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Home My Public Portal About12-15-2014 Village Board MinutesVILLAGE OF PLAINFIELD MEETING MINUTES DECEMBER 15, 2014 AT: VILLAGE HALL BOARD PRESENT: M.COLLINS, J.RACICH, M.BONUCHI, P.FAY, AND B.LAMB. BOARD ABSENT: G.PECK. OTHERS PRESENT: B.MURPHY, ADMINISTRATOR; J.HARVEY, ATTORNEY; M.GIBAS, VILLAGE CLERK; S.LARSON, ENGINEER; A.PERSONS, PUBLIC WORKS DIRECTOR; M.GARRIGAN, PLANNING SUPERVISOR; D.MARQUEZ, BUILDING SUPERVISOR; T.PLECKHAM, MANAGEMENT SERVICES DIRECTOR; AND J.KONOPEK, CHIEF OF POLICE. CALL TO ORDER, ROLL CALL, PLEDGE Mayor Collins called the meeting to order at 7:00 p.m. Roll call was taken, Trustee Peck was absent; all other Trustees were present. Mayor Collins led the pledge to the flag. There were approximately 7 persons in the audience. PRESIDENTIAL COMMENTS No Comments TRUSTEES COMMENTS Trustee Fay wished everyone a safe Christmas. PUBLIC COMMENTS on items not on the Agenda (3-5 minutes per topic) None BUSINESS MEETING 1) APPROVAL OF AGENDA Trustee Fay moved to approve the Agenda. Second by Trustee Bonuchi. Vote by roll call. Racich, yes; Bonuchi, yes; Fay, yes; Lamb, yes; Peck, absent. 4 yes, 0 no, 1 absent. Motion carried. 2) CONSENT AGENDA Trustee Fay moved to approve the Consent Agenda to include: a) Minutes of the Board Meeting held on December 1, 2014. b) Bills Paid and Bills Payable Reports for December 15, 2014. c) Cash & Investments, Revenue, and Expenditure Reports for November, 2014. d) Ordinance No. 3193, reducing the number of Class “F” Liquor Licenses to thirteen (13) and the Class “K” Liquor Licenses to fifteen (15)to reflect the closing of Wild West BBQ and The Shrimp Bar-N-Grill. Second by Trustee Racich. Vote by roll call. Racich, yes; Bonuchi, yes; Fay, yes; Lamb, yes; Peck, absent. 4 yes, 0 no, 1 absent. Motion carried. Village of Plainfield Meeting Minutes – December 15, 2014 Page 2 3) 2015 FAST CAT 5K/10K RUN Trustee Fay moved to approve the road closures as identified in the staff report for the 2015 Fast Cat 5K/10K Run to be held on Saturday, April 4, 2015 at 8:00 a.m. Second by Trustee Racich. Trustee Racich questioned the amount of reimbursement. Chief Konopek stated that the reimbursement is enough to cover the Village’s actual costs. It appears that it does not because PEMA is included in the costs and they are volunteer. Vote by roll call. Racich, yes; Bonuchi, yes; Fay, yes; Lamb, yes; Peck, absent. 4 yes, 0 no, 1 absent. Motion carried. 4) ROUTE 30 TIF DESIGNATION AND REDEVELOPMENT STRATEGY Mayor Collins moved to reconsider. Second by Trustee Lamb. Vote by roll call. Racich, yes; Bonuchi, yes; Fay, no; Lamb, yes; Peck, absent; Collins, yes. 4 yes, 1 no, 1 absent. Motion carried. Trustee Racich moved to authorize the Village Administrator to execute a contract with SB Friedman Development Advisors to complete a TIF Eligibility Study and RPA Plan, and a Redevelopment Strategy for the Route 30 (Renwick to Spangler) Corridor, in the amount of $78,200.00. Second by Trustee Lamb. Trustee Lamb stated that he feels that this is worth pursuing. Trustee Bonuchi stated that it is important to development of the community. That area has great potential, is a key location, and has direct access to the highway. Administrator Murphy stated the he spoke with some of the other taxing jurisdictions and they indicated support to move forward. Vote by roll call. Racich, yes; Bonuchi, yes; Fay, no; Lamb, yes; Peck, absent; Collins, yes. 4 yes, 1 no, 1 absent. Motion carried. 5) ADVENTIST HEALTHCARE SIGN VARIANCE (ZBA CASE #1668-111214.V) Trustee Lamb expressed concern regarding the height of the sign and made a motion to change the cap the height at 13’. The motion was not seconded. Trustee Fay expressed concern regarding the line of sight. Mr. Garrigan stated that staff does not see the line of sight as an issue, but will verify this prior to putting up the sign. Trustee Racich stated that smaller signs can be difficult to see. Trustee Fay moved to adopt the findings of fact of the Zoning Board of Appeals as the findings of fact of the Board of Trustees and, furthermore, to direct the Village Attorney to prepare an ordinance granting approval for a sign variance to permit a ground monument sign of up to 15 feet in height and 64 square feet in sign area at 15728 S. Route 59. Second by Trustee Racich. Vote by roll call. Racich, yes; Bonuchi, yes; Fay, yes; Lamb, no; Peck, absent. 3 yes, 1 no, 1 absent. Motion carried. Village of Plainfield Meeting Minutes – December 15, 2014 Page 3 6) AMENDING THE SERVICES CHARGES FOR WATER AND SEWER Trustee Bonuchi moved to adopt Ordinance No. 3194, amending the service charges for the waterworks and sewerage system of the Village of Plainfield. Second by Trustee Racich. Vote by roll call. Racich, yes; Bonuchi, yes; Fay, yes; Lamb, yes; Peck, absent. 4 yes, 0 no, 1 absent. Motion carried. ADMINISTRATOR'S REPORT Administrator Murphy informed everyone that the ICC has given approval for the 135th Street Pedestrian warning gates. MANAGEMENT SERVICES REPORT No Report. ENGINEER’S REPORT Mr. Larson wished everyone Happy Holidays. PLANNING DEPARTMENT REPORT No Report. BUILDING DEPARTMENT REPORT Mr. Dean Marquez presented the Operations Report for November, 2014. PUBLIC WORKS REPORT Mr. Allen Persons stated that the Village has been working with IDOT for several years developing the design for the reconstruction and expansion of US Route 30. The current design documents include specifications for the replacement of our ninety year old water mains that are within the project limits. The following motions including the Resolution and Ordinances pertain to the agreement. Trustee Fay moved to authorize the Village President to execute an agreement with the State of Illinois, Agreement No. JN-114-013, that is required to facilitate the Illinois Department of Transportation’s US Route 30 Improvement Project. Second by Trustee Lamb. Vote by roll call. Racich, yes; Bonuchi, yes; Fay, yes; Lamb, yes; Peck, absent. 4 yes, 0 no, 1 absent. Motion carried. Trustee Fay moved to adopt Resolution No. 1695, appropriating the sum of $1,049,033 or so much thereof as may be necessary, from any money now or hereinafter allotted to the Village to pay its share of the cost of this improvement as provided in Agreement No. JN-114-013 and related to the US Route 30 Improvement Project. Second by Trustee Lamb. Vote by roll call. Racich, yes; Bonuchi, yes; Fay, yes; Lamb, yes; Peck, absent. 4 yes, 0 no, 1 absent. Motion carried. Trustee Fay moved to adopt Ordinance No. 3195, restricting parking along US Route 30 within the Village Of Plainfield. Second by Trustee Racich. Vote by roll call. Racich, yes; Bonuchi, yes; Fay, yes; Lamb, yes; Peck, absent. 4 yes, 0 no, 1 absent. Motion carried. Village of Plainfield Meeting Minutes – December 15, 2014 Page 4 Trustee Bonuchi moved to adopt Ordinance No. 3196, prohibiting the discharge of sanitary and industrial waste into any storm sewer or drainage facility constructed as a part of the US Route 30 Improvement Project. Second by Trustee Fay. Vote by roll call. Racich, yes; Bonuchi, yes; Fay, yes; Lamb, yes; Peck, absent. 4 yes, 0 no, 1 absent. Motion carried. Trustee Fay moved to adopt Ordinance No. 3197, prohibiting encroachments within the State of Illinois Right of Way along US Route 30. Second by Trustee Lamb. Vote by roll call. Racich, yes; Bonuchi, yes; Fay, yes; Lamb, yes; Peck, absent. 4 yes, 0 no, 1 absent. Motion carried. Trustee Fay moved to authorize the purchase of one 2015 Peterbilt Chipper Truck and Body from JX Financial, Inc., at a total cost of $107,636.84. Second by Trustee Lamb. Vote by roll call. Racich, yes; Bonuchi, yes; Fay, yes; Lamb, yes; Peck, absent. 4 yes, 0 no, 1 absent. Motion carried. POLICE CHIEF’S REPORT Trustee Fay moved to adopt Resolution No. 1696, approving and authorizing adoption of the Will County All Hazard Mitigation Plan. (Due to the size of the document, the plan has been posted on the Village’s website.) Second by Trustee Lamb. Vote by roll call. Racich, yes; Bonuchi, yes; Fay, yes; Lamb, yes; Peck, absent. 4 yes, 0 no, 1 absent. Motion carried. Chief Konopek presented the Operations Report for November, 2014. ATTORNEY’S REPORT Trustee Fay moved to release the Executive Session Minutes of July 21, 2014, Collective Bargaining, and to keep the remaining Minutes confidential. Second by Trustee Lamb. Vote by roll call. Racich, yes; Bonuchi, yes; Fay, yes; Lamb, yes; Peck, absent. 4 yes, 0 no, 1 absent. Motion carried. Mayor Collins wished everyone Happy Holidays and a Happy New Year. Trustee Fay moved to adjourn. Seconded by Trustee Racich. Voice Vote. All in favor, 0 Opposed. The meeting adjourned at 7:50 p.m. Michelle Gibas, Village Clerk