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Home My Public Portal Aboutr 24-030�e0oXuttou of toe J9or0ug4 of Cfax#erd, Xe #24-30 Date of Adoption February 8, 2024 AUTHORIZING A PROFESSIONAL SERVICES CONTRACT FOR ARCHITECTURAL SERVICES WITH POTTER ARCHITECTS — CARTE RET FERRY TERMINAL PROJECT ITEMS 1-4 WHEREAS, the Borough of Carteret is in need of specialized architectural services in connection with Ure Carteret Ferry Terminal Project items 1-4; and WHEREAS, Potter Architects, 410 Colonial Avenue, Union, New Jersey 07083, possesses the requisite experience and expertise to provide said services; and WHEREAS, Potter Architects has submitted a proposal to provide said services at a total cost not to exceed $931,190.00; and WHEREAS, the Mayor and Council have reviewed said proposal; and WHEREAS, the Chief Financial Officer certifies that funds are or will be available for said purpose. NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Borough of Carteret, County of Middlesex, State of New Jersey, as follows: 1. The proposal of Potter Architects for specialized architectural services in connection with the Carteret Ferry Terminal Project items 1-4 at a total cost not to exceed $931,190.00 is hereby approved. 2. Annexed hereto is a copy of said proposal. 3. This action is approved as an award of a professional services contract pursuant to N.J.S.A. 40A:11-5(l)(a) in accordance with the Borough's Fair and Open Process as authorized bylaw, Adopted this 8a' day of February, 2024 and certified as a true copy of the original on February 9, 2024. CARMELA POGORZELSKI, RMC Municipal Clerk ,RECORD OF COUNCIL VOTE COUNCILMAN YES NO NV A.B. COUNCILMAN YES NO NV A.B. BELT INO X Jam X DIAZ X KRUM DIMASCIO X NAPLES X X-Indicate Vote AB -Absent NV -Not Voting XOR -Indicates Vote to Overrule Veto Adopted at a meeting of the Municipal Council February 8, �024 MUNICIPAT. LURK MUNICIPAL CC,EM ; . Doter January 25, 2024 To: Patrlpk DcllJaslo 71•oasuror , Borough of Ctn'terct RROURST FORCBRTRICATI() On AMA IliA-BUrU M FOI7 AUTHORIZING A 1 ROVESSIOINAL 8MV ICPS CONTRACT rOR ARCIITCUUIIAI. SRRV ICE Rosolutlon III Name of Acouaot:_ AN(OUNT TO BB MaOlotpat Clark CHIMPICATION OF AVAILABILITY Or rUNDS wrroastiror of Iho Borough of cortorol, do hereby certify ihat Ibore Oro 8111,11010111 limbs availnblo ht Iho currold bodgot to CanblO Iho MtinioipOl CeUlldl to aalllorizo the onterlag into a Controot bolweeu Ilse Borough of Carteret mld; r� Arew-lecl"1 Tho finds avollablo for Ibis coatraot tiro III the flutigci, in the account of ,.r,,I-.u,-410 �3ti In Iho an,amn or�.�4 13y this 0611 ieatloti, I lino horeby enounfthd the abovo named mount for rho Onto nt of tlto oonhaot pondiug Couuoll a011on n / RI tr Ck Dot as Troasuror, Dato: MolnorJal MOallclpttl J3talJtling Gl Cooke Avolllae 0 Carteret, New jcreoy 07008 To11732-941-3800 a V=732»41••8925 0 clorkofNceffic-m sretne WWZM,t4l" AFFIDAVIT OF PUBLICATION The following is a true copy of an Ordinance or Resolution of the Borough of Carteret that has appeared in the Home News Tribune, a newspaper which is printed in Freehold, New Jersey and published in Neptune, in said County and State and of general circulation in said county. One 1 time(s), once in each issue as follows: February 19, 2024 91 New Jersey Sworn and subscribed before me his M` - day of t Carinela Pogorils i, RW Municipal Clerk BOROUGH OF CARTERET NOTICE OF CONTRACT AWARD 'arlerothas awarded a cwtrad without comoahtive bidding as o x mrsoont to N J.S.A. 40A tli5(1)(a). This contract and theresalotion no.fable for public inspellon In the ORlce of file Municipal Clerk, This 45 on msprd of Professional Services Contract: pursuant to N.J.5.A xcprdance with the Borough's Fair and Open Process as oulliorized Archilecls lonol Architectural Services for Carteret Ferry Terminal Project A. M1,190.00 billable in accardome With the eKhting control. h RMC Pogorzelski, Carmela From: Mayor Tn Sent: Wednesday, January 24, 2024 2:30 PM t f7/i To: Tom Potter A' Cc: Pogorzelski, Carmela; Llanos, Ricardo; Bellino, Frank Yk ° Subject: FW: Carteret Ferry Terminal Project - PA proposal kf Attachments: Carteret Ferry Terminal Building -Potter Architects Hourly Cost Estimate Ph 2-5 01.16.24.PDF To m, I am approving items 1-4 to be placed on the next council agenda for a PSA award via resolution. Frank / Riccardo- this should be billed against the $FRF admin fees - we have $595,000 in available administration fees - talk with mike from the dca about how to encumber this and draw it down. -dan From: Tom Potter[mailto:trpotter@potterarchitects.comj Sent: Friday, January 19, 2024 1:16 PM To: Mayor <mayor@carteret.net> Cc: Steven H. Kessler, PE-Torcon (skessler@torcon.com) <skessler@torcon.com>; George Kourides <gkourides @torcon.com> Subject: Carteret Ferry Terminal Project - PA proposal Caution! This message was sent from outside your organization. Allow sender I Block sender Mayor, I am attaching our proposal spreadsheet which includes the following set -vices: • Architectural • Structural Engineering • Mechanical Engineering • Electrical Engineering • Plumbing Engineering • Fire Protection Engineering • Kitchen/Food Set -vice Consultant (only through DD so that rough in can be determined for future build out) • Audio/Video/Specialty Lighting/Acoustics Design (limited to finished areas — generally the exterior and first floor) • Interior Designer • BIM Model — all Disciplines with Clash Detection (levels 100/200/300) • Renderings • Video • Reproductions All of these disciplines are full services across all phases for a publicly bid project: • Design Development • Construction/Contract Documents Bidding Phase Construction Administration Torcon has completed a preliminary review of our fee proposal, and I am now forwarding to you as well. Please note that all Torcon suggestions listed below are already included in our fee proposal. 1. Value Engineering discussion subsequent to the Schematic and Design Development phases —included. 2. Construction Administration a. Project Meetings through preconstruction and construction phases— included. b. Submittal Review— included. c. RFI discussion and response, sketches when appropriate— included. d. Updated design documents if required based on scope changes or RFI responses— included. e. Regular site visits by all consultants to assist in answering questions, evaluating the installed work from a completion and quality viewpoint— included. f. Punchlist—included. g. Review of record submittals— included. h. As-builts — included (as a typical GC requirement in the bid package). We believe the fee is at the necessary level of effort and architectural/engineering involvement for a public bid, working alongside Torcon. The fee has been worked out based on: A. Our projected hours. B. Cost of necessary consultants. C. Our experience on several recent projects of the similar scope, dollar value, and complexity. I am also passing along a guide on architectural fees. We believe the fee is in line. Commercial Architectural Fees I Architectural Fees Please review at your earliest convenience, as it is imperative that I release the subconsultants to continue moving expeditiously to maintain the current production schedule. Thank you, Tom From: Steven Kessler <skessler@torcon.com> Sent: Friday, January 19, 2024 11:55 AM To: Tom Potter<trpotter@potterarchitects.com>; George Kourides <gkourides> Cc: John Cwikla <lacwikla@potterarchitects.com> Subject: RE: [EXT] CFT - PA proposal for review and comment Tom, Thank you for forwarding this information. I certainly don't have the experience to comment on the hours identified for various scope. I would recommend that hours are included for the following activities: 1. Value Engineering discussion subsequent to the Schematic and Design Development phases 2. Construction Administration a. Project Meetings through preconstruction and construction phases b. Submittal Review c. RFI discussion and response, sketches when appropriate d. Updated design documents if required based on scope changes or RFI responses e. Regular site visits by all consultants to assist in answering questions, evaluating the installed work from a completion and quality viewpoint f. Punchlist Carteret Intelillodal Forty 'Perminal Building i1 i612n24 PoRor ArdiRPct4, LLC Phase Task Staff Type Hourly Rate HOumIDty. Extension Subtotals P.,"') I Pretlnsiyn 1'luse PmvinuslY fmnpinlal- NIA Canfninaliorl alProleLl Prnnrani fuildlwl PiinGpai 25U U 0 GSnceprual Des1y_ MIII 1, 1 N,11Gpa1 2W _0 0- _ De ,... C/D f2(ting A011 ai1H 1U5 0 0 Dc9lsmm�ll 125 U 0 Cooueplual Dosi9n M"tingy Ncllllacl, Pilnr'pal Rendctlnes mid Rapmdwiions lLiil Coel f4m It O (IILr� Suyl'.cit Off", C1mrnlerlSUG'y 90 n 0 -- - tl Phase 2 Cealgn Doveloprrrent (40%Construct ion Documents) Prelim Design Work Architect Pfojed 185 200 37000 Architect, Pi odpal 250 160 40000 Prelim Design Dmiling Drefismanli 125 200 250M Prelim Design MeeOngs(x) ArMlted,Pdndpe) 2W 60 12500 Prelims cificstions AmhltecL Project 185 160 29600 Architect, Principe) 250 120 30000 _ Simotura;DGs P,of. EnpineerlDla(un9 IJS 4918`0 49840 Meci,ff-[P /PWmbIyFlre NOICOioe DI)Pmf. En9inecr(Dra(ting__ US 057W OR50 _�. _ / d e mf i,iiWnl ( D• oroal(Tvflinq ll.S' 211n0 MC;M) LEED ConsullantIPAUTP k'odellbig Prof. EnglaaerlDregiug NIA 0 0 Cirri Bngineer/t andscapo Desigu(By Oemel Prot. cunneerlDrallinq NIA 0 0 InfoTochNJFISecunlylAccess ConlrolAelewmmlAN) Desl nEi9ineerIDra(linq NIA 0 0 (By JCT-Oemer Vendor Fire Conim BDA(By PwComm Omer Vendor) Design En,mm/Dmffinq NIA 0 0- Fr A'qn ail s/r, , E 1V00 LfnO Intarior Designer DesignerlOrepl�q US 14690 14090 Office Support Office M.nagef/Sody 90 120 10800 Plannln Boartl Meetings (At(entlance Architect, Principal 12W 2 2400 and preparation LumSum of 12M per meeting) 375A0 Phase 3 Construction Doeumonts 100% Constmction Pians Drafting DraRemenli 125 400 50000 Archned, Pmo 185 _ 320 59200 Specifications - Broad Menuel Architect, Proleci 185 240 44400 Architect, Principal 250 760 40000 .St d al CD's Fro` r ngineerlUaRing l�S 6975D 5E7tl0 MechlEloclP1mib.F m PrroteGbu Pro. Egi1rIflDIMf iU US 537200 137200 _ rot 'I oerrc t mwAaol [ ,I D, �rnetlDrvil6)q NIA 0 e LEEDCorlsullanVt4EPFP Moddling(NIA) Put NIA 0 0 —E-91—NDT-A—Ing Civil Engineer/Landscape Design P rof. Engineer/Dreginq NIA 0 0 IntoTechM9FilSecunly)Access ConlroVlbleoomm/AN) Design Engineer/Drafting NIA 0 0 (By JCT-Ovner VendoQ _ _ Fire Comm BDA(By ProComm-Crrler Vendor) DealOn Engineer/Drafing NIA 0 0 . ! e, re_ JIB I 1111 / ,I >Rr, qe [ 'a,e, n; dtinn1/" %11Y0 nFerlar Dos{9ner Ces gnopOrailinq `JS 17660 1m30 Flnal CD Coordination Meetings A Hed, Principal 250 120 30000 Flnal Checking and Co ordination Aahited,Puftdpal 250 120 30000 - Once Supped Office Menager7Sed 90 120 10800 500350 Phase 4 Binning antl Award Architedu '—" as. -Prebld Meeting Architect, ArUuIeU.ProjeU Pnndpal 28 1855 _ /8 18 4000 2860 _ ArcUleclural- Addendum ArdiileUProlact 185 40 74M 0 t .1 ]'endum ro vineeui)"fl nq Us 7120 1120 MochlElnolPlamblFrte PrelnUlan-Atldo0dum Prof, Englnaar/Draflinp Us VM 12250 $4 1 Ln I, .nIOr1 ttVue) It ilL fugaiN lllay NIA FEED Conso6ant lNI) P101. Engineer/Drafting N/A 0 0 _ Civil EngineenLantlscope Design(By O:rne,) Prof EnpinearlDrollinq NIA 0 0 InfoTedlM1F11Secunty/Auess ConlrolReleummlAN) Design EnpinearlOmtlipg N/A 0 0 (BY JCT-u ww, Vandop Piro Comm BDA (By ProComm Owner VendoQ Design EOUlnam DI.Rleq NIA 0 0 is re1n Interior Deslgnnr-Addendum DeEtynorlDleNng - us 1500 1500 Old Opernin Architect, Pdndpal 250 8 2000 Bld Award Architect, Pdnd 1 250 18 4000 Contract Preparation Architect, Pdnd 81 25D 16 4000 Office Be Office Managedseelf W 80 72W 55070 Phase 5 Construction Adminlstmllr n end Project Close Out .ebmlllels ArU6led, Pro act 250 1240 400 235800 1D0000 AtcNled, Principal250 RFI'e Requests for Information) ArdBIeU, Project ApTileU, Pdnd el 785 250 400 240 74000 51mo Payment plltetions ReNew Appt(24 Ardsiled,PM0Vt Ard4teU, Pnnd al 185 250 48 48 BON 12000 Bila Visksl8ile Meetings Archlled, Proled Archlled, Pdndp8l 185 250 208 208 00 52052000 iI sill,of (S ibm!ttai li Sto Vis'Js) Irof Enginao lLiading US 35000 35800 FAr dVElec,IPlumlI)FPe Proledion Prof. EngioaerfD, Ling US 102000 102600 K t a dFcrvd .(-tsugnnl (,I D'FlpttilDianing CIA 0 8 LEEDConsullaiM. PFP COMMIssiOnleq Prof. @nUineerlOraltin0 NIA 0 0 patio LEED serviws to approvM (NIA) Civil Enginaerl1-a0dscape Desi0r(By Owner) Prof. Engineaf/Defliag NIA 0 0 InfoTeGrANiFilSecwily/Auess CO*YVToleConrMIV,) Design EnglnaerlDefOng N/A 0 0 (By JCT-O:rne, Vend.t Flro Gomm BDA(By NeComm-0vmer. Vendor) Design En9lnaaoDfallin0 N/A 0 0 I ul atfmu U58d0 nVe!or Deeignef(Sobmllto s, PGp<, 9t�sl-s— DeslgnorT"Afisq US 8520 8520 Punch Usl Anointed, Project 185 160 2%00 Project Close Out ArohltecL Pdnd al 250 160 40000 Offion Su oil Olfica Manager/Secy 90 832 74880 888300 Phase B Repfoduc0ons Type Unit Cost O Extension -16000 —'-- Pnnls Bank8pecs BIM MODEL (LEVEL 100,200,300) RendednBs 4 VMeo elk-Through,5minulos) _ 10 105 30000 1400 12000 1500 16 1575 1 30000 4 000 1 72000 04175 1883661 GRAND TOTAL PROJECT SUMMARIES Prolect Budget 38,899,200 Prolesslonal Fee 1853656 ButlgaUFee 0.051048939 Fee % M11% SUBCONSULTANT RECAP All consultant (eeslnd Archltectura mmanagement,overai9ht anticoortllnatione Horta STRUCTURAL 1 I<HCU iN II'p01.,1 IiVit1 CONtilll l4Nf 162310 2,i500 NUFPFP CONSULTANT 339100 Aill 110E0i (IN `y110 n UGOU,", HMM206N 5?800 INTERIOR DESIGNER 1 42760 ARCHITECT TOTAL HRS ARO{I I FU F PRINCIPAL 1 2004 PROJECT ARCHITECT 1 3032 g. Review of record submittals h. As-builts I hope this is helpful. Thanks Steve forcon,Inc. Steven H Kessler PE Vice Presideni r 732.704.9800 c 908.400.6592 Building meaningful projects that make a fundamental difference From: Tom Potter <trpotter@potterarchitects.com> Sent: Tuesday, January 16, 2024 5:03 PM To: Steven Kessler <sl<essler@torcon.com>; George Kourides <gkourides@torcon.com> Cc: John Cwikla <'acwikla potterarchitects.com>; Tom Potter <trpotter@potterarchitects.com> Subject: (EXTI CFT - PA proposal for review and comment Steve, I am attaching our proposal spreadsheet which includes the following services: • Architectural • Structural Engineering • Mechanical Engineering • Electrical Engineering • Plumbing Engineering • Fire Protection Engineering • Kitchen/Food Service Consultant (only through DD so that rough in can be determined for future build out) • AudioNideo/Specialty Lighting/Acoustics Design (limited to finished areas — generally the exterior and first floor) • Interior Designer • BIM Model — all Disciplines with Clash Detection (levels 100/200/300) • Renderings • Video All of these are full services across all phases (DD, CD, Bidding, Construction Administration) for a publicly bid project. As CM, we would like Torcon to review our scope to make sure we have all the bases covered, before we submit for Borough approval. Feel free to provide any additional information, comments or concerns, which are certainly welcome. Tom For the Firm, Thomas R. Potter, AIA, PP, CID Potter Architects, LLC 410 Colonial Avenue Union, NJ 07083 e: TRPottelCp ottgrar•clnitects.,coni p. 908.686.2547 Potter Architects, LLC 410 Colonial Avenue Union, NJ 07083 This communication originated from an external source and did not originate within Torcon.