Loading...
1630th -- 3/16/2020 -- JournalEdited 5/21/20 Pg. 1 JOURNAL OF THE (1630th ) MEETING OF THE BOARD OF TRUSTEES THE METROPOLITAN ST. LOUIS SEWER DISTRICT March 16, 2020 The Trustees of the District met in Room 109 at 2350 Market on the above date. Present at the meeting were: Board of Trustees Staff Members M.E. Yates, Chair B.L. Hoelscher, Executive Director Vacant T.R. Snoke, Secretary-Treasurer J. Faul S.M. Myers, General Counsel J. Singer(phone) M. M. Gee, Director of Finance A. Fehr(absent) R. Unverferth, Director of Engineering R. Wilson Also present were: Trustee Yates called for roll and all were present except Trustee Fehr. Trustee Singer was present by phone. Trustee Yates then motioned to go into closed session at 4:01pm. Trustee Singer and Trustee Wilson approved the motion. Board of Trustees returned from Closed Session and Trustee Yates motioned to go into open session at 5:00pm. Motion was approved by Trustee Wilson and Trustee Faul. Trustee Yates then asked for the approval of the February 13, 2020 1629th Journal of proceeding minutes. The Journal was approved by Trustee Faul and seconded by Trustee Yates . Comment s by Board Chair: NONE ~ ~ ~ ~ ~ Report of Board Committees: AUDIT Trustee Wilson reported that The Audit Committee met at 7:30 AM on Tuesday, March 3, 2020. In attendance were Trustees Singer, Fehr, Mandel, Wilson, and Yates. The Chairman had no introductory comments. The Committee approved the minutes from the January 6th meeting. Personnel from the CPA firm CliftonLarsonAllen, LLP were in attendance to present the required planning communications for the auditing engagement services to be performed for fiscal 2020, which include the engagement package for the District’s entity-wide financial statements as well as the financial statements for the District’s three retirement benefit plans. The presentation included information regarding the engagement team, the new GASBs potentially impacting the District, the overall engagement plan, as well as the engagement scope and the related deliverables. During the presentation, questions were addressed by CliftonLarsonAllen as they were received from the Committee. Tamara Clinton MSD Elaine Laura O’Fallon Park Comm Dvlp. Shonnah Paredes MSD Melissa Carver Jacobs Jon Sprague MSD Tom Sullivan Tracey Coleman MSD Chris Davis SITE Sean Hadley MSD Darline Crawley Aaron Young Edited 5/21/20 Pg. 2 Next, Internal Audit presented a report for an audit engagement that focused on the processes and procedures related to the District’s Payroll Function. The engagement also included procedures to review and test the accuracy and propriety of payroll -related data and transactions for the scope period of July 1, 2017 through June 30, 2018. The engagement received a “Satisfactory” or “clean” opinion. Two (2) Opportunities for Improvement were presented and discussed with the Committee. The two items focused on potential improvements in the areas of time repo rting and payroll system settings or controls. The meeting adjourned at approximately 7:58 am. The next meeting is tentatively scheduled for Tuesday, March 31, 2020. This concludes the Audit Committee Report. ~~~~~ PROGRAM MANAGEMENT Trustee Faul reported that The Program Management Committee met on March 3, 2020 at 8:03 a.m. The meeting was attended by trustees Yates, Fehr, Mandel, Singer and Wilson. The minutes of the February 4, 2020 meeting were approved. The agenda items to be introduced tonight were presented and discussed, including a detailed discussion regarding the following items: Resolution No. 3575 – Susan Myers presented a proposed resolution that authorizes the District to renew the contract with O.R. Colan Associates for the second renewal option. This will be the final option for this contract. Ms. Myers answered questions from the committee on the services provided under this contract. Ord. No. 15368 – Glenn Drive Storm Sewer – Staff provided details for this unplanned supplemental appropriation to an existing construction contract with Above and Below Contracting. Staff is requesting an additional $79,000 to complete construction of the proposed storm sewer to avoid a water main conflict, additional rock excavat ion, and to address an additional homeowner’s flooding issues discovered during construction. Ord. No. 15372 – Park Drive Sanitary Relief – Staff provided details of the proposed project to the committee. Staff is requesting introduction and adoption of this project at the March 2020 Board meeting to allow for timely completion of the project. Missouri Department of Transportation is reconstructing St. Charles Rock Road in this location and MSD sewer construction and various other utility relocations must be completed in advance of their work. Ord. No. 15374 – Lower Meramec Baumgartner to Fenton Tunnel – Easement Condemnation Request. Staff gave an update on the status of the easement acquisition and condemnation process on 35 parcels of ground for this project. These easements include subterranean, surface, and access easements. There was a discussion between staff and the committee about the various aspects of the project and on-going easement acquisition. Ord. No.’s 15377 and 15378 – Brentwood Bound and Missouri Department of Transportation Agreements – These ordinances authorize the District to enter into intergovernmental agreements with the City of Brentwood and Missouri Department of Transportation (MoDOT), which will allow for the acceleration of portions of several MSD consent decree projects. Staff is requesting introduction and adoption at the March 2020 Board meeting to allow for normal procurement process and bidding schedule for these entities. Staff gave a presentation on th e City of Brentwood’s project known as Brentwood Bound and the District’s coordination on the project. Staff indicated there would be future funding appropriations for the project in the next fiscal year. There was discussion between the committee and st aff regarding the funding for the projects. Edited 5/21/20 Pg. 3 Other Business – Staff gave a brief presentation and continued an on -going discussion with the committee regarding the Jefferson Barracks Tunnel Consent Decree project. Staff refreshed the committee regarding the purpose of the project, issues encountered, the options to complete the project, and staff’s recommendation for moving forward. At the January 2020 meeting, the committee had requested that staff develop a proposal for consideration by the Board of Trustees to have an independent group review the existing geotechnical information, review the new information developed as part of the recent investigations, and review the proposal currently on the table by the District’s contractor SAK. Staff then provided for consideration by the committee a proposal to amend an existing contract with Stantec Consulting Services for geotechnical services associated with the peer review of the project information. There was a discussion between committee members regardi ng the proposal and a request to place it on the Board Agenda. It will be Ordinance No. 15379 on tonight’s agenda. In the interest of schedule, staff is requesting introduction and adoption. The next Committee meeting is tentatively scheduled for Tuesday, March 31, 2020. The meeting was adjourned at 9:07 a.m. ~~~~~ FINANCE Trustee Yates reported that The Finance Committee met on March 3, 2020 with Trustees Fehr, Singer, Yates, Mandel, and Wilson in attendance. The minutes from the February 4, 2020 meeting were approved. The first item on the agenda was a report by staff relating to the District's Operating Fund Portfolio as of February 28, 2020. Staff indicated that the portfolio is in compliance with the District’s Investment Policy. The next item on the agenda was a resolution authorizing the addition of the Bank of Springfield to the list of Approved Depository Banks, which will allow the District to accept their letters of credit. This will be Resolution #3573 on tonight’s agenda. The last item on the agenda was a staff update on the direct purchase agreement with Morgan Stanley which will allow the District to refinance bonds for savings. Staff expects to complete the refinancing within the next couple of weeks and will report results to t he Board. The meeting adjourned at 9:22 a.m. The next tentatively scheduled meeting is Tuesday, March 31, 2020. This concludes the Finance Committee Report. ~~~~~~~ Comments by the Executive Director : Thank you Mr. Chair, I have four items to share today. First, with Annette Mandel having termed out as a District Trustee, the County Trustees will need to elect a City Trustee to serve as Vice-Chair through March 2021. The Chairman has asked that this election be held at the April 2020 Board meeting. I will make sure that staff forwards to the Trustees the procedure for this election well in advance of the next Board meeting. Second, the District’s Charter requires that all Board members receive the District’s preliminary budget by March 15th and a copy of the preliminary Fiscal Year 2021 budget was e-mailed to you on March 12th and provided to you this evening. The documents consist of a preliminary budget and a budget supplement outlining the proposed capital program, both of which were posted on the District’s website on March 12, 2020. Staff intends to present the preliminary budget at the March 31, 2020 Finance Committee meeting. The Board of Trustees may contact staff regarding the preliminary budget before, during, or after the budget presentation. Staff plans on requesting that the Board of Trustees consider introduction of the preliminary Fiscal Year 2021 budget at its May 14, 2020 meeting. Edited 5/21/20 Pg. 4 At the May 14th Board meeting, the Trustees will also need to appoint a Finding of Fact Co mmittee for the proposed taxes. Staff will also schedule a public meeting on the preliminary budget that evening, after the Board meeting. Third, the public will notice the measures taken at tonight’s Board Meeting to account for the novel coronavirus pandemic, such as decreased density and a reduction in MSD staff in attendance. In the future, for both Board and Committee meetings, staff will notify the public of the measures MSD will put in place to allow citizens to attend and participate in MSD public meetings remotely without having to be in attendance. We appreciate your help in advance, by mitigating any impacts to MSD’s customers or staff. Finally, I would like to address item #40 on tonight’s agenda. It is the introduction and adoption with an emergency clause of an ordinance to request that staff take the measures necessary to make sure that all votes for Proposition Y are not counted by the respective election boards. There are many important reasons why staff has asked the Board to consider thi s ordinance, and they all revolve around the current coronavirus response. First, MSD’s Rate Proposal that was approved by the Rate Commission, as well as, the Board of Trustees, proposes the same first year rate increase of 1.5% for the typical residential customer whether new bonding authority is granted by the voters or not. This gives the District the ability to go to the voters anytime between April 2020 and April 2021 regarding increased bonding capacity. The current coronavirus response has forced MSD to cancel all educational activities to explain the particulars of the proposed proposition. To summate, it does not make sense for MSD to force people to go to the polls to vote on MSD’s Proposition Y under the current conditions, when it is not needed. Thank You, Mr. Chair. I have no further comments. Comments from the Public: • Ms. Elaine Laura – 4436 Enright Ave Ms. Laura approached the board tonight to discuss the contents of the Annual Finance Report in relation to the American Water Works Association and her intent on a better systematic process to read water intake and the possibility of adding water meters to residential homes in St. Louis City. • Ms. Darline Crawley – 1835 Ferguson Ave. Ms. Crawley discussed a billing issue she has with her group billing and one of her properties located at 6709 Roberts. She mentioned that the property is currently in court and she cannot find a solution. Ms. Crawley stated that the property has been vacant for more than a year and all the utilities are off and shows no usage. She expressed concern to the Board that she has been unable to find anyone to speak with about this problem. The Board and the Executive Director asked Ms. Crawley to speak with the Director of Finance, Marion Gee, to try to resolve her billing issues. Edited 5/21/20 Pg. 5 CONSENT AGENDA: The Secretary-Treasurer asked if there were any board members who would like to pull any items for a separate vote within the Consent Agenda. Trustee Faul asked for Ordinance #15348 to be pulled for April Agenda Meeting. The Consent Agenda was moved forward for Adoption of remaining Ordinances. Adoption of Proposed Ordinance No. 15351 - Lemay 1 Pump Station (P-301) Sluice Gate Replacement (13041) – Supplemental Making a supplemental appropriation of One Million Dollars ($1,000,000.00) from the Sanitary Replacement Fund to be used for pump station improvements in Lemay 1 Pump Station (P -301) Sluice Gate Replacement (13041) in the City of St. Louis, Missouri; and authorizing the Executive Director and Secretary-Treasurer on behalf of The Metropolitan St. Louis Sewer District to appropriate additional funds to Contract No. 21755 with KCI Construction Company for pump station improvements. Adoption of Proposed Ordinance No. 15352 - Dammert and Broadway Sanitary Relief (SKME-551) Part 2 (11155) – Supplemental Making a supplemental appropriation of Two Million Dollars ($2,000,000.00) from the Sanitary Replacement Fund to be used for sanitary sewer construction in Dammert and Broadway Sanitary Relief (SKME -551) Part 2 (11155) in the City of St. Louis and Unincorporated St. Louis County, Missouri; and authorizing the Executive Director and Secretary-Treasurer on behalf of The Metropolitan St. Louis Sewer District to appropriate additional funds to Contract No. 21695 with Bates Utility Company, Inc . for sanitary sewer construction. Adoption of Proposed Ordinance No. 15353 - Bissell – Coldwater – Missouri – Meramec Public I/I Reduction (2020) Contract A (12033) Appropriating Two Million Seven Hundred Fifty Thousand Dollars ($2,750,000.00) from the Sanitary Replacement Fund to be used for sanitary sewer rehabilitation in Bissell – Coldwater – Missouri – Meramec Public I/I Reduction (2020) Contract A (12033) in the Cities of Ballwin, Chesterfield, Manchester, Twin Oaks, and Unincorporated St. Louis County, Missouri; and authorizing the Executive Director and Secretary -Treasurer on behalf of The Metropolitan St. Louis Sewer District to enter into Cont ract No. 21861 with Insituform Technologies USA, LLC for the aforesaid sanitary sewer rehabilitation. Adoption of Proposed Ordinance No. 15354 - Brentwood Forest, Fair Oaks, Middlesex I/I Reduction (I-64 and Lay Rd) (12100) Appropriating Nine Hundred Fifty Thousand Dollars ($950,000.00) from the Sanitary Replacement Fund to be used for sanitary sewer construction and private I/I removal in Brentwood Forest, Fair Oaks, Middlesex I/I Reduction (I-64 and Lay Rd) (12100) in the Cities of Brentwood, Ladue, and Richmond Heights, Missouri; and authorizing the Executive Director and Secretary-Treasurer on behalf of The Metropolitan St. Louis Sewer District to enter into Contract No. 21876 with Fred M. Luth & Sons, Inc . for the aforesaid sanitary sewer construction and private I/I removal. Adoption of Proposed Ordinance No. 15355 - Conway Village Sanitary Relief (Conway Rd to I-64) (12131) Appropriating Three Million Dollars ($3,000,000.00) from the Sanitary Replacement Fund to be used for sanitary sewer construction in Conway Village Sanitary Relief (Conway Rd to I-64) (12131) in the City of Town and Country, Missouri; and authorizing the Executive Director and Secretary -Treasurer on behalf of The Metropolitan St. Louis Sewer District to enter into Contract No. 21872 with Bates Utility Company, Inc . for the aforesaid sanitary sewer construction. Edited 5/21/20 Pg. 6 Adoption of Proposed Ordinance No. 15356 - Harlem – Baden Detention Basin Bioretention CSO VR GI (12916) Authorizing the Executive Director and Secretary -Treasurer on behalf of The Metropolitan St. Louis Sewer District to enter into Contract No. 21875 with Two Alpha Contracting, LLC, for green infrastructure construction in Harlem – Baden Detention Basin Bioretention CSO VR GI (12916) in the City of St. Louis, Missouri. Adoption of Proposed Ordinance No. 15357 - CSO Volume Reduction Green Infrastructure – Morning Star Missionary Baptist Church Parking (13418) Authorizing the Executive Director and Secretary -Treasurer on behalf of The Metropolitan St. Louis Sewer District to enter into an agreement with Morning Star Missionary Baptist Church of St. Louis , for c ost sharing for green infrastructure construction in CSO Volume Reduction Green Infrastructure – Morning Star Missionary Baptist Church Parking (13418) in the City of St. Louis, Missouri. Adoption of Proposed Ordinance No. 15358 - CSO Volume Reduction Green Infrastructure – Red Sea Eritrean Community Center (13451) Authorizing the Executive Director and Secretary -Treasurer on behalf of The Metropolitan St. Louis Sewer District to enter into an agreement with Land Clearance for Redevelopment Authority of the City of St. Louis, for cost sharing for green infrastructure construction in CSO Volume Reduction Green – Red Sea Eritrean Community Center (13451) in the City of St. Louis, Missouri. Adoption of Proposed Ordinance No. 15359 - Edna – Thursby, Essex, Treasure Cove, Wayfarer East and Yarnell Creek West I/I Reduction (12160) Appropriating Two Hundred Fifty-Five Thousand Dollars ($255,000.00) from the Sanitary Replacement Fund to be used for private I/I removal in Edna – Thursby , Essex, Treasure Cove, Wayfarer East and Yarnell Creek West I/I Reduction (12160) in the Cities of Ballwin, Kirkwood, Manchester, and Unincorporated St. Louis County Missouri; and authorizing the Executive Director and Secretary -Treasurer on behalf of The Metropolitan St . Louis Sewer District to enter into Contract No. 21860 with J. H. Berra Construction Co., Inc . for the aforesaid private I/I removal. Adoption of Proposed Ordinance No. 15361 - Midridge Drive Storm Sewer (11520) Appropriating One Hundred Fifty Thousand Dollars ($150,000.00) from the Districtwide Stormwater Fund to be used for storm sewer construction in Midridge Drive Storm Sewer (11520) in the Village of Riverview, Missouri; and authorizing the Executive Director and Secretary -Treasurer on behalf of The Metropolitan St. Louis Sewer District to enter into Contract No. 21844 with Aztec Construction Specialties LLC for the aforesaid storm sewer construction. Adoption of Proposed Ordinance No. 15362 – Nottingham – Mayfair Storm Sewer (11389) Appropriating One Hundred Fifty Thousand Dollars ($150,000.00) from the Districtwide Stormwater Fund to be used for storm sewer construction in Nottingham – Mayfair Storm Sewer (11389) in the City of Ballwin, Missouri; and authorizing the Executive Director and Secretary -Treasurer on behalf of The Metropolitan St. Louis Sewer District to enter into Contract No. 21873 with Wehmeyer Farms, Inc . for the aforesaid storm sewer construction. Adoption of Proposed Ordinance No. 15363 – Woodlake Village 1009 Bank Stabilization (11046) Appropriating One Hundred Ninety Thousand Dollars ($190,000.00) from the Districtwide Stormwater Fund to be used for channel stabilization in Woodlake Village 1009 Bank Stabilization (11046) in the City of Chesterfield, Missouri; a nd authorizing the Executive Director and Secretary-Treasurer on behalf of The Metropolitan St. Louis Sewer District to enter into Contract No. 21874 with Ideal Landscape Construction, Inc. for the aforesaid channel stabilization. Edited 5/21/20 Pg. 7 Adoption of Proposed Ordinance No. 15364 – Sappington Rd. and Sapphire Ridge Ct. Storm Sewer (11573) Appropriating Four Hundred Twenty -Five Thousand Dollars ($425,000.00) from the Districtwide Stormwater Fund to be used for storm sewer construction in Sappington Rd. and Sapphire Ridge Ct. Storm Sewer (11573) in Unincorporated St. Louis County, Missouri; and authorizing the Executive Director and Secretary -Treasurer on behalf of The Metropolitan St. Louis Sewer District to enter into Contract No. 21865 with Unnerst all Contracting Co. LLC for the aforesaid storm sewer construction. Adoption of Proposed Ordinance No. 15365 – Deer Creek Sanitary Tunnel (Clayton Rd to RDP) (11731) – Easement Condemnation Declaring the necessity for the acquisition of easements and temporary easements in certain real property within The Metropolitan St. Louis Sewer District for the purpose of construction of sewers and related appurtenances in the project known as Deer Creek Sanitary Tunnel (Clayton Rd to RDP) (11731) in the Cities of Brentwood, Clayton, Richmond Heights, Maplewood, Shrewsbury, and Webster Groves, Missouri to serve the needs of residents of the area, and authorizing staff to proceed with further condemnation efforts related to the project, including but not limited to the purchase and/or the filing of all necessary court pleadings or documents to commence and prosecute formal legal proceedings for the acquisition of said easements and temporary construction easements. Adoption of Proposed Ordinance No. 15366 – General Services Agreement – Construction Management (2019) (12386) – Supplemental Making a supplemental appropriation of One Million Six Hundred Fifty Thousand Dollars ($1,650,000.00) from the Sanitary Replacement Fund and Two Hundred Fifty Thousand Dollars ($250,000.00) from the Districtwide Stormwater Fund to be used for general construction management services in General Services Agreement – Construction Management (2019) (12386) in Various Locations within the District; and authorizing the Executive Director and Secretary -Treasurer on behalf of The Metropolitan St. Louis Sewer District to enter into Amendment No. 1 to Contract No. 21716 with KAI 360 Construction Services, Inc . for the aforesaid general construction management services. Motion was made by Trustee Yates, seconded by Trustee Faul, that Ordinance Nos. 15351-15359, 15361-15366 be Adopted. Trustee Faul asked to pull Ordinance 15348 Motion passed – 4 ayes Poll taken: M. Yates – aye; J. Faul – aye; J . Singer – aye; R. Wilson - aye UNFINISHED BUSINESS ORDINANCES- Adoption of Proposed Ordinance No. 15348 - CSO Volume Reduction Green Infrastructure – Iron Workers Union Hall (13393) Authorizing the Executive Director and Secretary -Treasurer on behalf of The Metropolitan St. Louis Sewer District to enter into an agreement with International Association of Bridge, Structural, Ornamental Iron Workers Local 396, for cost sharing for green infrastructure construction in CSO Volume Reduction Green Infrastructure – Iron Workers Union Hall (13393) in the City of St. Louis, Missouri. Ordinance 15348 PULLED for April Board Agenda Edited 5/21/20 Pg. 8 NEW BUSINESS ORDINANCES Introduction of Proposed Ordinance 15368, Making a supplemental appropriation of Seventy-Nine Thousand Dollars ($79,000.00) from the Districtwide Stormwater Fund to be used for storm sewer construction in Glenn Drive #128 Storm Sewer (11426) in the City of Ballwin, Missouri; and authorizing the Executive Director and Secretary -Treasurer on behalf of The Metropolitan St. Louis Sewer District to appropriate additional funds to Contract No. 21790 with Above and Below Contracting, LLC for storm s ewer construction. Proposed Ord. No. 15368 was presented and read. The work to be done under Contract #21790 consists of the construction of approximately 693 lineal feet of storm sewers, approximately 90 lineal feet of sanitary sewers, varying in size from 8-inches to 30-inches in diameter and appurtenances. The purpose of this project is to alleviate structure flooding at 128 and 130 Glenn Drive, and 578 Sprague’s Mill Road; garage flooding at 130 Glenn Drive; and yard flooding at 131 Glenn Drive in the City of Ballwin, Missouri. This project is scheduled to be completed by September 30, 2020. Motion was made by Trustee Yates, seconded by Trustee Faul, that Ordinance No. 15368 be introduced. Motion passed – 4 ayes Poll taken: M. Yates – aye; J. Faul – aye; J. Singer – aye; R. Wilson - aye Introduction of Proposed Ordinance 15369, Appropriating Two Million Four Hundred Fifty Thousand Dollars ($2,450,000.00) from the Sanitary Replacement Fund to be used for sanitary sewer construction in Bellefontaine #2 Sanitary Relief (Chambers Rd to Coburg Lands Dr) (12092) in the City of Bellefontaine Neighbors, Missouri; and authorizing the Executive Director and Secretary-Treasurer on behalf of The Metropolitan St. Louis Sewer District to enter into Contract No. 21888 with Above and Below Contracting, LLC for the aforesaid sanitary sewer construction. Proposed Ord. No. 15369 was presented and read. The work to be done under Contract #21888 consists of the construction of approximately 3,519 lineal feet of sanitary sewers 12-inches in diameter and appurtenances. The purpose of this project is to reduce basement backups and relieve overcharged sanitary sewers. This project will provide for the elimination of one (1) constructed SSO (BP-287). This project is scheduled to be completed in 380 days. Motion was made by Trustee Yates, seconded by Trustee Wilson , that Ordinance No. 15369 be introduced. Motion passed – 4 ayes Poll taken: M. Yates – aye; J. Faul – aye; J. Singer – aye; R. Wilson - aye Introduction of Proposed Ordinance 15370, Authorizing the Executive Director and Secretary-Treasurer on behalf of The Metropolitan St. Louis Sewer District to enter into an agreement with Gateway Science Academy of St. Louis, for cost sharing for green inf rastructure construction in CSO Volume Reduction Green Infrastructure – Gateway Science Academy (13449) in the City of St. Louis, Missouri. Proposed Ord. No. 15370 was presented and read. This ordinance authorizes the District to enter into an agreement with Gateway Science Academy of St. Louis to provide financial assistance through a Green Infrastructure Grant Program for construction of green infrastructure. The purpose of this project is to reduce combined sewer overflows into the River Des Peres per the Long Term Control Plan. This project will reduce runoff volume with the installation of one underground infiltration chamber system. Total cost of the project is estimated at $148,276 and Gateway Science Academy of St. Louis is requesting approximately $68,400 reimbursement for the cost of green infrastructure. Motion was made by Trustee Wilson, seconded by Trustee Yates, that Ordinance No. 15370 be introduced. Motion passed – 4 ayes Poll taken: M. Yates – aye; J. Faul – aye; J. Singer – aye; R. Wilson - aye Introduction of Proposed Ordinance 15371, Appropriating Three Million Three Hundred Thousand Dollars ($3,300,000.00) from the Improvement Fund to be used for wastewater treatment plant construction In Grand Glaize WWTF Floodwall Protection (13072) in the City of Valley Park, Missouri; and authorizing the Executive Director and Secretary-Treasurer on behalf of The Metropolitan St. Louis Sewer District to enter into Contract No. 21882 with KCI Construction Company for the aforesaid wastewater treatment plant construction. Edited 5/21/20 Pg. 9 Proposed Ord. No. 15371 was presented and read. The work to be done under Contract #21882 consists of the construction of approximately 615 lineal feet of levee embankment, approximately 585 lineal feet of concrete and sheetpile floodwall, approximately 379 lineal feet of 24-inch to 72-inch diameter storm sewers and appurtenances, 7 cast-in-place concrete stormwater structures, modifications to existing concrete structures, the installation of 54 -inch and 72-inch sluice gates, the installation of two 24-inch knife gate valves, aggregate and concrete pavement, fencing and gates. The purpose of this project is to protect the Grand Glaize Treatment Plant and maintenance buildings from the Meramec River flooding. This project is scheduled to be completed in 330 days. Motion was made by Trustee Wilson, seconded by Trustee Faul, that Ordinance No. 15371 be introduced. Motion passed – 4 ayes Poll taken: M. Yates – aye; J. Faul – aye; J. Singer – aye; R. Wilson - aye Introduction and Adoption of Proposed Ordinance 15372, Appropriating Five Million One Hundred Thousand Dollars ($5,100,000.00) from the Sanitary Replacement Fund to be used for sanitary sewer construction in Park Drive Sanitary Relief (Engelholm Avenue) (12163) in the City of Pagedale, Missouri; and authorizing the Executive Director and Secretary -Treasurer on behalf of The Metropolitan St. Louis Sewer District to enter into Contract No. 21878 with Kolb Grading, LLC for the aforesaid sanitary sewer construction. Proposed Ord. No. 15372 was presented and read. The work to be done under Contract #21878 consists of the construction of approximately 2,373 lineal feet of sanitary sewers varying in size from 18-inches to 21-inches in diameter and appurtenances. This construction is the first phase of a multi-phase improvement program. The purpose of this project is to alleviate wet weather building backups and overcharged sanitary sewers. This project will provide for the elimination of one (1) constructed SSO (BP-621) and provide for the future elimination of one (1) constructed SSO (BP -451). This project is scheduled to be completed in 365 days. Motion was made by Trustee Wilson, seconded by Trustee Yates, that Ordinance No. 15372 be Introduced. Motion passed – 4 ayes Poll taken: M. Yates – aye; J. Faul – aye; J. Singer – aye; R. Wilson - aye The Secretary Treasurer asked if there was an objection to the suspension of the rule. Hearing None, Motion was made by Trustee Yates, seconded by Trustee Faul, that the ordinance No. 15372 be Adopted. Motion passed – 4 ayes Poll taken: M. Yates – aye; J. Faul – aye; J. Singer – aye; R. Wilson - aye Introduction of Proposed Ordinance 15373, Appropriating Eighty Thousand Dollars ($80,000.00) from the Districtwide Stormwater Fund to be used for Storm sewer construction in Bartolet to Paule Ave. Storm Sewer Replacement (11494) in Unincorporated St. Louis County, Missouri; and authorizing the Executive Director and Secretary-Treasurer on behalf of The Metropolitan St. Louis Sewer District to enter into Contract No. 21886 with Aztec Construction Specialties LLC for the aforesaid storm sewer construction. Proposed Ord. No. 15373 was presented and read. The work to be done under Contract #21886 consists of the construction of approximately 189 lineal feet of storm sewers 18-inches in diameter and appurtenances. The purpose of this project is to alleviate basement, garage, and yard flooding at 506 Paule A venue and garage and yard flooding in the 1000 Block of Wachtel in Unincorporated St. Louis County, Missouri. This project is scheduled to be completed in 150 days. Motion was made by Trustee Wilson, seconded by Trustee Yates, that Ordinance No. 15373 be introduced. Motion passed – 4 ayes Poll taken: M. Yates – aye; J. Faul – aye; J. Singer – aye; R. Wilson - aye Introduction of Proposed Ordinance 15374, Declaring the necessity for the acquisition of Subterranean easements, ground easements, access easements, and temporary construction easements in certain real property within The Metropolitan St. Louis Sewer District for the purpose of constructing a deep sewer tunnel and appurtenances in the project known as Lower Meramec River System Improvements – Baumgartner to Fenton WWTF Tunnel (11746) in the Cities of Fenton and Sunset Hills and Unincorporated St. Louis County, Missouri to serve t he needs of residents of the area, and authorizing staff to proceed with further condemnation efforts related to the project, including but not limited to the purchase and/or the filing of all necessary court pleadings or documents to commence and prosecute formal legal proceedings for the acquisition of said easements and temporary construction easements. Edited 5/21/20 Pg. 10 Proposed Ord. No. 15374 was presented and read. This ordinance authorizes the staff to proceed with further condemnation efforts including the filing of all necessary court pleadings or documents leading to the acquisition of subterranean easements, permanent easements, access easements and temporary construction easements on thirty -five (35) parcels of ground located in the Cities of Fenton and Sunset Hills, and Unincorporated St. Louis County, Missouri. The easements and temporary construction easements are needed to construct this project, which consists of the construction of a deep tunnel to convey wastewater from the Fenton Wastewater Treatment Facility to the Baumgartner Tunnel for treatment at the Lower Meramec WWTF. Motion was made by Trustee Wilson, seconded by Trustee Faul, that Ordinance No. 15374 be introduced. Motion passed – 4 ayes Poll taken: M. Yates – aye; J. Faul – aye; J. Singer – aye; R. Wilson - aye Introduction of Proposed Ordinance 15375, Declaring the necessity for the acquisition of easements and temporary easements in certain real property within The Metropolitan St. Louis Sewer District for the purpose of constructing the Rehabilitation of Pump Station (P -781) and appurtenances in the project known as Riverport 6 Pump Station (P -781) Rehabilitation (12188) in the City of Maryland Heights, Missouri to serve the needs of residents of the area, and authorizing staff to proceed with further condemnation efforts related to the project, including but not limited to the purchase and/or the filing of all necessary court pleadings or documents to commence and prosecute Formal legal proceedings for the acquisition of said easements and temporary construction easements. Proposed No. 15375 was presented and read. This ordinance authorizes the staff to proceed with further condemnation efforts including the filing of all necessary court pleadings or documents leading to the acquisition of permanent easements and temporary construction easements on one (1) parcel of ground located in the City of Maryland Heights, Missouri. The easements and temporary construction easements are needed to construct this project, which consists of rehabilitating Pump Station P -781. The purpose of this project is to rehabilitate Pump Station (P -781) to meet current service level demands. Currently, the District has been unable to negotiate a settlement with the owners. Motion was made by Trustee Yates, seconded by Trustee Wilson , that Ordinance No. 15375 be introduced. Motion passed – 4 ayes Poll taken: M. Yates – aye; J. Faul – aye; J. Singer – aye; R. Wilson - aye Introduction of Proposed Ordinance 15376, Declaring the necessity for the acquisition of easements and temporary easements in certain real property within The Metropolitan St. Louis Sewer District for the purpose of construction of sewers and related appurtenances in the project known as West Lockwood Sanitary Relief (11679) in the City of Webster Groves, Missouri to serve the needs of residents of the area, and authorizing staff to proceed with further condemnation efforts related to the project, including but not limited to the purchase and/or the filing of all necessary court pleadings or documents to commence and prosecute formal legal proceedings for the acquisition of said easements and temporary const ruction easements. Proposed No. 15376 was presented and read. This ordinance authorizes the staff to proceed with further condemnation efforts including the filing of all necessary court pleadings or documents leading to the acquisition of p ermanent easements and temporary construction easements on three (3) parcels of ground located in the City of Webster Groves, Missouri. The easements and temporary construction easements are needed to construct this project, which consists of the construc tion of approximately 3,660 lineal feet of 12-inch to 24-inch sanitary sewers and appurtenance. The purpose of this project is to alleviate wet weather building backups and overcharged sanitary sewers and provide for the elimination of two (2) constructed SSO’s (BP-187 and BP-587). Currently, the District has been unable to negotiate a settlement with the owners. Motion was made by Trustee Wilson, seconded by Trustee Yates, that Ordinance No. 15376 be introduced. Motion passed – 4 ayes Poll taken: M. Yates – aye; J. Faul – aye; J. Singer – aye; R. Wilson - aye Introduction and Adoption of Proposed Ordinance 15377, With an emergency clause, authorizing the Executive Director and Secretary-Treasurer on behalf of The Metropolitan St. Louis Sewer District to enter into an intergovernmental agreement with the City of Brentwood, Missouri to provide financial assistance for cost -sharing for sanitary sewer construction and easement and BMP’s in Brentwood Bound Agreement (Various MSD Projects) in the City of Brentwood, Missouri. Edited 5/21/20 Pg. 11 Proposed No. 15377 was presented and read. This ordinance authorizes the District to enter into an intergovernmental agreement with the City of Brentwood, Missouri. The City of Brentwood is constructing a project known as Brentwood Bound to help alleviate ongoing flooding problems in the area. As part of this agreement, Brentwood is agreeing to build new public sewers, relocate existing sewer assets, provide property rights, and build BMP’s as part of their project. This agreement will allow for the acceleration of portions of several MSD consent decree projects. This acceleration will limit the impacts on newly constructed public improvements and save the District additional costs. Below is the list of projects and estimated funding for reimbursements that will be brought under separate agenda items as part of the FY2021 CIRP. Certain items will be reimbursed based upon bid amounts, as noted. Motion was made by Trustee Wilson, seconded by Trustee Faul, that Ordinance No. 15377 be Introduced. Motion passed – 4 ayes Poll taken: M. Yates – aye; J. Faul – aye; J. Singer – aye; R. Wilson - aye The Secretary Treasurer asked if there was an objection to the suspension of the rule. Hearing None, Motion was made by Trustee Faul, seconded by Trustee Wilson, that the ordinance No. 15377 be Adopted. Motion passed – 4 ayes Poll taken: M. Yates – aye; J. Faul – aye; J. Singer – aye; R. Wilson - aye Introduction and Adoption of Proposed Ordinance 15378, With an emergency clause, authorizing the Executive Director and Secretary-Treasurer on behalf of The Metropolitan St. Louis Sewer District to enter into an intergovernmental agreement with the Missouri Department of Transportation Commission to provide financial assistance for cost-sharing for sanitary sewer construction in Missouri Highways and Transportation Commission Agreement (Manchester Avenue) in the City of Brentwood, Missouri. Proposed No. 15378 was presented and read. This ordinance authorizes the District to enter into an intergovernmental agreement with the Missouri Department of Transportation (MoDOT). MoDOT is constructing project J6S1718 – Route 100 from Big Bend Blvd. to Lindbergh Blvd. As part of this agreement, MoDOT is going to include the construction of approximately 615 feet of 36-inch sanitary sewer and appurtenances. This additional work accelerates a portion of MSD’s CSO – Mary Avenue South of Manchester CSO Interceptor (I-132)/Outfall (L-106) Elimination Phase I (13404) consent decree project. By accelerating this work, impacts will be limited on newly constructed public improvements and save the District additional costs. Additional coordinated efforts are being done with the Brentwood Bound project in this same area. Motion was made by Trustee Wilson, seconded by Trustee Faul, that Ordinance No. 15378 be Introduced. Motion passed – 4 ayes Poll taken: M. Yates – aye; J. Faul – aye; J. Singer – aye; R. Wilson - aye The Secretary Treasurer asked if there was an objection to the suspension of the rule. Hearing None, Motion was made by Trustee Wilson, seconded by Trustee Faul, that the ordinance No. 15378 be Adopted. Motion passed – 4 ayes Poll taken: M. Yates – aye; J. Faul – aye; J. Singer – aye; R. Wilson - aye Introduction and Adoption of Proposed Ordinance 15379, Making a supplemental appropriation of One Hundred Eighty Thousand Dollars ($180,000.00) from the Sanitary Replacement Fund to be used for general geotechnical services in General Services Agreement – Geotechnical (FY2015) Contract A (11753) in Various Locations within the District; and authorizing the Executive Director and Secretary-Treasurer on behalf of The Metropolitan St. Louis Sewer District to enter into Amendment No. 3 to Contract No. 20221 with Stantec Consulting Services, Inc . for the aforesaid general geotechnical services. Proposed No. 15379 was presented and read. This ord inance authorizes the District to enter into Amendment No. 3 to Contract #20221 with Stantec Consulting Services, Inc. for geotechnical services associated with peer review of the Jefferson Barracks Tunnel (Lemay to Martigney PS) (11711) project. This contract amendment for $180,000 will bring the total maximum contract amount to $430,000. This will be the third renewal of the original contract. Motion was made by Trustee Wilson, seconded by Trustee Singer, that Ordinance No. 15379 be Introduced. Motion failed – 2 ayes Poll taken: M. Yates – no; J. Faul – no; J. Singer – aye; R. Wilson - aye Edited 5/21/20 Pg. 12 Introduction of Proposed Ordinance 15380, Making an appropriation of Two Million Five Hundred Thousand Dollars ($2,500,000.00) from the General Fund to be used for CCTV inspection and physical inspection of sewers, sonar inspections, laser profiling, and sewer cleaning in CCTV Inspection and Physical Inspection of Sewers (2020) (12000) in The Metropolitan St. Louis Sewer District Service Area; and authorizing the Executive Director and Secretary -Treasurer on behalf of The Metropolitan St. Louis Sewer District to enter into Contract No. 21898 with Ace Pipe Cleaning, Inc . for the aforesaid CCTV inspection and physical inspection of sewers, sonar inspections, laser profiling, and sewer cleaning. Proposed No. 15380 was presented and read. This ordinance authorizes the District to enter into Contract #21898 with Ace Pipe Cleaning, Inc. The purpose of this contract is to provide District staff with information regarding sewer condition by the use of Closed Circuit Television (CCTV) inspection, physical inspection, sonar inspection, and laser profiling. These inspections will determine sewer conditions and will form the basis for preventive maintenance activities, inflow/infiltration investigations, and sewer system models. Sewer cleaning will also be performed. This contract for CCTV Inspection and Physical Inspection of Sewers is for $2,500,000. This contract is renewable for up to two (2) additional years based on performance. Motion was made by Trustee Wilson, seconded by Trustee Faul, that Ordinance No. 15380 be introduced. Motion passed – 4 ayes Poll taken: M. Yates – aye; J. Faul – aye; J. Singer – aye; R. Wilson - aye Introduction and Adoption of Proposed Ordinance 15381, An ordinance, with an Emergency Clause, authorizing the Secretary -Treasurer of the District to take the necessary measures to ensure that the votes cast in the Bond Election (Proposition Y), as described in Ordinance No. 15329, adopted December 12, 2019, found on the April 7, 2020 ballot in the City of St. Louis, Missouri and St. Louis County, Missouri, are not counted by the respective election boards. Proposed No. 15381 was presented and read. The United States Centers for Disease Control and Prevention (CDC) has issued guidance for the use of mitigation strategies such as social distancing to slow the transmission of COVID -19 to minimize morbidity and mortality and the social and economic impacts of COVID-19. Therefore, the Board of Trustees of the District finds that the COVID-19 pandemic could be made worse by the participation of District voters in the April 7, 2020 election and has determined that it is in the best interest of the District t hat the Bond Election (Proposition Y) not be considered by the District’s voters on April 7, 2020, such that, if the election otherwise proceeds, the votes cast on Proposition Y not be counted by the respective election boards. Motion was made by Trustee Wilson, seconded by Trustee Faul, that Ordinance No. 15381 be Introduced. Motion passed – 4 ayes Poll taken: M. Yates – aye; J. Faul – aye; J. Singer – aye; R. Wilson - aye The Secretary Treasurer asked if there was an objection to the suspension of the rule. Hearing None, Motion was made by Trustee Wilson, seconded by Trustee Faul, that the ordinance No. 15381 be Adopted. Motion passed – 4 ayes Poll taken: M. Yates – aye; J. Faul – aye; J. Singer – aye; R. Wilson - aye RESOLUTIONS: Adoption of Re solution No. 3569 - Expressing the Board of Trustees’ appreciation to Marie A. Collins, for her 31 years of exemplary service to the Metropolitan St. Louis Sewer District from July 6, 1988, to her retirement effective March 1, 2020. Motion was made by Trustee Wilson, seconded by Trustee Faul, Adopting Resolution # 3569 Motion passed – 4 ayes Poll taken: M. Yates – aye; J. Faul – aye; J. Singer – aye; R. Wilson - aye Adoption of Re solution No. 3570 - Expressing the Board of Trustees’ appreciation to Steven W. Hahn f or his 26 years of exemplary service to the Metropolitan St. Louis Sewer District from October 4, 1993, to his retirement effective March 1, 2020. Motion was made by Trustee Yates, seconded by Trustee Faul , Adopting Resolution # 3570 Motion passed – 4 ayes Poll taken: M. Yates – aye; J. Faul – aye; J. Singer – aye; R. Wilson - aye Edited 5/21/20 Pg. 13 Adoption of Re solution No. 3571 - Expressing the Board of Trustees’ appreciation to Margie Irvin for her 13 years of exemplary service to the Metropolitan St. Louis Sewer District from June 12, 2006, to her retirement effective March 1, 2020. Motion was made by Trustee Wilson, seconded by Trustee Faul, Adopting Resolution # 3571 Motion passed – 4 ayes Poll taken: M. Yates – aye; J. Faul – aye; J. Singer – aye; R. Wilson - aye Adoption of Re solution No. 3572 - Expressing the Board of Trustees’ appreciation to Terry D. Ledbetter for his 22 years of exemplary service to the Metropolitan St. Louis Sewer District from January 20, 1998, to his retirement effective March 1, 2020. Motion was made by Trustee Wilson, seconded by Trustee Yates, Adopting Resolution # 3572 Motion passed – 4 ayes Poll taken: M. Yates – aye; J. Faul – aye; J. Singer – aye; R. Wilson - aye Adoption of Resolution No. 3573 – Banking Procedure Resolution (Updating Ordinance 14294 Section 2-Approved Depository Bank List) The adoption of Resolution No. 3573 will modify the list of Approved Depository Banks attached hereto as Exhibit A by adding Bank of Springfield as an Approved Depository Bank of the District Motion was made by Trustee Wilson, seconded by Trustee Faul, Adopting Resolution # 3573 Motion passed – 4 ayes Poll taken: M. Yates – aye; J. Faul – aye; J. Singer – aye; R. Wilson - aye Adoption of Resolution No. 3575 - Contract Renewal for Real Property Acquisition Consultant Services The adoption of Resolution No. 3575 will exercise option year two (2) of the contract previously authorized by Ordinance No. 14895, adopted May 10, 2018, which authorized the Executive Director and Secretary -Treasurer on behalf of The Metropolitan St. Louis Sewer District to enter into a General Services Agreement with O.R. Colan Associates, Inc., whereby O.R. Colan Associates, Inc. would provide professional acquisition and relocation services for certain parcels of real property which are negatively impacted by flooding, erosion, or related sewer or stormwater issues, as well as provide professional services for the conveyance of certain properties that have been or will be declared surplus by The Metropolitan St. Louis Sewer District. Motion was made by Trustee Yates, seconded by Trustee Wilson , Adopting Resolution # 3575 Motion passed – 4 ayes Poll taken: M. Yates – aye; J. Faul – aye; J. Singer – aye; R. Wilson - aye Adoption of Resolution No. 3576 – Recognizing that Annette Mandel has served on the Board of Trustees of The Metropolitan St. Louis Sewer District from April 13, 2012 to March 15, 2020. Trustee Mandel’s strong leadership, knowledge and expertise imparted direction and stability to the District, In addition, Trustee Mandel’s contribution to serving on the Stakeholder Relations, Program Management and Audit Committees, as Vice-Chairman and Chairman respectively, and as the Vice-Chairman and Chairman of the Board of Trustees, assured a continued diligent focus on the District’s fiscal matters. Trustee Mandel's contributions to the St. Louis Community reach far beyond her service on the District's Board. Trustee Mandel is a former Mayor of Creve Coeur and is currently an attorney with the practice of Mandel & Mandel. She is a graduate of Knox College and Washington University School of Law. Motion was made by Trustee Wilson, seconded by Trustee Faul, Adopting Resolution # 3576 Motion passed – 4 ayes Poll taken: M. Yates – aye; J. Faul – aye; J. Singer – aye; R. Wilson - aye Edited 5/21/20 Pg. 14 ITEMS PROPOSED FOR INTRODUCTION AND ADOPTION AT THE NEXT BOARD MEETING - NONE ANY OTHER BUSINESS THAT MAY PROPERLY BE BROUGHT BEFORE THE BOARD Trustee Yates adjourned the meeting at 5:34 p.m. Motion to adjourn was approved by Trustee Wilson and seconded by Trustee Faul. ~ ~ ~ ~ ~ Secretary-Treasurer