HomeMy Public PortalAbout01 - REGULAR MINUTES - JAN. 12 City of Greencastle '
Lynda R. Dunbar
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City Hall � �--= Clerk Treasurer
One North Locust Street, P.O. Box 607
Greencastle, Indiana 46135
765.653.9211
Idunbarecitvofareencastle.com
Greencastle Common Council
Regular Meeting
Minutes
January 12, 2017 7:00 P.M. Greencastle City Hall
Call to Order; Roll Call
Mayor William Dory called the meeting to order at 7:00 PM; upon roll by Clerk -
Treasurer Lynda Dunbar the following were present: Adam Cohen, Stacie
Langdon, Steve Fields, Tyler Wade, Gary Lemon, and Dave Murray. Mark
Hammer arrived a few minutes after the meeting started.
II. Public Petitions and Comments: None
III. Special Requests: None
IV. Department Reports:
a. Cemetery — Ernie Phillips
b. Engineer —
c. Fire Department — Bill Newgent
d. Park and Recreation — Rod Weinschenk
e. Planner — Shannon Norman
f. Police Department — Tom Sutherlin
g. Department of Public Works — Brad Phillips
h. Water & Wastewater Department —
i. City Attorney - Laurie Robertson Hardwick
V. Reports
a. Mayor's Report- Mayor updated the council on the following items:
• A letter of intent was submitted today for a Storm Water Management
Grant.
• Fire Station Grant moving along. Firefighters are bunking in meeting
room while under construction.
• Waste water plant construction is underway and roof and sides are
up. .
b. Clerk- Treasurer's Report- Working on year -end reports for the state. W -2's
will be available to employees at the end of the week. 2016 Financial
information will be provided to the council next month. Should be receiving
1782 budget information from DLGF any day. OCRA Facades Grant was
closed out today and all paperwork filed by end of month.
c. Councilors' Report- Adam Cohen invited everyone to the Martin Luther King
Jr. Event at Peeler on DePauw campus, startng at 4:30 p.m. on January 16,
2017. Stacie Langdon thanked the Department of Public Works for
installing new radar sign. Tyler Wade encouraged everyone to pay
attention to what goes on at the state legislature. Contact you legislators if
you don't like what is going on. Dave Murray would like to receive
information on Fire Department needs and an updated EDIT plan.
VI. Approval of Minutes
a. Regular Session - December 8, 2016
b. Special Session - December 21, 2016 - Motion by Steve Fields to approve
December 8, 2016 minutes and Special Session December 21, 2016
minutes as presented, second by Stacie Langdon, 6 -0 and 7 -0, motion
carried. Tyler Wade abstained from December 8, 2016 minutes because he
was absent from the meeting.
VII. Approval of City Claims
a. Motion by Mark Hammer to approve claims as presented, second by Tyler
Wade, 6 -0, motion carried. Steve Fields abstained because of Jameson
Coffee Claim.
VIII. Old Business
A. Ordinance 2016 -13 (Second Reading) An Ordinance Creating the
Local Road and Bridge Matching Grant Fund. — Motion by Adam
Cohen to approve Ordinance 2016 -13 (Second Reading) as presented,
second by Mark Hammer, 7 -0, motion carried.
B. Ordinance 2016 -14 (Second Reading) An Ordinance Amending
Section 8 -22 of the Greencastle City Code Regarding the Schedule of
No Parking Zones. Motion by Gary Lemon to approve Ordinance 2016-
14 (Second Reading) as presented, second by Steve Fields, 7 -0, motion
carried.
IX. New Business
Mayor Dory asked the council if Item E on the Agenda could be moved up to the front of
the New Business because we have citizens Karen Martoglio and Ann Newton
presenting their reasoning behind Resolution 2017 -2. Council Concurred.
E. Resolution 2017 -2 A Resolution Addressing the State Redistricting
Process- Motion by Steve Field to approve Resolution 2017 -2 as
presented, second by Gary Lemon, 7 -0, motion carried. Discussion points
Mark Hammer opposed to term gerrymandering however he doesn't like
the fact that Greencastle is split down the middle. He is reluctantly
supporting this resolution. Stacie Langdon is in favor if it encourages
individuals to run for office. Adam Cohen thinks it is good transparency.
A. Organizational Matter
1. Election of Council President
a. Motion by Tyler Wade to nominate Adam Cohen, second by Stacie
Langdon, 6 -0, motion carried. Adam Cohen abstained.
2. Date, Time and Place for 2017 Council Meetings
a. Motion was made by Adam Cohen to have the Council meeting
on the second Thursday at 7:00 p.m. at City Hall, second by
Dave Murray, 7 -0, motion carried.
3. Annual appointment to Redevelopment Commission
a. Erika Gilmore and Lottie Barcus were presented to the Council for
reappointment for one year. A motion by Dave Murray was made
to accept Erika Gilmore and Lottie Barcus, second by Gary Lemon,
7 -0, motion carried.
4. BZA Appointment- 4 year Term. Margaret Kenton- Motion by Adam
Cohen to appoint Margaret Kenton to the BZA, second by Mark
Hammer, 7 -0, motion carried.
5. Tree Board- Judy George- Motion by Adam Cohen to approve Judy
George to the Tree Board, second by Gary Lemon, 7 -0, motion carried.
B. Council Assignment: The following assignments were made:
1. Planning Commission —
2. Park Board -
3. Economic Development Commission —
4. Cable Access —
5. Tree Board —
6. Greencastle /Putnam County Development Center —
7. Putnam County 911 —
8. Commission on Sustainability-
9. Putnam County Animal Care & Control Advisory Board -
10. Any other Assignments- School Board Appointment — July 1, 2016
No Formal Action Taken.
C. Department Liaisons: The following assignments were made:
1. Department of Public Works — Gary Lemon
2. Fire Department — Dave Murray
3. Forest Hill Cemetery — Stacie Langdon
4. Parks and Recreation — Steve Fields
5. Planning — Mark Hammer
6. Police Department — Adam Cohen
7. Utilities — Tyler Wade
D. Resolution 2017 -1 A Resolution 2017 -1 A Resolution Authorizing
SRF Loan Signatory. Motion by Mark Hammer to approve Resolution
2017 -1 as presented, second by Steve Fields, 7 -0, motion carried.
F. Ordinance 2017 -1 An Ordinance amending Ordinance 2016 -10 An
Ordinance Establishing the Size of the Departments of City
Government of the City of Greencastle, Indiana Fixing salaries for
the Employees of Such Departments and Fixing the Salaries of
Certain Other Appointed Officials for the Year 2017. - Motion by Tyler
Wade to approve Ordinance 2017 -1 (First Reading) as presented, second
by Dave Murray, 7 -0, motion carried.
X. Adjournment
Motion by Gary Lemon to dismiss at 8:11 PM, second by Mark Hammer,
7 -0, Motion carried.
/Z t r/. a a t
illiam A. Dory, Mayo r r
ATTEST:
Lyn a R. Dunbar, Clerk Treasurer