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HomeMy Public PortalAbout11360 O R D I N A N C E NO. 11360 AN ORDINANCE, amending Ordinance No. 11066, as adopted September 13, 2001, by repealing Section Nineteen, and enacting a new Section Nineteen in lieu thereof, creating the Adjustment Review Committee, and specifying the policies and procedures of said Committee. NOW, THEREFORE, BE IT ORDAINED BY THE BOARD OF TRUSTEES OF THE METROPOLITAN ST. LOUIS SEWER DISTRICT: Section One. Section Nineteen of Ordinance No. 11066, as adopted September 13, 2001, is hereby repealed. Section Two. There is hereby enacted a new Section Nineteen of Ordinance No. 11066 to read as follows: Section Nineteen: Adjustment Review Committee - Revised A committee, to be known as the Adjustment Review Committee (ARC), is hereby established and shall meet, at minimum, once a month to conduct its business. The ARC shall be comprised of the voting members which are the District's Director of Administration, Director of Finance, the Secretary-Treasurer, and General Counsel. Non-voting members are the Manager of Billing and the Manager of Collection. For purposes of Section Nineteen (19) of this Ordinance the following terms as used in this Ordinance shall have the following meanings, unless some other meaning is plainly intended. Adjustment - Any change in billing resulting from errors and/or changes in circumstances. Write-off - An uncollectible amount due the District according to State or Federal Statute or as determined by majority approval of the ARC. Settlement - Agreement between the customer and the District to alleviate all or part of a delinquent condition. On a monthly basis, the ARC shall review and properly record in the minutes all prior monthly billing adjustments as approved and presented by the Manager of Billing and the Manager of Collection in excess of one thousand dollars ($1,000.00). These billing adjustments may result from but are not limited to; misapplied payment, ccf adjustment, reduction factor, water-off, transfer of balance due to bankruptcy notice, new occupant/water meter registrant, bank encoding error, or water back-up. All write-offs or settlements of accounts shall require a majority of the ARC voting members to meet and discuss before approval. No write-off or settlement in excess of one thousand dollars ($1,000.00) and less than ten thousand dollars ($10,000) shall be effective unless reviewed and approved by the (3) out of the four (4) voting members of the ARC. Any write-off or settlement greater than ten thousand dollars ($10,000) shall require board approval or ratification. The suspension of these rules may occur when a time constraint exists and a decision 2 must be made before the next scheduled meeting or a situation exists from, but not limited to; foreclosure, sheriff or county tax sale, Land Reutilization Authority, Land Clearance for Redevelopment Authority, or discharged bankruptcy. In these instances, no settlements or write-offs in excess of one thousand dollars ($1,000.00) shall be effective unless reviewed and approved by three (3) out of four (4) voting members of the ARC on an individual basis or a special meeting is requested by any of the ARC members. All such instances will be reported at the next regularly scheduled meeting of the ARC and recorded in the minutes. ARC activity will be reported to the Board's Finance and Audit Committee on a monthly basis. The committee shall perform any other such duties relating to billing and collection policies. Such duties shall be reported to the Executive Director and Board of Trustees. The foregoing Ordinance was adopted November 14, 2002 by the following vote – Ayes – C.D. Seward, A.J. Soukenik, T.W. Purcell, M.C. Williams, and J.M. Swartz. Nays – None. Secretary-Treasurer