HomeMy Public PortalAboutA 2019-02-21 PERSONNEL BOARD MEETING a*yTN City of
4� LYNWO OD
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California (310) 603-0220
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PERSONNEL BOARD RECEIVED
REGULAR MEETING FEB 1 4 2019
Thursday, February 21,2019—5:00 P.M. CITY OF LYNWOOD
ITY CLERKS OFFICE
CITY HALL COUNCIL CHAMBERS -
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LYNWOOD, CA 90262 ,��
PERSONNEL BOARD MEMBERS /
Gary Hardie
Barbara Battle
Jannette Flores
Liliana Sanchez
Paulette Bradley, Vice-Chairperson
AGENDA
In Compliance with the Americans with Disabilities Act(ADA), if you are a disabled person and
need a disability related modification or accommodation to participate in this meeting, please
contact Yolanda Delgadillo at(310) 603-0220 ext. 221 or Fax (310) 223-5121. Requests must be
made as early as possible, and at least one full business day before the start of the meeting. Staff
reports, writing, or other materials related to an item on this Agenda which are distributed to the
Personnel Board less than 72 hours before this scheduled meeting shall be available for public
inspection in the Human Resources office located at 11330 Bullis Road, Lynwood, CA 90262,
during normal business hours.
1. CALL TO ORDER
2. CERTIFICATION OF AGENDA
3. ROLL CALL
Gary Hardie
Barbara Battle
Janette Flores
Liliana Sanchez
Paulette Bradley, Vice-Chair
4. PLEDGE OF ALLEGIANCE
5. INVOCATION
1
Regular Personnel Board Agenda
February 21,2019
Page 2 of 5
6. APPROVAL OF MINUTES
A. Request to Approve Minutes of the January 31, 2019 Special
Personnel Board Meeting.
7. PUBLIC ORAL COMMUNICATIONS
(Regarding Agenda Items Only)
8. NON-AGENDA PUBLIC ORAL COMMUNICATION
(This time is reserved for members of the public to address the Personnel Board
relative to matters that are not on the agenda. No action may be taken on non-
agenda items unless authorized by law.)
9. PERSONNEL BOARD ORAL AND WRITTEN COMMUNICATIONS
PAULETTE BRADLEY, VICE-CHAIR
GARY HARIDE, BOARD MEMBER
BARBARA BATTLE, BOARD MEMBER
JANNETTE FLORES, BOARD MEMBER
LILIANA SANCHEZ, BOARD MEMBER
10. NEW/OLD BUSINESS
A. Eligibility List Certification(to be distribute at the meeting)
1. Senior Accountant
B. Review and approve job specification/classification
1. Assistant to the City Clerk(revise)
2. Deputy City Clerk(revise)
3. Garage/Fleet Coordinator(new)
4. Recreation Specialist(new part-time to full-time)
5. Public Works Operations Manager(revise)
C. Closed/Open Recruitment
1. Assistant to the City Clerk
2. Deputy City Clerk
3. Garage/Fleet Coordinator
4. Recreation Specialist
5. Public Works Operations Manager
D. Reorganization
1. Nominations for Chairperson
11. MANAGER'S REPORT
1. New Personnel Board Rules/Municipal Code Change
2
Regular Personnel Board Agenda
February 21,2019
Page 3 of 5
12. ITEMS TO BE AGENDIZED
(This section is set aside to discuss any future agenda items that the Board would
like staff to place on a future agenda)
13. ADJOURNMENT
Next Regular Meeting scheduled for March 21, 2019.
3
Regular Personnel Board Agenda
February 21,2019
Page 4 of 5
CITY OF LYNWOOD
SPECIAL MEETING OF THE PERSONNEL BOARD
JANUARY 31, 2019
The special meeting of the Personnel Board of the City of Lynwood was held on Thursday,Janaury
31, 2019 at 5:00 p.m. in the City of Lynwood Council Chambers, 11330 Bullis Road, Lynwood,
California. The agenda was duly posted as prescribed by the Brown Act.
CALL TO ORDER
Board Member Battle called the meeting to order at 5:13 p.m. Yolanda Delgadillo, Senior Hr
Analyst took roll call.
Commissioner Attendance:
Present—Battle, Hardie, Flores, Sanchez
Absent—Bradley
Staff:
Present—Yolanda Delgadillo, Maria Salas
Absent—Cynthia Stafford
PLEDGE OF ALLEGIANCE
Led by Board Member Hardie.
INVOCATION
Reflection by Board Member Battle.
APPROVAL OF MINUTES
Board Member Hardie made the motion and Board Member Flores seconded to approve the
minutes of the December 20,2018 regular Board Meeting. All in favor. Motion carried.Vote 4/0.
PUBLIC ORAL COMMUNICATIONS - None
NON-AGENDA PUBLIC ORAL COMMUNCIATION -None
PERSONNEL BOARD ORAL AND WRITTEN COMMUNICATIONS—None
4
Regular Personnel Board Agenda
February 21,2019
Page 5 of 5
NEW/OLD BUSINESS
Board Member Hardie made the motion and Board Member Flores seconded to approve the
Eligibility List for the position of Payroll Specialist. All in favor. Motion carried. Vote 4/0.
Board Member Hardie made the motion and Board Member Flores seconded to approve the
eligibility list for the position of Deputy City Clerk. All in favor. Motion carried. Vote. 4/0.
Board Member Hardie made the motion and Board Member Sanchez seconded to move the
reorganization item to the next regular meeting. All in favor. Motion carried. Vote 4/0.
MANAGER'S REPORT
Mrs. Delgadillo requested the Board's approval to move the informational item to the next regular
meeting. All in favor. Motion carried. Vote 4/0.
ITEMS TO BE AGENDIZED -None
ADJOURNMENT
Board Member Flores made the motion to adjourn and Board Member Hardie seconded. The
meeting adjourned at 5:18p.m. All in favor. Motion carried.
5
LYNWOOD,
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CITY OF LYNWOOD
ASSISTANT TO THE CITY CLERK
DEFINITION
Under general direction to perform and carry out a variety of analytical and
administrative duties for the City Clerk; to relieve the City Clerk of administrative
and clerical details; and to do other related work as required.
DISTINGUISHING CHARACTERISTICS
The position is distinguished from other classes by the confidential and sensitive
nature of duties, and administrative assignments related to working in the City
Clerk's office. This position required a considerable degree of initiative and mature
judgement. The incumbent must possess the experience and diplomacy
necessary to interact with the public. Duties are performed under minimal
supervision and require a comprehensive knowledge of City policies and
Procedures.
ESSENTIAL DUTIES AND RESPONSIBILITIES
The duties and responsibilities listed below are intended to provide a
representative list of the various types of work that may be performed.
Specifications are not intended to reflect all duties performed within the job class,
and incumbents may expect to perform other related duties.
Acts as a confidential administrative assistant to the City Clerk and relieves him/her
of a variety of administrative and clerical details; analyzes and reviews the
operations and administrative procedures of department; develops and
implements revised procedures and corrective actions; reviews, evaluates and
recommends changes for administrative processes, work flow, records and other
documents, and achievement of stated departmental objectives; may supervise
subordinate staff; attends meetings, takes and transcribes dictation for letters,
reports and memoranda; prepares a variety of materials including
correspondence, reports, resolutions and ordinances; gathers information and
composes correspondence in reply to various requests, inquiries and
questionnaires; acts as liaison between City Clerk and various interest groups;
processes conference registrations and reservations; maintains office and
confidential records, departmental financial records, assists in departmental
annual budget processes; collects, processes, evaluates, and interprets data for
statistical analysis to support research and development purposes; coordinates
data collection with other units; answers the telephone and interviews callers,
exercising considerable independent judgement in providing information and
referring to appropriate parties; maintains executive appointment schedule,
ASSISTANT
TO THE CITY CLERK
Page 2
prepares agenda materials for City Council or board meetings; operates a variety
of office equipment and maintains office supplies at necessary levels.
QUALIFICATIONS
Knowledge of:
• City policies, rules and regulations;
• Principles and practices of administration, organization and their application
in solving a variety of operational and administrative problems.
• Modern office methods, procedures and equipment.
• Account and statistical recordkeeping.
• Correct English usage, spelling, grammar and punctuation.
• Personal computer (i.e. word, excel, power point, desktop publishing and
Internet research).
• Current principals and priorities used in the planning of services.
Ability to:
• Interpret and apply City rules, laws and policies with good judgment while
carrying out a variety of office assistance, stenographic and administrative
detail assignments.
• Evaluate the effectiveness of administrative functions and implement
changes to provide for more effective and efficient operations.
• Compose correspondence independently.
• Perform responsible and difficult office assistance work with speed and
accuracy.
• Perform financial and statistical record keeping on a regular basis.
• Prepare and maintain a variety of records and reports.
• Ability to transcribe information accurately.
• Type at a rate of 65 words per minute from clear, legible copy.
• Deal tactfully and courteously with other City staff and the general public.
• Operate computer using current Microsoft Office programs.
• Establish and maintain cooperative working relationships.
• Express ideas effectively, both orally and in writing.
TRAINING AND EXPERIENCE
Any combination of training and experience, which would provide the required
knowledge, skills, and abilities, is qualifying. A typical way to obtain this knowledge
and abilities would be:
ASSISTANT
TO THE CITY CLERK
Page 3
Experience:
Five years of increasingly responsible experience in office practices involving
frequent public contact, administrative support, technical experience involving
research and analysis, budget preparation and other ancillary support services.
Education:
Completion of college level courses in office information systems and office
practices is desirable.
SPECIAL REQUIREMENTS
Possession of a valid California Class C driver's license issued by the California
State Department of Motor Vehicles and good driving record.
Bilingual in English and Spanish is desirable.
A typing test may be required prior to appointment.
PHYSICAL DEMANDS AND WORKING ENVIRONMENT
The physical demands described below are representative of those that must be
met by an employee to successfully perform the essential functions of the job.
Reasonable accommodations may be made to enable individuals with disabilities
to perform the essential functions on a case-by-case basis. Ability to exert light to
moderate physical effort, and exert sufficient force to lift, carry, push, pull, or
otherwise move objects up to 25 pounds. Ability to remain in a sitting/standing
position for extended periods of time. Ability to hear and speak to the general
public and City staff on the telephone and in person. Hand and eye coordination
are needed to operate office equipment. Strength, dexterity, coordination, and
vision to use keyboard and video/computer display terminal. Driving to offsite
locations is sometimes required.
Environment is generally clean with limited exposure to conditions such as dust,
fumes, odors, or noise. Video terminal is used on a daily basis. Requires traveling
throughout the City and adjacent areas for occasional meetings, and the
attendance of night meetings.
This job specification should not be interpreted as all-inclusive. It is intended to identify essential
functions and requirements of the job. Not all incumbents may perform all duties at all times.
However, incumbents must be able to perform essential duties, with or without accommodation for
disability at any time while holding this position.
Effective Date:
LYNWOOD
0
CITY OF LYNWOOD
DEPUTY CITY CLERK
DEFINITION
Under the general supervision of the City Clerk, to assist in the maintenance of
official city documents and records and the conduct of municipal elections; to
perform a variety of specialized clerical duties; as directed, to perform the official
duties of the City Clerk; and to do related work as required.
SUPERVISION RECEIVED/EXERCISED
Receives general direction from the City Manager and the City Clerk. Exercises
direct supervision over assigned administrative staff.
The duties and responsibilities listed below are intended to provide a representative list of
the various types of work that may be performed. Specifications are not intended to
reflect all duties performed within the job class, and incumbents may expect to perform
other related duties.
EXAMPLES-OF-DUTIES
ESSENTIAL DUTIES AND RESPONSIBLITIES
Assists the City Clerk in planning, coordinating and supervising the office's
activities; participates in maintaining City Council and Commission records and
minutes; edits and types minutes of Council, Commission and Redevelopment
agency meetings; maintains records and files related to all City resolutions and
ordinances; processes and maintains records for all city contracts; processes
legal notices to newspapers; completes, distributes and files ordinances and
maintains and updates the Municipal Code; types a wide variety of
correspondence; sets up and maintains records of appointments to City boards,
commissions and committees; check deeds, agreements, claims, lawsuits,
certificates and other documents for completeness and conformance with
applicable codes and laws; assists with the maintenance and updating of general
City records; provides information on actions and resolutions to others; maintains
records on expiration dates of agreements; assists with the conduct of municipal
elections; may attend meetings and take and transcribe dictation; provides
general information to office visitors and telephone callers; distributes and files
ordinances and resolution; provides work direction to other offices; certifies and
mails proper staff notification of hearings and actions; serves as City Clerk in the
Clerk's absence.
DESIRABLE QUALIFICATION
Knowledge of:
Legal requirements, procedures and policies of the office of the City
Clerk;
General municipal and departmental organization and
administration;
Legal documents and contracts;
Modern principles and practices of office management,
recordkeeping and central filing systems;
Election codes and administration, including conflict of interest
requirements;
Laws and procedures affecting public access to information;
Principles of work direction and office organization:
And
Ability to:
Interpret, explain and work in accordance with a wide variety of
codes, laws and ordinances;
Maintain effective centralized recordkeeping and filing systems;
Assist with administering municipal elections;
Insure the proper notification and public dissemination of
information concerning official City actions;
Assist in coordinating the work of office staff;
Initiate correspondence and carry out procedural assignments
independently;
Take dictation at a rate of 80 works per minute and transcribe it
accurately;
Type at a rate of 60 words per minute from clear copy;
Effectively represent the City Clerk's functions and City policies with
individuals, organizations, representative of the media, legal
officials and representatives of other governmental
organizations;
Perform a variety of secretarial and technical clerical duties;
Establish and maintain cooperative working relationships.
a-nd
TRAINING AND EXPERIENCE
Any combination of training and experience which would provide the required
and abilities would be:
EXPERIENCE:
Three years of increasingly responsible work experience in office assistance and
recordkeeping, preferably including experience in working with the functions and
operations of a City or County Clerk's office. Work experience involving
extensive public contact is desirable.
EDUCATION:
Completion of college level courses in secretarial and office practice is desirable.
SPECIAL REQUIREMENTS
Possession of an appropriate California driver's license issued by the State
Department of Motor Vehicles.
A typing test may be required prior to appointment.
PHYSICAL TASKS AND ENVIRONMENTAL CONDITIONS
The physical demands described below are representative of those that must be
met by an employee to successfully perform the essential functions of the job.
Reasonable accommodations may be made to enable individuals with disabilities
to perform the essential functions on a case-by-case basis.
Position requires prolonged sitting, standing, walking, reaching, twisting, turning,
kneeling, bending, squatting, and stooping in the performance of daily activities.
The position also requires grasping, repetitive hand movement, and fine
coordination in preparing statistical reports and data using a computer keyboard.
Additionally, the position requires near and far vision in reading correspondence,
statistical data and using a computer. Acute hearing is required when providing
phone and personal service. The need to lift, drag and push files, paper, and
documents weighing up to 25 pounds is also required.
Some of these requirements may be accommodated for otherwise qualified
individuals requiring and requesting such accommodations.
This job specification should not be interpreted as all-inclusive. It is intended to
identify essential functions and requirements of the job. Not all incumbents may
perform all duties at all times. However, incumbents must be able to perform
essential duties, with or without accommodation for disability at any time while
holding this position.
Effective Date:
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i LYNWOOD
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GARAGE/FLEET COORDINATOR
DEFINITION
Under general supervision, oversees the operations of the Garage Division in the Public
Works Department, including maintaining the supply warehouse, acquisitions,
coordinating the activities of vehicle maintenance and heavy equipment; and performs
related duties as required.
DISTINGUISING CHARACTERISTICS
The Garage/Fleet Coordinator is a single position class expected to coordinate the full
range of the garage warehouse activities, including coordinating repairs of compressed
natural gas, diesel, electric, hybrid, and gasoline powered equipment; receives all
warehouse deliveries; provides inventory control of equipment and supplies; manages
fleet software, GPS system, charging stations; plans, coordinates, and supervises
activities of those involved in the maintenance and repair. Incumbent may also exercise
direct and indirect supervision of administrative support staff.
The duties and responsibilities listed below are intended to provide a representative list of the
various types of work that may be performed. Specifications are not intended to reflect all duties
performed within the job class, and incumbents may expect to perform other related duties.
ESSENTIAL DUTIES AND RESPONSIBLITIES
Plans and coordinates the maintenance and repairs of compressed natural gas, diesel,
electric, hybrid, and gasoline powered equipment and vehicles; coordinates maintenance
and repair activity with City departments; maintains security of fleet maintenance facilities.
Supervises programs relative to the preventative maintenance and repair of equipment
and vehicles; inspects equipment and vehicles to assess the extent and cost of needed
repair. Coordinates the scheduling and completion of maintenance and repair activity for
all City departments.
Monitors maintenance and operating costs for repair and purchasing activities;
responsible for procurement of all inventory items; requisition parts, services, equipment,
and supplies in accordance with established policies and procedures; processes and
follows up on payment of invoices; maintain records and payments for fuel usage.
Manages inventory of all parts, equipment, and supplies; tagging and documenting
inventory; assess inventory levels and recommend restocking as needed, receives
incoming purchases for the department; maintains checkout system and processes
necessary related inventory paperwork. Maintains vehicle database and work orders in
the City's fleet software; maintains related records of the City's GPS system and electric
charging stations. Administers the salvage of equipment and vehicles.
Assists in the evaluation of replacement, development of specifications, and projection of
cost for new fleet and equipment. . Maintains legal records pertaining to fleet vehicles
and ensures fleet operations are in compliance with applicable laws and regulations.
Ensures fleet maintenance policies, procedures, and services are effectively rendered;
makes suggestions and recommendations to increase effectiveness; participates in the
development of the departmental budget, and investigates and resolves issues regarding
damaged, lost, or missing equipment.
QUALIFICATIONS
Knowledge of:
Maintain accurate inventory control of supplies, materials and tools of the
warehouse;
Preventive maintenance inspection methods;
Processing purchase requisitions;
Ordering supplies in a timely matter;
Receiving, verification, distribution of all items;
Practical and safe storage methods and procedures;
Developing policies and procedures for warehouse operations;
Principles and practices of budget preparation;
Principles and practices of using manuals;
Principles and practices of automated record keeping;
And
Ability to:
Understand, interpret, and follow oral and written instructions;
Prepare and maintain clear and concise records;
Safe work practices;
Work independently in the absence of supervisor;
Effectively represent the City to outside agencies;
Communicates clearly and concisely, both orally and in writing;
Establish and maintain a working relationships with employees, members of the
general public, and City officials;
Ensure compliance with applicable codes, laws, rules and regulations.
TRAINING AND EXPERIENCE
Education:
Certification as a CPSM, CPP, SPSM or similar certification is highly desired but not
required.
Experience:
Four years of experience in procurement. Government or fleet procurement experience
is highly desired, but not required.
SPECIAL REQUIREMENTS
Possession of a valid California Class "C" driver's license issued by the California State
Department of Motor Vehicles and a good driving record.
PHYSICAL TASKS AND ENVIRONMENTAL CONDITIONS
The physical demands described here are representative of those that must be met by an
employee to successfully perform the essential functions of this class. Reasonable
accommodations may be made to enable individuals with disabilities to perform the essential
functions.
While performing the duties of this job, the employee will frequently require active physical
work but not prolonged heavy exertion. The employee will be on their feet most of the
time involving bending, stooping, squatting, twisting, reaching and working on irregular
surfaces. The employee must regularly lift objects up to twenty-five pounds with
occasional lifting over 50 pounds. Additionally, the position requires the ability to work
around gasoline, diesel fuel, vehicle lubricants and associated chemicals, and solvents.
The employee frequently works in a variety of environmental conditions including heat,
cold, humidity, dampness, dust, smoke, fumes, slippery and uneven surfaces, vibration,
machinery, electricity or electrical energy. The noise level in the work environment is
frequently loud. An incumbent must be able to see and hear in normal range with or
without corrective devices, must be able to communicate effectively verbally and in
writing.
Effective Date:
LTNMOOO
"' • CITY OF LYNWOOD H �£
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RECREATION SPECILAIST Recreation Specialist/inst�9
Sports Division
DEFINTION
Under the general supervision of a Recreation Department Supervisor or Manager, to
Under the general supervision of the Recreation Facility and Program Supervisor Sports
Manager and the Recreation Sports Coordinator, this position plans, coordinates,
promotes, implements and leads recreation programs and community events for (school
age children, teens, adult athletics and sports activities, senior citizens, community
special events and other specialized recreation classes and programs) and performs
related duties as required.
DISTINGUISING CHARACTERISTICS
An incumbent in this position plans and supervises the work of volunteers and paid
seasonal staff and performs the more advanced work (that differentiates itself from the
Recreation Leader position due to the level of responsibility and difficulty) involved in
planning, setting up, and conducting a variety of activities and programs at a particular
site (e.g. recreation facility and/or school site).
The duties and responsibilities listed below are intended to provide a representative list
of the various types of work that may be performed. Specifications are not intended to
reflect all duties performed within the job class, and incumbents may expect to perform
other related duties.
ESSENTIAL DUTIES AND RESPONSIBILITIES Examples-of-Duties
Under general direction, incumbents are responsible for administration and maintenance
support of facilities and equipment; recommend and monitor program budget revenues
and expenditures; collect and account for money, acts as cashier as needed; maintains
a variety of program files and prepare required correspondences and reports; requests
materials and supplies; takes lead role and maintains discipline at activities; provides
training and assignment of seasonal staff; operates general office equipment, including a
computer and online registration software programs; promotes programs and events
through the preparation of printed materials (e.g. informational brochures, flyers and news
releases) and advertisements; and performs other outreach activities to effectively solicit
program and event participants; and performs the required departmental paperwork.
Create youth and adult game schedules for multiple sport season thorough the year. Data
registration input of players, teams and activities along with keeping track of adult and
youth standings.
- - • _
novelty; may direct and produce plays for Children's Theatre Program; selects script,
choreography, design and selection of materials; promotes programs through contact with
for equipment such as recording and playback machines and facilities; registers class
and parades; may maintain a variety of program files and prepare required
temporary staff.
QUALIFICATIONS:
Knowledge of:
Principles, practices, procedures, rules, materials and equipment requirements of
a specialized recreation class, program, event or activity;
Bbasic theory and philosophy of recreation and its application to individual and
group behavior;
Ppolicies, rules and regulations governing the conduct and safety of persons
involved in recreation activities;
bBasic principles and practices of First Aid;
Bbasic recordkeeping -practices; and
And
Aability to:
-pPlan, organize, promote, conduct and supervise a specialized recreation class,
program, event or activity;
Sstimulate interest, enthusiasm and continued participation of individuals of
various age groups in a specialized recreation activity;
Wwork in harmony with large or small groups and to maintain appropriate order
and discipline;
Eeffectively instruct participants and teach appropriate skills;
eEstablish and maintain cooperative working relationships with others;
Mmaintain activity records and files and prepare required program materials,
correspondence and reports;
cRead and write at the level required for successful job performance.
R TRAINING AND EXPERIENCE
Any combination of training and experience which would provide the required
knowledges and abilities is qualifying. A typical way to obtain these knowledges
and abilities would be:
Experience
-Dene year of training and/or experience in the appropriate specialized recreation
activity, preferably including experience in the area of specialization.
Education
Completion of college level courses in the area of specialization is desirable.
SPECIAL REQUIREMENTS
Possession of a valid California Class "C" driver's license issued by the California State
Department of Motor Vehicles and a good driving record.
PHYSICAL TASKS AND ENVIRONMENTAL CONDITIONS
The physical demands described here are representative of those that must be met by
an employee to successfully perform the essential functions of this class. Reasonable
accommodations may be made to enable individuals with disabilities to perform
While performing the essential functions of this job, the incumbent is regularly required to
sit; use hands to finger, handle, or feel objects; ascend and descend stairs; maintain body
equilibrium to prevent falling when walking, standing, crouching, or running; move about
on hands and knees; bend body downward and forward, requiring full use of the lower
extremities and back muscles; reach with hands and arms; speak and hear; and push,
pull and/or lift up to 10 pounds frequently and up to 50 pounds occasionally.
The work environment described here is representative of those an employee encounters
while performing the essential functions of this job. Incumbents in this classification
typically work at recreation facilities (parks) where there may be extreme temperatures,
exposure to sun, dirt and/or dust and on occasion in a normal office environment.
Working hours may require irregular hours, various shifts, weekends, holidays and/or on-
call status.
This job specification should not be interpreted as all-inclusive. It is intended to identify
essential functions and requirements of the job. Not all incumbents may perform all duties
at all times. However, incumbents must be able to perform the essential duties, with or
without accommodation for disability at any time while holding this position.
Effective Date:
r�uCITY OF LYNWOOD ti
PUBLIC WORKS OPERATIONS MANAGER
DEFINITION
Under general direction of the Public Works Director, assists in the administration
and management of the department's field operations including streets and storm
drain systems and facilities, landscape, building maintenance, street lights, traffic
signals, electrical systems, park facilities, median islands, trees, painting and
striping, weed abatement, bus shelters, and graffiti removal; manages field
supervisory and administrative support personnel; assists with additional public
works projects within the Public Works Department; coordinates the development
and management of the Department budget with the Director of Public Works;
accepts responsibility for all personnel related issues for assigned functions; and
performs related duties as required.
DISTINGUISHING CHARACTERISTICS
The Public Works Operations Manager is an administrative management class
responsible for administrative policies and procedures within the Public Works
Department for field operations. This class may serve as acting Department
Head in the Director's absence, and oversees and manages field supervisory and
administrative support personnel. This classification is distinguished from the
next higher classification of Director of Public Works in that the latter is
responsible for the overall management of the Department.
SUPERVISION RECEIVED/EXERCISED
Receives general direction from the Director of Public Works. Exercises direct
supervision over assigned supervisory and administrative staff and indirect
supervision over other technical and field staff.
ESSENTIAL FUNCTIONS (include but are not limited to the following)
• Develops policies and procedures; recommends programs, projects, and
work assignments to the Director of Public Works for the Department's
field operations.
• Manages and monitors work activities through subordinate field
supervisory staff for the Department's field operations divisions to ensure
safe work practices, work quality, and accuracy; develops and maintains
short and long-range goals and schedules for assigned areas; ensures
compliance with applicable rules, policies and procedures.
PUBLIC WORKS OPERATIONS MANAGER
PAGE 2
• Establishes goals, objectives schedules, and methods for the construction,
installation, maintenance, and repair of Public Works projects; implements
policies and procedures.
• Organizes and directs the supervision of the construction, installation,
maintenance, and repair of street, storm drain systems and facilities,
landscape, building maintenance, street lights, traffic signals, electrical
systems, park facilities, median islands, street trees, painting and striping,
weed abatement, bus shelters and other City-owned facilities.
• Organizes projects in accordance with available personnel, equipment,
and materials; assign proper personnel and equipment for desired results.
• Assesses and recommends upgrades for systems, equipment and
techniques; develops field techniques to increase efficiency and reduce
costs.
• Prepares and presents routine progress reports and other special reports
as requested; evaluates and prepares reports on claims filed in relation to
maintenance activities; prepares reports to assigned commissions,
committees, and to the City Council.
• Administers the Department's budgets for field operations; oversees and
completes the preparation, submission and implementation of all budgets
for the Public Works field operations divisions.
• Prepares and/or reviews contracts, agreements, resolutions, ordinances
and bid documents for field operations; ensures compliance with federal,
state, and local laws, rules and regulations in regards to the procedures
and services provided by field operations divisions.
• Manages and coordinates human resources issues for field operations
staff including Workers' Compensation, Risk Management, classification
practices, Fair Labor Standards Act, Family and Medical Leave,
grievances, and disciplinary actions; participates in the selection, training,
and evaluation of personnel; assumes responsibility for motivating and
evaluating assigned personnel; provides necessary training; provides
guidance and operational assistance to field supervisors and
administrative staff in the areas of budget, personnel management and
administrative policy as needed.
• Confers with the Director of Public Works on policies and programs and
represents the City in meetings and conferences relating to public works
field operations matters and programs; acts as a liaison to various outside
agencies and is responsible for the public relations activities for assigned
functions.
PUBLIC WORKS OPERATIONS MANAGER
PAGE 3
• Identifies and rectifies weaknesses in internal controls; ensures
compliance with established policies and procedures, requirements, laws
and regulations.
• Implements and recommends improvements in the Department's financial,
personnel and purchasing practices.
• Establishes positive working relationships with representatives of
community organizations, state/ local agencies and associations, City
management and staff, and the public.
• Assists in the management of the operations of the Department's field
operations divisions as required by the Director of Public Works.
• Remains available and subject to emergency after-hours call out or
special assignments during non-business hours.
• Performs other duties as assigned.
QUALIFICATIONS
Knowledge of:
The fundamental and accepted practices in public administration,
management, financing, and municipal budgeting.
Methods and practices related to street maintenance including
asphalt, concrete, medians, sign replacement; tree
maintenance, painting and striping, landscape
maintenance and weed abatement, traffic control and
construction inspection.
Legal requirements for public works contracting.
Rules and laws governing municipal labor relations and
personnel issues.
Modern principles, practices and methods of administrative and
organizational management.
Organizational development and public administration policies
and procedures.
Research and reporting methods, techniques and procedures.
City government and inter-governmental relationships.
Basic mathematics and analysis.
Structure and organization of public sector agencies.
Principles and practices of public sector personnel administration
and supervisory techniques.
Budget development and implementation.
Public relations and customer service practices.
PUBLIC WORKS OPERATIONS MANAGER
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Applicable federal, state and local laws, codes and regulations.
Standard office procedures, practices and equipment.
Modern office practices, methods and equipment, including a
computer and applicable software including word
processing and spreadsheets.
Methods and techniques for record keeping and report
preparation and writing.
Proper English, spelling and grammar.
Occupational hazards and standard safety practices.
Ability to:
Manage, supervise and evaluate subordinates.
Analyze public works programs and suggest opportunities for
improvement.
Analyze financial, budgetary, administrative, operational and
organizational problems.
Provide sound policy and procedural recommendations.
Oversee and/or manage multiple divisions, specialty projects and
programs.
Work effectively with management, staff, and the public.
Manage, supervise and/or lead teams.
Develop, coordinate and administer assigned work programs and
grants.
Identify private, state and federal funding sources.
Serve as a liaison between various public agencies.
Develop and administer a budget.
Prepare clear and concise administrative documents and reports.
Work effectively with people of varying backgrounds, educational
levels, races and cultures.
Analyze, interpret, summarize and present a variety of fiscal and
administrative reports in an effective manner.
Operate an office computer and a variety of word processing,
spreadsheet, financial information, and other software
applications.
Perform mathematical calculations quickly and accurately.
Interpret, explain and apply applicable laws, codes and
regulations.
Read, interpret and record data accurately.
Organize, prioritize and follow-up on work assignments.
Work independently and as part of a team.
Make sound decisions within established guidelines.
Analyze a complex issue, and develop and implement an
appropriate response.
Follow written and oral directions.
Observe safety principles and work in a safe manner.
PUBLIC WORKS OPERATIONS MANAGER
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Communicate clearly and concisely, both orally and in writing.
Training and Experience:
A . e• - - -• - -.•••e - - - - -. - • • • e. e - - - - •-
required knowledge, skills and abilities is qualifying. A typical way to obtain
the knowledge, skills and abilities would be:
Experience: Three years of progressively responsible management-
level administrative experience in public works field
operations (or substantially similar field operations), with
andlor at least two years of public sector experience with
considerable emphasis in the areas of personnel
management, budget development and administration, and
regulatory legal analysis.
and
Education: A Bachelor's degree from an accredited college or
university with major coursework in public administration,
business administration, finance, accounting,
environmental science, construction management, or a
related field. A master's degree is highly desirable.
Substantially relevant experience may be substituted for the education on
a year-for-year basis.
Special Requirements:
Possession of a valid California Class C driver's license issued by the
California State Department of Motor Vehicles and good driving record.
Must be available during non-regular work hours for on-call, stand-by, and
emergency calls.
PHYSICAL TASKS AND ENVIRONMENTAL CONDITIONS
The physical demands described below are representative of those that must be
met by an employee to successfully perform the essential functions of the job.
Reasonable accommodations may be made to enable individuals with disabilities
to perform the essential functions on a case-by-case basis.
There is frequent need to sit, stand, stoop, walk, and perform other similar
actions during the course of the workday. Incumbents require sufficient mobility
to work in both office and field settings and operate office equipment, transport
PUBLIC WORKS OPERATIONS MANAGER
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materials and supplies weighing up to 50 pounds, and to travel to various
locations; must have the ability to kneel, crouch, stoop, squat, crawl, twist, and
climb; exposure to heat, noise, outdoors, vibration, confining work space,
chemicals, explosive materials, mechanical hazards, and electrical hazards; must
be able to see in the normal visual range with or without correction with vision
sufficient to read small print, computer screens and other printed documents;
must be able to hear in the normal audio range with or without correction; and
must be able to speak to communicate in person and over the telephone.
This job specification should not be interpreted as all-inclusive. It is intended to identify essential
functions and requirements of the job. Not all incumbents may perform all duties at all times.
However, incumbents must be able to perform essential duties, with or without accommodation
for disability at any time while holding this position.
Effective Date: 2/21/17
Revised Date: xx/xx/19