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HomeMy Public PortalAbout20140521_MSBODminutes.pdf MSBOD approved: 6/18/14 Page 1 of 2 TYBEE ISLAND MAIN STREET BOARD OF DIRECTORS MEETING Minutes: May 21, 2014 Vision: To improve the quality of life for those that live, work, and visit Tybee Island through a healthy business corridor and enhance the cultural experience while preserving the community's barrier island heritage. DIRECTORS PRESENT Angela Caldwell, Bill Garbett, Jim Glass, Vicki Hammons, Deana Harden, Steve Kellam, Brenda Marion, Melissa Memory, Kelly Partridge DIRECTORS ABSENT Ted Lynch, John Yarbrough CALL TO ORDER Chantel reported that Ted had to go out of town for family reasons. She called the meeting to order at 6:05pm in his absence. WELCOME NEWLY APPOINTED MAIN STREET DIRECTOR Directors welcomed Deana Harden with Prevail Realty to the Main Street Board of Directors. Deana shared her background, her experience with real estate, familiarity with Main Street, and her interest in serving as a Director. MAIN STREET BOARD OF DIRECTORS MINUTES Brenda made a motion to approve the Main Street Board of Directors April 23, 2014 minutes. Kelly seconded the motion. The motion passed unanimously. ORGANIZATION Vision / Mission Statements: Brenda made a motion to approve the revised Main Street Vision Statement and Mission Statement as presented. Deana seconded the motion. The motion passed unanimously. Director’s Terms: Directors reviewed the current terms for Directors. Directors discussed the recommendation made be the facilitator, Jessica Reynolds, during the May 3 retreat to revisit and stagger the terms so there is consistency and continuity for the program. The board reviewed the current terms of each Director and revising terms to three Directors to serve a one-year term expiring in February 2015, four Directors to serve a two-year term expiring in February 2016, and 3 Directors to serve a three-year term expiring February 2017. Bill’s ex-officio position as City Council liaison expires at the end of his term on council. Vicki made a motion to accept the following: Jim, John, and Kelly for a one-year term; Angela, Brenda, Melissa, and Vicki to serve a two-year term; Deana, Steve, and Ted to serve a three-year term. Brenda seconded the motion. The motion passed unanimously. Directors discussed Council’s input. Chantel will confer with the City Attorney regarding final approval, as well as the revisions to the by-laws. Confirmation of Officers: Vicki made a motion that Ted serve as the Chairperson for the Main Street Board of Directors. Brenda seconded the motion. The motion passed unanimously. Deana made a motion that Vicki serve as the Vice Chair for the Main Street Board of Directors. Kelly seconded the motion. The motion passed unanimously. Vicki made a motion that Jim serve as the Secretary for the Main Street Board of Directors. Angela seconded the motion. The motion passed unanimously. Angela made a motion that Deana serve as the Treasurer for the Main Street Board of Directors. Brenda seconded the motion. The motion passed unanimously. MSBOD approved: 6/18/14 Page 2 of 2 2014 Work Plan: Directors reviewed the 2014 Work Plan they received, which was developed based on retreat discussion and survey results for the program. Brenda made a motion to accept the 2014 Work Plan. Kelly seconded the motion. The motion passed unanimously. Main Street Boundaries: Directors discussed the opportunities of having a city-wide Main Street Program. Chantel confirmed that Billy and Jessica will meet with the board and others in June. Directors expressed support for the expansion. Formation of 501 (C) (3): Ted provided Chantel with information regarding becoming a 501(C) (3). The IRS has a 26-page form to fill out. A new form is available for small groups with annual gross receipts less than $200,000 and assets not in excess of $500,000. Interested groups have 27 months to file to be recognized as exempt from day one. This would be the first step should Directors wish to pursue. Deana made a motion that the Board proceed with applying to become 501C3 with advise from the City Attorney. Brenda seconded the motion. Melissa mentioned there are a variety of ways to handle memberships as a non-profit organization. This will need to be part of the research and discussion with the city attorney and / or the city. Deana commented that she is prepared to assist as needed. The motion passed unanimously. DESIGN COMMITTEE Mural Guidelines: Vicki reported that the Design Committee is making progress on the recommendations for mural guidelines. The focus is on decorative murals that represent Tybee. Melissa’s input is necessary when it comes to being historically sensitive to the way murals are displayed on buildings. Directors discussed the importance of addressing maintenance. Bill confirmed the sign ordinance will be updated to include a definition of murals and that what the City Attorney drafts will be general. The definition of sign versus mural is important. Directors discussed that the empty wall on the south side of Tybrisa is an opportunity for a public mural space. Design Guidelines/Façade Improvement Grant: Vicki reported that she is reviewing the design guidelines that will be used in conjunction with the Façade Improvement Grant. The Design Committee is continuing to make progress on this project. BUSINESS ASSISTANCE COMMITTEE UPDATE Ted provided Chantel with information to report in his absence. He would like the Business Assistance Committee to meet on a bi-monthly basis. Monty Parks, Sue Bentley and himself attended the last meeting with Chantel. He would like new Directors and / or members to attend. His report also noted that the Sand Bar is doing well and that the owners are encouraged. Chantel reported that Tim's Beach & Bike Rental is opening a second location and King of Pops is opening downtown. There will be a ribbon cutting ceremony on Friday, May 30 at 4pm for the artists at The Turtle and the Dragonfly Co-op Gallery. PROMOTIONS COMMITTEE Brenda reported that the movie line up needs to be reviewed because Wall-E is not available in August. She is working with the YMCA to use their projector for the movies. Jim made a motion that Frozen be shown on June 21, Dolphin Tale be shown on July 19, and Despicable Me 2 be shown on August 16. Angela seconded the motion. The motion passed unanimously. Brenda and Chantel are finalizing the flyers. NEWS FROM DIRECTORS Brenda reported that the Tybee Island Maritime Academy students are having a field day tomorrow at the beach. ADJOURN The meeting adjourned at 6:59pm.