HomeMy Public PortalAbout11/05/1997 specialCity of Greencastle
City Hall
® Four East Walnut Street
Greencastle, Indiana 46135
Pamela S. Jones
Clerk- Treasurer
GREENCASTLE BOARD OF WORKS
SPECIAL SESSION
WEDNESDAY, NOVEMBER 5, 1997 4:00 P.NI. CITY STREET DEPARTMENT
The Greencastle Board of Works met in Special Session Wednesday, November 5, 1997, 4:00
p.m. at the City Street Department. Mayor Michael called the meeting to order. On the Roll
Call, the following Board members were found to be present: Sue Murray and George Murphey.
Also present were City Attorney Zeiner, Assistant Fire Chief Bill Newgent, Street Commissioner
Wright, Councilor Masten, Interim Engineer Ron Smith and Jim Bridges from Beam, Longest
and Neff.
Assistant Chief Bill Newgent explained the Performance Task Test documents and stated that
the task test is used for hiring new applicants, both full time and reserves. The changes include
a physician waiver releasing the applicant to take the test and a liability waiver to release the
City of liability. The documents have been checked by Attorney Zeiner. Sue Murray asked what
happens if a person can't pass all 7 tasks. Assistant Chief Newgent stated that thev are
eliminated at that time, but can come back to try at another tune. George Murphey made the
motion to approve with the recommendation to come back to the Board with a timetable for
regular firefighters to perform the tasks on an annual basis. Motion was seconded by Mayor
Michael. Vote was unanimous.
Sidewalk Proposals for the Ave D and Wood Street sidewalk extensions were presented. Jim
Bridges from Beam, Longest and Neff presented his proposal. The proposal amount is
510,975.00. Mayor Michael stated that a fax was received today stating that BLN wold prepare
bid documents. The cost of construction inspections and acquisition of right -of -way is not
included in the bid.
Ron Smith presented his proposal in the amount not to exceed 512,500.00 and an hourly rate of
$55.00 per hour for negotiating and bidding. The proposal included plans, specs and contracts,
but does not include Legal descriptions and right -of -way acquisition. Mr. Smith stated that the
right -of -way needs to be acquired, not a temporary easement. If the right -of -way is not acquired,
once the project is finished the land owner can cut the sidewalks, etc.
Mayor Michael made the motion to accept the proposal from Ron Smith, seconded by Sue
Murray. Vote was unanimous.
® Change Order 94, Division A, Water Treatment Plant in the amount of $5,224.69 was presented
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to the board. Sue Murray made the motion to accept Change Order #4 in the amount of
$5,224.69. Motion was seconded by George Murphey. Vote was unanimous.
Certificate of Substantial Completion for Division A, Water Treatment Plant was submitted to
the Board of approval. Substantial completion date was September 16, 1997 and this certificate
includes a punch list to be completed by November 17, 1997. Motion to approve the Certificate
of Substantial Completion made by George Murphey, seconded by Sue Murray. Vote was
unanimous.
and the policy has always been to adjust the sewage bill, not the water. The Board agreed not to
deviate from the policy of adjusting only the sewage. Mayor Michael will talk to Regina Barcus
or Randv Jones at HAPPICO.
Mayor Michael discussed a letter regarding the water bill for Mr. Sasaki at 1913 Wildwood
Drive. The letter stated that the water bill was extremely high due to a leak and lack of meter
reading and request an adjustment. Mayor Michael stated that there is no sewage in that area
Motion to adjourn made by Mayor Michael, seconded by George Murphey. Vote was
unanimous.
Nancy A. Mi ael, Mayor
ATTE$rI: ell
Pamela S. Jones,
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FIKO
H.A. PARTS PRODUCTS OF INDIANA COMPANY
2200 SR 240 East, P.O. Box 157, Greencastle, Indiana 46135
Tel. 765/653 -2000 Fax 765/653 -2099
GREENCASTLE BOARD OF WORKS NOVEMBER 5, 1997
CITY HALL
GREENCASTLE, IN 46135
I WOULD LIKE TO BRING TO THE ATTENTION OF THE BOARD THE WATER BILL OF
MR. MITSUMASA SASAKI, 1913 WILDWOOD DR., GREENCASTLE, IN 46135 - ACCT tt
6736.006. THIS BILL TOTALS $273.44 FOR THE PERIOD OF SEPTEMBER 3. 1997 TO
OCTOBER 2, 1997. I FEEL THAT THE MAJORITY OF THIS BILL IS A DIRECT RESULT
OF THE METER NOT BEING READ FOR THE LAST SEVERAL MONTHS AND
THEREFORE SHOULD NOT BE THE RESPONSIBILITY OF VIR. SASAKI. THERE HAS
BEEN A SMALL WATER LEAK IN THE SPRINKLER SYSTEM WHICH IS THE CAUSE
OF THIS ENORMOUS WATER BILL. HAD THE METER BEEN READ MONTHLY, AS IT
SHOULD HAVE BEEN, THIS LEAK WOULD HAVE DETECTED AND REPAIRED.
IN REVIEWING LAST YEARS STATENIENTS FOR THE SUVIIMER WATERING
MONTHS, THE AVERAGE BILL WAS ABOUT $22.00. VIR. SASAKI'S LAST THREE
BILLS HAVE BEEN ABOUT $12.00 EACH. THIS WORKS OUT TO APPROXIMATELY .A
$10.00 PER MONTH UNDER BILLING FOR THE PAST THREE MONTHS, A NORMAL
BILLING OF $22.00, AND SOME REASONABLE AMOUNT FOR THE LEAK SHOULD BE
ALL THAT IS OWED.
MR. SASAKI WILL MAKE A PARTIAL PAYMENT TO THE WATER OFFICE NOW, AND
AWAIT THE DECISION OF THE BOARD TO SEE HOW WE WILL PROCEED FROM
HERE. THANK YOU FOR YOUR ATTENTION AND COOPERATION.
SINCERELY,
4 a-xc
RANDY JONES
HAPPICO UTILITY COORDINATOR
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CITY OF GREENCASTLE MUNICIPAL UTILITIES Pa'ST CLASS
103 S. INDIANA ST. P.O. BOX 288 1 PCST >GE PAIC
GREENCASTLE. INDIANA 46135 PERMIT .`+O. 182 I
SERVICE LOCATION: GREENCASTLE. :N
! RPESCRTEO �
1913 WILDWOOD OR
CUS'O•tER NUMBER BILLING CAT
6786.006 OCT 27 97
PREVIOUS READING CU EADING C
NT RONSUMPTION ' 9
868 1102 I 23U OCT 27 .97 ! 67 86.006
TC MER NW,1EER
SERVICE TAX
1-1- GE BILLING DATE ! CUS
WATER 13.26 265.18 NITSUMASA SUSAK
1913 WILDWOOD OR
GREENCASTLE IN 55135
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