HomeMy Public PortalAbout02/07/95 CCM17
ORDER CHECKS - FEBRUARY 7, 1995
14189 Advantage Paper $ 53.99 ,.
14190 American Express 569.84 �'`
14191 American Linen Supply 40.20
14192 Amoco oil co 30.90
14193 Archor Ind 31.95
14194 Blitz Foto 41.57
14195 Bonestroo, Rosene, Anderlik 4,490.47
14196 Daniel Breviu 55.00
14197 Bryan Rock Products 531.90
14198 Commercial Life Ins. Co. 81.30
14199 Commissioner of Revenue 1,355.33
14200 Connelly Ind. Elect. 149.21
14201 Copy Duplicating Products 100.22
14202 Corner House/Interagency Ctr 666.00
14203 Counter Tops & What Not 180.00
14204 Delta Dental 735.60
14205 Dept. of Pub. Safety - oISM 270.00
14206 The Dobo's 56.00
14207 Doradus Corp 306.00
14208 E-Z-Recycling 2,132.58
14209 Equal Net 37.36
14210 Farmer State Bank of Hamel 5,650.68
14211 Feed Rite Controls 1,606.82
14212 Fortin Hardware 32.04
14213 Gateway 2000 3,828.87
14214 Genuine Parts 4.24
14215 Glenwood Inglewood 34.10
V/
14216 Gopher State One Call 26.25
14217 Greater N.W. Office of R.E. Assessors 2,326.00
14218->u.'.'.p Hamel Athltic Club 8,500.00
14219 Hardrives, Inc 20,598.80
14220 HDR Eng., Inc. 90.00
14221 Henn. Co. Treas., Acctg. Svcs. 804.00
14222 Henn. Co. Treasurer 257.3a
14223 Henn. Co. Sheriff 520.6
14224 Holmes & Graven 13,379.04
14225 Lake Business Supply 191.5
14226 G.D. LaPlant Sanitation, Inc 24.97 yi/
14227 Void (Part of Check 14228) 0.00
14228 League of Minn. Cities
14229 League of Minn. Cities
14230 Mayer Distributing
14231
14232
14233
14234
14235
14236
14237
14238
14239
14240
14241
14242
14243
14244
14245
14246
14247
14248
14249
14250
43,442.00
2,064.00
3,705.97
Medcenters Health Care, Inc. 4,469.64
Medica 3,330.51
Metropolitan Waste Control 8,460.00
Midwest Automotive 187.93
Minnegasco 157.05
Minnesota DNR 225.00
Modern Office 244.58
Mothers Motors/Loretto Towing 21.18
National Fire Protection 95.00
Northern States Power 3,131.00
Northern States Power 642.26
Northwest Assoc. Consultants 460.00
Office Max, Inc. 212.98
P.E.R.A. 4,532.84
Pioneer -Sarah Creek 473.00
Postmaster 500.00
Randy's Sanitation 75.20
Reynolds Welding 42.48
SOMA, Inc. 55.00
St. Joseph's Equipment 375.40
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ORDER CHECKS - FEBRUARY 7, 1995 (CONT'D)
14251 Streicher's 230.15
14252 Suburban Alliance 702.00
14253 Superior Ford 87.82
14254 Steven M. Tallen 3,479.66
14255 Total Office Products 1,194.53
14256 Twin City Office 248.26
14257 Twin City Water clinic 20.00
14258 U.S. West Cellular 165.77
14259 U.S. West Communications 327.87
14260 Uniforms Unlimited 132.00
14261 Weekly News 35.00
14262 Wright -Hennepin Electric 1,187.23
14263 Zep Manufacturing 69.52
14264 Minnesota Rural Water 110.00
14265 Minnesota's Bookstore 281.13
$154,964.68
PAYROLL CHECKS - FEBRUARY 7, 1995
14226 Steven T. Scherer $ 837.18
14227 Richard R. Rabenort 1,457.17
14228 Michael J. Rouillard 1,020.98
14229 Scott A. Stillman 1,079.74
14230 James D. Dillman 1,229.05
14231 Robert P. Dressel 1,051.84
14232 Edgar J. Selland 1,254.90
14233 Jeffrey E. Karlson 1,188.63
14234 Cecilia M. Vieau 683.88
14235 Laura L. Sulander 859.45
14236 Sandra L. Larson 758.32
14237 Joseph R. Heyman 777.71
14238 Jon D. Priem 771.80
14239 Anne E. Theis 207.79
14240 Ann C. Thies 138.52
14241 John B. Ferris 138.52
14242 Philip K. Zietlow 138.52
14243 James R. Johnson 138.52
14244 Steven T. Scherer 460.71
14245 Richard R. Rabenort 1,257.17
14246 Michael J. Rouillard 1,022.56
14247 Scott A. Stillman 1,081.89
14248 James D. Dillman 1,186.42
14249 Robert P. Dressel 574.52
14250 Edgar J. Belland 1,024.10
14251 Jeffrey E. Karlson 657.33
14252 Cecilia M. Vieau 363.43
14253 Laura L. Sulander 461.33
14254 Sandra L. Larson 391.28
14255 Joseph R. Heyman 763.11
14256 Jon D. Priem 771.80
$23,748.17
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MEDINA CITY COUNCIL MEETING MINUTES OF FEBRUARY 7, 1995
The City Council of Medina, Minnesota met in regular session on
February 7, 1995 at 7:30 p.m. in the City Hall Council Chambers
with Mayor Anne Theis presiding.
Members Present:
John Ferris, James Johnson, Ann Thies, Philip
Zietlow and Mayor Theis.
Members Absent: James Johnson until 7:50 p.m.
Also Present:
Acting Police Chief Mike Roulliard, Public
Works Director Jim Dillman, City Engineer
Shawn Gustafson, Zoning Administrator Loren
Kohnen, City Attorney Ron Batty and Clerk -
Treasurer Jeff Karlson.
1. ADOPTION OF THE AGENDA
Moved by Zietlow, seconded by Ferris, to adopt the agenda with the
following additions:
a. Discussion of Year -End Financial Statement
b. Discussion of Personnel Policy
c. Report of Meeting with Long Lake and Orono Regarding the
Long Lake Cleanup Project
Motion passed unanimously.
2. CONSENT AGENDA
Moved by Zietlow, seconded by Ferris, to approve the consent
agenda, as follows:
a. Resolution No. 95-01, "Resolution Appointing Watershed
Commissioners and Alternates"
Motion passed unanimously.
3. MINUTES
Moved by Thies, seconded by Mayor Theis, to approve the minutes of
the regular meeting of January 17, 1995, as amended, as follows:
Page 4, item 8, paragraph 3, to read, "Rabenort's memo stated..."
Motion passed unanimously.
4. APPOINTMENT OF PLANNING COMMISSIONERS
Five applicants submitted their names for appointment to the
Planning Commission. Christopher Crosby, Carolyn Smith and Bruce
Workman were seeking to be re -appointed. The other two applicants
were Conrad Miller and Robert Etem.
Moved by Ferris, seconded by Mayor Theis, to re -appoint Christopher
Crosby, Carolyn Smith and Bruce Workman to the Planning Commission
for three year terms, effective from March 1, 1995 to March 1,
1998. Motion passed unanimously.
5. ORDINANCE AMENDING SECTIONS OF AG PRESERVATION ZONING DISTRICT
Ron Batty provided a draft of an amendment to sections 826.07 of
the zoning ordinance regarding the agricultural preservation (AG)
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zoning district. Batty said there was no property within Medina
zoned AG, but could become an active zoning district if Michael
Seeland requested the rezoning of a large parcel near Medina
Morningside for agricultural purposes. The amendment contained
four main points:
1. The elimination of a number of permitted and conditional
uses which Batty did not think were needed in an ag
district.
2. An attempt was made to allow some flexibility into the
zoning ordinance.
3. Increased the minimum lot size required for this
district to 40 acres.
4. Allowed single family structures to exceed 30 feet in
height under certain conditions.
Jim Johnson arrived at 7:50 p.m.
Moved by Thies, seconded by Mayor Theis, to adopt Ordinance No.
282, "An Ordinance Amending Sections 826.07, ET SEO. of the Medina
Code of Ordinances Relating to the Agricultural Preservation Zoning
District."
Ayes: Ferris, Johnson, Thies, Zietlow and Mayor Theis. Nays:
None. Ordinance 282 adopted on a 5-aye and 0-nay vote.
6. ORDINANCE AMENDING NON -CONFORMING USE ORDINANCE
Ron Batty said the purpose of this ordinance was to overcome a
major deficiency in the City's ordinance. Batty said the ordinance
treated all non -conformities in a similar manner and imposed a
standard strict rule against expansion or rebuilding. Batty said
his intent was to allow a more flexible approach by creating three
types of non -conforming uses, which would be subject to strict
standards.
Moved by Thies, seconded by Zietlow, to adopt Ordinance No. 283,
"An Ordinance Amending Section 825.15 of the Medina Code of
Ordinances Relating to Non -Conforming Uses."
Ayes: Ferris, Johnson, Thies, Zietlow and Mayor Theis. Nays:
None. Ordinance No. 283 adopted on a 5-aye and 0-nay vote.
7. DENNIS HECKER - PRELIMINARY PLAT REVISION
Loren Kohnen said Dennis Hecker, 3072 Willow Drive, asked the
council to review and approve a revision to his preliminary plat
which was approved on December 20, 1994. Kohnen said the dividing
line between Lots 1 and 2 had to be moved to the east, making Lot
1 larger. The reason for the line move was the location of the
present septic system. The planning commission recommended that
the lot line change be approved.
Moved by Ferris, seconded by Mayor Theis, to direct staff to
prepare a resolution granting approval of the lot line change.
Motion passed unanimously.
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8. WENCK ASSOCIATES, INC. FEE SCHEDULE
Moved by Zietlow, seconded by Ferris, to table any action on the
consulting agreement between the City and Wenck Associates until
Wenck can explain their fee schedule; and to authorize Loren Kohnen
to contact Glen Sanders of Wenck and express the council's
disapproval of the $253.77 bill which was submitted to the city for
preparation of the contract. Motion passed unanimously.
9. HAMEL PARK FUND RAISING LETTER
Tom Anderson, chairman of the Hamel Park Fund Raising Committee,
submitted a draft copy of a fund raising letter which the committee
would use when approaching prospective donors about contributing to
the development of the Hamel park.
Mayor Theis said it was vitally important that there was a schedule
which laid out how the park was going to be developed from year to
year.
Anderson said the Park Commission was looking at a ten year
program. Anderson said it might be possible to move the schedule
ahead if more contributions came in. He said the Park Commission
was going to finalize a development plan and come up with a
schedule of when the improvements would be done.
Moved by Ferris, seconded by Johnson, to approve the text of Tom
Anderson's fund raising letter pertaining to the development of
Hamel park. Motion passed unanimously.
10. APPOINTMENTS TO NWL OF MUNICIPALITIES PARK TRAIL TASK FORCE
The Northwest Hennepin League of Municipalities asked that the
council appoint two representatives to assist the league in the
development of a park trail system. Each member community of the
NWL League of Municipalities was participating in a State
Minnesota, Board of Government Innovation and Cooperation grant in
an effort to link all of the municipal park trail plans with one
another.
Moved by Mayor Theis, seconded by Ferris, to appoint Council Member
Jim Johnson, Park Commissioner Jim Roehl and community
representative Bob Etem to the Park Trail Task Force. Motion
passed unanimously.
11. CLEANUP OF HYBERG PROPERTY
Jim Dillman said he was in the process of cleaning up the Hyberg
property which was recently purchased by the City for a park.
Dillman said there were several trees on the property which would
have to be cleared out so the Hamel Fire Department could get
around the property. Dillman said the house and debris would have
to be burned. He said the public works crew would be spending
about a week's worth of time cleaning up the debris around the
site. One or two wells also needed to be capped. Dillman
estimated the cost of the cleanup at $5,000 to $7,000 which would
come out of the park fund.
Ron Batty pointed out that the city would accept liability for the
22
cleanup because it owned the property. He said the city should
issue itself a burning permit as it would to anyone else.
Moved by Ferris, seconded by Thies, to approve the cleanup of the
property by the city crew and to authorize a burning permit for the
house and debris. Motion passed unanimously.
12. PARK COMMISSION REPORT
Park Commissioner Tom Anderson gave a brief report of the last Park
Commission meeting. He said the commission looked at placing
additional signs in city parks, appointed a special sub -committee
to deal with the Hamel park, and reaffirmed the activities that
should take place with the new Hamel park, including a drainage
plan.
13. MEDINA ROAD IMPROVEMENT FROM BROCKTON LANE TO HOLY NAME DRIVE
Shawn Gustafson said the total cost of the final phase of the
Medina Road Improvement Project from Brockton Lane to Holy Name
Drive was estimated at $101,810.00. Gustafson said only three
property owners could be assessed at the assessment rate of $4,615,
or a total of three and a half units.
Moved by Ferris, seconded by Johnson, to hold the improvement
hearing and the assessment hearing on Tuesday, March 7, 1995 at
7:30 p.m.
Moved by Ferris, seconded by Johnson, to adopt Resolution No. 95-
02, "Resolution Calling for Public Hearings on the Improvement of
Medina Road from Brockton Lane to Holy Name Drive and on the
Assessment Thereof."
Ayes: Ferris, Johnson, Thies, Zietlow and Mayor Theis. Nays:
None. Resolution No. 95-02 adopted on a 5-aye and 0-nay vote.
14. COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM
Jeff Karlson said the City could use its 1995 Urban Hennepin County
Community Development Block Grant Program planning allocation of
$14,479 toward a park development plan for the Hamel park.
Karlson and Jim Dillman recommended that 1993 and 1994 program
funds be amended and put toward the removal of architectural
barriers at the city hall. Specifically, $7,201 which was
allocated in 1993 for handicapped accessibility to Lakeshore Park
and $14,002 which was allocated in 1994 for an inflow and
infiltration study for the Hamel sewer line. Karlson said the
council would have conduct a public hearing for the proposed
reallocation of 1993 and 1994 CDBG funds.
Moved by Ferris, seconded by Mayor Theis, to establish March 7,
1995 as the date of the public hearing for the proposed use of the
1995 Urban Hennepin County Community Development Block Grant
Program allocation of $14,479 by the City for a park development
plan for the Hamel park. Motion passed unanimously.
Moved by Ferris, seconded by Mayor Theis, to conduct a public
hearing on March 7, 1995 to consider an amendment to the City's
23
proposed use of 1993 and 1994 CDBG funds --which includes the
reallocation of $7,201 for Project No. 86, Handicapped
Accessibility at Lakeshore Park and $14,002 for Project No. 87,
Hamel Sewer Infiltration Study --toward the removal of architectural
barriers at the Medina city hall which restrict the mobility and
accessibility of elderly or disabled persons. Motion passed
unanimously.
14. PROPOSED COMMUNICATIONS CONVERGENCE ACT
Ann Thies presented a brief overview of legislation that was being
proposed by the League of Minnesota Cities (LMC) and the Minnesota
Association of Cable Television Administrators to respond to the
new era in telecommunications and rapidly changing advances in the
delivery of those services. LMC supported the following
telecommunications policies:
1. Local authority to require telecommunications service providers
to:
a. obtain permits and follow local standards for the use of
local rights -of -way;
b. prohibit redlining and uphold nondiscrimination standards in
the provision of services at the local level;
c. support community access to voice, video and information
services offered at the local level;
d. design the local telecommunications infrastructure to meet
community information needs, including community programming
services;
e. compensate cities for the use of public rights -of -way.
2. Replacement of current local cable franchising authority with
local permitting authority.
3. Development of state and federal enforcement of minimum
technical and connectivity standards.
4. Rate regulation in the absence of competition.
5. State licensing of telecommunications providers to ensure they
have the financial, technical and legal qualifications to
provide services.
6. Development of policies which protect cities' interests in the
management of public property and local rights -of -way.
7. A restructuring and simplification of the regulatory framework
for telecommunications services.
15. YEAR-END FINANCIAL REPORT
Phil Zietlow asked why the city's total fund balance decreased by
nearly $600,000.
Jeff Karlson said one reason for the decrease was the 1994
improvement of Medina Road from Tamarack Drive to County Road 24.
Karlson said because no bonds were issued for the project, monies
were taken from the general fund. The fund would reimbursed over
24-
time as the special assessments were paid off.
John Ferris pointed out that the general fund balance was
understated because the special assessments for the Medina Road
improvement were not shown as a receivable.
Karlson said the city operates under the cash basis method of
accounting throughout the year and the actual fund balance is not
reported until the audit report is completed. Karlson said he
would provide a report which would explain the reduction in fund
balance.
16. REVISION OF PERSONNEL POLICY
John Ferris said the council needed to implement a performance
review process for each department head to document what is being
done in each department.
Phil Zietlow said performance reviews could be done quarterly.
Ann Thies suggested the council conduct semi-annual reviews in May
and November.
Ferris said he would continue to re -write the personnel policy.
17. LONG LAKE CLEANUP PROJECT
Phil Zietlow said he and Mayor Theis had a meeting with
representatives from Long Lake and Orono to discuss the proposed
Long Lake Cleanup Project. Zietlow said there was a false
perception that Medina horse farms were the reason for the
pollution problems in Long Lake. Zietlow said there was not enough
data to support or disprove their contention. Zietlow said he was
going to push for the collection of more data to determine what was
coming out of Medina. He said an effort could then made to stop
whatever was going into the lake.
18. PAYMENT OF BILLS
Moved by Ferris, seconded by Johnson, to approve the payment of
Order Check Numbers 14189-14265 for $154,964.68 and Payroll Check
Numbers 14226-14256 for $23,748.17. Motion passed unanimously.
19. ADJOURNMENT
Moved by Zietlow, seconded by Ferris, to adjourn the meeting at
9:25 p.m. Motion passed unanimously.
Anne E. Theis, Mayor
ATTEST:
A
Jeffr .LKarlson, Clerk -Treasurer
Ebruary 7, 1995