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Home My Public Portal Aboutr 23-260lboalution of tht 19oxough of garttrd,''' 4, No. #23-260 Date of Adootion November 9, 2023 AUTHORIZING A PROFESSIONAL LAND SURVEYING & ENGINEERING SERVICES CONTRACT WITH CME ASSOCIATES CARTERET PARIC RAIN GARDEN WHEREAS, the Borough of Carteret is in need of specialized land surveying and engineering services in connection with the Carteret Park Rain Garden; and WHEREAS, CME Associates, 1460 Route 9 South, Howell, New Jersey 07731, possesses the requisite experience and expertise to provide said services; and WHEREAS, CME Associates has submitted a proposal to provide said services at a total cost not to exceed $26,500.00; and WHEREAS, the Mayor and the Council have reviewed said proposal; and WHEREAS, the Chief Financial Officer has certified that funds are or will be available for said purpose. Acet. # NOW, THEREFORE, BE IT RESOLVED by the Mayor and the Council of the Borough of Carteret, County of Middlesex, State of New Jersey, as follows: 1. The proposal from CME Associates for land surveying and engineering services related to the Carteret Park Rain Garden at a cost not to exceed $26,500.00 is hereby approved. 2. This action is approved as an award of a professional services contract pursuant to N.J.S.A 40A:11-5(1)(a) in accordance with the Borough's Fair and Open Process as authorized by law. 3. A copy of this Resolution be forwarded to the Borough's Finance Deparnnent, the Borough Director of Engineering and CME Associates. Adopted this 9" day of November, 2023 and certified as a true copy of the original on November 10, 2023. CA RM MA POGORZELSKI, RMC Municipal Clerk RECORD OF COUNCIL VOTE COUNCILMAN YES NO NV A.B. COUNCILMAN YES NO BELLINO X JONAL X DIAZ X KRUM X DIMAS= NAPIES X X- Indicate Vote AB- Absent NV - Not Voting XOR- Indicates Vote to Overrule Veto Adopted at a meeting of the Municipal Council November 9 UN CIPA _ ...R 2023 K The following is a true copy of an Ordinance or Resolution of the Borough of Carteret that has appeared in the Home News Tribune, a newspaper which is printed in Freehold, New Jersey and published in Neptune, in said County and State and of general circulation in said county. One 1 time(s), once in each issue as follows: November 14, 2023 Municipal Clerk 0 otary Kblic of New Jersey JENNIPER K. OTERO = Notary PuW� • Stale of New ktsey Commisslon # 50.18.8983 M Cwnm, Ex Iris Mar. 31 2027 Sworn and subscribed before me this � day of p A0 Not/ �z ryry @@�q$�, JOHN H. DAV DI J. SAMUEL, PE, PR CME RVlu JOHN J. STEFANI, PE, LS, PP, CME JAY B. CORNELL, PE, PP, CME MICHAEL J. McCLELLAND, PE, PP, CME GREGORY R. VALESL PE, PP, CME c TIMOTHY W. GILLEN, PE, PP, CME BRUCE M. KOCH, PE, PP, CME LOUIS J. PLOSKONKA, PE, CME ASSOCIATES TREVOR J. TAYLOR, PE, PP, CME BEHRAM TURAN, PE, LSRP LAURA J. NEUMANN, PE, PP DOUGLAS ROHMEYER, PE, CFM, CME ROBERT J. RUSSO, PE, PP, CME November 2, 2023 Hand Delivered Borough of Carteret 61 Cooke Avenue Carteret, NJ 07008 Attn: Honorable Mayor Daniel J. Reiman Re: Estimate of Fees for Professional Surveying and Engineering Services Carteret Park Rain Garden Borough of Carteret, Middlesex County, NJ Proposal No. 2023-165 Dear Mayor: We are pleased to submit our fee estimate for professional surveying and engineering services for the above -mentioned project. The Borough was awarded $189,200 in funding from the Office of Natural Resources Restoration Hudson -Raritan Estuary Grant Program. This grant will fund the construction of a rain garden at Carteret Park to improve water quality and attenuate peak runoff flows in a chronically flood -prone area of the Borough. The estimated cost of construction is $210,000. This figure will ultimately depend on subsurface conditions encountered at the site and will be refined as detailed design for the project progresses. The latest concept plan is enclosed for reference, which depicts a ±5,600 square foot small-scale bioretention basin along the park's southern frontage with Carteret Avenue, just to the west of Carteret Pond. The basin will collect and treat runoff from the public right-of-way and park before discharging into the municipal storm sewer system. To date, our office has coordinated with ONRR staff to provide necessary concept plans, schedules, estimates and financial information, which are being used to prepare the Borough's grant agreement for execution. With this being said, we anticipate that the following tasks will be required: A) Survey and Base Map Services Work in this phase will include preparation of base mapping for use in the design of the construction plans. Our survey work will include GIS base mapping supplemented with detailed field survey information. The field survey will include a topographic survey in NAVD 88 datum. This information will be utilized as the base map for the project construction plans. Approximate property lines will be established utilizing located property markers and tax map information. S:1Cm1ereBPa Poaals@3-11-02 - Carteret Park Rain Garden Fee Estimate 2D23-105REV.d0cx CONSULTING AND MUNICIPAL ENGINEERS 1460 ROUTE 9 SOUTH a HOWELL, NEW JERSEY 07731 • (732) 462-7400 a FAX: (732) 409-0766 ASSOCIATES Mayor Daniel J. Reiman November 2, 2023 Borough of Carteret, Middlesex County, New Jersey Proposal No. 2023-165 Re: Estimate of Fees for Professional Surveying & Engineering Services Page 2 Carteret Park Rain Garden B) Design Phase Services The work in this phase will involve the preparation of the necessary plans and bid documents for the public bid process. Due to statewide rule changes made effective in 2021, we anticipate that the grading and drainage plan will need to comply with the DEP's updated Stormwater Management requirements, which have been adopted under Ordinance §160-116. The site plan design will incorporate stormwater management measures to address compliance with NJDEP stormwater runoff quantity and quality standards, and Green Infrastructure requirements. These standards also require on -site soil permeability testing, profile pits, and confirmation of the seasonal high groundwater elevation at the project site. Additionally, we anticipate that the design will need to account for NJDEP's Inland Flood Protection Rules, recently adopted in July 2023. Among other updates to stormwater management, these rules increase the annual rainfall volumes calculations associated with the 2-, 10-, and 100-year design storms. It is anticipated this will require one (1) day of fieldwork at the project site and the services of a backhoe and operator to conduct the soil investigations per the New Jersey Stormwater Best Management Practices (BMP) Manual. This information will be used in the preparation of the site's stormwater management design and report. Work in this phase will involve but not be limited to the following 1. Preparation of Construction Plans i. Existing Conditions and Demolition Plan ii. Construction Plans III, Drainage and Grading Plan iv. Landscaping Plan v. Soil Erosion and Sediment Control Plan A. Construction Details 2. Preparation of Bid Specifications 3. Preparation of Construction Cost Estimate 4. Soil Testing for Stormwater Design C) Permit Phase Services The project will require a permit from the Freehold Soil Conservation District (FSCD) prior to construction as the proposed soil disturbance exceeds 5,000 square feet. This phase will include S:\CartereAProposais@341-02 - Carteret Park Rein Garden Fee Estimate 2023-165REV.dmx ASSOCIATES Mayor Daniel J. Reiman November 2, 2023 Borough of Carteret, Middlesex County, New Jersey Proposal No. 2023-165 Re: Estimate of Fees for Professional Surveying & Engineering Services Page 3 Carteret Park Rain Garden preparation and submission of a permit application to the District for approval. Application fees will be requested from the Borough prior to submission to the District. Work in this phase will also include coordination with the project's funding sources. Our office will coordinate with the NJDEP to complete necessary project updates, approvals, and closeout documentation. D) Bid Phase Services This phase will include the following services to publicly bid the project in accordance with the Local Public Contracts Law: 1. Provide Bid Documents to Prospective Bidders. 2. Provide Addenda for Clarification of Project Specifications, as needed. 3. Attend Bid Opening. 4. Analyze Responsible Bids and Recommend Contract Award. E) Construction Phase Services Generally, we prefer to quote services for construction phase services upon the completion of the Bid Phase as the ultimate cost for our services will depend upon a number of factors including the final design, the contractor to whom the contract is awarded and the desired level of construction observation required. Following project award, we would be pleased to submit our quote for these services upon your request. Summary of Fee Estimates A) Survey and Base Map Services.......................................................................... $5,000.00 B) Design Phase Services...................................................................................... $14,000.00 C) Permit Phase Services........................................................................................ $4,500.00 D) Bid Phase Services.............................................................................................. $3,000.00 TotalFee for Services........................................................................................ $26,500.00 The above fee estimates are based on information provided to us by the Borough. Should the scope of the project change requiring additional professional fees, we will detail same in writing and seek authorization prior to proceeding. Exceptions: • Environmental investigation or remediation services, including Phase I Preliminary Assessment Services. SACadeahPmpose1sl23-11-02 - Carteret Park Rain Garden Fee Estimate 2023-165REV.docx ASSOCIATES Mayor Daniel J. Reiman November 2, 2023 Borough of Carteret, Middlesex County, New Jersey Proposal No. 2023-165 Re: Estimate of Fees for Professional Surveying & Engineering Services Page 4 Carteret Park Rain Garden • Complete outbound survey of the property is not included. A separate fee for same may be provided if requested. • NJDEP Division of Land Use permitting services. • Any work not specified as listed in the above phases shall be considered additional services and will be invoiced at the time said work is authorized by the Borough. • Application fees are considered extra and will be requested at time of submission. Should this fee estimate meet your approval, please provide our office with a professional services agreement or resolution as an indication of the work to proceed. In the meantime, should you have any questions concerning this matter, please do not hesitate to contact this office. Very truly yours, CME Asso ' Ito, �" tt For the Firm TT:MZ Enclosures S:\CadendiPropmmisM-11-02-Carteret Park Rain Garden Fee Estimate 2023-105REV.dmx PE, CME, CFM