HomeMy Public PortalAbout11668O R D I N A N C E NO. 11668
AN ORDINANCE, amending Ordinance No. 11553, as
adopted July 24, 2003, by repealing Section Nineteen, and enacting a
new Section Nineteen in lieu thereof establishing the Adjustment Review
Committee, and specifying the rules for said committee.
Section One. Section Nineteen of Ordinance No. 11553, as
adopted July 24, 2003, is hereby repealed.
Section Two. A new Section Nineteen of Ordinance No.
11553 is hereby enacted to read as follow:
"Section Nineteen. Adjustment Review Committee. A
committee, to be known as the Adjustment Review Committee (ARC), is
hereby established and shall meet, at minimum, once a month to
conduct its business. The ARC shall be comprised of the voting members
which are the District's Director of Finance, Assistant Director of Finance
the Secretary-Treasurer, and General Counsel. Non-voting members are
the Manager of Billing and the Manager of Collection.
For purposes of Section Nineteen of this Ordinance the following
terms as used in this Ordinance shall have the following meanings,
unless some other meaning is plainly intended.
Adjustment - any change in billing resulting from errors and/or
changes in circumstances.
Write-off - an uncollectible amount due the District according
to State or Federal Statute or as determined by
majority approval of the ARC.
Settlement - agreement between the customer and the District to
alleviate all or part of a delinquent condition.
On a monthly basis, the ARC shall review and properly record in the
minutes all prior monthly billing adjustments as approved and
presented by the Manager of Billing and the Manager of Collection.
These billing adjustments may result from but are not limited to;
misapplied payment, ccf adjustment, reduction factor, water-off,
transfer of balance due to bankruptcy notice, new occupant/water
meter registrant, bank encoding error, or water back-up.
All write-offs or settlements of accounts shall require a majority of the
ARC voting members to meet and discuss before approval. No write-off
or settlement in excess of Five Thousand Dollars ($5,000.00) and less
than Twenty-five Thousand Dollars ($25,000.00) shall be effective
unless reviewed and approved by three (3) out of the four (4) voting
members of the ARC. Any write-off or settlement greater than Twenty-
five Thousand Dollars ($25,000.00) shall require Finance Committee
approval or ratification. The suspension of these rules may occur when
a time constraint exists and a decision must be made before the next
scheduled meeting or a situation exists from, but not limited to;
foreclosure, sheriff or county tax sale, Land Reutilization Authority,
Land Clearance for Redevelopment Authority, or discharged
bankruptcy. In these instances, no settlements or write-offs in excess
of Five Thousand Dollars ($5,000.00) shall be effective unless reviewed
and approved by three (3) out of four (4) voting members of the ARC on
an individual basis or at a special meeting as requested by any of the
ARC members. All such instances will be reported at the next regularly
scheduled meeting of the ARC and recorded in the minutes.
ARC activity will be reported to the Board's Finance Committee on a
monthly basis.
The committee shall perform any other such duties relating to billing and
collection policies. Such duties shall be reported to the Executive
Director and Board of Trustees".
The foregoing Ordinance was adopted January 8, 2004.