HomeMy Public PortalAboutA 2018-11-15 - PERSONNEL BOARD AGENDA Sfir4.7% ftNWO
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° Lynwood, CA 90262
California `j)"— . St310) 603-0220
RECEIVED
PERSONNEL BOARD
NOV 0 8 2018
REGULAR MEETING CITY OF LYNWOOD
Thursday, November 15, 2018 —5:00 P.M. _.
CITY HALL COUNCIL CHAMBERS
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LYNWOOD, CA 90262 6 ,i
PERSONNEL BOARD MEMBERS
Gary Hardie
Barbara Battle
Jannette Flores
Paulette Bradley, Vice-Chairperson
Rev. Robert Robinson, Sr., Chairperson
AGENDA
In Compliance with the Americans with Disabilities Act (ADA), if you are a disabled person and
need a disability related modification or accommodation to participate in this meeting, please
contact Yolanda Delgadillo at (310) 603-0220 ext. 221 or Fax (310) 223-5121. Requests must be
made as early as possible, and at least one full business day before the start of the meeting. Staff
reports, writing, or other materials related to an item on this Agenda which are distributed to the
Personnel Board less than 72 hours before this scheduled meeting shall be available for public
inspection in the Human Resources office located at 11330 Bullis Road, Lynwood, CA 90262,
during normal business hours.
1. CALL TO ORDER
2. CERTIFICATION OF AGENDA
3. ROLL CALL
Gary Hardie
Barbara Battle
Janette Flores
Paulette Bradley, Vice-Chair
Rev. Robert Robinson, Sr.,Chairperson
4. PLEDGE OF ALLEGIANCE
5. INVOCATION
Regular Personnel Board Agenda
November 15,2018
Page 2 of 4
6. APPROVAL OF MINUTES
A. Request to Approve Minutes of the September 20, 2018 Regular
Personnel Board Meeting.
7. PUBLIC ORAL COMMUNICATIONS
(Regarding Agenda Items Only)
8. NON-AGENDA PUBLIC ORAL COMMUNICATION
(This time is reserved for members of the public to address the Personnel Board
relative to matters that are not on the agenda. No action may be taken on non-
agenda items unless authorized by law.)
9. PERSONNEL BOARD ORAL AND WRITTEN COMMUNICATIONS
REV. ROBERT ROBINSON SR., CHAIR PERSON
PAULETTE BRADLEY, VICE-CHAIR
GARY HARIDE, BOARD MEMBER
BARBARA BATTLE, BOARD MEMBER
JANNETTE FLORES, BOARD MEMBER
10. NEW/OLD BUSINESS
1. Certification of Eligibility List(to be distributed at the meeting)
A. Custodian
B. Public Works Operation Manger
2. Review and approve job specification/classification
A. Senior Accountant (new)
B. Water Service Waste Lead Worker (revised)
C. Water Service Waste Worker I, II, III (revised)
3. Closed/Open Recruitment
A. Senior Accountant
11. MANAGER'S REPORT
12. ITEMS TO BE AGENDIZED
(This section is set aside to discuss any future agenda items that the Board would
like staff to place on a future agenda)
13. ADJOURNMENT
Next Regular Meeting scheduled for December 20, 2018.
2
Regular Personnel Board Agenda
November 15,2018
Page 3 of 4
CITY OF LYNWOOD
REGULAR MEETING OF THE PERSONNEL BOARD
SEPTEMBER 20, 2018
The regular meeting of the Personnel Board of the City of Lynwood was held on Thursday,August
30, 2018 at 5:00 p.m. in the City of Lynwood Council Chambers, 11330 Bullis Road, Lynwood,
California. The agenda was duly posted as prescribed by the Brown Act.
CALL TO ORDER
Chairperson Robinson called the meeting to order at 5:00 p.m. Roll call was taken by Eduardo
Sarmiento, Interim Office Assistant.
Commissioner Attendance:
Present—Bradley, Battle, Robinson, Flores
Absent—Hardie
Staff:
Present—Sara Nazir
Absent—Cynthia Stafford, Yolanda Delgadillo
PLEDGE OF ALLEGIANCE
Led by Board Member Battle.
INVOCATION
Reflection by Chairperson Robinson.
APPROVAL OF MINUTES
The motion was made to approve the minutes of the August 30, 2018 regular Board Meeting with
the noted corrections on page 3. The Board moved to accept the minutes as corrected. All in favor.
Motion carried. Vote 4/0.
PUBLIC ORAL COMMUNICATIONS - None
NON-AGENDA PUBLIC ORAL COMMUNCIATION—None
PERSONNEL BOARD ORAL AND WRITTEN COMMUNICATIONS
The Board would like to see a poster or flyer on safety and evacuation measures in all public
buildings and emergency drills. The Board also indicated that a resident fell in the Senior Center
and staff did not know what procedures to take. They would also like a current contact list of the
Board members.
3
Regular Personnel Board Agenda
November 15,2018
Page 4 of 4
NEW/OLD BUSINESS
For the record. Vice-Chair Bradley arrived at 5:04 pm.
Sara Nazir, Risk and Safety Manager introduced herself to the Board.
Vice-Chairperson Bradley made the motion and seconded by Board Member Battle to approve the
Eligibility List for the position of Street Maintenance Worker and Public Safety Officer. All in
favor. Motion carried. Vote 4/0.
Board Member Battle made the motion and seconded by Vice-Chair Bradley to approve the job
specification and the request for open/closed recruitment for the position of HR & Risk Analyst.
All in favor. Motion carried. Vote 4/0.
MANAGER'S REPORT -None
ITEMS TO BE AGENDIZED -None
ADJOURNMENT
Board Member Battle made the motion to adjourn and Vice-Chairperson Bradley seconded. The
meeting adjourned at 5:30p.m. All in favor. Motion carried.
4
CITY OF LYNWOOD
SENIOR ACCOUNTANT
DEFINITION
Under the general direction of the Finance Director, to provide a high level of
technical and complex financial support in the accounting functions to the City and the
Successor Agency; and performs related duties as required.
DISTINGUISHING CHARACTERISTICS
This position works under general supervision and is expected to perform the full
range of the accounting functions. Incumbent may also exercise lead supervision over
technical or office support personnel.
The duties and responsibilities listed below are intended to provide a representative list of the
various types of work that maybe performed. Specifications are not intended to reflect all duties
performed within the job class, and incumbents may expect to perform other related duties.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Performs complex accounting functions; prepares journal entries and adjustments
to the general ledger and subsidiary accounting ledgers, accounting analysis, financial
statements, and internal audits; trains and monitors staff; assists in the planning,
developments and control of the City's accounting systems; performs bank reconciliations
for general checking accounts, liability checking accounts, worker's compensation
checking accounts, payroll checking accounts; successor agency checking accounts and
other miscellaneous accounts; performs cash reconciliation; performs professional level
accounting and budgetary analysis duties, including maintaining, developing and
analyzing fiscal statements and records; prepares financial statements in accordance with
Generally Accepted Accounting Principles (GAAP) and governmental accounting
standards; prepares records for the annual audit; supervises annual audit; assists
auditors in the review of financial operations; develops and implements accounting
systems, control and reporting procedures; reviews automated data processing systems
and computerized financial systems; monitors and reports financial activities of various
grants received by the City from public and private sources; performs other related duties
as assigned.
QUALIFICATIONS
Knowledge of:
Principles and practices of accounting and auditing and their application to a
wide variety of accounting transactions and problems;
Generally accepted accounting principles and procedures;
Grant accounting principles and practices;
Automated financial management systems;
Laws regulating public finance and fiscal operations;
Financial reporting practices as applied to governmental accounting regulations;
Principles and practices of modern office management procedures;
Methods and practices of debt service analysis;
Principles and practices of job costing;
Principles and practices of utilities cash management;
Principles and practices of financial modeling and data processing;
Principles of supervision, training, and performance evaluation;
Principles and procedures of record keeping;
Principles of business letter writing and report preparation;
Office procedures, methods, and equipment including computers and applicable
software applications such as word processing, spreadsheets, and databases;
Pertinent federal, state and local laws, rules, codes and ordinances.
And
Ability to:
Analyze and evaluate accounting and auditing problems;
Develop pertinent accounting related data in the preparation of reports
and statements;
Develop and implement accounting system modifications;
Analyze and interpret financial and accounting records;
Analyze and evaluate the financial components of agreements and
various federal, state, and county grants;
Examine and verify financial documents and reports;
Analyze, post, balance, and reconcile financial data, ledgers and accounts;
Analyze and interpret financial data;
Understand the organization and operation of the City and of outside
agencies as necessary to assume assigned responsibilities;
Understand, interpret, and apply general and specific administrative and
departmental policies and procedures as well as applicable federal,
state, and local policies, laws, and regulations;
Prepare clear and concise reports;
Plan and organize work to meet changing priorities and deadlines;
Effectively represent the City to outside individuals and agencies to
accomplish the goals and objectives of the unit;
Work cooperatively with other departments, City officials, and outside
agencies;
Respond tactfully, clearly, concisely, and appropriately to inquiries from
the public, City staff, or other agencies on sensitive issues in area of
Responsibility; perform multiple tasks concurrently;
Operate office equipment including computers and supporting word
processing, spreadsheet, and database applications;
Work independently in the absence of supervision;
Understand and follow oral and written instructions;
Communicate clearly and concisely, both orally and in writing;
Establish and maintain effective working relationships with those contacted
in the course of work.
TRAINING AND EXPERIENCE
Any combination of training and experience, which would provide the required
knowledge, skills and abilities, is qualifying. A typical way to obtain this knowledge and
abilities would be:
Experience:
Minimum of five (5) years of increasingly responsible professional accounting and
auditing. Experience in municipal fund accounting and CPA highly desirable.
And
Education:
Graduation from an accredited four-year college or university with a degree in accounting,
finance, public administration or closely related field.
SPECIAL REQUIREMENTS
Must possess an acceptable financial history. Possession of a valid California Class "C"
driver's license issued by the California State Department of Motor Vehicles and good
driving record.
PHYSICAL TASKS AND ENVIRONMENTAL CONDITIONS
The physical demands described below are representative of those that must be met by
an employee to successfully perform the essential functions of the job. Reasonable
accommodations may be made to enable individuals with disabilities to perform the
essential functions on a case-by-case basis. There is frequent need to sit, stand, stoop,
walk, and perform other similar actions during office setting and operate office equipment;
must be able to see in the normal visual range with or without correction with vision
sufficient to read small print, computer screens and other printed documents; must be
able to hear in the normal audio range with or without correction; and must be able to
speak to communicate in person and over the telephone.
The work environment described here is representative of those an employee encounters
while performing the essential function of this job. Incumbents in this classification work
in an open office environment.
This job specification should not be interpreted as all-inclusive. It is intended to identify essential
functions and requirements of the job. Not all incumbents may perform all duties at all times.
However, incumbents must be able to perform the essential duties, with or without
accommodation for disability at any time while holding this position.
OTHER INFORMATION:
This position is represented by the Lynwood Employees Management Group.
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City of Lynwood
TITLE: Water Service Wastewater Class I-Ill
DEFINITION: Under general or direct supervision, constructs, operates, maintains,
inspects and repairs water treatment, water supply and water
distribution facilities such as wells, Metropolitan Water District (MWD)
connections, pumping stations, reservoirs, treatment plants and
components.
REPORTS TO: Water Service Wastewater Lead; or
Water Service Wastewater Supervisor
DISTINGUISHING CHARACTERISTICS:
Grade Level I: This is the first level classification in the Water Service/Wastewater
Worker series. Positions allocated to the classification perform the full
range of Water Service and Wastewater duties. Under direct
supervision, performs the entry-level duties of the classification as
listed under the example of duties below; and must possess at least
a Grade I Water Distribution Operator Certificate
Grade Level II: This is the second level classification in the Water
Servicelwastewater Worker series. Positions allocated to the
classification perform the full range of Water Service and Wastewater
duties. Under the general supervision, performs the journey-level
duties of the classification as listed under the example of duties
below; and must possess at least a Grade II Water Distribution
Operator Certificate and a Grade 1 Water Treatment Certificate
Grade Level III: This is the third level classification in the Water Service/Wastewater
Worker series. Positions allocated to the classification perform the full
range of Water Service and Wastewater duties. Under general
supervision, performs the more complex duties of the classification
as listed under the example of duties below; must possess at least a
Grade III Water Distribution Operator Certificate and a Grade 1 Water
Treatment Certificate.
EXAMPLES OF DUTIES (including but not limited to):
Grade Level I:
• Make water service connections
• Repair water leaks
• Read water meters and record data
• Shut off and turn on water meters
• Operate water system and record data
• Perform general maintenance on water system
• Install water mains
• Operate backhoe and other heavy equipment proficiently
• Maintain sewer mains and manholes
• Perform general maintenance on sewer system
• Assist other department employees in various job duties
• Under direct supervision, maintains and repairs all chemical feed equipment and
chlorine analyzers
• Skilled in use of safety equipment such as atmospheric testing and confined space
entry equipment
• Makes calculations dealing with quantity, rate and volume of water flow.
• Under direct supervision, evaluates system functions through recording and indicating
instruments
• Reads pumping plant and well gauges, records and meters.
• Under direct supervision, lubricates and makes repairs on pumps, motors, control
valves and auxiliary equipment.
• Assists in installation and modification of plumbing and piping systems that regulate
water flow through the system.
• Performs general maintenance at system facilities such as painting of pumps and
appurtenances, floor and equipment cleaning, etc.
• Assists in repairing, maintaining and replacing water system facilities components.
• Operates pneumatic tools and related equipment.
• Observes safety rules and regulations.
• Performs other related duties as required.
Grade Level II:
• Minimum of two years on the job experience as Grade Level I Water Service Wastewater
Worker or performing above job descriptions.
• Able to proficiently perform all of Grade Level I duties.
• Performs field water quality testing such as color, turbidity, pH, and chlorine residual.
• Conducts water quality sampling for all source water and water distribution systems
• Maintains and repairs chemical feed equipment and analytical equipment.
• Makes calculations dealing with quantity, rate and volume of water flow.
• Evaluates system functions through recording and indicating instruments.
• Installation and modification of plumbing and piping systems which regulate water flow
through the system.
• Repair, maintain and replace water facility components.
• Understand water distribution system hydraulics and adjust as necessary under supervision.
• Understand water system demand and adjust flow as necessary under supervision.
• Performs other related duties as required.
Grade Level III:
• Minimum of three years on the job experience as Grade Level II Water Service Wastewater
Worker or performing above job descriptions.
• Able to proficiently perform all of Grade Level II duties.
• Understand water distribution system hydraulics and make changes as necessary.
• Makes decisions to ensure water quality and water pressure, such as adjust flows as
needed that are critical to maintaining quality and quantity water throughout the system.
• Regulates and controls reservoir systems and controls, including the operation of
water wells and associated pumping equipment.
• Operates the water distribution and/or treatment systems through SCADA control
systems
• Receives and dispatches requests for emergency service assistant.
• Handling of bulk chemicals necessary to run the system.
• Ability to be on-call and respond to after hour calls and SCADA system alarms
• Maintains daily operator log for the water distribution system
• Performs other related duties as required
MINIMUM REQUIREMENTS:
Must possess a valid Grade I (or higher) Water Distribution Operator Certificate issued by
the State of California Department of Public Health.
Must possess a valid Class B license air brakes and tankers endorsements
One or more years recent experience in the operation and evaluation of water pumping
and control systems, including the operation and maintenance of pumps, valves, and
related mechanical equipment such as chemical feed machines, chlorinators, and/or other
technical precision equipment.
Ability to effectively communicate both orally and in writing.
Willingness to work various shifts, overtime, weekends, holidays, and irregular hours as
needed.
PHYSICAL TASKS AND ENVIROMENTAL CONDITIONS:
The physical demands described below are representative of those that must be met by
an employee to successfully perform the essential functions of the job. Reasonable
accommodations may be made to enable individuals with disabilities to perform the
essential functions on a case-by-case basis.
While performing the duties of this class, the employee is regularly required to walk; talk
or hear in person; sit; climb or balance; stoop, kneel, crouch, or crawl; smell; use hands to
finger, handle, feel or operate objects, tools or controls; and reach with hands or arms.
The employee frequently is required to stand. Employees must frequently lift and/or move
up to 50 pounds and occasionally up to 100 pounds.
Specific vision abilities required by this job include close vision, distance vision, color
vision, depth perception, and the ability to adjust focus.
While performing the duties of this class, an employee is regularly required to use oral and
written communications skills; read documents or instructions; analyze and solve
problems; observe and interpret data or information; use math and mathematical
reasoning; learn and apply new information or skills; perform highly detailed work; work
under changing, intensive deadlines with constant interruptions; perform multiple,
concurrent tasks.
The employee fre frequently works in outside weather conditions, near moving mechanical
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parts, and on slippery and uneven surfaces. The employee is frequently exposed to wet
or humid conditions, fumes or airborne particles, toxic or caustic chemicals, and risk of
electric shock.
The work environment described here is representative of those an employee encounters
while performing the essential function of this job. Incumbent in this classification will work
out in the field environment.
This job specification should not be interpreted as all-inclusive. It is intended to identify
essential functions and requirements of the job. Not all incumbents may perform all duties
at all times. However, incumbents must be able to perform th- _ - -n ial duties, • or
without accommodation for disability at any time while h. .. g this position.
Effective Date: 10-04-2018
•
CITY OF LYNWOOD
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WATER SERVICE/WASTEWATER LEAD WORKER
DEFINITION
Under the general supervision of the Water Supervisor, leads, supervises
and participates in the work of crews engaged in water and sewer system
maintenance, repair, construction and related activities; performs related work as
required.
DISTINGUISHING CHARACTERISTICS
The position allocated to this class is distinguished by the assigned
responsibility for assisting in the direction, supervision and work of Water
Service/Wastewater Workers engaged in City-wide water and sewer system
maintenance, repair, and construction wastewater work and related activities.
Lead responsibility over other Water personnel is assigned on a continuous basis
to this class and the incumbent is expected to perform or demonstrate the more
difficult or complex tasks and independently carry out work assignments to
completion. The incumbent also assists in work planning, purchasing,
recordkeeping, report preparation and employee selection activities.
EXAMPLES OF ESSENTIAL DUTIES
Receives assignments and plans and lays out work; schedules and
assigns specific duties to Water Service/Wastewater Workers; leads and
participates in the work of Department crews engaged in water and sewer
system maintenance, repair, construction and related activities; performs or
demonstrates the more difficult and complex work tasks; installs, maintains and
repairs water services, mains, pumps, meters and valves; repairs valves and
ensures that they are working properly; lays pipe and drills and taps water mains;
makes turn-ons and turn-offs to water services; locates and marks sewer water
lines for contractors and City crews; cleans sewer mains and storm drains, as
necessary; investigates leaks and reports major malfunctions; advises consumer
of leaks and suggests methods to resolve the problem; makes skilled fittings and
connections; operates, maintains, services and repairs water pumps and related
power equipment; regulates water flow from wells, reservoir and pumping
stations; maintains logs and records; operates equipment such as tractors;
trucks, rollers, back hoe, loaders, air compressors, jack hammers and a variety of
power and hand tools; drives Sewer Vac truck; operates Sewer Vac hydrojet and
sewer vacuum; determines pressure levels; operates reel, engages power drive;
performs traffic control duties; performs a variety of water service related
welding, carpentry, pipefitting, valve repair and cement work; installs, repairs,
maintains, paints and insures the proper flow of fire hydrants; cuts and places
concrete and asphalt; locates, taps and installs new customer services; locates
and repairs leaks and breaks; reads and interprets drawings, diagram and
blueprints.
QUALIFICATIONS
Knowledge of:
Methods, tools, equipment and procedures used in the
maintenance, construction, installation, and repair of City water
system equipment and facilities;
Principles of operation of City water production, distribution and
collection systems;
Operation and use of a variety of hand tools and light and
moderately heavy power equipment utilized in water system
maintenance and construction work;
Rules, regulations, and policies affecting City maintenance and
construction activities;
City safety program and practices;
Principles of supervision, training and work scheduling;
and
Ability to:
Assign, supervise, review and lead the work of Department crews;
Operate hand tools and a variety of light and moderately heavy
mechanical equipment safety and skillfully;
Drive Sewer Vac truck;
Determine Sewer Vac truck pressure levels and operate Sewer Vac
hydrojets, vacuum and reel;
Engage Sewer Vac power drive;
Assist in work planning and employee selection activities;
Prepare estimates, records and reports;
Requisition materials and equipment;
Install and make a variety of repairs to the City water system
equipment and facilities;
Perform maintenance and construction work;
Perform heavy manuals labor while exposed to unfavorable
weather conditions;
Understand and carry out oral and written instructions;
Work successfully in confined spaces;
Wear appropriate protective equipment;
Interact professionally with members of the public;
Tactfully and courteously, deal with the public;
Read and write at the level required for successful job performance;
Work cooperatively with others.
TRAINING AND EXPERIENCE
Any combination of training and experience, which provides the required
knowledge, skills, and abilities. A typical way to obtain this knowledge and
abilities is:
Experience:
Three years of experience in the installation, repair, and
maintenance of water and sewer services, mains, meters, valves,
pumps and related equipment, including experience in a lead or
supervisory capacity.
Or
One year of experience as a Senior Water Service Worker with the
City of Lynwood.
Education:
Possess a high school diploma or G.E.D. equivalent
SPECIAL REQUIREMENTS
Possession of a Class B driver's license issued by the California
State Department of Motor Vehicles with airbrake and tank
endorsements. Loss of a valid Class B CDL will cause the
incumbent to revert to the classification and compensation of Water
Service Worker II.
Possession of a Grade 2 Water Distribution Operator Certificate
issued by the State Health Department required and Grade 3
Certificate required within 18 months of hire or promotion.
Possession of a Grade 1 Water Treatment Operator Certificate
issued by the State Health Department required and Grade 2
Certificate required within 12 months of hire or promotion.
Inability to obtain the necessary certifications within the specified
timeframe will result in termination.
PHYSICAL TASKS AND ENVIROMENTAL CONDITIONS:
The physical demands described below are representative of those that
must be met by an employee to successfully perform the essential functions of
the job. Reasonable accommodations may be made to enable individuals with
disabilities to perform the essential functions on a case-by-case basis.
While performing the duties of this class, the employee is regularly
required to walk; talk or hear in person; sit; climb or balance; stoop, kneel,
crouch, or crawl; smell; use hands to finger, handle, feel or operate objects, tools
or controls; and reach with hands or arms. The employee frequently is required
to stand. Employees must frequently lift and/or move up to 50 pounds and
occasionally up to 100 pounds.
Specific vision abilities required by this job include close vision, distance
vision, color vision, depth perception, and the ability to adjust focus. Employees
in this class are required to wear respirators regularly. In accordance with
CAUOHSA regulations, employees are prohibited from having facial or head hair
that impairs the effectiveness of respirator equipment. Reasonable
accommodations may be made to enable individuals with disabilities to perform
essential duties of the class as they relate to this requirement.
While performing the duties of this class, an employee is regularly
required to use oral and written communications skills; read documents or
instructions; analyze and solve problems; observe and interpret data or
information; use math and mathematical reasoning; learn and apply new
information or skills; perform highly detailed work; work under changing, intensive
deadlines with constant interruptions; perform multiple, concurrent tasks.
The employee frequently works in outside weather conditions, near
moving mechanical parts, and on slippery and uneven surfaces. The employee
is frequently exposed to wet or humid conditions, fumes or airborne particles,
toxic or caustic chemicals, and risk of electric shock.
The work environment described here is representative of those an employee
encounters while performing the essential function of this job. Incumbent in this
classification will work out in the field environment.
This job specification should not be interpreted as all-inclusive. It is intended to identify essential functions
and requirements of the job. Not all incumbents may perform all duties at all times. However, incumbents
must be able to perform the essential duties, with or without accommodation for disability at any time while
holding this position.
Effective Date: 10-04-2018