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HomeMy Public PortalAbout11/05/1997 specialCity of Greencastle City Hall ® Four East Walnut Street Greencastle, Indiana 46135 Pamela S. Jones Clerk- Treasurer GREENCASTLE BOARD OF WORKS SPECIAL SESSION WEDNESDAY, NOVEMBER 5, 1997 4:00 P.NI. CITY STREET DEPARTMENT The Greencastle Board of Works met in Special Session Wednesday, November 5, 1997, 4:00 p.m. at the City Street Department. Mayor Michael called the meeting to order. On the Roll Call, the following Board members were found to be present: Sue Murray and George Murphey. Also present were City Attorney Zeiner, Assistant Fire Chief Bill Newgent, Street Commissioner Wright, Councilor Masten, Interim Engineer Ron Smith and Jim Bridges from Beam, Longest and Neff. Assistant Chief Bill Newgent explained the Performance Task Test documents and stated that the task test is used for hiring new applicants, both full time and reserves. The changes include a physician waiver releasing the applicant to take the test and a liability waiver to release the City of liability. The documents have been checked by Attorney Zeiner. Sue Murray asked what happens if a person can't pass all 7 tasks. Assistant Chief Newgent stated that thev are eliminated at that time, but can come back to try at another tune. George Murphey made the motion to approve with the recommendation to come back to the Board with a timetable for regular firefighters to perform the tasks on an annual basis. Motion was seconded by Mayor Michael. Vote was unanimous. Sidewalk Proposals for the Ave D and Wood Street sidewalk extensions were presented. Jim Bridges from Beam, Longest and Neff presented his proposal. The proposal amount is 510,975.00. Mayor Michael stated that a fax was received today stating that BLN wold prepare bid documents. The cost of construction inspections and acquisition of right -of -way is not included in the bid. Ron Smith presented his proposal in the amount not to exceed 512,500.00 and an hourly rate of $55.00 per hour for negotiating and bidding. The proposal included plans, specs and contracts, but does not include Legal descriptions and right -of -way acquisition. Mr. Smith stated that the right -of -way needs to be acquired, not a temporary easement. If the right -of -way is not acquired, once the project is finished the land owner can cut the sidewalks, etc. Mayor Michael made the motion to accept the proposal from Ron Smith, seconded by Sue Murray. Vote was unanimous. ® Change Order 94, Division A, Water Treatment Plant in the amount of $5,224.69 was presented 0 0 to the board. Sue Murray made the motion to accept Change Order #4 in the amount of $5,224.69. Motion was seconded by George Murphey. Vote was unanimous. Certificate of Substantial Completion for Division A, Water Treatment Plant was submitted to the Board of approval. Substantial completion date was September 16, 1997 and this certificate includes a punch list to be completed by November 17, 1997. Motion to approve the Certificate of Substantial Completion made by George Murphey, seconded by Sue Murray. Vote was unanimous. and the policy has always been to adjust the sewage bill, not the water. The Board agreed not to deviate from the policy of adjusting only the sewage. Mayor Michael will talk to Regina Barcus or Randv Jones at HAPPICO. Mayor Michael discussed a letter regarding the water bill for Mr. Sasaki at 1913 Wildwood Drive. The letter stated that the water bill was extremely high due to a leak and lack of meter reading and request an adjustment. Mayor Michael stated that there is no sewage in that area Motion to adjourn made by Mayor Michael, seconded by George Murphey. Vote was unanimous. Nancy A. Mi ael, Mayor ATTE$rI: ell Pamela S. Jones, 0 FIKO H.A. PARTS PRODUCTS OF INDIANA COMPANY 2200 SR 240 East, P.O. Box 157, Greencastle, Indiana 46135 Tel. 765/653 -2000 Fax 765/653 -2099 GREENCASTLE BOARD OF WORKS NOVEMBER 5, 1997 CITY HALL GREENCASTLE, IN 46135 I WOULD LIKE TO BRING TO THE ATTENTION OF THE BOARD THE WATER BILL OF MR. MITSUMASA SASAKI, 1913 WILDWOOD DR., GREENCASTLE, IN 46135 - ACCT tt 6736.006. THIS BILL TOTALS $273.44 FOR THE PERIOD OF SEPTEMBER 3. 1997 TO OCTOBER 2, 1997. I FEEL THAT THE MAJORITY OF THIS BILL IS A DIRECT RESULT OF THE METER NOT BEING READ FOR THE LAST SEVERAL MONTHS AND THEREFORE SHOULD NOT BE THE RESPONSIBILITY OF VIR. SASAKI. THERE HAS BEEN A SMALL WATER LEAK IN THE SPRINKLER SYSTEM WHICH IS THE CAUSE OF THIS ENORMOUS WATER BILL. HAD THE METER BEEN READ MONTHLY, AS IT SHOULD HAVE BEEN, THIS LEAK WOULD HAVE DETECTED AND REPAIRED. IN REVIEWING LAST YEARS STATENIENTS FOR THE SUVIIMER WATERING MONTHS, THE AVERAGE BILL WAS ABOUT $22.00. VIR. SASAKI'S LAST THREE BILLS HAVE BEEN ABOUT $12.00 EACH. THIS WORKS OUT TO APPROXIMATELY .A $10.00 PER MONTH UNDER BILLING FOR THE PAST THREE MONTHS, A NORMAL BILLING OF $22.00, AND SOME REASONABLE AMOUNT FOR THE LEAK SHOULD BE ALL THAT IS OWED. MR. SASAKI WILL MAKE A PARTIAL PAYMENT TO THE WATER OFFICE NOW, AND AWAIT THE DECISION OF THE BOARD TO SEE HOW WE WILL PROCEED FROM HERE. THANK YOU FOR YOUR ATTENTION AND COOPERATION. SINCERELY, 4 a-xc RANDY JONES HAPPICO UTILITY COORDINATOR 0 0 CITY OF GREENCASTLE MUNICIPAL UTILITIES Pa'ST CLASS 103 S. INDIANA ST. P.O. BOX 288 1 PCST >GE PAIC GREENCASTLE. INDIANA 46135 PERMIT .`+O. 182 I SERVICE LOCATION: GREENCASTLE. :N ! RPESCRTEO � 1913 WILDWOOD OR CUS'O•tER NUMBER BILLING CAT 6786.006 OCT 27 97 PREVIOUS READING CU EADING C NT RONSUMPTION ' 9 868 1102 I 23U OCT 27 .97 ! 67 86.006 TC MER NW,1EER SERVICE TAX 1-1- GE BILLING DATE ! CUS WATER 13.26 265.18 NITSUMASA SUSAK 1913 WILDWOOD OR GREENCASTLE IN 55135 • •