HomeMy Public PortalAbout10-13-2014 Special Meeting MinutesVILLAGE OF PLAINFIELD
SPECIAL MEETING MINUTES
OCTOBER 13, 2014
AT: VILLAGE HALL
BOARD PRESENT: M.COLLINS, D.RIPPY, M.BONUCHI, P.FAY, B.LAMB, J.RACICH.
BOARD ABSENT: G.PECK. OTHERS PRESENT: B.MURPHY, ADMINISTRATOR;
A.PERSONS, PUBLIC WORKS DIRECTOR; M.GARRIGAN, PLANNING SUPERVISOR;
D.MARQUEZ, BUILDING SUPERVISOR; T.PLECKHAM, MANAGEMENT SERVICES DIRECTOR; AND A.NOVAK, POLICE COMMANDER.
CALL TO ORDER, ROLL CALL/PLEDGE
Mayor Collins called the meeting to order at 7:00 p.m. Roll call was taken, Trustee Peck was
absent, all other Trustees were present. Cub Scout Pack 13, Den 17 will lead the pledge to the flag.
Mayor Collins:
• Expressed condolences to the Reichert Family for the passing of Sam Reichert.
• Congratulated Commander Novak for graduating from the FBI Academy.
BUSINESS MEETING
1) APPROVAL OF AGENDA Trustee Fay moved to approve the Agenda. Second by Trustee Rippy. Vote by roll call. Rippy, yes; Bonuchi, yes; Fay, yes; Lamb, yes; Peck, absent; Racich, yes. 5 yes, 0 no, 1 absent. Motion
carried.
2) HIDDEN RIVER FINAL LIFT Trustee Rippy moved to contribute $129,567.50 plus 10% contingencies per the attached Agreement between the Village of Plainfield and Land Partners for the completion of the final
lift at Hidden River Subdivision located on Fraser Road. Second by Trustee Racich.
Mr. Garrigan stated that staff has been working with Land Partners on a potential solution to completing the final lift in the Hidden River development. The original developer went out of business and failed to complete the final lift. The Village has made several demands on the
surety bond company over the past several years and it appears unlikely that the bond company
will be paying anything out.
Staff is proposing that the Village partner with the Land Partners to complete the final lift. The partnership would take the lead on completing this job and the Village would reimburse them
50% of the costs of the final lift in addition to any ancillary patch work.
Mr. Garrigan pointed out that the agreement needs to be modified to add KRL, LLC. Vote by roll call. Rippy, yes; Bonuchi, yes; Fay, no; Lamb, yes; Peck, absent; Racich, yes.
4 yes, 1 no, 1 absent. Motion carried.
Village of Plainfield
Special Meeting Minutes – October 13, 2014
Page 2
3) 2013-2014 AUDIT PRESENTATION
Trustee Fay moved to accept the Village of Plainfield Audit and Management Letter for the
2013-2014 Fiscal Year.
Mr. Jim Savio, Sikich LLP, gave a presentation highlight the 2013-2014 Fiscal Year Audit. Mr.
Savio pointed out that this is the first Comprehensive Annual Financial Report completed for the
Village. Mr. Savio reviewed the financial section and stated that the auditors have issued the
highest level of assurance that auditors can offer.
Mr. Murphy pointed out that the budget over the past four (4) fiscal years included funding for
the Village’s deficit elimination plan. Through this plan, the Village has eliminated over
$10,943,005 in deficit position within the past four (4) fiscal years. In March of 2014, the
Village Board revised its Financial Policies to include the ability to transfer unassigned General Fund balance in excess of 40% to the Village’s Capital Fund. This fiscal year, a $3,003,025
transfer from the Village’s General Fund to the Capital Fund eliminated this deficit balance.
Trustee Lamb stated that the report is an excellent summary and commented on the information
provided. Trustee Racich thanked the staff for their efforts. Trustee Bonuchi also thanked the staff under the leadership of Administrator Murphy for their efforts.
Second by Trustee Lamb. Vote by roll call. Rippy, yes; Bonuchi, yes; Fay, yes; Lamb, yes;
Peck, absent; Racich, yes. 5 yes, 0 no, 1 absent. Motion carried.
Trustee Fay moved to adjourn the Special Meeting. Seconded by Trustee Lamb. Voice Vote.
All in favor, 0 Opposed.
The meeting adjourned at 7:28 p.m.
Michelle Gibas, Village Clerk