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HomeMy Public PortalAbout20120620minutes.pdfApproved: August 16, 2012 Page 1 of 2 BETTER HOMETOWN BOARD OF DIRECTORS Meeting Minutes: June 20, 2012 Directors Present: Jim Glass, Vicki Hammons, Stephen Palmer, Monty Parks, Dicky Trotter, John Yarbrough Directors Absent: Bill Garbett, Amy Kagan, Judy Malins, Peggy Stone CALL TO ORDER Monty called the meeting to order at 6:05pm. WELCOME Monty welcomed everyone. Chantel introduced and welcomed Dicky Trotter. Dicky was appointed to the Better Hometown Board of Directors at the last City Council meeting. Dicky has been actively involved with the BHT Promotions Committee and volunteers as a Tybee Island Information Provider. Dicky expressed his appreciation for being appointed a Director and is enthusiastic about the Better Hometown Program and its impact on Tybee. COMMITTEE REVIEWS Chantel discussed the need for more merchant involvement with the Promotions, Economic Restructuring and Design Committees. Stephen recommended an e-vite be sent to the businesses regarding the meetings. Discussion ensued regarding personal invitations and the benefits to businesses. Chantel commented that individuals share with her a variety of suggestions, challenges and solutions. She extends an invitation for them to attend meetings. However, on average, time constraints / willingness are reasons for not attending. Some individuals do not feel it necessary because they have already talked with her (Chantel). Chantel will continue to convey what she is told to the appropriate departments, individuals and / or committees. Monty suggested highlighting incentives and resources for each committee as a way to increase participation. Chantel provided an update to Directors regarding the BHT budget for FY 2012-13. She received an email which reflected a reduction of $2,375 from the BHT budget. The reduction affects travel and related, education and training and supplies and materials. Spending decisions will be discussed at future meetings once the City budget is officially adopted. TYBEE COMMUNITY DAY Updates for the October 21 (12p – 5p) Tybee Community Day event were as follows: 1) Chantel is trying to contact the Health Department. John is looking forward to grilling. 2) Jim reported he will coordinate with Tom for Irish Road Bowling 3) Monty reported he is contacting the churches. He has been researching regulatory tug-o- war rope. Chantel is contacting the Fire Department and the Police Department to participate as tug-o-war teams. The suggestion was made to also involve the Bums and the Pigs. Monty will see if John O’Neil can assist with contacting them. 4) John will talk to Eric about the corn hole board. 5) Stephen reported he has talked to Leah at the YMCA and that they will assist with the Children’s games. Chantel has also talked with Gina. Monty requested that individual meetings take place in order to ensure everything gets done in a timely fashion. Dicky will try to secure potato/oyster sacks for potato sack races. Directors agreed there is not a need for prizes. 6) Monty confirmed he is working with Richard to have a stage for the musicians. Monty has talked with a few local musicians so far. They will play 45 minute sets each. Approved: August 16, 2012 Page 2 of 2 7) Chantel reported in Amy’s absence regarding participation of non-profit groups. Amy is working on contacting various organizations. 8) Monty and John will ensure John O’Neil will be at Community Day to emcee. Discussion ensued regarding how publicity will be handled. Directors agreed that Community Day should not be included in the monthly BHT Newsletter. Chantel will see if Denise Vernon will assist with the announcement / flyer. She will obtain a picture of Mike’s Back to Normal marquee message for use on the flyer. The event will be listed on the September and October water bill, posted at the Post Office, IGA, YMCA, the island churches, and included within the September and October Tybee Breeze articles Chantel submits. OTHER BUSINESS N/A ADJOURN The meeting adjourned at 7:15pm.