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Home My Public Portal AboutMinutes_City Council Regular Meeting_03262020CITY COUNCIL SPECIAL MEETING VIA TELECONFERENCE MARCH 26, 2020 — 6:00 P.M. PRESENT: Mayor Dan Gubler, Council President Rob Geray, Council Member Kathy McNamara, Council Member Peter Wadsworth, Council Member Michael Thompson, Public Works Director Zech Prouse and City Clerk Keri West. ABSENT: City Attorney Andrew Rawlings. VISITORS: None. Mayor Gubler welcomed everyone and waived the Pledge of Allegiance due to the teleconference necessity. A roll call was taken by Clerk West to open the meeting. ITEMS OF BUSINESS: Mayor Gubler stated he received a phone call today from the Army Corp of Engineers to confirm the City has been awarded the requested amount of $575,000 and it should be sent within the next few weeks. Due to this last minute phone call, Mayor Gubler requested to add an item to this meeting's agenda to assign the change order for the additional work for the water project to be completed with the awarded funds from the Army Corp of Engineers. Mayor Gubler entertained a motion. Council President Geray made a motion to add to the agenda the item of addressing the change order to commence the actions and commitments associated with receiving the funds from the Army Corp of Engineers due to late notification and other recent developments that limit the ability to meet. Motion seconded by Council Member Thompson. All in favor. Motion carried. Approval of Resolution No. 2020-01 — A Resolution Providing City Council Affirmation of Local Emergency Declaration relating to Coronavirus Disease 2019 (COVID-19) — Mayor Gubler explained this Resolution is a necessity for the City Council to affirm the Local Emergency Declaration relating to COVID-19 that was declared on Monday, March 23, 2020. No questions or concerns mentioned. Mayor Gubler entertained a motion. Council President Geray made a motion to approve Resolution No. 2020-01 — A Resolution Providing City Council Affirmation of Local Emergency Declaration relating to COVID-19. Motion seconded by Council Member Thompson. A roll call vote was taken to approve the motion: Council President Geray: YES Council Member Thompson: YES Council Member McNamara: YES Council Member Wadsworth: YES Address the change order to commence the actions and commitments on the water project associated with receiving the funds from the Army Corp of Engineers — Mayor Gubler reiterated that he has spoken with the Army Corp of Engineers and they confirmed the City has been awarded the requested funds in the amount of $575,000. Mayor Gubler continued and stated that, to utilize these funds, the City Council needs to approve the change order with the additional work on the water project. 1 Mayor Gubler entertained a motion. Council President Geray made a motion to approve the change order pertaining to commencement of actions and commitments associated with US Army Corp of Engineers money as has been previously addressed and give Mayor Gubler the liberty to proceed with these actions. Motion seconded by Council Member Thompson. All in favor. Motion carried. STAFF REPORTS: Mayor Gubler said he was asked to communicate how the City is responding to COVID-19. Mayor Gubler stated the City Office is currently closed to the public. He also stated he has temporarily suspended office hours on Fridays, but the office is open Monday -Thursday 9:OOam-5:OOpm. Mayor Gubler confirmed the City employees are still working and he has approved to allow them to work from home when this option is available. He also stated City employees are not doing any work that brings them in contact with the public and are following guidelines from the Centers for Disease Control and Prevention (CDC). Mayor Gubler further confirmed the Public Works Department has been working limited hours, but will begin their regular springtime work and maintenance on the lawns and streets next week. He also stated that he has instructed Director Prouse to design the plan for the Country Haven Park. In addition, Bryce Stucki has been studying for his certification exam to become a Drinking Water Distribution Operator Class II. Mayor Gubler continued and stated Bonneville County Sheriff's Office has a few Resource Officers that have been used in patrolling the City of Iona while schools are closed. Mayor Gubler also stated he has canceled the April Planning & Zoning Meeting. Director Prouse asked Mayor Gubler if the City Council should consider holding a Special Meeting to review the Emergency Response Plan. Mayor Gubler stated the plan is in the City Office and he does not believe it needs to be reviewed at this time. Mayor Gubler continued and stated he believes the most important thing we can do as far as infrastructure is to keep the water system functioning so the residents have water. Director Prouse requested permission to contact our surrounding area resources to designate a back-up water operator in an emergency situation. Mayor Gubler approved. Director Prouse also requested to have guidelines on the City website that recommends social distancing and avoiding physical contact with all City employees. Mayor Gubler approved and advised Clerk West to add this information, as well as City issued cell phone numbers for City employees to be contacted, to the City website and the monthly newsletter. Clerk West stated she has heard from other utility companies they may be reducing utility billing and penalties and asked if the City wants to initiate anything like that for the water billing. Mayor Gubler stated he has not heard anything from other municipalities. Council President Geray agreed to cross that bridge when we get there if someone has a hardship due to COVID- 19. Meeting Adjourned at 6:26 p.m. COUNCIL APPROVED: April 21st, 2020 ATTEST: Keri West, 02':". Dan Gubler, ayor 2 riN City of Iona Check Register - Iona Check Issue Dates: 3/1/2020 - 3/31/2020 Page: 1 Apr 01, 2020 02:02PM Report Criteria: Report type: Summary GL Period Check Issue Date Check Number Payee Description GL Account Amount 03/20 03/20 03/20 03/20 03/20 03/20 03/20 03/20 03/20 03/20 03/20 03/20 03/20 03120 03/20 03/20 03/20 03/20 03/20 03/20 03/20 03/20 03/20 03/20 03/20 03/20 03/20 03/20 03/20 03/20 03/20 03/20 03/20 03/20 03/20 03/20 03/20 03/20 03/20 03/20 03/20 03/20 03/02/2020 17454 03/02/2020 17455 03/02/2020 17458 03/02/2020 17457 03/03/2020 17458 03/04/2020 17459 03/04/2020 17480 03/04/2020 17481 03/04/2020 17482 03/04/2020 17463 03/04/2020 17484 03/04/2020 17465 03/04/2020 17466 03/10/2020 17519 03/10/2020 17520 03/10/2020 17521 03/10/2020 17522 03/10/2020 17523 03/10/2020 17524 03/10/2020 17525 03/10/2020 17528 03/10/2020 17527 03/16/2020 17528 03/18/2020 17529 03/18/2020 17530 03/18/2020 17531 03/23/2020 17532 03/25/2020 17540 03/25/2020 17541 03/25/2020 17542 03/25/2020 17543 03/25/2020 17544 03/26/2020 17545 03/25/2020 17546 03/25/2020 17547 03/25/2020 17548 03/31/2020 17549 03/31/2020 17550 03/31/2020 17551 03/31/2020 17552 03/31/2020 17553 03/31/2020 17554 Grand Totals: Summary by General Ledger Account Number APRYL CLARK PEAK ALARM TETON MICROBIOLOGY LAB WEX BANK POWERS CANDY CO. INC. CITY OF IDAHO FALLS TREASURER OFFICE CITY OF IONA ENERGY MANAGEMENT CORPORATION ERIKS NORTH AMERICA, INC. FORSGREN ASSOCIATES, INC. IDAHO BUREAU OF OCCUPATIONAL LICENS IONA FOOD MART NAPA AUTO PARTS BONNEVILLE COUNTY SHERIFF COMMERCIAL TIRE IDAHO TRAFFIC SAFETY, INC. INTERMOUNTAIN GAS CO. IONA BONNEVILLE SEWER DISTRICT PSI ENVIRONMENTAL RMT EQUIPMENT ROCKY MOUNTAIN BOILER, INC. VERIZON WIRELESS TONY GLENN CHEMSEARCH NETBACK, LLC WESTERN RECYCLING - CURBSIDE METROQUIP, INC. AMERICAN PUMP BLACKFOOT CONRAD & BISCHOFF INC. FALLS PLUMBING SUPPLY, INC. HOLDEN KIDWELL HAHN & CRAPO P.L.L.C. HOME DEPOT CREDIT SERVICES ICRMP ROCKY MTN. POWER SPARKUGHT FORSGREN ASSOCIATES, INC. PORTER'S OFFICE PRODUCTS TETON MICROBIOLOGY LAB WATER DISTRICT 120 WAXIE SANITARY SUPPLY MOUNTAIN WEST RENTALS - IF GL Account Debit Credit Proof 01-1075 242.35 .00 242.35 01-2010 .00 242.35- 242.35- 10-2010 .00 79,194.85- 79,194.85- Refund credit on closed water acc Qtrly Security alarm monitoring Water tests Public Works-Dsl Easter Candy Dispatch Services City water usage/bill Service Well Generator Hydraulic fittings Eng. support-LRTP Demographic Water Licensure-Bryce Misc. supplies 2 gals. 15-40 oil Law Enforcement Qtrly pmt. Tires-2006 Chevy School Signage Natural gas -heating City Bldg. sewer fees - {p w+0.5 Garbage pick up Lawn mower parts Boller Service call Cell phones Closed Water acct. credit reifund Boiler water treatment program Office PC's backup Recycling bin Purchase Street Sweeper Wire -Water meter at new Well tan Telephones Unleaded gas* bieseI dyed Bat Valve City Attorney Fees Maintenance supplies Liability Insurance Street Lights 4' A l t power Internet Eng. support-BMPO 2 work mtgs. Office supplies Water tests WMIS 200063 & 200064 Janitorial supplies Kubota new springs -front suspens 011075 514150 514710 104710 104790 104880 514710 514710 104710 104163 514150 104710 104710 104680 514710 104710 104175 514710 104710 104710 104710 104980 011075 104710 514150 514150 104820 514710 514150 104710 104710 104160 104710 514170 104175 514150 104183 104150 514710 514710 104710 104710 202.32 117.78 380.00 693.60 432.55 4,581.19 539.00 1,060.55 57.35 875.00 30.00 4.97 58.26 41,438.81 940.98 252.00 1,076.64 522.00 112.10 409.58 240.00 376.20 40.03 204.17 75.00 51.00 19,950.00 M 75.00 172.65 623.70 23.13 576.00 382.00 4,614.00 2,152.28 155.05 1,845.00 328.63 100.00 38.82 118.73 395.20 86,081.25 M = Manual Check, V a Vold Check City of Iona Page: 2 Check Issue Dates: 3/1/2020 - 3/31/2020 Apr 01, 2020 02:02PM Check Register - Iona GL Account Debit Credit Proof Grand Totals: 10-41-50 539.43 .00 539.43 10-41-80 578.00 .00 576.00 10.41-83 2,520.00 .00 2,520.00 10-41-70 2,307.00 .00 2,307.00 10-41-75 2,019.46 .00 2,019.48 10-46-80 48,000.00 .00 46,000.00 10-47-10 4,765.15 .00 4,765.15 10-47-20 42.63 .00 42.63 10-47-90 432.55 .00 432.55 10-48-20 19,950.00 .00 19,950.00 10-49-80 42.63 .00 42.83 51-2010 .00 6,644.05- 6,644.05- 51-41-50 475.94 .00 475.94 51-41-70 2,307.00 .00 2,307.00 51-41-75 1,209.66 .00 1,209.66 51-47-10 2,851.45 .00 2,651.45 86,081.25 86,061.25- .00 Dated: 22- "MC . 2-C Mayor. City Council: via 1"a,(¢ur�mu, ovl ino . 14/0 Report Criteria: Report type: Summary M = Manual Check, V = Void Check