HomeMy Public PortalAbout20111221minutes.pdfApproved: February 11, 2012 Page 1 of 2
BETTER HOMETOWN BOARD OF DIRECTORS
Meeting Minutes: December 20, 2011
Directors Present: Jim Glass, Judy Malins, Beth Martin, Patricia Miller Wann, Monty Parks,
Dick Smith, Peggy Stone, John Yarbrough
Directors Absent: Stephen Palmer, Shirley Sessions
Call to Order:
Monty called the meeting to order at 6:04pm.
Welcome
Monty welcomed everyone.
Approval of minutes
Jim made a motion to approve the October 19, 2011 Better Hometown Board of Directors
meeting minutes. Dick seconded the motion. The motion passed unanimously.
Committee Reviews
Organization: Director Positions / Meeting Calendar
Chantel updated the Directors regarding Director Positions being advertised. Five positions are
available to be filled. The deadline is January 18, in order for City Council to make appointments
during the January 26 Council meeting.
Chantel distributed the 2012 meeting calendar. The calendar denotes meeting dates and times
for the BHT BOD, BHT Committee, City Council, Planning Commission, and Historic Preservation
Commission.
Organization: Budget Update
Chantel reported the 2011 – 2012 BHT Budget is on target. However, money was taken out of
the Dues and Fees line item to cover a “performance license agreement” the city entered into.
Steele will be providing Chantel with more information about how and why this happened. He
confirmed that he will transfer money from his budget to this line item, since it was not
anticipated when the 2011 – 2012 budget was prepared.
Monty inquired about breaking out the BHT budget from the city. Currently, there is no formal
change of structure available.
Promotions: Tybee for the Holidays (survey & review)
Directors discussed the survey results Chantel received from the Tybee for the Holidays survey
targeted at events during the first weekend of December. Traffic appears to be up on Tybee
compared to 2010. Directors commented that the tree at the roundabout fits Tybee. Chantel
commended Tammie Harvell and her team for the wonderful job they did in decorating the tree.
The parade had close to the same participation as last year. Peggy and Chantel will continue to
work on securing school band participation. The Holiday Shop-n-Stroll needs to be refined or
not organized under the BHT program. Jim expressed concern about businesses being slow and
/ or closed last Friday (12/16) evening.
Approved: February 11, 2012 Page 2 of 2
Promotions: Third Thursdays on Tybee (criteria)
Patricia and Chantel reported that the Call for 2012 Third Thursdays on Tybee submissions will
be going out shortly. The 2012 Spring and Fall series will be from 5:30pm until 7:00pm. The
application review process was discussed. Patricia commented that artistic excellence will
continue to be key to the selections.
Other Business:
Patricia reviewed a National Endowment for the Arts – Our Town Grant which Chantel sent her.
The deadline to submit is March 1. The grant is for $25,000 - $150,000 with a one to one match
for creative placemaking projects that contribute toward the livability of communities.
Applications must show a partnership between a cultural nonprofit organization and local
government. Patricia and Chantel commented this grant could benefit the BHT Mural Project
concept if pursued.
Discussion ensued about attendance at the subcommittee meetings.
Adjourn
Dick made a motion to adjourn the meeting at 6:35pm. Patricia seconded the motion. The
motion passed unanimously.