HomeMy Public PortalAboutr 24-071PZolufiou of t4je �90rough of Tartind, N, J,
No. #24-71
Date of Adoption March 7 2024
AUTHORIZING A PROFESSIONAL ENGINEERING SERVICES
CONTRACT WITH COLLIERS ENGINEERING & DESIGN
CARTERET PERRY TERMINAL IN WATER WORK
PRE -CONSTRUCTION AND CONSTRUCTION ADMINISTRATION SERVICES
WHEREAS, the Borough of Carteret is in need of specialized engineering services for
the Ferry Terminal in Water Work Pre -Construction and Construction Administration
Services.
WHEREAS, Colliers Engineering & Design, 101 Crawfords Corner Road, Suite 3400,
Holmdel, New Jersey 07733, possesses the requisite experience and expertise to provide
said services; and
WHEREAS, Colliers Engineering & Design has submitted a proposal to provide said
services at a total cost not to exceed $100,000.00; and
WHEREAS, the Mayor and the Council have reviewed said proposal; and
WHEREAS, the Chief Financial Officer has certified that funds are or will be available
for said purpose. Acet. #
NOW, THEREFORE, BE IT RESOLVED by the Mayor and the Council of the
Borough of Carteret, County of Middlesex, State of New Jersey, as follows:
1. The proposal from Colliers Engineering & Design for
engineering services with regard to Ferry Ten ninat in Water
Work Pre -Construction and Construction Administration
Services at a cost not to exceed $100,000.00 is hereby
approved.
2. This action is approved as an award of a professional services
contract pursuant to N.J.S.A 40A:11-5(l)(a) in accordance
with the Borough's Fair and Open Process as authorized by
lacy.
3. A copy of this Resolution be forwarded to the Borough's
Finance Department, the Borough Director of Engineering
and, Colliers Engineering & Design.
Adopted this 7t^ day of March, 2024
and certified as a true copy of the
original on March 8, 2024.
CARMELA POOORZELSKI, RMC
RECORD OF COUNCIL VOTE
COUNCILMAN
YES
NO
NV..
A.B.
COUNCILMAN
YCS
NO
NV
A.B.
BCLLINO
X
JOHAL
X
DIAZ
X
KRUM
DIMASOIO
X
NAPLES
X- Indicate Vote AB - Absent NV - Not Voting XOR- Indicates Vote to Overrule Vwo
Adopted at a meeting of the Municipal Council
rl
March 7 2024
MUNICIPAL C:T�.RR 1 JJ! " 11
AFFIDAVIT OF PUBLICATION
The following is a true copy of an Ordinance or Resolution of
the Borough of Carteret that has appeared in the Home News
Tribune, a newspaper which is printed in Freehold, New
Jersey and published in Neptune, in said County and State and
of general circulation in said county. One 1 time(s), once in
each issue as follows:
March 15, 2024 f
Carmcla Pogorzel ki, C
Municipal Clerk
Notary Public of New
Sworn and subscribed before
me this /S-'IA'day
of Mara lr AD-y �(
101 Crawfords Corner Road
Suite 3400
Holmdel, New Jersey 07733
Main: 877 627 3772
http://colliersengineering.com
February 28, 2024
VIA EMAIL
Daniel j. Reiman, Mayor
Borough of Carteret
Memorial Municipal Building
61 Cooke Avenue
Carteret, NJ 07708
Proposal for Professional Services
Marina Structure for Carteret Ferry Terminal at Arthur Kill
Borough of Carteret, Middlesex County, New Jersey
Colliers Engineering & Design Proposal No.: 24001788P
Dear Mayor Reiman,
' MINIMUM
,,.:.
Engineering
& Design
Colliers Engineering & Design, Inc. (DBA Maser Consulting) is pleased to submit this proposal to
provide Construction Administration Services and Construction Support Services for the Marina
Structure for Carteret Ferry Terminal at Arthur Kill located in the Borough of Carteret, Middlesex
County, New Jersey, The project scope is for the installation of a marina structure inclusive of timber
piles, drilled shafts, floating dock, timber structure, aluminum gangway, and floating wave attenuator.
The project duration is 365 days to achieve completion,
This proposal is divided into four sections as follows:
Section I - Scope of Services
Section II - Business Terms and Conditions
Section III -Technical Staff Hourly Rate Schedule and Reimbursable Expenses
Section IV - Client Contract Authorization
The order in which the following scope of services are presented generally follows the sequence In
which the project will be accomplished; however, depending on the project, the various authorized
services contained in this proposal may be performed in a sequence as deemed appropriate by
Colliers Engineering & Design (CED) to meet project schedules.
Section I - Scope of Services
Based on our conversations and information noted above, we propose to complete the following:
Accelerating success.
Engineering
& Design
PHASE 1.0 CONSTRUCTION ADMINISTRATION & OBSERVATION SERVICES
Our office will perform Construction Administration and Construction Observation services that will
include the following tasks:
• Provide general communication with the Borough and contractor throughout the duration of
construction regarding such Issues as progress, submittal status, construction Issues and their
resolution;
• Provide communication and correspondence with the Borough;
• Maintain project files, If required, for periodic inspection by the funding agencies;
• Conduct pre -construction meeting, establish agenda, issue notice to proceed;
• Review and approve Progress Schedule and Schedule of Values required to be submitted by the
contractor;
• Review and process Federal Compliance Documentation required to be submitted by the
contractor;
• Provide construction observation at a frequency necessary to ensure Contractor's compliance
with the Contract Documents; full-time inspection/observation is needed during periods when the
contractor Is on site to monitor their progress and compliance with the contract drawings and
specifications, Including the contractor's environmental protection and restoration measures;
• Provide photographs of work in progress;
• Prepare daily Inspection reports and monthly progress reports;
• Hold scheduled progress meetings with the Contractor and Borough to discuss scheduled
activities;
• Review monthly payment requests Including the final payment requests;
• Participate in the review and evaluation of potential change orders, including detailed review of
cost proposals;
• Participate in the resolution of Issues involving unforeseen field conditions;
• Prepare punchiist of remaining work Items; and,
• Evaluate substantial and final completion and Issue certificates of substantial or final completion
as appropriate.
Proposal No. 24001788P February 28, 2024 Page 2 15
Engineering
& Design
Coordination with the contractor's schedule will ensure that construction Is receiving the necessary
attention during all phases of construction. In addition, we will review and approve all payment
vouchers submitted by the Contractor before they are presented to the municipality for payment. As
the project approaches completion, the Contractor will also be presented with a detailed punch -list of
the Items requiring repair and/or correction.
Phase 1.0 Lump Sum Fee
PHASE 2.0 CONSTRUCTION SUPPORT SERVICES
$622,335.00
our office will perform Construction Support Services that will include the following tasks:
• Respond to contractor RFI's;
• Review shop drawings;
• Respond to construction related issue with the owner as required;
• Participate in progress meetings via teleconference; and,
• Perform site Inspections (and attend on -site meetings) as requested.
The project includes several items that the design is to be provided by the contractor and will require
extensive review time to verify the design and supporting computations are acceptable. The
estimation of the amount of time to review shop drawings can vary substantially which is why this
task will be billed hourly with an estimated budget.
Phase 2.0 Hourly/Estimated Fee $172,160.00
The fee for Phases 1.0 & 2.0 are based on a twelve (12) month contract period with an estimated
twelve (12) months of full-time Inspection. The estimated budget provided below is based on 2,915
hours of field inspection, 510 hours of project management, 680 hours of office time to review shop
drawings, technical Issues, and required documentation, and 264 hours of administrative assistant
time.
Additional meetings or more frequent field visits can be performed at the client's request,
Please note, CED accepts no responsibility for construction methodology utilized by the contractors
and sub -contractors, including worker health and safety Issues.
REIMBURSABLE EXPENSES
Delivery, mileage, printing and reproduction, overnight mail service and postage costs are not
included In the fees for Phases 1,0 and 2.0 and will be added to each monthly invoice in accordance
with the Schedule of Fees on file with the Borough.
Reimbursable Expenses Budget
$5,000.00
Proposal No. 24001788P February 28, 2024 Page 3 15
Schedule of Fees
For your convenience, we have broken down the total estimated cost of the project Into the categories
Identified within the scope of services.
PHASE 1.0 CONSTRUCTION ADMINISTRATION & OBSERVATION SERVICES $622,335,00
PHASE 2.0 CONSTRUCTION SUPPORT SERVICES $172,160.00
REIMBURSABLES $ 5,000.00
TOTAL LUMP SUM FEE $799,495.00
This Contract and Fee Schedule are based upon the acceptance of CED's Business Terms and
Conditions in accordance with our yearly Contract.
Exclusions and Understandings
Services relating to the following items are not anticipated for the project or cannot be quantified at
this time. Therefore, any service associated with the following Items is specifically excluded from the
scope of professional services within this agreement.
Services not specifically outlined in Section I;
• Design review, constructablliry review and redesign services as the project has been designed by
others;
• Any redesign required due to original design error, oversight, or unforeseen conditions;
• Materials Testing;
• Off -Site Inspection;
• Environmental Remedlation Services;
• As -built survey; and,
• Exploratory or testing work, interpretations or conclusions related to determination of potential
chemical, toxic, radioactive or other type of contaminants on the site.
If an item not listed herein, or otherwise not specifically mentioned within this agreement, is deemed
necessary, CED may prepare an addendum to this agreement for your review outlining the scope of
additional services and associated professional fees regarding the extra services.
Section II — Business Terms and Conditions
The Business Terms and Conditions are in accordance with our yearly contract.
Section III — Rate Schedule
The 2024 Rate Schedule is on file with the Borough.
Proposal No. 24001788P February 28, 2024 Page 415
Engineering
& Design
Section IV - Client Contract Authorization
I hereby declare that I am duly authorized to sign binding contractual documents. I also declare that
I have read, understand, and accept this contract.
Signature
Printed Name
Date
Title
If you find this proposal acceptable, please sign where indicated above In Section IV, and return one
signed copyto this office, Alternatively, please provide a copy of a Resolution or Purchase Order
approving this proposal, which shall constitute authorization. Payment terms are NET30 of
receipt of invoice. This proposal Is valid until April 27, 2024.
We very much appreciate the opportunity of submitting this proposal and look forward to performing
these services for you.
Sincerely,
Colliers Engineering & Design, Inc.
(DBA Maser Consulting)
William H.R. White, P.E., P.P., CME, CFM, CPWM
Principal
WHW/sh
cc: John P. Dupont, P.E., Borough of Carteret (via email)
Frank Bellino, Borough of Carteret (via email)
Paul K. Nolan, P.E., Colliers Engineering & Design (via email)
Peter Repetti, Colliers Engineering & Design (via email)
R:1Prolects@024U400 V88M40228_whw Relman_Marina Structure CA Prop.docx
Proposal No. 24001788P February 28, 2024 Page 5 15