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HomeMy Public PortalAbout01 - REGULAR MINUTES - JAN. 12 City of Greencastle ' Lynda R. Dunbar aw City Hall � �--= Clerk Treasurer One North Locust Street, P.O. Box 607 Greencastle, Indiana 46135 765.653.9211 Idunbarecitvofareencastle.com Greencastle Common Council Regular Meeting Minutes January 12, 2017 7:00 P.M. Greencastle City Hall Call to Order; Roll Call Mayor William Dory called the meeting to order at 7:00 PM; upon roll by Clerk - Treasurer Lynda Dunbar the following were present: Adam Cohen, Stacie Langdon, Steve Fields, Tyler Wade, Gary Lemon, and Dave Murray. Mark Hammer arrived a few minutes after the meeting started. II. Public Petitions and Comments: None III. Special Requests: None IV. Department Reports: a. Cemetery — Ernie Phillips b. Engineer — c. Fire Department — Bill Newgent d. Park and Recreation — Rod Weinschenk e. Planner — Shannon Norman f. Police Department — Tom Sutherlin g. Department of Public Works — Brad Phillips h. Water & Wastewater Department — i. City Attorney - Laurie Robertson Hardwick V. Reports a. Mayor's Report- Mayor updated the council on the following items: • A letter of intent was submitted today for a Storm Water Management Grant. • Fire Station Grant moving along. Firefighters are bunking in meeting room while under construction. • Waste water plant construction is underway and roof and sides are up. . b. Clerk- Treasurer's Report- Working on year -end reports for the state. W -2's will be available to employees at the end of the week. 2016 Financial information will be provided to the council next month. Should be receiving 1782 budget information from DLGF any day. OCRA Facades Grant was closed out today and all paperwork filed by end of month. c. Councilors' Report- Adam Cohen invited everyone to the Martin Luther King Jr. Event at Peeler on DePauw campus, startng at 4:30 p.m. on January 16, 2017. Stacie Langdon thanked the Department of Public Works for installing new radar sign. Tyler Wade encouraged everyone to pay attention to what goes on at the state legislature. Contact you legislators if you don't like what is going on. Dave Murray would like to receive information on Fire Department needs and an updated EDIT plan. VI. Approval of Minutes a. Regular Session - December 8, 2016 b. Special Session - December 21, 2016 - Motion by Steve Fields to approve December 8, 2016 minutes and Special Session December 21, 2016 minutes as presented, second by Stacie Langdon, 6 -0 and 7 -0, motion carried. Tyler Wade abstained from December 8, 2016 minutes because he was absent from the meeting. VII. Approval of City Claims a. Motion by Mark Hammer to approve claims as presented, second by Tyler Wade, 6 -0, motion carried. Steve Fields abstained because of Jameson Coffee Claim. VIII. Old Business A. Ordinance 2016 -13 (Second Reading) An Ordinance Creating the Local Road and Bridge Matching Grant Fund. — Motion by Adam Cohen to approve Ordinance 2016 -13 (Second Reading) as presented, second by Mark Hammer, 7 -0, motion carried. B. Ordinance 2016 -14 (Second Reading) An Ordinance Amending Section 8 -22 of the Greencastle City Code Regarding the Schedule of No Parking Zones. Motion by Gary Lemon to approve Ordinance 2016- 14 (Second Reading) as presented, second by Steve Fields, 7 -0, motion carried. IX. New Business Mayor Dory asked the council if Item E on the Agenda could be moved up to the front of the New Business because we have citizens Karen Martoglio and Ann Newton presenting their reasoning behind Resolution 2017 -2. Council Concurred. E. Resolution 2017 -2 A Resolution Addressing the State Redistricting Process- Motion by Steve Field to approve Resolution 2017 -2 as presented, second by Gary Lemon, 7 -0, motion carried. Discussion points Mark Hammer opposed to term gerrymandering however he doesn't like the fact that Greencastle is split down the middle. He is reluctantly supporting this resolution. Stacie Langdon is in favor if it encourages individuals to run for office. Adam Cohen thinks it is good transparency. A. Organizational Matter 1. Election of Council President a. Motion by Tyler Wade to nominate Adam Cohen, second by Stacie Langdon, 6 -0, motion carried. Adam Cohen abstained. 2. Date, Time and Place for 2017 Council Meetings a. Motion was made by Adam Cohen to have the Council meeting on the second Thursday at 7:00 p.m. at City Hall, second by Dave Murray, 7 -0, motion carried. 3. Annual appointment to Redevelopment Commission a. Erika Gilmore and Lottie Barcus were presented to the Council for reappointment for one year. A motion by Dave Murray was made to accept Erika Gilmore and Lottie Barcus, second by Gary Lemon, 7 -0, motion carried. 4. BZA Appointment- 4 year Term. Margaret Kenton- Motion by Adam Cohen to appoint Margaret Kenton to the BZA, second by Mark Hammer, 7 -0, motion carried. 5. Tree Board- Judy George- Motion by Adam Cohen to approve Judy George to the Tree Board, second by Gary Lemon, 7 -0, motion carried. B. Council Assignment: The following assignments were made: 1. Planning Commission — 2. Park Board - 3. Economic Development Commission — 4. Cable Access — 5. Tree Board — 6. Greencastle /Putnam County Development Center — 7. Putnam County 911 — 8. Commission on Sustainability- 9. Putnam County Animal Care & Control Advisory Board - 10. Any other Assignments- School Board Appointment — July 1, 2016 No Formal Action Taken. C. Department Liaisons: The following assignments were made: 1. Department of Public Works — Gary Lemon 2. Fire Department — Dave Murray 3. Forest Hill Cemetery — Stacie Langdon 4. Parks and Recreation — Steve Fields 5. Planning — Mark Hammer 6. Police Department — Adam Cohen 7. Utilities — Tyler Wade D. Resolution 2017 -1 A Resolution 2017 -1 A Resolution Authorizing SRF Loan Signatory. Motion by Mark Hammer to approve Resolution 2017 -1 as presented, second by Steve Fields, 7 -0, motion carried. F. Ordinance 2017 -1 An Ordinance amending Ordinance 2016 -10 An Ordinance Establishing the Size of the Departments of City Government of the City of Greencastle, Indiana Fixing salaries for the Employees of Such Departments and Fixing the Salaries of Certain Other Appointed Officials for the Year 2017. - Motion by Tyler Wade to approve Ordinance 2017 -1 (First Reading) as presented, second by Dave Murray, 7 -0, motion carried. X. Adjournment Motion by Gary Lemon to dismiss at 8:11 PM, second by Mark Hammer, 7 -0, Motion carried. /Z t r/. a a t illiam A. Dory, Mayo r r ATTEST: Lyn a R. Dunbar, Clerk Treasurer