HomeMy Public PortalAbout20090414BHTminutes.pdf
Approved: 5/12/09 Page 1 of 3
BETTER HOMETOWN BOARD OF DIRECTORS MEETING
Minutes: April 14, 2009
DIRECTORS PRESENT: John Yarbrough, Cullen Chambers, Judy Malins, Erin Sheldon,
Patricia Miller Wann
DIRECTORS ABSENT: Dick Smith
VISITORS PRESENT: (none)
CALL TO ORDER:
Chantel began the meeting at 9:10am. Chantel reported that Alan Fleming is no longer with First National
Bank and she is waiting to find out if another banker will request to fill his seat.
Chantel requested that before official action is taken to approve the March 30, 2009 minutes be delayed until
Officer Appointments are made. All agreed.
NOMINATIONS / VOTE FOR BOARD POSITIONS
Chantel reviewed with the Board example descriptions of each Officer position from Hapeville’s Main Street
by-laws. President duties include chairing all meetings of the Board, acting as a representative of the Board
in functions requiring such representation, and acting as a liaison with the Main Street Manager in
facilitating the goals of the program. Vice President duties include assuming all duties outlined for the
President in his/her absence. Finance Chair duties include keeping record of all income and expenses for the
Main Street budget. Secretary duties include recording the minutes at the meetings of the Board, presenting
said minutes to the President for review and acceptance by the Board, and maintaining Program records that
result from meetings of the Board. The positions of Chair and Vice Chair versus President and Vice
President are acceptable for Tybee’s program.
Patricia nominated Cullen Chambers to serve as the Chair for the Better Hometown Board of Directors.
John seconded. The vote was unanimous.
Cullen nominated Erin Sheldon to serve as the Vice Chair for the Better Hometown Board of Directors.
John seconded. The vote was unanimous.
Erin nominated Patricia Miller Wann to serve as the Secretary for the Better Hometown Board of Directors.
Judy seconded. The vote was unanimous. Chantel commented that she would assist the secretary.
Erin nominated Judy Malins to serve as the Treasurer for the Better Hometown Board of Directors.
Cullen seconded. The vote was unanimous.
APPROVAL OF MARCH 30, 2009 MINUTES
Patricia voted to approve the March 30, 2009 Better Hometown Board of Directors meeting minutes. Judy
seconded. The vote was unanimous.
Approved: 5/12/09 Page 2 of 3
VOTE ON MISSION STATEMENT / VISION STATEMENT
Changes to the drafted Vision / Mission Statement were made as discussion ensued to make them fit Tybee
Island.
Erin made a motion to approve the following Vision Statement:
"To improve the quality of life for those that live, work and visit Tybee Island through a healthy business
corridor and enhance the cultural experience while preserving the community's barrier island heritage."
Patricia seconded. The vote was unanimous.
Patricia made a motion to approve the following Mission Statement:
"The Mission of the Tybee Island Better Hometown Program is:
- to facilitate efforts to revitalize, redevelop and enhance the business corridor;
- to create a sense of place and improve the quality of life for residents, business owners and visitors using
the Main Street Four Point Approach;
- to encourage quality economic growth and development while preserving Tybee Island's unique
architectural heritage;
- to support and encourage the arts as a cultural endeavor and economic engine on the Island."
Erin seconded. The vote was unanimous.
BYLAWS UPDATE
Chantel reported to the Board that Brannyn Allen is working on a draft of the bylaws with the City Attorney,
Bubba Hughes. Chantel will email them to the Board once she receives them. They can be voted on at the
May meeting.
REVIEW BOARD LIAISONS FOR COMMITTEES
Chantel reiterated that using the “Four-Point Approach” can effectively address the central business district
needs. Chantel said she has a “Better Hometown Update / Reminder” email to send which also gives a brief
description of the committees. The email was passed around.
The Boar d discussed the Design aspect. Chantel commented that design involves an array of aspects from
building design to signage and more. Cullen said he would serve as the liaison for this committee.
The Board discussed the Organization aspect. Chantel noted that this point is vital in working together
toward shared goals and outreach. John said he would serve as the liaison for this committee.
Discussion ensued about the Promotions committee. Erin said in the essence of time, all of the board would
serve on this committee for now. The liaison will be decided at the May meeting.
Erin would like a simple script to use when someone asks about Better Hometown.
It was decided that determining the Economic Restructuring committee liaison be put on May’s agenda.
Approved: 5/12/09 Page 3 of 3
REVIEW ANNUAL EVENTS
The events should be reviewed in order to plan for BHT Promotions. BHT promotions can supplement the
calendar as appropriate to create excitement and awareness in the business districts. Further discussion is
delayed until the May meeting.
EDUCATION / DEVELOPMENT
Chantel will provide information about Community Outreach at May’s meeting.
Chantel reported Sherry Evans and Ebony White can come in June for a Visioning workshop and work
session. Date and time needs to be decided. More discussion about this will be during May’s meeting.
Discussion about “Preservation Education” is delayed until May’s meeting.
UPDATE FROM PATRICIA MILLER WANN
Patricia visited Lyons, GA (a BHT community) and Vidalia, GA (a Main Street community). She will type
up her report and Chantel will give each Board member a copy at the next meeting. She also provided
Chantel with three magazine articles. Chantel will scan and send to board members for review.
COMMUNITY VISITS (OPTIONS)
The agenda listed possible community visits to Valdosta, Norcross, Rome and or Fitzgerald. Discussion
ensued about visiting Statesboro and or Lyons. Further discussion about the Boards’ visits will take place at
May’s meeting.
OTHER BUSINESS
ADJOURN
Cullen moved to end the meeting at 10:40am. Erin seconded. The vote was unanimous.