HomeMy Public PortalAbout02/07/1989 CCMORDER CHECKS - FEBRUARY 7, 1989
7260 Devac, Inc. $ 5,000.00
7261 Marjorie Vigoren 310.09
7262 JoEllen Hurr 37.05
7263 Delta Dental 447.95
7264 Physician's Health 2,509.00
7265 Postmaster 360.00
7266 Budget Printing 1,030.40
7267 Henn. Co.Treas. 47.70
7268 Henn. Co. Treas. 110.91
7269 Everything for the Office 188.55
7270 Copy Duplicating Products 123.83
7271 Greater N.W. Office of R.E. Assess. 1,494.50
7272 Fortin Hardware 334.35
7273 U.S.West Communications 268.02
7274 Wright -Hennepin Electric 1,080.51
7275 Medcenters Health 97.85
7276 Emergency Vehicle Service 229.50
7277 Streichers 528.15
7278 Loretto Towing 55.36
7279 Henn. Co. Gen. Acctg. Div. 1,187.25
7280 Metro Waste Control 1,433.34
7281 Minn. Comm. 52.50
7282 Long Lake Ford 65.40
7283 Genuine Parts 224.82
7284 Reynolds Welding 24.99
7285 NSP 1,490.00
7286 Crow River News 26.65
7287 Hamel Building Center 48.00
7288 Bonestroo, Rosene, Anderlik & Assoc. 4,782.95
7289 Lefevere, Lefler 10,354.46
7290 Commercial Life Ins. Co. 19.80
7291 Acme Typewriter 67.50
7292 Henn. Co. Chiefs of Police 40.00
7293 Minnesota Cellular Telephone Co. 49.72
7294 Dept. of Adm. 2,734.44
7295 Norwest Bank 10,523.60
7296 Minn. Dept. of Health 299.27
7297 American National Bank 67,198.75
7298 Feed Rite 4,608.75
7299 Water Products 48.18
7300 Dept. of Natural Resources 30.00
7301 First Trust 120,040.63
7302 Uniforms Unlimited 1,721.40
7303 Blitz Foto 18.43
7304 Perry Truck Repair 1,615.05
7305 Ziegler Inc. 150.00
7306 Pioneer Creek Cons. Comm. 463.00
7307 Randy's Sanitation 130.50
7308 Medina Police Dept. 173.20
7309 Corcoran Pet Care 5.00
7310 Henn. Co. Sheriff 83.45
7311 Rolling Green Country Club 54.39
7312 West Henn. Pub. Safety 100.00
7313 North Memorial Medical Center 18.00
7314 Mike McPhillips 255.00
7315 City of Independence 11,000.00
7316 Minn. Mayor's Assn. 10.00
ORDER CHECKS - FEBRUARY 7, 1989 (CONT'D)
7317 Kar Products 169.98
7318 Karen Dahlberg 96.00
7319 Allstar Electric 35.00
7320 Martin McAllister 225.00
7321 Snyder Drug 7.19
7322 '1°1'TC, Civil Eng. Bldg. 30.00
7323 Minn. Crime Prevention Assn. 25.00
7324 CBI Na-Con 5,000.00
7325 W.W. Grainger 42.00
7326 Polka Dot Recycling 683.67
7327 Westside Wholesale Tire 112.50
7328 A T & T 121.42
7329 Ccmputer Place 66.00
7330 Jill McRae 49.99
7331 Minn. Dept. of Pub. Safety 240.00
7332 Spec. Service Office 42.50
7333 The Copyworx 91.00
7334 Assn. of Recycling Managers 20.00
7335 Healthcare Providers Copy Service 22.40
7336 Minn. Juvenile Officers Assn. 5.00
7337 Walt's Garage 48.72
7338 Paper Calmenson & Co. 2,703.23
7339 Typing To Go 13.00
7340 Farmers State Bank 1,157.13
7341 P.E.R.A. 1,905.81
7342 Ron Graves Excavating 11,250.00
$279,564.68
PAYROLL CHECKS - FEBRUARY 7, 1989
10813 Wayne Wallace 654.52
10814 Jill McRae 974.44
10815 Richard Rabenort 1,135.52
10816 Michael Rouillard 871.50
10817 Richard Blevins 513.98
10818 James Dillman 922.11
10820 JoEllen Hurr 1,058.05
10821 Laura Skarda 506.79
10822 Sandra Larson 448.79
10823 Benedict Young 795.67
10824 Carolyn Smith 136.61
10825 Jennifer Smith 26.61
10826 JoEllen Hurr 1,933.79
10827 Thomas Anderson 225.00
10828 Anne Theis 147.82
10829 Robert Mitchell 150.00
10830 Stephen Schmit 150.00
10831 Wilfred Scherer 150.00
10832 Wayne Wallace 654.52
10833 Jill McRae 904.51
10834 Richard Rabenort 1,103.99
10835 Michael Rouillard 835.17
10836 Richard Blevins 492.50
10837 James Dillman 897.03
118R8 Robert Dressel 418.48
Robert Dressel 809.92
PAYROLL CHECKS - FEBRUARY 7, 1989 (CONT'D)
10839 Karen Dahlberg
10840 Danna Roehl
10841 Laura Skarda
10842 Sandra Larson
10843 Benedict Young
10844 Steven Scherer
10845 Farmers State Bank (Fed.
10846 Commissioner of Revenue
10847 P.E.R.A.
10848 Farmers State Bank (S.S.)
8844 Chuck Lehn
772.88
1,052.40
252.86
223.40
395.92
37.94
3,084.35
1,247.62
1,410.46
1,157.13
$26,552.28
$30.00
The Council of the City of Medina met in regular session on Tuesday, February 7,
1989 at 7:30 P.M.
Present: Mayor, Thomas Anderson; Councilmembers, Wilfred Scherer, Anne Theis, Robert
Mitchell, Stephen Schmit; Clerk -Treasurer, Donna Roehl; Police Chief, Richard
Rabenort; Public Works Director, James Dillman; Zoning Administrator, Loren
Kohnen; Attorneys, Ron Ba.tty,David Rolland; Engineer, Glenn Cook
1. ADDITIONAL AGENDA ITEMS
Moved by Scherer, seconded by Mitchell to discuss the following additional items:
Alpana Aluminum, Rezoning Request
City of Greenfield, Sewer Connection Request
Police Union Contract
Memo regarding police chief employment
Police Officer Rouillard, sick leave buyout
Ron Graves Co., bill for remodeling
JoEllen Hurr, Contract
Woodlake Landfill, Agreement for payment of fees
Long Lake Hounds, Conditional Use Permit
Consent Agenda, add St. Anne's Church Bingo license
Motion declared carried
2. JANUARY 17, 1989 MINUTES
Thomas Anderson asked that his name be listed as abstaining on vote for Item 19, Page 162.
Stephen Schmit asked that Item 14, Page 159 indicate bills rather than checks.
Moved by Schmit, seconded by Theis to approve minutes of January 17, 1989, as amended.
Motion declared carried
3. PUBLIC WORKS DEPARTMENT
Auto maintenance
Jim Dillman suggested that the three cars that are presently being used by him and admin-
istration be kept and two of them painted because the cars could not be sold for very much
and were of more value to the city. He also suggested that tax exempt license plates be
gotten for the two administration cars.
Moved by Theis, seconded by Scherer to keep the cars, paint them at a cost of $250. each
and get tax exempt license plates and city decals, if necessary.
Motion declared carried
Driveway Ordinance
Jim Dillman presented revisions to the driveway ordinance and asked that if be referred
to the city attorney for review.
Donna Roehl asked if a variance from the ordinance would need to be heard by the Planning
Commission or if Council, alone, could act on a variance application.
Robert Mitchell stated that State Statutes set forth procedures for variances.
Moved by Theis, seconded by Mitchell to refer the driveway ordinance amendment to the city
attorney.
Motion declared carried
City Road Improvement Program
Jim Dillman presented review and update of the city road improvement program.
Council discussed various sections and the fact that it may need to be revised as situations
warrant.
Moved by Scherer, seconded by Schmit to accept the road improvement program dated February
1989.
Motion declared carried
City .of Greenfield, Request for Sewer Units
Council discussed recent request from the City of Greenfield for additional connections
to the Independence Beach sewer system.
Members agreed to reiterate their previous response to not amend the agreement which
would allow for additional connections.
Moved by Scherer, seconded by Theis to have the City Clerk send Greenfield a letter
explaining that Medina does not wish to amend the sewer agreement due to the fact
that Medina has vacant properties that will be developed in the future and will need
sewer units plus approval of this request will generate similar future requests.
Motion declared carried
* CONSENT AGENDA
Northern States Power Co.
Moved by Theis, seconded by Scherer to adopt Resolution 89-8, allowing Northern States
Power Co. to install underground lines to serve the Independence Estates subdivision.
Motion declared carried
George Hansen, Letter of Credit
Moved by Mitchell, seconded by Schmit to release $4000 Letter of Credit to George Hansen
per advice of Jim Dillman that road is complete and all fees have been paid.
Motion declared carried
DeVac Letter of Credit
Jim Dillman reported that utility work has been completed at the DeVac project, 4365
Willow Dr. He recommended that $100,000 of the Letter of Credit be released.
Moved by Mitchell, seconded by Scherer to release $100,000 of Letter of Credit to DeVac
as per recommendation of Jim Dillman.
Motion declared carried
DanBar Homes, Escrow Funds
Jim Dillman stated that the city engineer had recommended release of $39,547. to Dan Bar
Homes, as completion of streets and utilities continues.
Moved by Mitchell, seconded by Theis to release $39,547 to Dan Bar Homes as recommended
by Jim Dillman.
Motion declared carried
4. WAYZATA INSURANCE AGENCY
Agent, Tom Rerah, explained liability and property deductibles available to the city on
various sections of the cities insurance program.
Moved by Mitchell, seconded by Scherer to continue with the $5000 deductible in all cat-
egories.
Motion declared carried
G
Underground Storage Tanks
Agent, Tom Rerah, stated that he had researched the issue of underground storage tanks
with the League of Minnesota Cities insurance and had found that the rules are being devel-
oped and that they are making a decision regarding insurance for those cities that have
tanks.
Council asked Jim Dillman to develop a plan for Medina's tanks, if it becomes necessary
to have them removed.
5. POLICE DEPARTMENT
Mobile Data Terminals
Rick Rabenort explained that Hennepin County will be dispatching through computers and
have offered terminals at $1500 each, plus installation, with a maintenance fee of $120.
per year.
Council discussed having one car equipped at the present time.
Anne Theis asked why the city needed two cars if only one was to be used.
Rick Rabenort stated that the county would continue radio dispatching, as well as using
the computer.
Moved by Mitchell,seconded by Scherer to order one mobile data terminal for $1500, to be
billed in 1990.
Motion declared carried
Portable Breath Tester
1Rick Rabenort reported that the state will loan Medina a breath tester if we
- agree to use it according to their regulations and conditions.
Base Radio Station
Rick Rabenort reported that the base radio station in the police department is not in
compliance and must be phase out, with the city required to lease from Hennepin County
at $100 per year.
Thomas Anderson stated that he would prefer to buy the equipment rather than lease.
Moved by Theis, seconded by Scherer to obtain a base radio station for the police depart-
ment, preferably through a purchase rather than a lease.
Motion declared carried
City Hall Remodeling
Stephen Schmit asked if the exterior walls in the lower level of city hall were to be
insulated.
Thomas Anderson stated insulating was not in the plans.
Rick Rabenort stated that the insurance inspector had advised that a window be installed
so that someone in the office could observe the booking area.
Moved by Schmit, seconded by Theis to approve Change Order # 3, installation of a window
at a cost of $625.00.
Motion declared carried
Union Contract
Dave Roland reviewed the Union Contract and various changes that had been made. He explained
that Court Standby needed to be clarified, and because the 2% longevity clause had been de-
leted from the contract, Jill McRae and Michael Rouillard would each receive $1000, also
there was a buy-back of sick leave hours to Michael Rouillard, for hours accumulated over
the amount included in the new contract.
Robert Mitchell explained that the buy-back was on a rate of one third of hours earned
times the 1989 pay rate.
Dave Roland explained that the wage increase for 1989 was 4% and for 1990 it will be 5%.
Moved by Mitchell, seconded by Theis to approve the 1989-1990 Police Union Contract with
Court Standby section on Page 19 to be corrected, and to buy out the accumulated sick
leave from Michael Rouillard, 524.75 hours,times $16.20,times one-third, with Michael
Rouillard to release the city from any accumulated sick leave,over that amount.
Motion declared carried
Police Chief Status
Robert Mitchell presented list of employment benefits for Rick Rabenort, in lieu of a
contract.
Moved by Theis, seconded by Scherer to approve the list of employment benefits for
Rick Rabenort, as presented.
Motion declared carried
* 6. ST. ANNE'S CHURCH
Moved by Theis, seconded by Scherer to approve the gambling license of St. Anne's Church
to conduct Bingo on February 26,1989 and to waive the 60 day waiting period.
Motion declared carried
7. PLANNING AND ZONING DEPARTMENT
Cox Bros. Farm, Subdivision
Loren Kohnen reviewed the Cox Bros. application for subdivision of approximately 20 acres
on Willow Dr., into three parcels. He stated that the Planning Commission had recommended
approval with a number of conditions.
Jim Dillman reported that the length of the cul de sac should be constructed according to
the engineers recommendation.
Moved by Theis, seconded by Schmit to authorize preparation of a resolution granting pre-
liminary subdivision approval to the Cox Bros. subdivision according to Planning Commiss-
ion recommendations and cul de sac length according to engineers recommendation.
Wayne Popham, Conditional Use Permit
Loren Kohnen explained that Wayne Popham had made application for a Conditional Use Permit
to construct an accessory building, 3200 sq. ft. in size at 2735 Hamel Rd., to be used as
a barn for storage and animals. He stated that the Planning Commission had recommended
approval with a number of conditions.
Moved by Mitchell, seconded by Scherer to authorize preparation of a resolution granting
a Conditional Use Permit to Wayne Popham to construct an accessory building at 2735 Hamel Rd.
Motion declared carried
Loretto Towing
Loren Kohnen reported that Loretto Towing had not responded to the letter sent to them
regarding non-compliance with their conditional use permit regarding outside storage and
landscaping.
Anne Theis stated that outside storage of vehicles never changes and that they should correct
their problems as others in the city must do.
Moved by Theis, seconded by Mitchell to refer the Loretto Towing matter to the city attorney.
Motion declared carried
Robert Mitchell asked if the city can collect enforcement costs from an owner.
Ron Batty suggested that such a condition be included in future permits.
Long Lake Hounds, Conditional Use Permit
Loren Kohnen explained that Mrs. Romfo had called for a five year inspection of the Long
Lake Hounds kennels at 2832 Hamel Rd. Staff had found that the resolution granting the
permit had never been finalized because the Romfo's had been in the process of moving at
the time the project was being reviewed and they did not know at which address the hounds
would be kept. He suggested that the approval be completed as soon as he had inspected
the premises.
Moved by Theis, seconded by Schmit to table action on the Long Lake Hounds Conditional
Use Permit until February 21, 1989.
Motion declared carried Abstaining --Mitchell
Woodlake Landfill Agreement
Robert Mitchell stated that he had talked with Dick Nowlin and Rollin Smith of
regarding the agreement that had been prepared for payment of fees incurred in
with processing the application for ash disposal at Woodlake Landfill. He had
the city did not know who the consultant for the city would be and that he had
Ron Batty regarding procedures and payment of application fees.
Ron Batty reviewed history of fee collection from Woodlake for previous
for ongoing inspection of the landfill.
Woodlake
connection
told them
talked with
application
and
Landfill Strategy
Council discussed letter received from a resident regarding designation of consultants and
attorney to work on landfill matters.
Ron Batty stated that it is important for the city to make a determination as to which people
are going to work on the issues. He presented background qualifications on his firm with
regards to such matters.
Thomas Anderson stated that the residents would like a report as to what has gone on since
the expansion permit was granted and what plans have been submitted to the city for closure.
Robert Mitchell asked for information regarding events that have occured in Greenfield and
other cities regarding their continued opposition to a landfill.
Thomas Anderson asked that Ron Batty prepare information requested regarding closure and
other cities activities regarding site selection. He asked that Robert Mitchell, Anne
Theis and Leonard Leuer seek applicants for technical assistance.
Planning Commission Vacancy
Thomas Anderson explained that Patricia Velch had served nine years on the Planning Commiss-
ion, the maximum number of consectutive years that one can serve. He thanked her for her
years of service.
Donna Roehl was asked to put a notice in the paper regarding the vacancy with Council to
interview propective members on February 21st.
Alpana Aluminum
jcouncil discussed the Planning Commission recommendation regarding the Alpana Alum-
inum rezoning application.
Thomas Anderson stated that the Evergreen Rd. issue has not been decided and that an area
should be studied so that all properties are coordinated.
Ron Rogers, Planning Commission Chairman, stated that the Planning Commission had asked
for direction from the City Council.
Donna Roehl suggested restudying the report that was done for the Hwy. 55/101 area.
Thomas Anderson asked that the Comprehensive Plan and the Hwy. 55/101 report be studied
by the City Council for the February 2lst meeting and that the Planning Commission also
study these items.
8. JOELLEN HURR COMP TIME REIMBURSEMENT
Ron Batty suggested that Council consider JoEllen Hurr's request for payment of 45.5 hours
of comp time, as the 120 hour request had been decided in November.
Moved by Mitchell, seconded by Theis to not consider the request for the 120 hours of
comp time upon the advice of the city attorney.
Motion declared carried Voting No --Stephen Schmit, Anne Theis
Moved by Stephen Schmit, seconded by Anne Theis to table the request for the 45.5 hr.
payment until JoEllen Hurr's records can be reviewed.
Motion declared carried Voting No --Robert Mitchell, Wilfred Scherer
9. MAYOR'S POSITION
Ron BAtty presented information he had received from the Attorney Generals office regarding
a possible conflict of interest in connection with Thomas Anderson working under a contract
with the cities engineering firm of Bonestroo and Associates.
Robert Mitchell asked what the length of the contract is between the Mayor and Bonestroo.
Thomas Anderson stated that it is ongoing and that he works on architectual matters.
Anne Theis asked when the Mayor knew that he would be working for Bonestroo.
Thomas Anderson stated that he knew in late December and began work after that time.
Thomas Anderson absent at 10:45 P.M.
Anne Theis stated that she believed that there were to many areas in which there would
be a conflict if the Mayor continued in his position.
Ron Batty stated that if a conflict is determined at a later date,then all contracts
with a firm employing a member of the council, become void.
Anne Theis asked what would happen if Bonestroo was hired to work on the landfill matter.
Ron Batty stated that the Mayor could not participate in any authorization for Bonestroo's
to do a particular job.
Stephen Schmit stated that he had gotten information from the League of Cities and they
believed that there was a conflict.
Robert Mitchell asked if the city should seek a declaratory judgement.
Ron Batty explained that either an Attorney Generals opionion and/or a declaratory judge-
ment could be pursued but if the members believed that he should resign then he should resign.
Stephen Schmit stated that if there is a conflict with to many things then there is a
definite problem.
Moved by Mitchell, seconded by Theis to secure an opionion from the Attorney General
regarding the situation of the Mayor contracting with Bonestroo, the cities engineers,
to do architectual reviews for their firm.
Motion declared carried
Ron Batty stated that he would send this request along with one from St. Louis Park and
would probably receive information within 4-6 weeks. He did not believe the answer would
be a definite one and the council would still need to make the final decision.
11:00 P.M.
Thomas Anderson present
10. HEALTH, DENTAL, LIFE INSURANCE
Donna Roehl asked for clarification of city participation in payment of employees,
Health, Dental and Life Insurance premiums as she did not know if all Councilmembers
knew that dental insurance was being provided by the city. She stated that the total
premium would be $302.45, which included the previously approved $254.70 for health
insurance, plus $1.80 for a $10,000 life insurance policy and $45.95 for dental
insurance.
Robert Mitchell stated that was more than was being provided for the police officers
through the Union Contract.
Thomas anderson stated that he would agree to paying the $302.45 as the police officers
had received a 4% pay increase and other city employees had gotten a 3% increase.
Moved by Anderson, seconded by Scherer to pay $302.45 toward employees insurance,
excluding those covered under the police union contract.
Motion declared carried
11. BILLS
Moved by Scherer, seconded by Schmit to pay the bills, including $11,250 to Ron Graves
Order Checks # 7260-7342 in the amount of $279,564.68 and Payroll Checks $10813-10848
in the amount of $26,552.28.
Motion declared carried
12. CONFERENCE
Moved by Scherer, seconded by Theis to pay $30.00 fee for Thomas Anderson to attend
a strategy conference.
Motion declared carried Abstaining --Anderson
Moved by Scherer, seconded by Anderson to pay for dinner for Jim Dillman and Wilfred
Scherer at the Northwest League of Cities meeting, at which county road issues will
be presented.
Motion declared carried
11:10 P.M. TUPCO EXECUTIVE SESSION
Present: Councilmembers, Ron Batty, Glenn Cook, Donna Roehl, Loren Kohnen
Ron Batty explained that depositions regarding the Tupco matter would be taken on
March 16 and April 4th.
Moved by Scherer, seconded by Mitchell to adjourn.
Motion declared carried
Meeting adjourned at 11:15 P.M.
Clerk/Treasurer
February 7, 1989