HomeMy Public PortalAbout20160512Synopsis20160512 City Council Synopsis
Consideration of Items for Consent Agenda
Mayor Buelterman called the consent agenda to order at 6:30PM on May 12, 2016. Those present were Julie Livingston,
John Major, Barry Brown and Bill Garbett. Also attending were Diane Schleicher, City Manager; Bubba Hughes, City Attorney; Angela Hudson, Director, Finance Department; and Janet LeViner,
Clerk of Council. Wanda Doyle and Monty Parks were excused due to attending a conference.
Mayor Buelterman listed the following items on the consent agenda:
City Council Meeting, April
14, 2016
City Council Workshop, April 28, 2016
City Manager’s Waiver of the Nepotism Prohibition – Ocean Rescue Division – Brandon Harvell (lifeguard) and Rachel Harvell (dispatch) –
Part-time Seasonal Employees – Relationship (Siblings)
Approve budget amendment from 2014 SPLOST of $18,164 from the TIFD SPLOST to the DPW Infrastructure SPLOST to cover the balance
of the paving cost. Time sensitive in order to get paving done in May. Budget Line Item: 322-4210-54-1410 (2014 SPLOST Infrastructure)
Carroll and Carroll proposal to pave the remaining
streets/paths in campground - $27,776. The quote is based on the same unit price for paving as the bid price for city streets this year. Grading and preparation of these smaller street/lanes
is in addition to the standard paving. This improvement will improve the Good Sam’s rating of the park. This is a time sensitive request in order to complete the paving during the month
of May when Carroll & Carroll is paving city streets. Budget Line Item Number: 555-6180-54-1400 (Infrastructure)
North Beach Concession Stand and Janitorial Services RFP – City did
not receive any proposals from the private sector. Woody Hemphill with Rivers End representing the city participated in the proposal process and submitted the enclosed proposal. After
review of the proposal and an analysis of expenses and revenues, Mr. Hemphill submitted an amended expenses budget with estimated excess revenues over expenditures are $18,442 annually
with a projected first month expenditure of $54,559 which includes needed startup equipment expenses. Recommended is acceptance of the proposal with the amended expense budget by Mr.
Hemphill. This will be funded separately from Rivers End a separate general fund departmental category. Mr. Hemphill is very capable manager and has experience with both the retail sales
and janitorial service due to his nearly 10 years as the manager of Rivers End RV and Campground. Explanation: Time sensitive due to startup date of June 1, 2016
North Beach Restrooms
and Showers: Tippens & Polk Construction – Change Order #3 - $11,484 – Additional concrete pads for trash receptacles and cigarette urns, added planter next to NB Grill, added paver
walkway on the south side of NB Grill, extended walkway to facilitate better pedestrian flow, added stairway on south end of decking, additional landscaping. AND Greenline Architects
– Additional design fee related to Change Order #3 - $2,375
Base Construction Cost $815,000.00
Change Order #1 $ 1,661.00
Change Order #2
$ 2,700.00
Change Oder #3 $ 11,484.00 (This request)
Total Construction $830,845.00
Greenline: Remaining Contract Balance $ 10,600.00
Greenline: Additional Drawings
for men’s stalls $375.00
Greenline: Design and engineering
Changes due to unexpected utility location and height $2,007.50
Greenline: Additional Drawings and design for CO #3
$2,375.00 (This request)
Ga Power and McClain Invoices $14,018.00
Independent Inspector (Whitaker Labs) $ 6,336.00
Water & Sewer Meters and Materials $ 2,258.00
Tables, garbage/recycling receptacles’,
Bicycle rack, cigarette & flags. $ 11,158.38
(Total Other Costs) $ 49,127.88
Grand Total Construction & Other Costs
$879,972.88
8% Contingency $ 70,397.83
Total Remaining Project Budget: $950,370.71
Account number 325-6125-54-1310
This agenda item is a request the City Council use the
fiscal year 2016 SPLOST 2014 Capital Project Fund to purchase $31,882 of rescue equipment from Ski-Doo for the Fire Department
Mayor Buelterman called the regular meeting to order at
7:00PM. All those present for the consent agenda were present.
Opening Ceremonies
Call to Order
Posting of the Colors
Pledge of Allegiance
Invocation
Recognitions and Proclamations
Consideration
of the approval of the minutes of the regular meetings of the Tybee Island City Council
City Council Meeting, April 6, 2016. Minutes to be amended and deferred to City Council Meeting
on May 26, 2016.
Report of Staff, Boards, Standing Committees and/or Invited Guests
Jim Kluttz, Hotel/Motel Tax
Keith Gay, Orange Crush and Facilities Rental
Bill Garbett made a motion
to approve the consent agenda. Julie Livingston seconded. Vote was unanimous, 4-0.
Consideration of Ordinances, Resolutions
First Reading, 2016-13, Sec 2-3-31, Abolish Audit Committee. John Major made a motion to approve as amended with change of language from City Staff to Finance Committee. Bill Garbett
seconded. Vote was unanimous, 4-0.
Julie Livingston made a motion to adjourn. Barry Brown seconded. Vote was unanimous, 4-0.
Meeting adjourned at 7:42PM.
___________________________
Janet
LeViner, City Clerk