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Home My Public Portal Aboutr 23-288Yewfutiou of the 190zough of Tartexet, Y. 51 No. #23-288 Date of Adootion December 7, 2023 AUTHORIZING A PROFESSIONAL LAND SURVEYING AND ENGINEERING SERVICES CONTRACT WITH CME ASSOCIATES SOUTHERN RIVERWALK PUBLIC ACCESS IMPROVEMENTS BLOCK 102, LOT 5.02 WHEREAS, the Borough of Carteret is in need of professional Land Surveying and Engineering Services for Block 102, Lot 5.02 Southern Riverwalk Public Access Improvements; and WHEREAS, the Borough's Consulting Engineers, CME Associates, possess the requisite skill and expertise to provide said services; and WHEREAS, CME Associates has submitted a proposal to provide said engineering services at a total cost not to exceed $30,000.00; and WHEREAS, the Mayor and Council have reviewed said proposal; and WHEREAS, the Chief Financial Officer has certified that funds are or will be available for said purpose. Account# 3-01-20-165-25 NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Borough of Carteret, County of Middlesex, State of New Jersey, as follows: 1. That the proposal from CME Associates for Professional Land Surveying and Engineering Services with regard to Block 102, Lot 5.02, Southern Riverwalk Public Access Improvements at a total cost not to exceed .$30,000.00, billable in accordance with CME's existing contract with the Borough, is hereby approved. 2. That this action is approved as an award of a professional services contract pursuant to N.J.S.A. 40A:11-5(l)(a) in accordance with the Borough's Fair and Open Process'as authorized by law. 3. A copy of this Resolution be forwarded to the Borough's Purchasing Department and CME Associates. Adopted this 7d' day of December, 2023 and certified as a live copy of the original on December 8, 2023. CARMELA POOORZELSKI, RMC Municipal Clerk RE' CORD OF COUNCIL VOTE COUNCILMAN YES NO NV A.B. COUNCILMAN YES NO NV A.B. BELLINO X JOHAL DIAZ X KRUM DIMASCIO NAPLES X-Indicate Vote AB -Absent NV -Not Voting XOR- Indicates Vote to Overrule Veto Adopted at a meeting of the Municipal Council � December 7 202 MNI IA EK II `t AFFIDAVIT OF PUBLICATION The following is a true copy of an Ordinance or Resolution of the Borough of Carteret that has appeared in the Home News Tribune, a newspaper which is printed in Freehold, New Jersey and published in Neptune, in said County and State and of general circulation in said county. One 1 time(s), once in each issue as follows: December 14, 2023 Car►nela Pog6rze14;0, C�.) Municipal Clerk Notary Vgblic of New Jersey Sworn and subscribed before me this /1171i�'- day of PER BOROUGH OF C',ARTERET MUNICIPAL CLERK Date; December 7 2023 To: Patrick DoBlaslo Treasurer Borough of Carteret 3� KQUEST POK CBKTIFICATION bI+AVAfi.A13LB FUNDS For: AUTHORIZINGAIvItOFESSIONAL LAND SURVEYING AND ENGINLCR[NG SCRV1CLtS C_ONTRACT'WIT11 CM R ASSOCIATES SOCI'r11CjiN RIVERV�VA11t PUBLI�ACCESS �MPROVEMENI'S BLOCS 102 LOT 5 02 Rosobitimt 1l: tl23-;. �� i Name of Aecouni; CMB ASSOCIATES I AMOUNT TO BE ENCUt14BERgD.—AM0ti14T NQ1" 1'b MC#)iD V0 00,_ oA0 Municipal Clerk CB 11171CATION OF AVAILABILITY ORFUNDS :'N, I,'freasurer of the Borough of Carteret, do herohy certify that there aro sufficlont £antis available is lire ourronl budget to enable tho Municipal Council to authorize the ontering into it Contract bet}veon the Borough of Carteret and; fog The fluids available tar this contract aro In the Budget, in the account oil. )-of— LAP -- la the anroant of, `� By this oertifledtion, I have hdre.by encumbered the abovo nnated accouat forth ro 0 160 1. Council action: y)" 0��" Pnhrick DoBlmlo Troasurer 1)nte:�t7 6 tia _� Ment011a1 Mttnlcipu113ailditrg 0' 61 Coolre Aventte Q Cart(Wet, NNW Jo):aey 07008 '1 :732-5d1-3800 Q Fax:7S2-541-11M 0 cleritofi3cewcarteret t sywtvcnrteret� ASSOCIATES November 21, 2023 Hand Delivered Borough of Carteret 61 Cooke Avenue Carteret, NJ 07008 Attn: Mayor Daniel J. Reiman Re: Proposal for Professional Engineering Services Southern Riverwalk Public Access Improvements Block 102, Lot 5.02 Borough of Carteret, Middlesex County, New Jersey Our Proposal No.: 2023-214 Dear Mayor: JOHN H.ALLGAIR, PE, PP, LS (19n2001) DAVID J. SAMUEL, PE, PP, CME JOHN J. STEFANI, PE, LS, PP, CME JAY B. CORNELL, PE, PP, CME MICHAEL J. McCLELLAND, PE, PP, CME GREGORY R. VALESI, PE, PP, CME TIM W. GILLEN, PE, PP, CME (1991-2019) BRUCEM. KOCH, PE, PP, CME LOUIS J, PLOSKONKA, PE, CME TREVOR J. TAYLOR, PE, PP, CME BEHRAM TURAN, PE, LSRP LAURA J. NEUMANN, PE, PP DOUGLAS ROHMEYER, PE, CFM, CME ROBERTJ. RUSSO, PE, PP, CME JOHN J. HESS, PE, PP, CME Thank you for the opportunity to present our proposal for Professional Engineering services for the above -referenced project. Our office has previously prepared an outbound and topographic survey for the property that will be utilized in the following tasks. We understand that the Borough wishes to provide a new public access point to the recently completed Southern Riverwalk located within an easement on Lot 6.02, Block 102. This will include approximately ten (10) stalls within a paved parking area, concrete sidewalks, a timber access ramp and steps. The preliminary cost estimate for the work is approximately $226,000. It is anticipated that future improvements, including the FY22 NJDOT Transportation Alternatives Program (TAP) Rails to Trails Grant will connect this access point to Middlesex Avenue. With this being said, we anticipate the following scope of services: 1. Design Phase Services Under this task, CME will advance previously prepared surveying basemaps and concept plans for the proposed parking area and switchback to the southern terminus of the Riverwalk. It is anticipated that the extension of the boardwalk ramps will be completed with materials and finishes consistent with the existing improvements. The work in this phase will Involve the preparation of the necessary plans and bid documents for the permitting and public bid processes. S:\CeM1efetTroposals@023-214 Soulhem Rivemalk Aaess - PemliWng d= CONSULTING AND MUNICIPAL ENGINEERS 1460 ROUTE 9 SOUTH • HOWELL, NEW JERSEY 07731 • (732) 462.7400 r FAX: (732) 409.0766 ASSOCIATES Mayor Daniel J. Reiman November 21, 2023 Southern Rivenvalk Public Access Improvements Proposal No. 2023-214 Re: Proposal for Professional Land Surveying and Engineering Services Page 2 Work in this phase will involve but not be limited to the following: 1. Preparation of Construction Plans i. Demolition Plan ii. Construction Plans iii. Drainage and Grading Plan iv. Landscaping and Lighting Plan v. Soil Erosion and Sediment Control Plan vi. Construction Details 2. Preparation of Bid Specifications 3. Preparation of Construction Cost Estimate 2. Permitting Phase Services Work under this task will include the preparation of permit applications to outside agencies as required to implement the project. We anticipate the following approvals will be necessary for the project: a. Freehold Soil Conservation District Since the project will disturb more than 5,000 square feet of soil, a permit will be required from the Freehold Soil Conservation District (FSCD). b. New Jersey Department of Environmental Protection (NJDEP) Based on the location of the proposed parking area and ramp relative to the Arthur Kill and wetlands, it is anticipated that the following NJDEP Land Use regulations would be applicable to the improvements. Upland Waterfront Development Permit As the improvements will take place within 500 feet of the mean high water line, the work will require an Upland Waterfront Development Permit (WFD) and comply N.J.A.C. 7:7 Coastal Zone Management Rules. We proposed that the scope of work included in this application should include the installation of a pedestrian sidewalk along the southern side of the access road up to a point 500 feet from the MHW line to preclude future NJDEP permitting when the road accessing the site is improved. SACadereWroposals12023-214 Southem R!Wmalk Access - Pennit0ng.docx ASSOCIATES Mayor Daniel J. Reiman November 21, 2023 Southern Riverwalk Public Access Improvements Proposal No. 2023-214 Re: Proposal for Professional Land Surveying and Engineering Services Page 3 Wetlands Delineation Based on the New Jersey Department of Environmental Protection (NJDEP), GeoWeb online GIS resource, it appears that the proposed improvements will be located within freshwater wetlands and a wetland transition area. We will identify the disturbance area in the field and a portion of the wetlands, which will Include a delineation of the wetland/upland boundaries nearest to the improvements. The polygon will be established on the site, surrounding the proposed improvements and incorporating all areas of wetlands and wetlands transition areas that may be impacted by the project. CME will field delineate wetlands and/or State open waters, as appropriate, in the project area. All field work will be performed utilizing the methodologies outlined in the Federal Manual for Identifying and Delineating Jurisdictional Wetlands (1989), as required by the NJDEP under the Freshwater Wetlands Protection Act regulations. The wetland/upland boundaries will be determined based upon field examination of topography, hydrology, soils and vegetation characteristics at the site. All delineated wetlands will be.field surveyed for use in preparing a field survey of the regulated areas, Letter of Interpretation (LOI In order to verify if the location of the proposed improvements is within a wetland transition area, we will seek a line verification type of letter of interpretation (LOI). In order to keep the NJDEP application fees, survey work and environmental field work to a minimum, we are proposing the use of a partial LOI, as provided for within the Freshwater Wetlands Protection Act rules at NJAC 7:7A-4.5(b)2. This type of LOI allows the NJDEP to verify a wetland delineation for up to 10% of the total property area, which in this case is approximately 55 acres. The proposed location of the new parking area and boardwalk access appear to fit within an area that is significantly less than five (5) acres. Wetlands Special Activity Transition Area Waiver The disturbance required to develop the site will include clearing and grading within a 150-foot wide wetlands transition area. Based on historic aerials, this area appears to have been disturbed before 1989 and currently appears to be previously disturbed, minus some nuisance vegetation that has grown through gravel and debris. Based on this observation, we have confirmed with NJDEP personnel that this work would be classified as a redevelopment and would therefore qualify for a Special Activity Transition Area Waiver under N.J.A.C. 7:7A-8.3. Unlike typical Transition Area Waivers, Special Activity Transition Area Waivers do not require conservation &%CartereWfoposals@023-214 Soulhem Rivenvalk Access - Pennitting.dom ASSOCIATES Mayor Daniel J. Reiman November 21, 2023 Southern Riverwalk Public Access Improvements Proposal No. 2023-214 Re: Proposal for Professional Land Surveying and Engineering Services Page 4 restriction. During the permitting process, our office will confirm this with NJDEP Land Use officials and proceed accordingly. 3. Bid Phase Services This phase will include the following services to publicly bid the project in accordance with the Local Public Contracts Law: 1. Provide Bid Documents to Prospective Bidders. 2. Provide Addenda for Clarification of Project Specifications, as needed. 3. Attend Bid Opening. 4. Analyze Responsible Bids and Recommend Contract Award. 4. Construction Phase Services Generally, we prefer to quote services for construction phase services upon the completion of the Bid Phase as the ultimate cost for our services will depend upon a number of factors including the final design, the contractor to whom the contract is awarded and the desired level of construction observation required. Following project award, we would be pleased to submit our quote for these services upon your request. We will provide the necessary engineering services as described above based upon the cost breakdown as noted below: Summary of Fee Estimates: 1. Design Phase Services 2. Permitting Services .....$19,000.00 a. Freehold Soil Conservation District...................................................$2,600.00 b. NJDEP Land Use Permitting............ .$15,000.00 3. Bid Phase Services................................................................................................$3,000.00 TotalEstimated Fee.................................................................................................. 00.00 l�le SACaderel\ProposaisM23-214 Southern Rlvemalk Access - Pe"Hng docx ASSOCIATES Mayor Daniel J. Reiman November 21, 2023 Southern Riverwalk Public Access Improvements Proposal No. 2023-214 Re: Proposal for Professional Land Surveying and Engineering Services Page 5 Exceptions: • Professional land surveying services and stakeout. • Property acquisition services. • Title reports. • Geotechnical phase services. • Preliminary Assessment (Phase 1) environmental assessment services, environmental assessment (EA), or environmental impact statement (EIS). • Application fees, as required, will be calculated and requested from the Borough prior to submission of outside agency applications. Meetings, with the exception of the meetings included above, will be invoiced on an hourly basis, in accordance with the enclosed rate schedule. The above fee estimates are based on information provided to us by the Borough. Should the scope of the project change requiring additional professional fees, we will detail same in writing and seek authorization prior to proceeding. Should you accept our fee estimate, kindly provide a purchase order or professional services Resolution authorizing same. We trust this is the information you require at this time. We would like to thank you for allowing us to present this proposal and look forward to working with you in providing the professional services you require. Very truly yours, CME For the Firm TT:MZ Enclosures SICadereAProposalsM23-214 Soulhem Rio walk Access - Pennftng.do PE, CME, CFM