEDULE MAINTENANCE WEEKLY MONTHLY ANNUALLY Jan.-Dec.Water recently established plants or during a drought X Feb.-Aug.Trim or prune plants as needed X March Cut down and remove dead leaves, stems and seed heads from perennials and grasses X March-May Plant/replant if needed X March-Nov.Weed every 3-4 weeks. Remove invasive species.X March-Nov.Replace mulch where needed X Sept.-Oct.Plant/replant if needed X Sept.-Oct.Check pH/soil fertility if plants show signs of nutrient deficiency X Sept.-Dec.Leaf removal as needed X MSD Project Clear | 15 16 | Rainscaping Small Grants Program Landowner Handbook PROCESS TIMELINE & CHECKLIST 2019 – 2020 RAINSCAPING SMALL GRANTS PROJECT TIMELINE Applications Available May 29, 2019 Contractor and Landowner Orientations May - June 2019 Application Due Date August 1, 2019 Award Notifications Sent Out Week of September 8, 2019 Planting Time Fall planting period is after project approval - October 31, 2019; Spring planting begins in 2020 after the final freeze and ends May 11, 2020 Project Completion Packet and Receipts Due No later than November 1, 2019 for Fall planting or May 11, 2020 for Spring planting Project Completion Packet Processed Within 6 weeks of completed project Quality Control/Ground Truthing Site Visits Within 6 weeks of completed project Grant Funds Dispersed Within 14 weeks of completed project Maintenance Support Available Through May 2021 GRANT PROCESS CHECKLIST Use this checklist to help you keep track of the Rainscaping Small Grants Application Process! Attend a Landowner Orientation Session Thoroughly read through the Small Grants Handbook and Application materials Create a designated space to save receipts and project paperwork for reimbursement Talk to contractors about project (if using a contractor) Design plan Complete and submit Small Grants Application Form Receive Award Notification email My project was accepted! Complete and submit Project Agreement Form Complete and submit Advanced Payment Request Form (optional) Receive Notice to Proceed email Project installation Submit Project Completion Packet and supporting documents Quality control/ground truthing performed Receive grant payment Ongoing, post-project maintenance MSD Project Clear | 17 MSD PROJECT CLEAR RAINSCAPING SMALL GRANTS APPLICATION – Application, page 1 of 4 – - CONTACT INFORMATION & SCOPE OF PROJECT Name Phone Number Address City State Zip Email address 1. Did you attend a required landowner orientation? Yes No Date of orientation ______________________________________ 2. Project is (check one): Residential Institutional/Commercial Multifamily (includes businesses, schools, governments, churches, etc.) 3. Type(s) and size(s) of rainscaping to be installed; check all that apply. (Go to www.mobot.org/rainscaping for step-by-step rainscape planning guidance. NOTE: choose a box for each separate rainscaping feature you are implementing; multiple checked boxes mean multiple features are being proposed.) Native soil rain garden: sq. ft.; ponding depth; perc. test results (inches/hour drained) Engineered bioretention: sq. ft.; ponding depth; perc. test results (MSD Permit Required*) (inches/hour drained) Lawn alternatives: sq. ft. (replace turf grass or invasives with trees and groundcover, shrubs, perennials and/or prairie plants) Permeable pavers: sq. ft.; # of base layers; total inches of base layers perc. test results (inches/hour drained) Rain barrel(s) or cistern: gallons Bioswale(s): sq. ft. Woodland restoration: sq. ft. (invasive species removal and replacement) Green roof: sq. ft. Other: *To obtain an over-the-counter MSD permit, contact Engineer of the Day at (314) 768-2705. 4. Is your rainscaping feature replacing one or more of the following? (NOTE: existing landscaped areas are NOT eligible) Lawn grass: Yes No Bare ground: Yes No Invasive species*: Yes No Pavement: Yes No Other; please explain: *For a list of invasive species, see www.mobot.org/rainscaping. 18 | Rainscaping Small Grants Program Landowner Handbook Materials/Items (plants, soil, gravel, etc…) All plant species must be noted separately Source (attach source if not on official bid) Plant Genus and Species Common Name Quantity Price per item/ plant Total price Spacing Container Size Native (Yes or No)Additional Information $$ $$ $$ $$ $$ $$ $$ $$ $$ $$ $$ $$ $$ $$ $$ $$ $$ $$ $$ $$ $$ Materials Total $ Design* Total $ Labor* Total $ Project Total $ Amount Requested for Award $ Landowner Match and/or Costs that will not be covered by the Program $ BUDGET – Application, page 2 of 4 – MSD Project Clear | 19 Materials/Items (plants, soil, gravel, etc…) All plant species must be noted separately Source (attach source if not on official bid) Plant Genus and SpeciesCommon Name Quantity Price per item/ plant Total price Spacing Container Size Native (Yes or No)Additional Information $$ $$ $$ $$ $$ $$ $$ $$ $$ $$ $$ $$ $$ $$ $$ $$ $$ $$ $$ $$ $$ Materials Total $ Design* Total $ Labor* Total $ Project Total $ Amount Requested for Award $ Landowner Match and/or Costs that will not be covered by the Program $ – Application, page 3 of 4 – 20 | Rainscaping Small Grants Program Landowner Handbook – Application, page 4 of 4 – OUTREACH 5. Will you allow MSD Project Clear to use pictures and/or information from your project in public outreach efforts or publications? Yes No 6. Please note that design and labor costs can only be included if a participating contractor is employed. If do-it- yourself (DIY) design and/or installation is employed, labor costs cannot be reimbursed. Therefore, equipment rental for DIY projects should be listed under materials. In addition, an itemized materials list including the cost per item per feature must be attached. 6A. Who designed the landscaping? (check one): Do-it-yourself Contractor 6B. Who will install the landscaping? (check one): Do-it-yourself Contractor 6C. If using a contractor, name those that you plan to or have solicited bids from: ____________________________ ______________________________________________________________________________________________ 6D. Who will maintain your feature?_________________________________________________________________ ATTACHMENTS — (IMPORTANT: Clearly label each attachment with your name and address.) You MUST include TWO copies of application and respective attachments: If requesting contractor-installed project, please include bid on contractor letterhead. If installing a DIY project, please print off copies of any online pricing you have sourced. Soil amendment strategy (if applicable) including—mulch: what kind, how thick, where from; if compost applied: quantity (in inches), what kind, where from; if aeration method is used: type of aerator and depth of aeration in inches. Landscape design drawing(s)/planting plan(s). (See Landscape Drawing Requirements.) Photograph(s) of your site. Please including the following: (1) Show exact future location(s) of your rainscaping feature(s) (we must be able to see what is currently in the location where you intend to add a rainscaping feature); (2) Show proximity of the feature(s) to the street; (3) Include descriptive labels on all photos; (4) Include aerial photograph or aerial satellite image from Google Maps; (5) Loose photos must be attached to an 8½” × 11” piece of paper. Maintenance plan (specify who will take care of the plan) Dig Rite photos or appointment paperwork or receipt BONUS: Include project narrative/description. SIGNATURE/AGREEMENT • I have read and agree with all MSD Project Clear Rainscaping Small Grants Program requirements. • I agree to maintain the rainscaping feature(s) for a minimum of five years, including watering plants during the establishment phase, weeding, pruning, annual mulching, and plant replacement as needed. • I do not intend to sell my house at this time. • I understand that this program is partially funded with public money, therefore names, addresses, and project data may be shared with partners as requested. • I understand that the Rainscaping Small Grants Program parameters and RainScaping Guide are provided as guidelines only. Landowners are solely responsible for ensuring the success of their own rainscaping feature designs and implementations. Grant application review and acceptance for funding does not imply program, funder, or partner endorsement or responsibility for proper design, installation, or maintenance. Landowner signature (signature required even if not overseeing the project) Print name MSD Project Clear | 21 APPLICATION CHECKLIST To be eligible, please include TWO copies of the following: Your fully completed application • Have you answered all application questions? • Did you remember to sign the form and print your name below? Budget detail—itemized materials list including cost per item and feature as well as design and installation cost (if applicable) Soil amendment strategy (if applicable) Landscape drawing(s) with all required components and labels included (drawings must be no larger than 11" × 17") Photo(s) as previously specified Maintenance plan Dig Rite photos or appointment paperwork BONUS: Project narrative/description Incomplete applications will not be reviewed. The application deadline for the 2019-2020 Round of the Rainscaping Small Grants program is August 1, 2019. Completed applications MUST be received by 5:00 p.m. on this date to qualify. Completed applications MUST be mailed or hand-delivered. Electronic submittals will NOT be accepted. Please make a copy of your FULL application for your records. We cannot take responsibility for applications lost in the mail. If you submit your application by mail, keep your receipt as proof of mailing. Submit applications to: MSD Project Clear Rainscaping Small Grants c/o Missouri Botanical Garden – Sustainability Division EarthWays Center – CBEC-West 4651 Shaw Blvd. St. Louis, MO 63110 Blank applications are available at MSD at 2350 Market Street, St. Louis, MO 63103, at the Missouri Botanical Garden’s Commerce Bank Center for Science Education located at 4651 Shaw Boulevard, or online at www.projectclearstl.org/smallgrants/. Questions? Contact (314) 577-0202 or rainscaping@mobot.org. www.projectclearstl.org/smallgrants | www.mobot.org/rainscaping Email: Rainscaping@mobot.org | Phone: 314.577.0202