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HomeMy Public PortalAbout2022.07.01 Special Meeting MinutesMINUTES McCall City Council Special Meeting McCall City Hall -- Legion Hall VIA TEAMS Virtual July 1, 2022 Call to Order and Roll Call Work Session Adjournment CALL TO ORDER AND ROLL CALL Mayor Giles called the Special meeting of the McCall City Council to order at 9:30a.m. Mayor Giles, Council Member Maciaszek, and Council Member Thrower all answered roll call. Council Member Nielsen and Council Member Nelson were absent City staff members present were Anette Spickard, City Manager; Bill Nichols, City Attorney; BessieJo Wagner, City Clerk; Sarah Porter, Deputy Clerk; Amanda Payne, Local Option Tax Administrator; Erin Greaves, Communications Manager; Linda Stokes, City Treasurer; Eric McCormick, Golf Course Superintendent; Chris Curtin, Information Systems Manager; Traci Malvich, Human Resources Manager; Vlatko Jovanov, Network Administrator; Meredith Todd, Assistant City Planner; Emily Hart, Airport Manager. Also, in attendance was Dave Petty, Local Option Tax Commissioner. WORK SESSION 1 FY23 Budget Development Introduction City Treasurer Linda Stokes reviewed the meeting Agenda with Council. Mayor Giles called for public comment at 9:34a.m No written comments were received, and no additional public comments were made. Council Member Nelson joined the meeting at 9:35a.m. Local Option Tax Amanda Payne, Local Option Tax Administrator introduced Dave Petty, Local Option Tax Commissioner. Mr. Petty reviewed with Council the Local Option Tax Commission's recommendations for FY23 LOT funding requests. Highlights included review of the scoring system used, review of Community Development local housing program funds, and review of contingencies noting 36 of the 42 requests were recommended for full funding. Toni Curtis, Local Option Tax Commissioner gave additional information regarding the commission's decision to not fund the local housing project known as the Toaster. MCCALL CITY COUNCIL Page 1 of 4 July 1, 2022 Regular Meeting Mayor Giles commented on the commitment and due diligence of the Local Option Tax Commission volunteers. Council Member Nelson agrees with the recommendation from the LOT Commission and noted the excellent reasoning given for each decision. Council Member Thrower agrees with the criteria and fairness of the process. Council Member Maciaszek shared passion for funding the toaster project to provide a housing unit today over putting funding toward housing units in the future. Mayor Giles noted the need for Council to balance the budget, and other recommended items may need to be dropped off if Council decides that the funding of the toaster is priority. Council Member Nelson commented on the cost of maintaining the city due to tourist impact. Additionally Council Member Nelson sees the recommendations as balanced but if it were to tip either way, towards housing would be ideal. Council Member Thrower noted the benefit to the community for programs other than housing that get funding through Local Option Tax. The housing effort will need more funding than can be provided by the Local Option Tax and the toaster project is just one project of many in need of funding. Council Member Thrower asked Mr. Petty to further explain the choice to not fund the toaster. Mr. Petty noted being a local business owner with employees staying in trailers or sharing housing provided by Mr. Petty, housing is a critical problem. The toaster request was $150,000 and, in his opinion, a 2 -bedroom modular home can be purchased for $215,000 which would be more immediate than the toaster project being completed and there are still many unknowns regarding the timeline of the toaster project. Ms. Curtis additionally commented on maintaining the balance of programs LOT funds are granted to. The toaster project could be finished with volunteer work and rallying the community much faster than it can be completed with Local Option Tax funding. Mayor Giles asked Meredith Todd Assistant City Planner if the city can work with volunteers without the LOT funding for the toaster to complete the project in a year. Ms. Todd noted working with the project manager to come up with possible volunteers in the community and feels the project can be completed with volunteers without the LOT funding. The existing deed restriction project is more of a priority for staff to see funded. Council Member Thrower asked Mr. Petty about the Chamber of Commerce Marketing that was recommended to fund. Mr. Petty reviewed the application from the Chamber of Commerce. City Manager Anette Spickard, City Clerk Wagner and Local Option Tax Administrator Amanda Payne gave additional detail into the funding request. Council Member Maciaszek noted that the community wants to see the focus to be housing and asked if Community and Economic Development staff needs to be part of the conversation about reallocating funds granted to be able to fund the toaster project. Mayor Giles noted Council can provide direction today and still move forward to keep budget on track. Clerk Wagner noted once the funds are allocated to Community Development, staff can request Council to reallocate the funds to the toaster project if needed, because it is an allowable use. Council Member Maciaszek again expressed passion for getting the toaster habitable. City Treasurer Linda Stokes noted Community Development currently has past year LOT funds available for workforce housing although it may be ear marked for another project. Council Member Nelson moved to approve the figures the Local Option Tax Commission has recommended with the understanding that Community and Economic Development has the ability to request to reallocate funds within approved areas. Council Member Maciaszek MCCALL CITY COUNCIL Page 2 of 4 July 1, 2022 Regular Meeting seconded. Council Member Nelson, Council Member Maciaszek, Mayor Giles, and Council Member Thrower all voted yes and the motion caried. Golf Pro Transition FY23 City Manager Anette Spickard presented to Council. Highlights included review of the current structure of the golf pro contract, overview of proposed budget if Council chooses to change how the golf pro contract is handled, and the restaurant contract remaining the same. Treasurer Stokes added additional details regarding the outstanding loan the Golf Course owes to the General Fund. Council Member Maciaszek asked for clarification on the cost of keeping the course open during the winter. Manager Spickard noted the city has the ability to fine tune winter maintenance and cost. Council Member Maciaszek noted the community value in keeping the course open during the winter. What other benefit could come from additional programs such as Nordic Skiing? Manager Spickard noted previous programs and Mayor Giles mentioned the negatives could be managed with proper maintenance. Council Member Maciaszek and Manager Spickard additionally discussed how the golf course staff would fit into the city structure. Council Member Nelson moved to bring the golf pro shop services and staff into the City as a City department. Council Member Thrower seconded the motion. Council Member Nelson, Council Member Thrower, Mayor Giles and Council Member Maciaszek all voted aye, and the motion carried. Council took a 10- minute break returning at 10:33a.m. Draft Capital Improvement Plan (CIP) Linda Stokes City Treasurer and City Manager Anette Spickard presented to Council. Highlights included overview of capital improvement projects by department, local option tax funding, how the Library expansion project is affecting projects for FY23 and funding the Library expansion project. Mayor Giles asked for additional information on the City Dock Replacement and the legality of charging launch fees or dock fees. Manager Spickard noted the PROS plan is looking into boat launch fees in the future. Council Member Nelson asked if there is a fee for sewage pumping. Manager Spickard noted there is not a fee for sewage pumping as it is not operational. Council Member Nelson asked about Riverfront Park in regard to the master plan and the discussion of the old dump site at a previous meeting. Does Riverfront Park include the old dump site? Manage Spickard clarified the old dump site being discussed was not the Riverfront Park site. Additionally, Council Member Nelson asked about possible affordable housing at Riverfront Park and Manager Spickard noted the deed restriction requirements for Riverfront Park to keep it recreation. Council Member Nelson asked if the streets Local Option Tax is specifically for improvement. Manager Spickard noted the outlined projects in the Local Option Tax Ordinance. Mayor Giles asked if there is a plan to pave the public parking lot of First Street and add drainage. Manager Spickard noted it may be on McCall Redevelopment Agency's radar. Draft FY23 Operation & Maintenance budget worksheet > Review and Discussion of the draft 0 & M Budget MCCALL CITY COUNCIL Page 3 of 4 July 1, 2022 Regular Meeting > Personnel o Salary Survey Results - market deficiency and the correction o Market — 3% Market / 3% Merit o Benefit Rate Increases — Health 12%, Dental 0%, Vision 14.3% Traci Malvich Human Resources Manager presented to Council. Highlights included an overview of employee compensation, investments in training and benefit coverage. Treasurer Stokes noted the city's membership with III -A has made the budget process smoother than other benefit providers. Additionally, Treasurer Stokes reviewed the draft operations and maintenance budget. 11:45 A.M. Recess For Lunch and Ribbon Cutting at Brown Park. The Council meeting was reconvened at 12:53P.M. Property Tax — Direction to Staff (effective increase in current draft is 5.14%) > Discussion of maximum allowable increase > Increase derived from 3% increase ($207,784) > Increase derived from 90% of New Construction ($105,290) > Allowable increase for 0 & M from Foregone Amount ($72,393) City Treasurer Linda Stokes and City Manager Anette Spickard presented to Council. Highlights included the estimated growth from tax year 2021, Council not being asked to use foregone to fund the library expansion project, an explanation of levy rates and property tax rates effecting the community. City Council Deliberation > Provide guidance and/or direction to staff regarding the discussed elements of the Draft FY23 Budget and to bring back a balanced tentative budget with the maximum allowable increase or some lesser amount Council expressed support for the current draft budget and had additional discussion on how the Foregone Amount works. ADJOURNMENT 1 Without further business, Mayor Giles adjourned the meeting at 1:30p.m. ATTEST: toot c C'4 SEA » * s : ' Robert S. Giles, Mayor 0 • 40+ *\ BessieJo W' her, City f er MCCALL CITY COUNCIL July 1, 2022 Regular Meeting Page 4 of 4