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Home My Public Portal About201312161 REGULAR COUNCIL MEETING, DECEMBER 16, 2013 CALL TO ORDER The Regular Council Meeting of December 16, 2013, was convened at 6:00 P.M. by President Pro Tempore Bob Scrivner in the absence of Mayor Eric Struemph. ROLL CALL The following Council Members were present for the roll call: Present: Branch, Bray, Graham, Hussey, Mihalevich, Prather, Schulte, and Scrivner Arrived Late: Carroll (arrived at 6:15 P.M.) Absent: Henry A quorum was declared present. MISCELLANEOUS AGENDA ITEMS a. RS2013-40 Celebrating Greek and American Democracy (Carroll) A motion for adoption was made by Councilman Ken Hussey, seconded by Councilman Carlos Graham, and approved unanimously by the following roll-call vote: Aye: Branch, Bray, Graham, Hussey, Mihalevich, Prather, Schulte, and Scrivner Nay: None Students associated with RS2013-40 came forward and introduced themselves and each was presented a City Coin by President Pro Tempore Scrivner who congratulated them upon their participation in this event. b. Presentation of Kevin Meinhardt Award Human Resources Director Gail Strope read the award and announced that Mrs. Cindy Meinhardt was present with her to make the presentation to this year’s recipient, Lucia Erikson-Kincheloe, Chairwoman of the Cultural Arts Commission. Ms. Erikson - 2 REGULAR COUNCIL MEETING, DECEMBER 16, 2013 Kincheloe was present to accept the award and thanked the Council for their support and also thanked Mrs. Meinhardt and Ms. Strope. PUBLIC HEARINGS There was no public hearing scheduled. MINUTES AND REPORTS RECEIVED AND FILED President Pro Tempore Scrivner announced that the following minutes and reports have been received and are on file for review in the City Clerk’s office: a. Animal Control Section Monthly Report for November, 2013 b. CAMPO Technical Committee, November 7, 2013 c. Code & Contact Issue Report for November, 2013 COUNCIL COMMITTEE REPORTS Administration Committee – Councilwoman Carrie Carroll reported that the next meeting will be held on Wednesday, January 8, at 8:00 A.M. Finance Committee – Councilman Shawn Schulte announced that next meeting will be held on Tuesday, December 24, at 7:30 A.M. Public Safety Committee – Councilman Rick Prather reported that the date for the next meeting will be held immediately following the Brown Bagel Work Session on Thursday, January 2. Public Works & Planning Committee – Councilman Bob Scrivner announced that the next meeting will be held on Thursday, January 23, at 7:30 A.M. Other Committee / Liaison Reports – Councilman Scrivner reported the process for selecting a City Administrator is ongoing, and good progress is be ing made. APPOINTMENTS BY THE MAYOR 3 REGULAR COUNCIL MEETING, DECEMBER 16, 2013 President Pro Tempore Scrivner stated that the following appointments have been recommended for Council approval: BOARD/COMMISSION APPOINTEE EXPIRES STATUS Cultural Arts Susannah Sodergren Mar 2014 Partial CVB: Steve Bohlken Dale Gerstner Cindy Schneiders Dec 2016 Dec 2016 Dec 2016 FULL FULL FULL Historic Preservation: Brent Hemphill Doug Record Dec 2016 Dec 2016 FULL FULL Environmental Quality *Pam Barkhaus Nov 2018 FULL *Third term, requires 2/3 majority vote A motion was made by Councilwoman Carrie Carroll to approve all the appointments as presented, seconded by Councilman Rick Prather, and approved unanimously. PRESENTATIONS FROM STAFF, CONSULTANTS, AND INVITED GUESTS a. Diane Gillespie from the Convention and Visitors Bureau made a presentation of the CVB Budget. Following her presentation she answered questions asked by the Council. b. Allen Pollock, Executive Director of the Jefferson City Housing Authority made a presentation of this year’s national Housing America Poster Contest for students, and announced that two of the winners were from Jefferson City. He then asked the recipients to come forward and accept the prizes and be congratulated by the City for their outstanding work. The recipients were Donna Paige Crumbley and Jaylan Franks. c. Janice McMillan, Planning & Protective Services Department Director, made a brief presentation of that department’s recent reorganization. ANNOUNCEMENTS BY MAYOR, COUNCIL, AND STAFF Drew Hilpert reminded citizens that the filing period for City elections will end tomorrow (December 17) at 5:00 P.M. PRESENTATIONS FROM THE GALLERY ON SPECIFIC BILLS OR RESOLUTIONS Mr. Tim Stallman made a presentation regarding the issue of tax incentives 4 REGULAR COUNCIL MEETING, DECEMBER 16, 2013 CONSENT AGENDA The following items were presented to the Council for their approval by consent: a. Minutes of City Council Meetings: December 3 and December 9, 2013 b. Approval of CVB Budget c. Grant Acceptance for McKay Area Greenway A motion was made by Councilman Ralph Bray for approval of the Consent Agenda as presented, seconded by Councilman Rick Prather, and approved unanimously by voice vote. BIDS OVER $50,000 There were no bids over $50,000 presented for approval. BILLS INTRODUCED 2013-119, sponsored by Councilman Scrivner, entitled: AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AN ANNEXATION BOUNDARY AGREEMENT WITH THE CITY OF HOLTS SUMMIT, MISSOURI. Councilman Scrivner requested suspension of the rules on this item so that it could be placed on final passage. There were no objections to the request for suspension of the rules. Bill 2013-119 was read second and third times by title, placed on final passage and passed by the following roll-call vote as Ordinance 15218: Aye: Branch, Bray, Carroll, Graham, Hussey, Mihalevich, Prather, Schulte, and Scrivner Nay: None 2013-120, sponsored by Councilman Schulte, entitled: 5 REGULAR COUNCIL MEETING, DECEMBER 16, 2013 AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, AMENDING CHAPTER 25 OF THE CODE OF THE CITY OF JEFFERSON BY ADDING A NEW ARTICLE VII, ECONOMIC INCENTIVE POLICY. Interim City Administrator Drew Hilpert explained this ordinance and answered questions asked by the Council in response to Mr. Stallman’s earlier presentation. 2013-121, sponsored by Councilwoman Carroll, entitled: AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, REVISING AND UPDATING CHAPTER 2 OF THE CITY CODE AND ESTABLISHING A NEW CHAPTER 26A – PURCHASING AND FINANCE. BILLS PENDING Councilman Shawn Schulte left the Council Chambers at this point in the meeting. 2013-108, sponsored by Councilman Scrivner, entitled: AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, VACATING PUBLIC ALLEYWAYS NEAR MEADOWS PLACE, 1805 SEVEN HILLS ROAD. Bill 2013-108 was read third time by title, placed on final passage and passed by the following roll-call vote as Ordinance 15207: Aye: Branch, Bray, Carroll, Graham, Hussey, Mihalevich, Prather, and Scrivner Nay: None Absent during the vote: Schulte Councilman Shawn Schulte returned to the Council Chambers at this point in the meeting. 2013-109, sponsored by Councilman Schulte, entitled: AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE A PROFESSIONAL SERVICES AGREEMENT WITH MIDWEST ATC SERVICE, INC., FOR AIR TRAFFIC CONTROL SERVICES AT THE JEFFERSON CITY MEMORIAL AIRPORT FOR THE PERIOD OF OCTOBER 1, 2013, TO SEPTEMBER 30, 2014. 6 REGULAR COUNCIL MEETING, DECEMBER 16, 2013 Bill 2013-109 was read third time by title, placed on final passage a nd passed by the following roll-call vote as Ordinance 15208: Aye: Branch, Bray, Carroll, Graham, Hussey, Mihalevich, Prather, Schulte, and Scrivner Nay: None 2013-110, sponsored by Councilman Scrivner, entitled: AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE A CONTRACT AMENDMENT WITH THE CITY OF HOLTS SUMMIT FOR WASTEWATER TREATMENT. Bill 2013-110 was read third time by title, placed on final passage and passed by the following roll-call vote as Ordinance 15209: Aye: Branch, Bray, Carroll, Graham, Hussey, Mihalevich, Prather, Schulte, and Scrivner Nay: None 2013-111, sponsored by Councilman Mihalevich, entitled: AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, VACATING AND DISCONTINUING AN INGRESS / EGRESS EASEMENT AND A SANITARY SEWER, STORM DRAINAGE AND DETENTION BASIN EASEMENT IN LAGE RIDGE SUBDIVISION. Bill 2013-111 was read third time by title, placed on final passage and passed by the following roll-call vote as Ordinance 15210: Aye: Branch, Bray, Carroll, Graham, Hussey, Mihalevich, Prather, Schulte, and Scrivner Nay: None 2013-112, sponsored by Councilman Mihalevich, entitled: AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, ACCEPTING AND APPROVING THE FINAL SUBDIVISION PLAT OF LAGE RIDGE SUBDIVISION, SECTION TWO, A SUBDIVISION OF THE CITY OF JEFFERSON, MISSOURI. 7 REGULAR COUNCIL MEETING, DECEMBER 16, 2013 Bill 2013-112 was read third time by title, placed on final passage and passed by the following roll-call vote as Ordinance 15211: Aye: Branch, Bray, Carroll, Graham, Hussey, Mihalevich, Prather, Schulte, and Scrivner Nay: None 2013-113, sponsored by Councilman Mihalevich, entitled: AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, AMENDING SECTION 19-401, SCHEDULE (J), (PARKING PROHIBITED), SUBPARAGRAPH (A), (STREETS AND HIGHWAYS), OF THE CODE OF THE CITY OF JEFFERSON, PERTAINING TO TRENTON COURT, LOCATED IN LAGE RIDGE SUBDIVISION SECTION TWO. Bill 2013-113 was read third time by title, placed on final passage and passed by the following roll-call vote as Ordinance 15212: Aye: Branch, Bray, Carroll, Graham, Hussey, Mihalevich, Prather, Schulte, and Scrivner Nay: None 2013-114, sponsored by Councilman Mihalevich, entitled: AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, ACCEPTING AND APPROVING THE FINAL SUBDIVISION PLAT OF HOLIDAY HOUSE ACRES SUBDIVISION, A SUBDIVISION OF THE CITY OF JEFFERSON, MISSOURI. Bill 2013-114 was read third time by title, placed on final passage and passed by the following roll-call vote as Ordinance 15213: Aye: Branch, Bray, Carroll, Graham, Hussey, Mihalevich, Prather, Schulte, and Scrivner Nay: None 2013-115, sponsored by Councilman Scrivner, entitled: 8 REGULAR COUNCIL MEETING, DECEMBER 16, 2013 AN ORDINANCE AMENDING CHAPTER 3 (ADVERTISING AND SIGNS) OF THE CODE OF THE CITY OF JEFFERSON, MISSOURI, PERTAINING TO ELECTRONIC MESSAGE CENTERS. Bill 2013-116 was read third time by title, placed on final passage and passed by the following roll-call vote as Ordinance 15214: Aye: Branch, Bray, Carroll, Graham, Hussey, Mihalevich, Prather, Schulte, and Scrivner Nay: None 2013-116, sponsored by Councilman Graham, entitled: AN ORDINANCE AMENDING SECTION 19-401, (MOTOR VEHICLES AND TRAFFIC), SCHEDULE (V) (DISABLED PARKING SPACES), OF THE CODE OF THE CITY OF JEFFERSON, MISSOURI, BY THE ADDITION OF A DISABLED PARKING SPACE ON A PORTION OF ASH STREET ADDRESSED AS 325 ASH STREET. Bill 2013-116 was read third time by title, placed on final passage and passed by the following roll-call vote as Ordinance 15215: Aye: Branch, Bray, Carroll, Graham, Hussey, Mihalevich, Prather, Schulte, and Scrivner Nay: None 2013-117, sponsored by Councilman Graham, entitled: AN ORDINANCE AMENDING SECTION 19-401 (MOTOR VEHICLES AND TRAFFIC), SCHEDULE (N), (PARKING METER ZONES AND MONTHLY PARKING FEES), OF THE CODE OF THE CITY OF JEFFERSON, PERTAINING TO VARIOUS LOCATIONS WITHIN THE DOWTOWN AREA. Bill 2013-117 was read third time by title, placed on final passage and passed by the following roll-call vote as Ordinance 15216: Aye: Branch, Bray, Carroll, Graham, Hussey, Mihalevich, Prather, Schulte, and Scrivner Nay: None 2013-118, sponsored by Councilman Scrivner, entitled: 9 REGULAR COUNCIL MEETING, DECEMBER 16, 2013 AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, AMENDING THE PERSONNEL POLICY MANUAL REGARDING RESIDENCY OF EMPLOYEES. Bill 2013-118 was read third time by title, placed on final passage and passed by the following roll-call vote as Ordinance 15217: Aye: Branch, Carroll, Graham, Hussey, Mihalevich, Prather, Schulte, and Scrivner Nay: Bray INFORMAL CALENDAR There were no items on the Informal Calendar for consideration. RESOLUTIONS Resolution RS2013-40 was taken up earlier in the meeting. PRESENTATIONS FROM THE GALLERY ON OTHER TOPICS There were no presentations made at this time. COUNCIL AND STAFF RESPONSE TO PRESENTATIONS FROM THE GALLERY There were no comments made at this time. NEW BUSINESS Interim City Administrator Drew Hilpert reported on the Ehrhardt Group’s intention to provide the requested information by close of business day tomorrow (December 17), and he will share that with the Council as soon as he receives it. 10 REGULAR COUNCIL MEETING, DECEMBER 16, 2013 UNFINISHED BUSINESS There was no unfinished business brought forward. APPROVAL OF CLOSED SESSION MINUTES A motion was made by Councilman Rick Mihalevich to approve the minutes of the December 9, 2013, Closed Session, seconded by Councilman Rick Prather, and approved unanimously by the following roll-call vote: Aye: Branch, Bray, Carroll, Graham, Hussey, Mihalevich, Prather, Schulte, and Scrivner Nay: None GO INTO CLOSED SESSION President Pro Tempore Scrivner stated that, pursuant to Sec. 610.021 of the Revised Statutes of Missouri, the Chair would entertain a motion for the Council will go into Closed Session to discuss the following: a. Real Estate [Sec. 610.021.(2)] b. Personnel [Sec. 610.021(3)] c. Contract Negotiations [Sec. 610.021(12)] A motion was made by Councilman Prather to go into Closed Session for the stated reasons, seconded by Councilman Schulte, and approved by the following roll-call vote at 7:46 P.M.: Aye: Branch, Bray, Carroll, Hussey, Mihalevich, Prather, Schulte, and Scrivner Nay: Graham