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HomeMy Public PortalAboutLTC 019-2015 Council Workshop - Bal Harbour Shops Expansion ProjectAAL HA)OUR F LORI D A' S� P A R A D I S E OFFICE OF THE VILLAGE MANAGER NO. 019-2015 LETTER TO COUNCIL TO: Mayor Martin Packer and Members of the Village Council FROM: Jorge M. Gonzalez, Village Manager DATE: January 30, 2015 SUBJECT: Council Workshop — Bal Harbour Shops Expansion Project The purpose of this Letter to Council (LTC) is to provide you an update on the logistics and preparation for the Council Workshop regarding the Bal Harbour Shops Expansion Project, which is scheduled as follows: Council Workshop on the Bal Harbour Shops Expansion Project Monday, February 2, 2015 Sea View Hotel 9909 Collins Avenue Crystal Ballroom 7:00 p.m. Attached for your information is a draft agenda for the Workshop. The agenda was developed to ensure that the workshop provides ample time for presentation, as well as audience participation. In addition, I have attached a preliminary rough draft of the Power Point presentation, which is still being edited and revised by the project team. Although it is a work in progress and will probably undergo additional revisions prior to Monday's workshop, I wanted to provide you with a general concept of the Village's presentation. An important component to the Council Workshop is the notification of interested stakeholders. As such, in an effort to broadly notify residents, businesses and interested stakeholders Village -wide, a variety of communications approaches have been deployed to advertise the workshop. Page 2 of 3 Following is a summary of community outreach efforts, which have taken place since the selection of the Council Workshop date (which was finalized on Thursday, January 22, 2015): Approach Date Total Reach Notes Constant Contact Thursday, 493 email (Subscriber E-mail January 22, 2015 subscribers Service) (5:30 p.m.) Constant Contact Thursday, 493 email Shared by subscribers (Subscriber E-mail January 29, 2015 subscribers on Facebook and Service) (5:15 .m. Twitter Constant Contact SCHEDULED 493 email (Subscriber E-mail Sunday, subscribers Service) February 1, 2015 8:00 a.m. Bal Harbour Alerts Thursday, 246 subscribers (WENS) — text, January 22, 2015 voice, email, pager Bal Harbour Alerts Thursday, 246 subscribers (WENS) — text, January 29, 2015 voice, email, pager Bat Harbour Alerts SCHEDULED 246 subscribers (WENS) — text, Sunday, voice, email, pager February 1, 2015 2 .m. Village Official Thursday, 45 followers Facebook January 22, 2015 (Municipal Government) Page Jorge M. Gonzalez Friday, 48 —followers - Public Official January 30, 2015 Facebook Bal Harbour Village Friday, 51 followers Official Twitter January 30, 2015 Bal Harbour Police Friday, 1,374 followers Department Official January 30, 2015 Twitter A -frame / Sign Wednesday, Locations: boards January 28, 2015 (2) entrance/exit of Gated Residential Section (1) entrance to Village Hall (1) entrance to Bal Harbour Park Page 3 of 3 Variable Message Thursday, Locations: Signs (VMS) January 29, 2015 (1) 97th & Collins (northbound) (2) 961h &Bal Bay by Village Hall (3) 99th & Collins (southbound) Village Website — Thursday, Tracked 20 hits On-line Calendar January 22, 2015 Village Website — Thursday, Schedule of January 22, 2015 Meetings Village Website — Thursday, Main Page Slider January 22, 2015 Public Notice — Thursday, Village Hall Bulletin January 22, 2015 Board Copies of Public Monday, 350 flyers Police Supervisors Notice (flyers) — January 26, 2015 distributed hand -delivered flyers in Hand -delivered to batches of 30 to each Condo condo on the east & Managers/Security west side of Collins Avenue. Notice (flyers) — Friday, 350 flyers Code Compliance Hand -delivered to January30, 2015 distributed Officer hand -delivered Condo flyers in batches of 30 Managers/Security to each condo on the east & west side of Collins Avenue. Email to Elected Monday, Officials, Town January 26, 2015 Managers & Town Clerks — Surfside & Bay Harbor Islands Ad in the Sunday SCHEDULED Neighbors Section Sunday, Miami Herald Janua 31, 2015 Staff will also be on -hand at the Workshop to continue to grow the Village's subscribers to our various communications tools, such as Bal Harbour Alerts (WENS) and Constant Contacts. We will also be distributing relevant information on other Village activities available to our residents and visitors, such as Museum Access Pass, Adult Excursions, Art Chats, etc. If you have any questions, please feel free to contact me. JMG/DM