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HomeMy Public PortalAbout03 - REGULAR MINUTES - MAR. 9 City of Greencastle it s Lynda R. Dunbar City Hall _ Clerk Treasurer \ r One North Locust Street, P.O. Box 607 ` 41. - Greencastle, Indiana 46135 765.653.9211 Idunba r(a)citvofgreencastle. com Greencastle Common Council Regular Meeting Minutes March 9, 2017 7:00 P.M. Greencastle City Hall Call to Order; Roll Call Mayor William Dory called the meeting to order at 7:00 PM; upon roll by Clerk - Treasurer Lynda Dunbar the following were present: Adam Cohen, Stacie Langdon, Steve Fields, Tyler Wade, Mark Hammer, Gary Lemon, and Dave Murray. II. Public Petitions and Comments: A. Duke Energy - Check Presentation: Rick Burger presented Mayor Dory with a check for $4,152.50 for the Energy Efficiency Program, LED lights at City Hall. He also announced that smart meters are coming to Greencastle. III. Special Requests: A. Street Closure Request - Main Street Greencastle - Kristin Clary. Motion by Adam Cohen to approve the street closures for all First Friday(s) from April to December 2017, 6:00 pm to 10:00 pm as presented, second by Stacie Langdon, 7 -0, motion carried. B. Noise Ordinance Waiver Request - DPU Relay for Life - Patrick O'Malley - Motion by Adam Cohen to approve the noise waiver as presented, second Dave Murray, 7 -0 motion carried. C. Street Closure Request - Little 5 at DPU - Ben Kusber & Ellen Tinder. Motion by Tyler Wade to approve the street closures as presented, second Gary Lemon, 7 -0, motion carried. D. Street Closure Request - CARR 5K - Julie Carr. Motion by Stacie Langdon to approve street closures as presented, second Gary Lemon, 7- 0 motion carried. E. Street Closure Request - DePauw Commencement - Motion by Dave Murray to approve the street closures for commencement as presented, second Adam Cohen, 7 -0, motion carried. F. Street Closure Request - Greencastle Chamber Farmers' Market - Brian Cox. Kristin Clary answered questions regarding this year's Farmers' Market on behalf of Brian Cox. Motion by Steve Fields to approve the street closures for Farmers' Market every Saturday beginning May 6, 2017 thru October 7, 2017, from 7 am to 12:30 pm as presented, second Mark Hammer, 7 -0, motion carried. IV. Department Reports: a. Cemetery — Ernie Phillips b. Engineer — c. Fire Department — Bill Newgent d. Park and Recreation — Rod Weinschenk e. Planner — Shannon Norman f. Police Department — Tom Sutherlin g. Department of Public Works — Brad Phillips h. Water & Wastewater Department — i. City Attorney - Laurie Robertson Hardwick Shannon Norman gave a report on a successful Contractors' Educational Workshop, hosted by the City on February 16, 2017 at Area 30. 64 RSVPs were received for the event. She also gave a brief reminder regarding the City's Rank Vegetation Ordinance. V. Reports a. Mayor's Report- Mayor updated the council on the following items: • Signed a contract with an architectural firm for the Community Center Project. • Fire Station Remodel going well. Working on interior finish work. • Waste water plant construction going well. Working on interior finish work. • Band Shell has been removed and starting to rebuild. • Playground equipment is being installed at Cancilla Park. • Storm Water RFQs are out. b. Clerk- Treasurer's Report- Clerk- Treasurer and Deputy Clerk- Treasurer went to Clerk- Treasurer School in Muncie, Indiana. c. Councilors' Report- Adam Cohen and Stacie Langdon congratulated GCSC Superintendent, Jeff Hubble on Superintendent's position. Steve Fields remarked that the Sustainability Committee is looking for a manager to oversee the Community Gardens project. Dave Murray would like to see a sign mounted for donations made to improve the tennis and pickleball courts. Also, thanked the Clerk- Treasurer for explaining LOIT Special Distribution, CCI and CCD funds and how they are funded. VI. Approval of Minutes a. Regular Session -March 9, 2017 - Motion by Tyler Wade to approve March 9, 2017 minutes as presented, second by Steve Fields, 7 -0, motion carried. VII. Approval of City Claims a. Motion by Mark Hammer to approve claims as presented, second by Dave Murray, 6 -0, motion carried. Steve Fields abstained because of Jameson Coffee Claim. VIII. Old Business IX. New Business A. Proclamation Recognizing Sunshine Open Government Week — Requested by the Greencastle League of Women Voters. Motion by Tyler Wade to approve the Proclamation Recognizing Sunshine Open Government Week as presented, second Gary Lemon, 7 -0, motion carried B. Resolution 2017 -2 — A Resolution Declaring an Economic Revitalization Area — Crown Equipment Corporation — Motion by Dave Murray to approve Resolution 2017 -2 as presented, second Mark Hammer, 7 -0, motion carried C. Review — DePauw University Memorandum of Understanding. Motion by Adam Cohen to approve the DePauw University Memorandum of Understanding as presented, second Tyler Wade, 7 -0, motion carried. (Document also to be signed by DePauw University President, Mark McCoy.) . D. Resolution 2017 -3 — A Resolution Transferring Surplus Property to Area 30 Career Center. Motion by Tyler Wade to approve Resolution 2017 -3 as presented, second Adam Cohen, 7 -0, motion carried. E. Annual Financial Report Verification - No vote necessary, for discussion only. F. Redevelopment Commission Annual Report Approval - Motion by Steve Fields for approval of Redevelopment Commission Annual Report, second Mark Hammer, 7 -0, motion carried. G. Ordinance 2017 -2 — An Ordinance Amending the Employee Handbook — First Reading - Motion by Steve Fields to waive First Reading of Ordinance 2017 -2, second Stacie Langdon, 7 -0, motion carried. Motion by Tyler Wade to approve Ordinance 2017 -2 as presented, second Adam Cohen, 7 -0, motion carried X. Adjournment Motion by Gary Lemon to dismiss at 8:38 PM, second by Mark Hammer, 7 -0, Motion carried. -// 1 Wil iam A. Dory, Ma or ' / ATTEST: Ly a R. Dunbar, Clerk Treasurer