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Home My Public Portal About201312031 REGULAR COUNCIL MEETING, DECEMBER 3, 2013 CALL TO ORDER The Regular Council Meeting of December 3, 2013, was convened at 6:00 P.M. by Mayor Eric Struemph. ROLL CALL The following Council Members were present for the roll call: Present: Branch, Bray, Carroll, Graham, Henry, Hussey, Mihalevich, Prather, Schulte, and Scrivner Absent: None A quorum was declared present. MISCELLANEOUS AGENDA ITEMS Mayor Struemph asked Chief Roger Schroeder to introduce five new police officers recently hired. Those new officers are: 1. Alicia Schafer 2. Damon Nunn 3. Kelly Gettler 4. Geoffrey Rowland 5. Lucas Vogel Following a presentation of each person’s background, Mayor Struemph welcomed the officers. PUBLIC HEARINGS There was no public hearing scheduled. MINUTES AND REPORTS RECEIVED AND FILED 2 REGULAR COUNCIL MEETING, DECEMBER 3, 2013 Mayor Struemph announced that the following minutes and reports have been received and are on file for review in the City Clerk’s office: a. Plumbing Board of Review & Examiners, July 23, 2013 b. Planning & Zoning Commission, September 12, 2013 c. CAMPO Board of Directors, September 18, 2013 d. Public Works & Planning Committee, October 24, 2013 e. Mid-Missouri Regional Planning Commission 2013 Annual Report f. Code & Contact Issue Report for October, 2013 Mayor Struemph encouraged citizens interested in serving on a City Board or Commission to contact the Human Resources Department and place their application on file for upcoming openings. COUNCIL COMMITTEE REPORTS Administration Committee – Councilwoman Carrie Carroll reported that the next meeting will be held on Wednesday, December 4, at 8:00 A.M. Finance Committee – Councilman Shawn Schulte announced that next meeting will be held on Tuesday, December 24, at 7:30 A.M. Public Safety Committee – Councilman Rick Prather reported that the date for the next meeting will be held immediately following the Brown Bagel Work Session on Thursday, January 2. Public Works & Planning Committee – Councilman Bob Scrivner announced that the next meeting will be held on Thursday, December 19, at 7:30 A.M. Other Committee / Liaison Reports – There were no other reports given at this time. APPOINTMENTS BY THE MAYOR There were no appointments recommended at this time. 3 REGULAR COUNCIL MEETING, DECEMBER 3, 2013 PRESENTATIONS FROM STAFF, CONSULTANTS, AND INVITED GUESTS Mayor Struemph stated he would like to move items (b) and (c) under this category up at this time as there are several students present for item (b). Members of the Smokebusters / TREND student group from South Callaway School made a presentation regarding smoking inside the Capitol building. Following their presentation, the Council asked questions of the students and Mr. Stan Cowan about their involvement with this issue. At the conclusion of the Q&A period and Council discussion, Mayor Struemph stated the Council would take up the associated Resolution at this time. RS2013-32 – Supporting House Majority Caucus Prohibition of Smoking Within Offices of its Members (Carroll) A motion was made by Councilwoman Carroll to adopt Resolution RS2013 -32, seconded by Councilman Henry, and approved by the following roll -call vote: Aye: Carroll, Graham, Henry, Hussey, Mihalevich, Prather, and Schulte Nay: Branch, Bray, and Scrivner Kevin Meinhardt Award – Human Resources Director Gail Strope reminded staff and citizens that nominations are being accepted for a few more days for the first Kevin Meinhardt Award and encouraged them to nominate worthy recipients. Interim City Administrator Drew Hilpert discussed the conference center issue and the next steps in the process. Following Q&A and discussion by the Council, Mr. Hilpert was directed to draft an RFP for a consultant and send it to the Council for their review. RECESS Mayor Struemph called for a brief recess at 7:11 P.M. RECONVENE The meeting reconvened at 7:21 with the following Council Members present: Present: Branch, Bray, Carroll, Graham, Henry, Hussey, Mihalevich, Prather, Schulte, and Scrivner 4 REGULAR COUNCIL MEETING, DECEMBER 3, 2013 Absent: None ANNOUNCEMENTS BY MAYOR, COUNCIL, AND STAFF Drew Hilpert announced that the Council had decided to hold a Work Session on the Conference Center issue on Monday evening, December 9, at 6:00 P.M. PRESENTATIONS FROM THE GALLERY ON SPECIFIC BILLS OR RESOLUTIONS There were no presentations made at this time. CONSENT AGENDA The following items were presented to the Council for their approval by consent: a. Minutes of City Council Meetings: November 14 and November 18, 2013 A motion was made by Councilman Shawn Schulte for approval of the Consent Agenda as presented, seconded by Councilman Rick Mihalevich, and approved unanimously by voice vote. BIDS OVER $50,000 There were no bids over $50,000 presented for approval. BILLS INTRODUCED 2013-108, sponsored by Councilman Scrivner, entitled: AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, VACATING PUBLIC ALLEYWAYS NEAR MEADOWS PLACE, 1805 SEVEN HILLS ROAD. 2013-109, sponsored by Councilman Schulte, entitled: AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE A PROFESSIONAL SERVICES 5 REGULAR COUNCIL MEETING, DECEMBER 3, 2013 AGREEMENT WITH MIDWEST ATC SERVICE, INC., FOR AIR TRAFFIC CONTROL SERVICES AT THE JEFFERSON CITY MEMORIAL AIRPORT FOR THE PERIOD OF OCTOBER 1, 2013, TO SEPTEMBER 30, 2014. 2013-110, sponsored by Councilman Scrivner, entitled: AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE A CONTRACT AMENDMENT WITH THE CITY OF HOLTS SUMMIT FOR WASTEWATER TREATMENT, 2013-111, sponsored by Councilman Mihalevich, entitled: AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, VACATING AND DISCONTINUING AN INGRESS / EGRESS EASEMENT AND A SANITARY SEWER, STORM DRAINAGE AND DETENTION BASIN EASEMENT IN LAGE RIDGE SUBDIVISION. 2013-112, sponsored by Councilman Mihalevich, entitled: AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, ACCEPTING AND APPROVING THE FINAL SUBDIVISION PLAT OF LAGE RIDGE SUBDIVISION, SECTION TWO, A SUBDIVISION OF THE CITY OF JEFFERSON, MISSOURI. 2013-113, sponsored by Councilman Mihalevich, entitled: AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, AMENDING SECTION 19-401, SCHEDULE (J), (PARKING PROHIBITED), SUBPARAGRAPH (A), (STREETS AND HIGHWAYS), OF THE CODE OF THE CITY OF JEFFERSON, PERTAINING TO TRENTON COURT, LOCATED IN LAGE RIDGE SUBDIVISION SECTION TWO 2013-114, sponsored by Councilman Mihalevich, entitled: AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, ACCEPTING AND APPROVING THE FINAL SUBDIVISION PLAT OF HOLIDAY HOUSE ACRES SUBDIVISION, A SUBDIVISION OF THE CITY OF JEFFERSON, MISSOURI. 2013-115, sponsored by Councilman Scrivner, entitled: AN ORDINANCE AMENDING CHAPTER 3 (ADVERTISING AND SIGNS) OF THE CODE OF THE CITY OF JEFFERSON, MISSOURI, PERTAINING TO ELECTRONIC MESSAGE CENTERS. 6 REGULAR COUNCIL MEETING, DECEMBER 3, 2013 2013-116, sponsored by Councilman Graham, entitled: AN ORDINANCE AMENDING SECTION 19-401, (MOTOR VEHICLES AND TRAFFIC), SCHEDULE (V) (DISABLED PARKING SPACES), OF THE CODE OF THE CITY OF JEFFERSON, MISSOURI, BY THE ADDITION OF A DISABLED PARKING SPACE ON A PORTION OF ASH STREET ADDRESSED AS 325 ASH STREET. 2013-117, sponsored by Councilman Graham, entitled: AN ORDINANCE AMENDING SECTION 19-401 (MOTOR VEHICLES AND TRAFFIC), SCHEDULE (N), (PARKING METER ZONES AND MONTHLY PARKING FEES), OF THE CODE OF THE CITY OF JEFFERSON, PERTAINING TO VARIOUS LOCATIONS WITHIN THE DOWTOWN AREA. 2013-118, sponsored by Councilman Scrivner, entitled: AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, AMENDING THE PERSONNEL POLICY MANUAL REGARDING RESIDENCY OF EMPLOYEES. BILLS PENDING 2013-103, sponsored by Councilman Prather, entitled: AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, AMENDING CHAPTER 20 (MUNICIPAL JUDGE, COURT, ETC.), SECTION 28 (COURT COSTS) OF THE CODE OF THE CITY OF JEFFERSON TO CODIFY A WARRANT FEE. Bill 2013-103 was read third time by title, placed on final passage and passed by the following roll-call vote as Ordinance 15202: Aye: Branch, Bray, Carroll, Graham, Henry, Hussey, Mihalevich, Prather, Schulte, and Scrivner Nay: None 2013-104, sponsored by Councilman Prather, entitled: AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AN ADDENDUM TO THE AGREEMENT WITH COLE COUNTY FOR JOINT COMMUNICATIONS SERVICES. 7 REGULAR COUNCIL MEETING, DECEMBER 3, 2013 Bill 2013-104 was read third time by title, placed on final passage and passed by the following roll-call vote as Ordinance 15203: Aye: Branch, Bray, Carroll, Graham, Henry, Hussey, Mihalevich, Prather, Schulte, and Scrivner Nay: None 2013-105, sponsored by Councilman Schulte, entitled: AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, AMENDING THE 2013 - 2014 BUDGET OF THE CITY OF JEFFERSON, MISSOURI, BY APPROPRIATING ADDITIONAL FUNDS FROM THE GENERAL FUND. Bill 2013-105 was read third time by title, placed on final passage and passed by the following roll-call vote as Ordinance 15204: Aye: Branch, Bray, Carroll, Graham, Henry, Hussey, Mihalevich, Prather, Schulte, and Scrivner Nay: None 2013-106, sponsored by Councilman Scrivner, entitled: AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AN AGREEMENT WITH GEORGE BUTLER ASSOCIATES, INC., FOR THE WEST EDGEWOOD DRIVE TRAFFIC STUDY PROJECT. Bill 2013-106 was read third time by title, placed on final passage and passed by the following roll-call vote as Ordinance 15205: Aye: Branch, Bray, Carroll, Graham, Henry, Hussey, Mihalevich, Prather, Schulte, and Scrivner Nay: None 2013-107, sponsored by Councilman Scrivner, entitled: AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AN AGREEMENT WITH THE MISSOURI STATE HIGHWAY PARTOL FOR A GROUND LEASE AT JEFFERSON CITY MEMORIAL AIRPORT. 8 REGULAR COUNCIL MEETING, DECEMBER 3, 2013 Bill 2013-107 was read third time by title, placed on final passage and passed by the following roll-call vote as Ordinance 15206: Aye: Branch, Bray, Carroll, Graham, Henry, Hussey, Mihalevich, Prather, Schulte, and Scrivner Nay: None INFORMAL CALENDAR There were no items on the Informal Calendar for consideration. RESOLUTIONS RS2013-37, sponsored by Councilman Prather, entitled: A RESOLUTION AUTHORIZING THE CITY OF JEFFERSON TO APPLY FOR THE ASSISTANCE TO FIREFIGHTERS GRANT A motion was made by Councilman Henry for adoption of RS2013 -37 as presented, seconded by Councilman Hussey, and approved unanimously by the following roll -call vote: Aye: Branch, Bray, Carroll, Graham, Henry, Hussey, Mihalevich, Prather, Schulte, and Scrivner Nay: None RS2013-38, sponsored by Councilman Scrivner, entitled: A RESOLUTION AUTHORIZING THE CITY OF JEFFERSON, MISSOURI, TO APPLY FOR SMART GROWTH AMERICA GRANT A motion was made by Councilman Scrivner for adoption of RS2013 -38, seconded by Councilman Prather. Councilman Scrivner then made a motion to amen d Resolution RS2013-38 by adding language to the end of the fifth “WHEREAS” clause, as indicated thus, as follows: 9 REGULAR COUNCIL MEETING, DECEMBER 3, 2013 WHEREAS, receiving said grant would benefit the City, and does not obligate the City to enact any of the recommendations of the EPA. The motion to amend was seconded by Councilman Schulte, and approved unanimously by voice vote. Resolution RS2013-38 was then adopted, as amended, by the following roll-call vote: Aye: Branch, Bray, Carroll, Graham, Henry, Hussey, Mihalevich, Prather, Schulte, and Scrivner Nay: None RS2013-39, sponsored by Councilman Scrivner, entitled: A RESOLUTION AUTHORIZING A RENEWAL OF THE PROPOSAL WITH MOPERM FOR LIABILITY INSURANCE A motion was made by Councilman Mihalevich for adoption of RS2013 -39 as presented, seconded by Councilman Prather, and approved unanimously by the following roll-call vote: Aye: Branch, Bray, Carroll, Graham, Henry, Hussey, Mihalevich, Prather, Schulte, and Scrivner Nay: None PRESENTATIONS FROM THE GALLERY ON OTHER TOPICS Ms. Ashley Varner made a presentation regarding the issue of poverty in Cole County, and presented statistics with a Power Point presentation. At the conclusion of her presentation, Mayor Struemph thanked her for the presentation and her contribution to the community. COUNCIL AND STAFF RESPONSE TO PRESENTATIONS FROM THE GALLERY There were no comments made at this time. NEW BUSINESS 10 REGULAR COUNCIL MEETING, DECEMBER 3, 2013 Councilwoman Carroll asked if Code Enforcement staff could look into the issue of garbage dumpsters being placed in the street on Ash Street by residents to prevent cars from parking there. Councilwoman Carroll announced that several Christmas holiday events will begin this week in the City and encouraged citizens to attend and participate. UNFINISHED BUSINESS There was no unfinished business brought forward. ADJOURN A motion to adjourn was made by Councilman Ralph Bray, seconded by Councilman Rick Prather, and approved unanimously at 8:17 P.M.