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HomeMy Public PortalAbout20090414BHTminutes.pdf Approved: 5/12/09 Page 1 of 3 BETTER HOMETOWN BOARD OF DIRECTORS MEETING Minutes: April 14, 2009 DIRECTORS PRESENT: John Yarbrough, Cullen Chambers, Judy Malins, Erin Sheldon, Patricia Miller Wann DIRECTORS ABSENT: Dick Smith VISITORS PRESENT: (none) CALL TO ORDER: Chantel began the meeting at 9:10am. Chantel reported that Alan Fleming is no longer with First National Bank and she is waiting to find out if another banker will request to fill his seat. Chantel requested that before official action is taken to approve the March 30, 2009 minutes be delayed until Officer Appointments are made. All agreed. NOMINATIONS / VOTE FOR BOARD POSITIONS Chantel reviewed with the Board example descriptions of each Officer position from Hapeville’s Main Street by-laws. President duties include chairing all meetings of the Board, acting as a representative of the Board in functions requiring such representation, and acting as a liaison with the Main Street Manager in facilitating the goals of the program. Vice President duties include assuming all duties outlined for the President in his/her absence. Finance Chair duties include keeping record of all income and expenses for the Main Street budget. Secretary duties include recording the minutes at the meetings of the Board, presenting said minutes to the President for review and acceptance by the Board, and maintaining Program records that result from meetings of the Board. The positions of Chair and Vice Chair versus President and Vice President are acceptable for Tybee’s program. Patricia nominated Cullen Chambers to serve as the Chair for the Better Hometown Board of Directors. John seconded. The vote was unanimous. Cullen nominated Erin Sheldon to serve as the Vice Chair for the Better Hometown Board of Directors. John seconded. The vote was unanimous. Erin nominated Patricia Miller Wann to serve as the Secretary for the Better Hometown Board of Directors. Judy seconded. The vote was unanimous. Chantel commented that she would assist the secretary. Erin nominated Judy Malins to serve as the Treasurer for the Better Hometown Board of Directors. Cullen seconded. The vote was unanimous. APPROVAL OF MARCH 30, 2009 MINUTES Patricia voted to approve the March 30, 2009 Better Hometown Board of Directors meeting minutes. Judy seconded. The vote was unanimous. Approved: 5/12/09 Page 2 of 3 VOTE ON MISSION STATEMENT / VISION STATEMENT Changes to the drafted Vision / Mission Statement were made as discussion ensued to make them fit Tybee Island. Erin made a motion to approve the following Vision Statement: "To improve the quality of life for those that live, work and visit Tybee Island through a healthy business corridor and enhance the cultural experience while preserving the community's barrier island heritage." Patricia seconded. The vote was unanimous. Patricia made a motion to approve the following Mission Statement: "The Mission of the Tybee Island Better Hometown Program is: - to facilitate efforts to revitalize, redevelop and enhance the business corridor; - to create a sense of place and improve the quality of life for residents, business owners and visitors using the Main Street Four Point Approach; - to encourage quality economic growth and development while preserving Tybee Island's unique architectural heritage; - to support and encourage the arts as a cultural endeavor and economic engine on the Island." Erin seconded. The vote was unanimous. BYLAWS UPDATE Chantel reported to the Board that Brannyn Allen is working on a draft of the bylaws with the City Attorney, Bubba Hughes. Chantel will email them to the Board once she receives them. They can be voted on at the May meeting. REVIEW BOARD LIAISONS FOR COMMITTEES Chantel reiterated that using the “Four-Point Approach” can effectively address the central business district needs. Chantel said she has a “Better Hometown Update / Reminder” email to send which also gives a brief description of the committees. The email was passed around. The Boar d discussed the Design aspect. Chantel commented that design involves an array of aspects from building design to signage and more. Cullen said he would serve as the liaison for this committee. The Board discussed the Organization aspect. Chantel noted that this point is vital in working together toward shared goals and outreach. John said he would serve as the liaison for this committee. Discussion ensued about the Promotions committee. Erin said in the essence of time, all of the board would serve on this committee for now. The liaison will be decided at the May meeting. Erin would like a simple script to use when someone asks about Better Hometown. It was decided that determining the Economic Restructuring committee liaison be put on May’s agenda. Approved: 5/12/09 Page 3 of 3 REVIEW ANNUAL EVENTS The events should be reviewed in order to plan for BHT Promotions. BHT promotions can supplement the calendar as appropriate to create excitement and awareness in the business districts. Further discussion is delayed until the May meeting. EDUCATION / DEVELOPMENT Chantel will provide information about Community Outreach at May’s meeting. Chantel reported Sherry Evans and Ebony White can come in June for a Visioning workshop and work session. Date and time needs to be decided. More discussion about this will be during May’s meeting. Discussion about “Preservation Education” is delayed until May’s meeting. UPDATE FROM PATRICIA MILLER WANN Patricia visited Lyons, GA (a BHT community) and Vidalia, GA (a Main Street community). She will type up her report and Chantel will give each Board member a copy at the next meeting. She also provided Chantel with three magazine articles. Chantel will scan and send to board members for review. COMMUNITY VISITS (OPTIONS) The agenda listed possible community visits to Valdosta, Norcross, Rome and or Fitzgerald. Discussion ensued about visiting Statesboro and or Lyons. Further discussion about the Boards’ visits will take place at May’s meeting. OTHER BUSINESS ADJOURN Cullen moved to end the meeting at 10:40am. Erin seconded. The vote was unanimous.