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HomeMy Public PortalAbout201311181 REGULAR COUNCIL MEETING, NOVEMBER 18, 2013 CALL TO ORDER The Regular Council Meeting of November 18, 2013, was convened at 6:00 P.M. by Mayor Eric Struemph. ROLL CALL The following Council Members were present for the roll call: Present: Branch, Bray, Carroll, Graham, Henry, Hussey, Mihalevich, Prather, Schulte, and Scrivner Absent: None A quorum was declared present. MISCELLANEOUS AGENDA ITEMS a. Selection of Conference Center Developer Mayor Struemph asked Interim City Administrator / City Counselor Drew Hilpert to explain the procedure which will be followed to select a Conference Center Developer. Mr. Hilpert answered questions asked by the Council at this time regarding that process. Mayor Struemph then opened up the floor for Public Comment from the citizens who have signed up to speak on this issue and indicated they each would receive three (3) minutes to do so. Those who came forward to speak were as follow: Ms. Sue Cox Mr. Glen Costales Mr. Tim Stallman Ms. Camille McClain Mr. Vivek Puri Mr. Hossein Dashtaki Mr. Jeff Wohlt Ms. Stephanie Bell 2 REGULAR COUNCIL MEETING, NOVEMBER 18, 2013 Mr. Donald Trabue Mr. Kirk Farmer & Mr. Rob Kingsbury At the conclusions of the public comments, discussion was held by Council Members, who were given the opportunity to ask question s of staff and developers, and make comments regarding their position on the issue. At the conclusion of Council comments, a motion was made by Councilman Ken Hussey, seconded by Councilman Larry Henry, “That the Council shall reject both proposals.” Following a lengthy discussion, Councilman Bray called the question, seconded by Councilman Prather. Following a brief explanation of the procedure to “call the question” issue, Councilman Bray withdrew his call of the question and Councilman Prather withdrew his second. Councilman Mihalevich stated he wished to make a motion which would, in effect, reverse the effect of Councilman Hussey’s motion and offer an amendment to approve both proposals instead. Following questions asked of City Counselor Drew Hilpert regarding the effect of Councilman Mihalevich’ s questions about such a motion, Mr. Hilpert requested a brief recess to allow him to research the issue before answering the questions. A recess was called at 7:43 P.M. RECONVENE The meeting was reconvened at 7:52 P.M. by Mayor Eric Struemph with the fo llowing Council Members present: Present: Branch, Bray, Carroll, Graham, Henry, Hussey, Mihalevich, Prather, Schulte, and Scrivner Absent: None Recognition of Student Groups Mayor Struemph stated that there were two groups of students from South Callawa y and Jefferson City schools at tonight’s meeting for Resolution RS2013 -32 and asked them to come forward and introduce themselves. He stated Councilwoman Carroll had indicated she would postpone this issue until the next meeting so these students can get home as it is a school night. Councilwoman Carroll made comments associated with this Resolution and thanked the students for being here. 3 REGULAR COUNCIL MEETING, NOVEMBER 18, 2013 Continuation of Selection of Conference Center Developer: Mr. Hilpert provided an explanation of the correct procedure regarding the motion discussed by Councilman Mihalevich. Following his explanation, Councilman Rick Mihalevich made a motion to amend Councilman Hussey’s motion to state “The Council shall approve both proposals” rather than ‘The Council shall reject both proposals.’ The motion to amend was seconded by Councilman Jim Branch. Following discussion, Councilman Scrivner called the question, seconded by Councilman Schulte, and approved by the following roll-call vote: Aye: Branch, Bray, Graham, Hussey, Mihalevich, Prather, and Scrivner Nay: Carroll, Henry, and Schulte The question was put before the Council as called, and the motion to amend was approved by the following roll-call vote: Aye: Branch, Bray, Graham, Mihalevich, Schulte, and Scrivner Nay: Carroll, Henry, Hussey, and Prather The original motion, as amended, was then approved by the following roll-call vote: Aye: Branch, Graham, Mihalevich, Prather, Schulte, and Scrivner Nay: Bray, Carroll, Henry, and Hussey Mayor Struemph stated that he recognized Mr. Scott Ehrhardt and Mr. Trey Propes in the audience and asked if the Council would consider suspending the rules to allow them to speak at this time as some of the discussion had to do with questions on their proposal. A motion was made by Councilman Bob Scrivner, seconded by Councilman Carlos Graham, to suspend the rules at this time and allow them to speak. The motion was approved unanimously. Mr. Scott Ehrhardt and Mr. Trey Propes spoke briefly on the issue of their proposal. RECESS At the conclusion of comments made by Mr. Ehrhardt and Mr. Propes, Mayor Struemph called for a recess at 8:16 P.M. 4 REGULAR COUNCIL MEETING, NOVEMBER 18, 2013 RECONVENE The meeting was reconvened by Mayor Eric Struemph at 8:28 with the following Council Members present: Present: Branch, Bray, Graham, Henry, Hussey, Mihalevich, Prather, Schulte, and Scrivner Absent: Carroll* (arrived at 8:34 P.M.) PUBLIC HEARINGS There was no public hearing scheduled. MINUTES AND REPORTS RECEIVED AND FILED Mayor Struemph announced that the following minutes and reports have been received and are on file for review in the City Clerk’s office: a. Public Works & Planning Committee, September 19, 2013 b. Animal Control Section Monthly Report for October, 2013 c. CAMPO Technical Committee, October 3, 2013 d. Police Personnel Board, October 3, 2013 e. Historic Preservation Commission, October 8, 2013 Mayor Struemph encouraged citizens interested in serving on a City Board or Commission to contact the Human Resources Department and place their application on file for upcoming openings. COUNCIL COMMITTEE REPORTS Public Safety Committee – Councilman Rick Prather reported that the date for the next meeting will depend upon whether there will be a Brown Bagel meeting held before the December 3 Council meeting. 5 REGULAR COUNCIL MEETING, NOVEMBER 18, 2013 Public Works & Planning Committee – Councilman Bob Scrivner announced that the next meeting will be held on Thursday, November 21, at 7:30 A.M. *Councilwoman Carrie Carroll arrived at this point (8:34 P.M.) Finance Committee – Councilman Shawn Schulte announced that next meeting will be held on Tuesday, November 26, at 7:30 A.M. and he commended the Finance Staff for recently being awarded the CAFR Award for Excellence in Accounting. Other Committee / Liaison Reports – Councilman Larry Henry made a report on the Historic Preservation Commission, and announced the next meeting will be held on Tuesday, January 14. Administration Committee – Councilwoman Carrie Carroll reported that the next meeting will be held on Wednesday, December 4, at 8:00 A.M. APPOINTMENTS BY THE MAYOR There were no appointments recommended at this time. PRESENTATIONS FROM STAFF, CONSULTANTS, AND INVITED GUESTS Interim City Administrator Hilpert explained the background of the issue of hiring a Public Works Director from within as discussed at a recent Council Work Session. He stated that he is prepared to move forward at this time unless the Council indicated they did not want him to do so. ANNOUNCEMENTS BY MAYOR, COUNCIL, AND STAFF There were no announcements made at this time. PRESENTATIONS FROM THE GALLERY ON SPECIFIC BILLS OR RESOLUTIONS There were no presentations made at this time. 6 REGULAR COUNCIL MEETING, NOVEMBER 18, 2013 CONSENT AGENDA The following items were presented to the Council for their approval by consent: a. Minutes of City Council Meetings: October 14, 17, 21, and 24, 20 13 b. Change Order No. 3 with Stockman Construction for Sewer Main for Roar Real Estate Property c. Change Order No. 1 with Bartlett & West, Inc. for Phase II Design Services – Basin 5 & 6 A motion was made by Councilman Rick Prather for approval of the Consent Agenda as presented, seconded by Councilman Shawn Schulte, and approved unanimously by voice vote. BIDS OVER $50,000 There were no bids over $50,000 presented for approval. BILLS INTRODUCED 2013-103, sponsored by Councilman Prather, entitled: AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, AMENDING CHAPTER 20 (MUNICIPAL JUDGE, COURT, ETC.), SECTION 28 (COURT COSTS) OF THE CODE OF THE CITY OF JEFFERSON TO CODIFY A WARRANT FEE. 2013-104, sponsored by Councilman Prather, entitled: AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AN ADDENDUM TO THE AGREEMENT WITH COLE COUNTY FOR JOINT COMMUNICATIONS SERVICES. 2013-105, sponsored by Councilman Schulte, entitled: AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, AMENDING THE 2013- 2014 BUDGET OF THE CITY OF JEFFERSON, MISSOURI, BY APPROPRIATING ADDITIONAL FUNDS FROM THE GENERAL FUND. 7 REGULAR COUNCIL MEETING, NOVEMBER 18, 2013 2013-106, sponsored by Councilman Scrivner, entitled: AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AN AGREEMENT WITH GEORGE BUTLER ASSOCIATES, INC., FOR THE WEST EDGEWOOD DRIVE TRAFFIC STUDY PROJECT. 2013-107, sponsored by Councilman Scrivner, entitled: AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AN AGREEMENT WITH THE MISSOURI STATE HIGHWAY PARTOL FOR A GROUND LEASE AT JEFFERSON CITY MEMORIAL AIRPORT. BILLS PENDING 2013-100, sponsored by Councilman Schulte, entitled: AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, DECLARING CERTAIN PROPERTY TO BE SURPLUS AND AUTHORIZING THE DISPOSAL OF SAID PROPERTY. Bill 2013-100 was read third time by title, placed on final passage and passed by the following roll-call vote as Ordinance 15200: Aye: Branch, Bray, Carroll, Graham, Henry, Hussey, Mihalevich, Prather, Schulte, and Scrivner Nay: None 2013-101, sponsored by Councilman Scrivner, entitled: AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE A GRANT AGREEMENT WITH THE MISSOURI HIGHWAYS AND TRANSPORTATION COMMISSION FOR PUBLIC TRANSIT OPERATING ASSISTANCE, AND RESCINDING ORDINANCE 15155 PERTAINING TO THE SAME SUBJECT. Bill 2013-101 was read third time by title, placed on final passage and passed by the following roll-call vote as Ordinance 15201: 8 REGULAR COUNCIL MEETING, NOVEMBER 18, 2013 Aye: Branch, Bray, Carroll, Graham, Henry, Hussey, Mihalevich, Prather, Schulte, and Scrivner Nay: None INFORMAL CALENDAR There were no items on the Informal Calendar for consideration. RESOLUTIONS RS2013-35, sponsored by Councilman Scrivner, entitled: A RESOLUTION AUTHORIZING THE HIRING OF TWO POLICE OFFICERS A motion for adoption of RS2013-35 was made by Councilman Shawn Schulte, seconded by Councilman Bob Scrivner, and approved unanimously by the following roll- call vote: Aye: Branch, Bray, Carroll, Graham, Henry, Hussey, Mihalevich, Prather, Schulte, and Scrivner Nay: None RS2013-36, sponsored by Councilman Scrivner, entitled: A RESOLUTION REGARDING THE USE OF FUNDS IN THE CAPITAL IMPROVEMENTS SALES TAX A motion for adoption of RS2013-36 was made by Councilman Bob Scrivner, seconded by Councilman Shawn Schulte, and approved unanimously by the following roll-call vote: Aye: Branch, Bray, Carroll, Graham, Henry, Hussey, Mihalevich, Prather, Schulte, and Scrivner Nay: None Councilman Schulte stated that the Parks and Recreation Commission were on board with this, and the resolution was just a way to reassure them that their project was still important to the City. 9 REGULAR COUNCIL MEETING, NOVEMBER 18, 2013 PRESENTATIONS FROM THE GALLERY ON OTHER TOPICS Mr. Leonard Steinman made comments regarding billboards containing information about CVB tours of the MSP site. COUNCIL AND STAFF RESPONSE TO PRESENTATIONS FROM THE GALLERY There were no comments made at this time. NEW BUSINESS There was no new business brought forward. UNFINISHED BUSINESS There was no unfinished business brought forward. APPROVAL OF CLOSED SESSION MINUTES A motion was made by Councilman Rick Prather to approve the November 4, 2013, Closed Session Minutes, seconded by Councilman Shawn Schulte, and approved unanimously by the following roll-call vote: Aye: Branch, Bray, Carroll, Graham, Henry, Hussey, Mihalevich, Prather, Schulte, and Scrivner Nay: None ADJOURN A motion to adjourn was made by Councilman Ralph Bray, seconded by Councilman Rick Prather, and approved unanimously at 9:03 P.M.