HomeMy Public PortalAbout07-28-2014 Joint Workshop Meeting with the Plan CommissionMinutes of the Joint Meeting of the Village Board and the Plan Commission Held on July 28, 2014 In the Boardroom Mayor Collins called the meeting to order at 7:00 p.m. Board present: Mayor Collins, Trustee Fay, Trustee Lamb, Trustee Racich , Trustee Rippy, and Trustee Bonuchi. Board absent: Trustee Peck. Plan Commission present: Commissioner Segebruch, Commissioner O’Rourke, Commissioner Renzi, Commissioner Kiefer, Commissioner Heinen, Commissioner Green, and Commissioner Sobkoviak. Oth ers present: Brian Murphy, Village Administrator; and Michael Garrigan, Planning Supervisor. Trustee Fay moved to approve the Minutes of the Committee of the Whole Workshop held on July 14, 2014. Seconded by Trustee Lamb. Vote by roll call. Fay, yes ; Lamb, yes; Peck, absent ; Racich, yes; Rippy, yes; Bonuchi, yes. 5 yes, 0 no , 1 absent . Motion carried. PRESIDENTIAL COMMENTS No Comments. TRUSTEE COMMENTS No Comments. PUBLIC COMMENTS No Comments. Chief Konopek gave an after action update regarding the June 30, 2014 tornado. Staff has met with the National Weather Service and Will County Emergency Management and discussed and reviewed criteria and warning protocols. Discussions will be an ongoing process. Chief Konopek pointed out that resident outreach and education will be included in the process. Trustee Lamb suggested including information on what to do and where to go in case of emergency. Mr. Allen Persons gave an update regarding paving and resurfacing work a nd striping concerns on Route 59 and Route 30. JOINT WORKSHOP #1 TRIBUTE MEMORIAL Mrs. Carolyn Dement stated that they have spoken with the School District regarding moving the tribute memorial that is currently at Plainfield Central High School to Settlers’ Park. The School Distric t has agreed to allow the memorial to be moved if the Village accepts it. The Village Board indicated support for moving the memorial. Administrator Murphy stated that staff will work with Mrs. Dement and the committee and bring back the details for a fo rmal vote.
Village of Pla i nfield Minutes of the Joint Workshop with the Plan Commission – July 28, 2014 Page 2 #2 ROUNDTABLE DISCUSSIONS WITH THE PLAN COMMISSION Mr. Garrigan stated that the purpose of tonight’s meeting is to discuss areas to look at regarding the Comprehensive Plan or Strategic Plan to address current trends in development. Trustee Fay expressed concern with multi -family/apartment buildings. He stated that density and standards need to be kept in check. Trustee Fay also identified that with the new alignment of Ridge Road at Route 126, there will be a potential for businesses ther e and staff should keep i t on the radar. Commissioner Sobkoviak stated the Village is going to start seeing more multi -family proposals and need to be careful with density and design. People are having issues meeting the down -payment requirements and loan criteria. Commissioner Heinen expressed concern regarding the Village’s approval process and suggested getting feedback from the Village Board before going to the Plan Commission to work out the details. Trustee Rippy stated that perhaps more controversial proposals could be addressed at the Board level prior to go ing to the Plan Commission. Commissioner Sobkoviak stated that there was a concept committed previously. Commissioner Renzi expressed concern regarding reviewing developments and not having board specific direction. Trustee Lamb stated that the Village’s process is ok. He felt that the Plan Commission needs to know what the Village Board’s criteria are . The Village Board pays attention to resident comments and concerns, appearance, flooding issues, and if the development will be an asset 20 years from now. Commissioner O’Rouke stated that he would like to see consistency with the Board and did not have a suggestion of a better process. Commissioner Keifer expressed concern regarding if the recommendations of the Plan Commission being looked at by the Village Board. Trustee Lamb stated the Plan Commission is very valuable and they go into the details that the Village Board does not get into. The Village Board needs to provide the Plan Commission with guidelines and how they make decisions. He’s previ ous comments outlines the Board criteria. Trustee Rippy stated that what the Village is going to end up with in 20 years i s important and the Village Board needs to be vigilant in what gets approve d . He does not want to build just to build. The develop er is concerned with what they can make money on today, not what it will be like in 20 years.
Village of Pla i nfield Minutes of the Joint Workshop with the Plan Commission – July 28, 2014 Page 3 Trustee Racich stated that the process is evolutionary. He is pleased with the process. Disagreement s occur, and that is the way the process evolves. Trustee Racich t h anked the Plan Commissioners for all of their hard work. Commissioner Seggebruch described the process in the City of Aurora and suggested that the Village Staff iron out the bugs prior to bringing it to the Plan Commission or the Village Board. Commissioner Seggebruch stated that multi -family seems to be the market right now and we need to figure out where we want it and how much we want. Trustee Bonuchi stated that she wants development, but wants it in balance. Once the developers are gone, the Village needs to deal with it. Commissioner Heinen suggested bringing items to a vote and decisions made quicker. Trustee Racich indicated that he is leery of rapid decisions. Trustee Racich also encouraged the Trustees to attend a Plan Commission meeting. Mayor Collins thanked everyone for the discussion and read the reminders. Commissioner Heinen moved to adjourn the Plan Commission Meeting. Seconded by Commissioner Green . Voice Vote. All in favor, 0 Opposed. Trustee Fay moved to adjourn the Workshop Meeting. Seconded by Trustee Racich . Voice Vote. All in favor, 0 Opposed. The meeting adjourned at 8:23 p.m. Michelle Gibas, Village Clerk