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Home My Public Portal Aboutr 24-086Amfutio r of #4e jgoroug4 of andeye#, N' �1 No. #24-86 Date of Adoption March 21, 2024 AUTHORIZING THE MAYOR TO EXECUTE A MODIFICATION AGREEMENT BETWEEN NJDOT AND THE BOROUGH OF CARTE RE, FOR THE CARTE RET FERRY SERVICE TERMINAL PHASE 2 IN -WATER WORK BE IT RESOLVED, by the Mayor and Council of the Borough of Carteret that the Mayor and/or Appropriate Borough Officials are hereby authorized to execute a Modification Agreement with NJDOT for the Carteret Ferry Service Terminal Phase 2, In -Water Work Agreement #2023-DT-BLA-314. BE IT FURTHER RESOLVED, that the Mayor and/or Appropriate Borough Officials are authorized to execute the agreement according to the following: the Original Agreement Amount of $2,089,112.00 and Modification Amount #1 of $3,282,044.00 for the Present Agreement Total Amount of $5,371,156.00 is hereby approved. {Adopted this 21't day of March, 2024 and certified as a true copy of the original on March 22, 2024. CARMELA POGORZELSKI, RMC Municipal Clerk RECORD OF COUNCIL VOTE COUNCILMAN YES NO NV A.B.nKRUM AN YES NO NV A.D. BELLINO X X DIAZ X DIMASCIO X X X-Indicate Vote AB -Absent NV -Not Voting XOR- Indicaw Vote to Overrule Veto Adopted at a meeting of the Municipal Council March 21, L024 MfINT(:T, A1�F.T R BOROUGH OF CARTE RET Monday, March 18, 2024 DevalDesai Director Local Aid & Economic Development Department of Transportation PO Box 600 Trenton, NJ 08625 RE: Award Concurrence Letter Carteret Ferry Service Terminal — (Phase 2 in -water work, Marina Structure) Borough of Carteret, Middlesex County NJDOT Job 116601317, Federal Project It: DOOS816 Dear Deval, Please see the executed Federal Aid Cost Reimbursement Agreement Modification for your signature. Please be advised that the Responsible Charge for this project will be Frank Bellino, whose contact Information you can find below. If there Is anything additional you require please do not hesitate in reaching out, as we will be in touch for scheduling our first pre -construction meetings. Frank Bellino Chief of Staff 61 Cooke Ave Carteret, NJ 07008 O: 732-541-3807 C:732-331-4573 Bellim cz5rteret_net Thank you, � Frank Bellino Chief of Staff Memorial Municipal Building 0 61 Cooke Avenue 0 Carteret, New Jersey 07008 'rel:732-541-3801 49 Pax: 732-541-4989 0 Emall: mayorso0ice@c;u•lerel.uet wwmCm•terel.net Facebook.cam/MyC;u tore0 '1'willercOm/MyCarterect 0 tnse:ierem com/MyCarterel DHPARTMFs'NT OF `I'RANSPOWI'ATION P.O. Box 600 Trenton, New Jersey 08625-0600 PHILIP D, MURPHY Governor TAHF SHA L. WAY Lt. Governor March 8, 2024 The Honorable Daniel J Reiman Mayor, Borough of Carteret 61 Cooke Avenue Carteret, NJ 07008 Re.: AWARD CONCURRENCE LETTER Carteret Ferry Service Terminal - (Phase Borough of Carteret, Middlesex County NJDOT Job# 6601317, Federal Project #: Dear Mr. Reiman: FRANCIS K. O'CONNOR Acting Connnissioner In -water work, Marina Structure) DOOS816 The Department of Transportation hereby concurs with your recommendation to award a construction contract for the Carteret Ferry Service Terminal - (Phase 2 in -water work, Marina Structure) project to the lowest responsive bidder George Harms Construction Co., Inc., in the amount of $7,945,299.00. Our concurrence in the award of contract Is also subject to the following requirements: Civil Rights Requirements: DBE Goal: On 4/11/2023, the Division of Civil Rights and Affirmative Action assigned a DBE goal of 0% (Zero %) for this project. Training Hours: On 07/07/2023, the Division of Civil Rights and Affirmative Action assigned Trainee Hours 0 zero for this project. Responsible Charge: 23 CFR 635,105 - "Supervising Agency" (http://ecfr.gpoaccess.gov): requires the State Transportation Department (STD) to be responsible for the construction of all Federal -aid projects, and is not relieved of such responsibility by authorizing performance of the work by a local public agency. The STD Is also responsible for Insuring that such projects receive adequate supervision and Inspection to Insure that projects are completed in conformance with approved plans and specifications. When a project is located on a street or highway over which the STD does not have legal jurisdiction, or when special conditions warrant, the STD, while not relieved of overall project responsibility, may arrange for the local public agency having jurisdiction over such street or highway to perform the work with Its own forces or by contract under certain conditions. If a local public agency elects to use consultants for construction engineering services, "IMPROVING LIVES BY IMPROVING TRANSPORTATION" New Jersey Is An Equal Opportunity Employer a Printed on Recycled and Recyclable Paper the local public agency shall provide a full-time employee of the agency to be in responsible charge of the project. Considering this federal requirement, please identify a person who Is "Responsible Charge" for this project and provide contact information (Including full name, title, address, phone/fax nos. and e-mail address, if known) to this office. Federal Aid Agreement: Please note that a Federal Aid Agreement No. 2023-DT-BLA-314 has been executed on February 5, 2024, between New Jersey Department of Transportation and Borough of Carteret for this project and a cost ceiling In the amount of $2,089,112.00 has been established. Additional authorization In the amount of $3,282,044.00 was approved by FHWA on February 29, 2024. Attached is the agreement modification reflecting the additional approval. It is requested that the 3 originals of the agreement modification be executed and submitted along with 3 resolutions. Invoice Submission: In accordance with the Division of Local Aid and Economic Development's Policy No. 006.00 dated 8/16/06, entitled: Quality Assurance measures prior to and after federal authorization to Improve timely federal billing, the County of Ocean Is required to submit Invoices for this project auarterly at minimum. Failure to do so may result In withholding of authorization of other projects. Contractor -Subcontractor Agreements (FHWA-1273): The Borough will need to make sure the Federal government's requirements are included in the project contract between your agency and the contractor. To make it easy, the Federal Highway Administration (FHWA) has put these requirements Into Form FHWA-1273.This document is often referred to simply as Form 1273 or "the 1273." It is to be Inserted, Intact, In all your Federal -aid contracts and subcontracts. This form contains several of the most common contract provisions mandated by various Federal agencies when Federal dollars are Involved. An unaltered copy of the most recent version of Form 1273 must be physically Incorporated in all contracts for a specific project regardless of the dollar value of the contract. The County should make sure that Form 1273 is Included in your primary contracts for your construction projects. Also ensure that your contractors are aware that If they subcontract any portion of the work out, Form 1273 Is to be Included in those contracts as well. This form must be Incorporated at all levels of the contracting process and cannot be changed In any way. Please submit copies of the contract/subcontract to the Department for our review/approval prior to the start of work by the contractor/subcontractor. A notice of pre -construction meeting must be sent to this office two (2) weeks prior to the date of the meeting so staff from this office can attend. Also, upon substantial completion of this project, please notify this office In writing to arrange for a construction Inspection with your staff. Should you have any questions regarding the above, please contact Pavan Sheth at (609) 963-1886 or feel free to contact me at (609) 963-2012. Sincerely, R Deval Desal Director Local Aid & Economic Development Page 2 Laal Aid Av"nicnt Modification (Dcccinber 2019) NEW JERSEY DEPARTMENT OF TRANSPORTATION DIVISION OF LOCAL AID & ECONOMIC DEVELOPMENT TRENTON) NEW JERSEY Contract ID: 24 70033 FEDERAL AID COST REIMBURSEMENT AGREEMENT MODIFICATION MODIFICATION NO. 1 FEDBRALPROJECTNO. DOOS816 DATE 1 3/11/2024 PROJECT Carteret Ferry Service Terminal Phase 2 (in water Work) LOCATION Near Peter J Slea Imhtstdal Hwy & Roosevelt Ave Intersection, Carteret Boraagh, Middlesex Cotnly LPA (Subrecipient) Carteret Borough AGREEMENTDATE 02/05/2024 AGREEMENTNO. 2023-DT-BLA-314 IN ACCORDANCE WITH THE PROVISIONS OF THE ABOVE NOTED AGREEMENT, THE SPONSOR AND THE STATE AGREE TO THE CHANGES TO THE AGREEMENT AS FOLLOWS: 3.1 The State hereby awards a Grant of federal Rinds, available on a reimbursement basis, in the amount of $ 2 089.112.00 for the period ofperformance ("Project Fund"). Neither the State, FHWA, nor USDOT shall provide funding greater than this amount under this Agreement. The Subrecipient acknowledges that neither fire State, FHWA nor USDOT are liable for payments that exceed this amount. CHANGETO: 3.1 The State hereby awards a Grant of federal funds, available on a reimbursement basis, hl the amount of$ S 371 156.00 for the period ofperformance ("Project Fund"). Neither the Stale, FHWA, nor USDOT shall provide finding greater than tits amount under this Agreement. The Subrecipient acknowledges flint neither the Stale, FHWA nor USDOT are liable for payments that exceed this amount. Original Agreement Amount Pervious Modified Amt, (Mod. Nos. ) This Modification Amount (No. 1) Present Agreement Total Amt. Original Agreement Completion Date Revised Agreement Completion Dale S 2,089,112.00 CERTIFICATION OF FUNDS SNA S 3,282,044,00 S 5,371,156.00 Director of Accounting and External Auditing Date 12/31/2028 NA FOR PROGRAM USE ONLY: Document No. g Registration No. Date Daniel J Reiman (Mayor, Carteret Borough) RECOMMENDED Pavan Shetil Date (Project Management Specialist 3, District 3 Local Aid) Deval Desai (Director, District 3, Local Aid) CERTIFICATION ACCEPTANCE PROJECTS This Mod, is approved for Federal participation Date I Director, Division of Local Aid & Economic Date Development Aliachnnents: Revised Appendix G (Scope of Work) ORIAND Appendix H (Cost Esihunic)