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Home My Public Portal About02/05/2014 City Council MinutesMEDINA CITY COUNCIL MEETING MINUTES OF FEBRUARY 5, 2014 The City Council of Medina, Minnesota met in regular session on February 5, 2014 at 7:00 p.m. in the City Hall Chambers. Acting Mayor Anderson presided. I. ROLL CALL Members present: Anderson, Martin, and Martinson. Members absent: Pederson and Weir. Also present: City Administrator Scott Johnson, City Attorney Ron Batty, Public Works Director Steve Scherer, Public Safety Director Ed Belland, and Recording Secretary Amanda Staple. II. PLEDGE OF ALLEGIANCE (7:00 p.m.) III. ADDITIONS TO THE AGENDA (7:00 p.m.) The agenda was approved as presented. IV. APPROVAL OF MINUTES (7:01 p.m.) A. Approval of the January 21, 2014 Special City Council Meeting Minutes Moved by Martin, seconded by Martinson, to approve the January 21, 2014 special City Council meeting minutes as presented. Motion passed unanimously. B. Approval of the January 21, 2014 Regular City Council Meeting Minutes It was noted on page three, lines 36-37, it should state, "...that a general assumption could be included to the effect that the buses would pick-up at the Medina Entertainment Center..." Moved by Martin, seconded by Martinson, to approve the January 21, 2014 regular City Council meeting minutes as amended. Motion passed unanimously. V. CONSENT AGENDA (7:05 p.m.) A. Approve Raffle Permit to Turn in Poachers, Inc. on March 2, 2014 at 500 Highway 55 B. Approve Raffle Permit to Water for People on April 26, 2014 at 500 Highway 55 C. Approve Purchase of Chairs and Tables from Alternative Business Furniture, Inc. D. Approve. Hamel Legion Park Concession Services Agreement with Church of Saint Anne E. Appoint Nate Peterson to the Medina Park Commission F. Terminate Lawn and Grounds Services Agreement with Natural Green Landscape G. Approve Lawn and Grounds Services Agreement with Designing Nature, Inc. H. Approve Lawn and Grounds Services Agreement with Hamel Athletic Club Medina City Council Meeting Minutes 1 February 5, 2014 I. Call for Meeting on Wednesday, March 26, 2014 at 7:30 a.m. at the Hamel Community Building to conduct the 2014 Medina Business Forum and Business Tours J. Resolution No. 2014-10 Accepting Donation from Hamel Volunteer Fire Department Relief Association Moved by Martinson, seconded by Martin, to approve the consent agenda. Motion passed unanimously. VI. COMMENTS (7:07 p.m.) A. Comments from Citizens on Items not on the Agenda There were none. B. Park Commission Scherer reviewed the activities of the last meeting of the Park Commission noting that officers were elected and the Commission did some brainstorming and set goals. C. Planning Commission Martin reported that the Planning Commission has not met since the previous Council meeting. VII. NEW BUSINESS A. Resolution No. 2014-11 Adopting the Minnesota General Records Retention Schedule for Cities (7:09 p.m.) Johnson reported that the City has always followed the record retention schedule and advised that the resolution had never been sent to the Minnesota Historical Society. He advised that once the resolution is approved it can be sent to the Historical Society. Moved by Martinson, seconded by Martin, to approve Resolution No. 2014-11 adopting the Minnesota General Records Retention Schedule. Motion passed unanimously. B. Infrastructure Mapping Support (7:10 p.m.) Johnson stated that staff is asking for authorization to spend up to $12,000 to complete the GIS work with WSB. Scherer advised that multiple staff people and interns have worked on this item, but noted that through that process there has been some overlapping. He noted that some of the items on the list need to be completed in conjunction with the MS4 Permit requirements. Johnson noted the information would be useful to many of the departments within the City for planning purposes. Moved by Martin, seconded by Martinson, to approve a resolution to expend up to $12,000 for the infrastructure mapping support system. Motion passed unanimously. VIII. CITY ADMINISTRATOR REPORT (7:15 p.m.) Johnson noted that Weir was able to complete the bus survey and estimated a cost of $600 to mail the survey to the desired areas. He noted that the budget allows for this Medina City Council Meeting Minutes 2 February 5, 2014 expense. He confirmed that the survey will also be available on the City website and information will also be included in the City newsletter. Martin suggested titling the email separately with the title bus survey. Johnson noted that staff could email the survey similar to the Council agendas. Anderson believed that an additional note should be made in the email providing residents to opt out of the emails. IX. MAYOR & CITY COUNCIL REPORTS (7:17 p.m.) Anderson reported that he attended a settlement conference the previous week with members of staff and Weir. X. APPROVAL TO PAY THE BILLS (7:18 p.m.) Moved by Martinson, seconded by Martin, to approve the bills, EFT 002448E-002463E for $1,304.805.25, and order check numbers 040795-040865 for $267,528.83, payroll EFT 505451-505475 for $45,490.92 and payroll check number 020418 for $571.91. Motion passed unanimously. XI. ADJOURN Moved by Martin, seconded by Martinson, to adjourn the meeting at 7:20 p.m. Motion passed unanimously. J • hn Anderson, Acting Mayor Attest: Johnson, City dministrator Medina City Council Meeting Minutes 3 February 5, 2014 This Page Intentionally Left Blank Medina City Council Meeting Minutes 4 February 5, 2014 ORDER CHECKS January 17.2014 - January 30.2014 040795 ANDERSON, LAURA 250.00 040796 BANK OF MAPLE PLAIN 33,930.00 040797 BARTON SAND & GRAVEL 900.92 040798 MICHAEL C COURI 150.00 040799 FORTIN CONSULTING 150.00 040800 CITY OF INDEPENDENCE 12,969.68 040801 KATTA, PRAVEEN 250.00 040802 KONICA MINOLTA 168.48 040803 PIPELINE SUPPLY INC 364.53 040804 SHIMU, ISHRET 250.00 040805 TEGRETE CORP 1,332.00 040806 DOROTHY THEIS 250.00 040807 TOTAL TOOL 1,285.87 040808 CATHY OR STEVE GEIGER 35.98 040809 HOLIDAY FLEET 844.82 040810 LEAGUE OF MN CITIES INS.TRUST 96,050.00 040811 US HOME CORP 105.49 040812 RICHARD OR CARRIE MAGUIRE 104.03 040813 MUKESH OR RUBY MALHOTRA 500.00 040814 MARCO INC 369.00 040815 SCROGGINS, CHRISTINE 150.00 040816 WATERMARK TITLE AGENCY 15.68 040817 ALLSTAR ELECTRIC 1,876.93 040818 AMERICAN PLANNING ASSN 108.75 040819 ASSN OF MN EMERGENCY MGRS 35.00 040820 ASTLEFORD INTERNATIONAL 47.96 040821 BUDGET PRINTING 364.23 040822 ECM PUBLISHERS INC 105.56 040823 FERGUSON ENTERPRISES INC 29.67 040824 GALLS LLC 221.60 040825 GARY'S DIESEL SERVICE 1,621.41 040826 GOPHER STATE ONE CALL 100.00 040827 GRAM SHOPPE 383.61 040828 H & L MESABI COMPANY 2,002.82 040829 HEALTHY HOMES LLC 150.00 040830 HENRYS WATERWORKS INC 1,294.48 040831 HOTSY EQUIPMENT OF MN INC 213.74 040832 ICS HEALY RUFF 286.60 040833 KELLY'S WRECKER SERVICE INC 149.00 040834 MN CHIEFS OF POLICE ASSN 375.00 040835 MN DEPT OF ADMIN 510.00 040836 MUNICI-PALS 25.00 040837 NAPA OF CORCORAN I.NC 220.10 040838 NORTH MEMORIAL 400.00 040839 OFFICE DEPOT 161.85 040840 OIL AIR PRODUCTS LLC 54.98 040841 ROLF ERICKSON ENTERPRISES INC 6,616.40 040842 SHERWIN-WILLIAMS CO. 15.39 040843 TEGRETE CORP 146.00 040844 TITAN MACHINERY 152.57 040845 TWIN CITY GARAGE DOOR 441.00 040846 ALL SYSTEMS INSTALLATION 20,170.32 040847 ALLINA HEALTH 70.00 040848 AMERICAN ENGINEERING TESTING 5,200.00 040849 ASPEN MILLS INC 283.44 040850 DITTER INC 350.50 040851 DOBOSZENSKI & SONS, INC 418.06 040852 ELITE CLEANERS & LAUNDERERS 19.24 040853 FORMS & SYSTEMS OF MINNESOTA 224.36 040854 GARY'S DIESEL SERVICE 144.82 040855 HAKANSON ANDERSON ASSOCIATES I 610.50 040856 HOLIDAY COMPANIES 130.00 040857 HOTSY EQUIPMENT OF MN INC 475.04 040858 INFINITY WIRELESS 8,374.29 040859 KELLY'S WRECKER SERVICE INC 80.16 040860 KENNEDY & GRAVEN CHARTERED 10,811.48 Medina City Council Meeting Minutes 5 February 5, 2014 040861 CITY OF MAPLE PLAIN 6.21 040862 METRO WEST INSPECTION 22,646.52 040863 MN DEPT OF PUBLIC SAFETY 400.00 040864 SAMS LAWN & LANDSCAPE INC 4,170.00 040865 WSB & ASSOCIATES 24.407.76 Total Checks $267,528.83 Electronic Payments January 17, 2014 - January 30, 2014 002448E BOND TRUST SERVICES CORP 1,262,498.13 002449E FARMERS STATE BANK OF HAMEL 55.00 002450E ELAN FINANCIAL SERVICE 3,315.90 002451E HARTFORD LIFE 446.85 002452E AFLAC 531.72 002453E DO ONMOBIL 442.67 002454E CENTERPOINT ENERGY 1,863.28 002455E ELAN FINANCIAL SERVICE 2,645.40 002456E MINNESOTA, STATE OF 1,600.00 002457E PR PERA 12,554.43 002458E PR FED/FICA 14,088.45 002459E PR MN Deferred Comp 1,000.00 002460E PR STATE OF MINNESOTA 3,105.42 002461E SELECT ACCOUNT 621.00 002462E CITY OF MEDINA 17.00 002463E FARMERS STATE BANK OF HAMEL 20.00 Total Checks $1,304,805.25 PAYROLL DIRECT DEPOSIT January 29. 2014 505451 BARNHART, ERIN A $1,728.40 505452 BELLAND, EDGAR J. $1,965.69 505453 BOECKER, KEVIN D $2,294.11 505454 CONVERSE, KEITH A. $1,973.49 505455 DINGMANN, IVAN W. $2,561.09 505456 DOMINO, CHARMANE $1,815.76 505457 FINKE, DUSTIN D $2,188.81 505458 GALLUP, JODI M. $1,567.88 505459 GLEASON, JOHN M $1,898.65 505460 GREGORY, THOMAS $2,198.14 505461 HALL, DAVID M $1,978.02 505462 JESSEN,JEREMIAH S. $1,937.10 505463 JOHNSON, SCOTT T $2,248.23 505464 KLAERS, ANNE M. $708.81 505465 KORDIAK, JEFFREY $699.74 505466 LANE, LINDA $1,457.65 505467 LEUER, GREGORY J $2,074.93 505468 MCGILL, CHRISTOPHER R. $1,834.10 505469 NELSON, JASON $2,110.15 505470 PETERSON, DEBRA A. $1,581.42 505471 PORTINEN, TERI $1,399.65 505472 REINKING, DEREK M $1,887.33 505473 SCHERER, STEVEN T. $2,302.61 505474 VIEAU, CECILIA M $1,240.55 505475 VINCK, JOHN J. $1,838.61 Total Payroll Direct Deposit $45,490.92 PAYROLL CHECKS January 29.2014 020418 HUNZ, MATTHEW E $571.91 Total Payroll Checks $571.91 Medina City Council Meeting Minutes 6 February 5, 2014