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Home My Public Portal About20211013 - BOARD OF TRUSTEES REGULAR MEETING MINUTES - 2021-10Minutes of Regular Meeting 2021-10 Ault Town Board of Trustees October 13, 2021 7:00 p.m. Page 1 of 3 TOWN OF AULT, WELD COUNTY, COLORADO MINUTES OF A REGULAR MEETING OF THE BOARD OF TRUSTEES OF THE TOWN OF AULT, COLORADO. MEETING HELD IN THE TOWN HALL IN SAID TOWN OF AULT ON THE 13TH DAY OF OCTOBER 2021 AT 7:00 P.M. PRESENT: MAYOR Rob Piotrowski ABSENT: ALSO PRESENT: Trustees: Town Clerk Town Attorney Police Chief PW Supervisor Tyrell Anderson Butch White Scott Riley Corry Cole Sharon York Justin Marshall Sharon Sullivan Jed Scott Tom Nissen Grant Ruff AUDIENCE: Eric Wernsman, Curtis Naihauer, Mike Freeman, Gordon Ledall, DeDe Cross, Terry Gertge, Candice Clem, Vanessa Lopez, Donella, Gertge, Taylor Henderson REGULAR MEETING 2021-13, October 10, 2021 MEETING PROCEDURE: Comments from the Public are welcome at two different times during the course of the meeting: 1) Comments on items not scheduled on the Agenda will be heard under Public comments. 2) Comments on all scheduled Agenda items will be heard inunediately following the presentation by Staff or the Petitioner. Please wait until you are recognized by the Mayor and keep comments as brief as possible. The Town Board of Trustees will act on an Agenda item after comments from the Staff and the Public has been heard. The meeting was called to order by Mayor Piotrowski at 7:00 p.m. I. PLEDGE OF ALLEGIANCE II. ROLL CALL: All members were present. III. APPROVAL OF AGENDA: A correction was made to IV. Consideration of Minute approval to correct to RM 2021-09. A MOTION WAS MADE BY TRUSTEE WHITE and seconded by Trustee Cole to approve the agenda as amended. Motion passed with a unanimous vote. IV. CONSIDERATION OF MINUTE APPROVAL: Regular Meeting 2021-09 September 8, 2021: A MOTION WAS MADE BY TRUSTEE RILEY and seconded by Trustee Cole to approve the Regular Minutes 2021-09 as written. Motion passed with a unanimous vote. V. COMMITTEE REPORTS Finance- Funds are running in the black. The first budget meeting will be on Tuesday, October 19, 2021 at 6:30 p.m. Library- Scott Riley is on the committee to select a new representative for Region 6 of the Library District. Parks and Cemetery- The dog park looks great and Public Works did a wonderful job. Minutes of Regular Meeting 2021-10 Ault Town Board of Trustees October 13, 2021 7:00 p.m. Page 2 of 3 Water and Sewer- No report. Streets- No report. Police- There were 621 calls for service with 354 in Ault, and 77 citations issued. There were 17 code warnings, with 3 summonses issued. There were 132.5 hours spent in Pierce and 74 hours spent in Nunn. Beautification- The lights on Town Hall are broken and need repaired. Special Projects- No report. Planning Commission- Items are on the agenda. Staff Reports: Attorney Scott stated that a redline copy of the TDS Franchise Agreement is in the works, still trying to negotiate the fiber line for Town Hall and WWTP access. Use of impact fees will be discussed at a future work session. The Town of Ault is listed as a participant it the opioid settlement. Work is still in process for the Wykert Alley and Gantz water share for Conestoga. Grant Ruff stated the building is coming along well and the crane is working well. VI. APPROVAL OF ACCOUNTS PAYABLE: September 8 to October 13, 2021: A MOTION WAS MADE BY TRUSTEE COLE and seconded by Trustee York to approve the accounts payable September 8 to October 13, 2021. Motion passed with five (5) yes votes and one (1) abstention. VII. REFERRALS REQUESTS AND PRESENTATIONS 1). Site Plan approval for Weld County Shed Site 41150 Tegan Avenue: Weld County will put their maintenance shed to store the grader and snowplows on the site. They will have emergency access available for only grader and plows to use, which will revert back to emergency services only if the property is ever sold. They will use their own inspection services. After discussion, A MOTION WAS MADE BY TRUSTEE WHITE and seconded by Trustee York to approve the site plan with the access stipulation defined and approved by staff. Motion passed with a unanimous vote. 2). Public Hearing for the Annexation and Concurrent Zoning for Poudre Valley Co-op Inc.: The public hearing opened at 7:25 p.m. This site is off Hwy 14 on the north side of the road, just west of Conestoga. There are no impact concerns. There was no support or opposition of the annexation request. The hearing closed at 7:25 p.m. Planning Commission had no issues with this request. 3). Resolution 2021-15 Findings of Fact and Determinations regarding eligibility of PVC Inc: A MOTION WAS MADE BY TRUSTEE WHITE and seconded by Trustee Marshall to approve Resolution 2021-15 Finding of Facts and Determinations regarding eligibility of Poudre Valley Co-op Inc as written. Motion passed with a unanimous vote. 4). First Reading of Ordinance 535 for Annexation of Poudre Valley Co-op Inc.: A MOTION WAS MADE BY TRUSTEE WHITE and seconded by Trustee Marshall to approve the first reading of Ordinance 535 for annexation of Poudre Valley Co-op Inc as written. Motion passed with a unanimous vote 5). First Reading of Ordinance 536 for Initial Zoning of Poudre Valley Co-op Inc.: A MOTION WAS MADE BY TRUSTEE WHITE and seconded by Trustee Cole to approve the first reading of Ordinance 536 for initial zoning to (C) Commercial. Motion passed with a unanimous vote. 6). Site Plan approval for Phase 1 Poudre Valley Co-op Inc.: This will be for Phase 1, for the propane tanks. After discussion, A MOTION WAS MADE BY TRUSTEE WHITE and seconded by Trustee Marshall to approve the Site Plan for Phase 1 of Poudre Valley Co-op Inc. Motion passed with a unanimous vote. 7). Approval of the 2020 Ault Municipal Audit: The audit will be amended to include the supplemental appropriation in the water fund. A MOTION WAS MADE BY TRUSTEE RILEY and seconded by Trustee White to approve the 2020 Municipal audit as amended. Motion passed with a unanimous vote. VIII. PUBLIC COMMENTS: The purpose of the Public Comments Section of the Agenda is for members of the public to speak to Town Council on any subject not scheduled on the Regular Agenda. In order to accomplish scheduled agenda items, comments should be limited to a five-minute time period. Town Council shall make no decision or action, except to schedule the matter for Council discussion at a later date. THOSE ADDRESSING Minutes of Regular Meeting 2021-10 Ault Town Board of Trustees October 13, 2021 7:00 p.m. Page 3 of 3 COUNCIL ARE REQUESTED TO COME TO THE PODIUM AND TO STATE THEIR NAME TO THE BOARD Mike Freeman, Weld County Commissioner, thanked the Town of Ault for their cooperation in working together with Weld County. There are 32 municipalities in Weld County. We need to work together to continue to focus and fight to keep the agricultural attacks in check, including the impacts on oil and gas. IX. OLD BUSINESS 1). Consideration of life insurance for Town Employees: A policy for all full-time staff will cost approximately $252 monthly. After discussion, A MOTION WAS MADE BY TRUSTEE MARSHALL and seconded by Trustee York to move forward with the life insurance and provide $25,000 policy to full time employees. Motion passed with a unanimous vote. 2). Renewal of Property Insurance with GPP for $61,932: After a renewal presentation, A MOTION WAS MADE BY Trustee White and seconded by Trustee Cole to approve the renewal of property insurance for GPP at a premium of $61,932.00 for the 2021/2022 policy year. Motion passed with a unanimous vote. X. NEW BUSINESS 1). Consideration of Resolution 2021-16 for Metro-DPA Resolution to allow loan program to home buyers: The indemnity clause will be removed. 90 -day termination will be in the contract. After discussion, A MOTION WAS MADE BY TRUSTEE RILEY and seconded by Trustee Marshall to approve Resolution 2021-16 to allow the Metro DPA loan program, minus the indemnity verbiage. Motion passed with a unanimous vote. 2). Consideration of bids for 400 B Street: The high bid was $236,200 by Kenneth Starman. A MOTION WAS MADE BY TRUSTEE MARSHALL and seconded by Trustee Riley to accept the bid of $236,200 for the purchase of 400 B Street. Motion passed with a unanimous vote. 3). MOU with UCD and DOLA for planning and design services for conceptual design of Town facility: This is for a conceptual design of a possible new Town Hall. DOLA will pay for 50% of the cost of $5,600. After discussion, A MOTION WAS MADE BY TRUSTEE WHITE and seconded by Trustee Marshall to approve the MOU with DOLA and UC Denver. Motion passed with a unanimous vote. 4). Consideration of sale or contribution of 1946 dodge truck: After discussion, the Town will place on the website and take bids to be sold as is. If there are no offers within 3 weeks, the truck will be scrapped. 5). Consideration of 20 shares CBT water: After discussion, A MOTION WAS MADE BY TRUSTEE COLE and seconded by Trustee York to purchase 20AF of CBT water at $60,000 per share. Motion passed with a unanimous vote. Further comments during the meeting: Taylor Henderson of the Black Hollow Solar Project updated the Board. Severance is interested in annexation of the project. This should not affect the Town, school, or library. A Notice of Inquiry will be sent out. Consideration of an IGA with Severance regarding land use issues should be made. Water costs will increase 5% for the 2022 year, the NWCWD cost study is still in "draft" form. Look into needed improvements still required at the Highland Industrial Park. With no further business to come before the Board the meeting was adjourned at 8:36 p.m. OF A ^/ Rob Piotrowski, Mayor ullilian, Town Clerk