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Home My Public Portal About12-06-2012THE BOARD OF PUBLIC WORKS AND SAFETY OF THE CITY OF RICHMOND, INDIANA, DECEMBER 6, 2012 The Board of Public Works and Safety of the City of Richmond, Indiana, met at 5:00 P.M., Thursday, December 6, 2012, in the Council Chambers at the Municipal Building, 50 North 5th Street, Richmond, Indiana. In attendance were Board Members Vicki Robinson, Dian Lawson and Tony Foster. Also attending were Assistant City Attorney Kim Vessels, Director of Public Works and Engineering Greg Stiens and Assistant Fire Chief Jared Rudy. The following business was conducted: CALL TO ORDER Ms. Robinson called the meeting to order and noted for the minutes that all board members and legal counsel were present APPROVAL OF MINUTES Mr. Foster moved to approve the November 29, 2012 minutes with a second by Ms. Lawson. The motion was unanimously passed. CLAIMS FOR PAYMENT The claims for payment for December 7, 2012 are in the amount of $205,824.72. Included are as follows: • $20,893.50 = Clark Dietz for Appraising and Acquisition Services for South "E" Street Right -of -Way Project • $25,000.00 = Center City Development Corporation for operating funding • $15,720.00 = Beam, Longest & Neff for preliminary engineering services for Manor Drive Extension Mrs. Lawson moved to approve with a second by Mr. Foster. The motion was unanimously passed. CONTRACTS A. Contract No. 151 -2012 with Clark Dietz, Inc for Construction and Engineering Services for the South 9th Street Bridge Removal Project not to exceed $57,000.00. It was explained to the board that 80% of the money was Federal Funds and 20% was Local Funds. Mr. Foster moved to approve with a second by Ms. Lawson. The motion was unanimously passed. Create PDF files without this message by purchasing novaPDF printer (http: / /www.novapdf.com) Board of Works Minutes December 6, 2012 Page 2 of 3 B. Contract No. 153 -2012 with Earlywine Pest Control for pest control in the City Building in an amount not to exceed $3,095.00. Ms. Lawson moved to approve with a second by Mr. Foster. The motion was unanimously passed. C. Contract No. 154 -2012 with Bader Mechanical for HVAC maintenance for the City Building with a yearly amount for general maintenance of $6,768.00. There is a 20% mark up on parts and materials over and above routine maintenance including an hourly rate of $75.00 an hour for regular hours and $109.00 for all other hours. Mr. Foster moved to approve with a second by Ms. Lawson. The motion was unanimously passed. D. Contract No. 155 -2012 with Trademark Construction for renovation services for Fire Stations numbers 2 & 3 in an amount not to exceed $5,720.00. Ms. Lawson moved to approve with a second by Mr. Foster. The motion was unanimously passed. ADDENDUM A. Addendum No. 1 to Contract No. 170 -2011 with Key Pointe Medical, LLC d /b /a Public Safety Health and Wellness, LLC for 2013 annual physicals. This is a renewal and name change with the same terms in an amount not to exceed $28,341.00. Foster moved to approve with a second by Ms. Lawson. The motion was unanimously passed. BID AWARD A. Award the bid for gasoline and fuel for 2013 for the City of Richmond to Harvest Land Co -Op. All pricing is per gallon and includes delivery. Those prices are as follows: Mr. Foster moved to award with a second by Ms. Lawson. The motion was unanimously passed. Create PDF files without this message by purchasing novaPDF printer (http: / /www.novapdf.com) Transport Tank Wagon Pump Premium Unleaded 3.2382 3.3482 3.3182 Regular Unleaded (87 Octane) 3.0002 3.1102 3.0802 Premium Road Diesel 3.7316 3.8416 3.8116 Off -Road Diesel (dyed) 3.5716 3.6816 3.6516 # 1 Fuel Oil 3.8046 3.9146 #2 Fuel Oil 3.5266 3.6366 Mr. Foster moved to award with a second by Ms. Lawson. The motion was unanimously passed. Create PDF files without this message by purchasing novaPDF printer (http: / /www.novapdf.com) Board of Works Minutes December 6, 2012 Page 3 of 3 ADJOURNMENT There being no further business, on a motion duly made, seconded and passed unanimously. The meeting was adjourned. S/S Vicki Robinson Vicki Robinson, President ATTEST: S/S Monica Burns Monica Burns, Deputy Clerk A recording of this meeting is on file in the Clerk's Office Create PDF files without this message by purchasing novaPDF printer (http: / /www.novapdf.com)