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HomeMy Public PortalAboutA 2019-02-21 PERSONNEL BOARD MEETING a*yTN City of 4� LYNWO OD I lA�� 11330 Bullis Road ;'�• � Lynwood, CA 90262 California (310) 603-0220 '- '‘ AC) 0't PERSONNEL BOARD RECEIVED REGULAR MEETING FEB 1 4 2019 Thursday, February 21,2019—5:00 P.M. CITY OF LYNWOOD ITY CLERKS OFFICE CITY HALL COUNCIL CHAMBERS - �,y� LYNWOOD, CA 90262 ,�� PERSONNEL BOARD MEMBERS / Gary Hardie Barbara Battle Jannette Flores Liliana Sanchez Paulette Bradley, Vice-Chairperson AGENDA In Compliance with the Americans with Disabilities Act(ADA), if you are a disabled person and need a disability related modification or accommodation to participate in this meeting, please contact Yolanda Delgadillo at(310) 603-0220 ext. 221 or Fax (310) 223-5121. Requests must be made as early as possible, and at least one full business day before the start of the meeting. Staff reports, writing, or other materials related to an item on this Agenda which are distributed to the Personnel Board less than 72 hours before this scheduled meeting shall be available for public inspection in the Human Resources office located at 11330 Bullis Road, Lynwood, CA 90262, during normal business hours. 1. CALL TO ORDER 2. CERTIFICATION OF AGENDA 3. ROLL CALL Gary Hardie Barbara Battle Janette Flores Liliana Sanchez Paulette Bradley, Vice-Chair 4. PLEDGE OF ALLEGIANCE 5. INVOCATION 1 Regular Personnel Board Agenda February 21,2019 Page 2 of 5 6. APPROVAL OF MINUTES A. Request to Approve Minutes of the January 31, 2019 Special Personnel Board Meeting. 7. PUBLIC ORAL COMMUNICATIONS (Regarding Agenda Items Only) 8. NON-AGENDA PUBLIC ORAL COMMUNICATION (This time is reserved for members of the public to address the Personnel Board relative to matters that are not on the agenda. No action may be taken on non- agenda items unless authorized by law.) 9. PERSONNEL BOARD ORAL AND WRITTEN COMMUNICATIONS PAULETTE BRADLEY, VICE-CHAIR GARY HARIDE, BOARD MEMBER BARBARA BATTLE, BOARD MEMBER JANNETTE FLORES, BOARD MEMBER LILIANA SANCHEZ, BOARD MEMBER 10. NEW/OLD BUSINESS A. Eligibility List Certification(to be distribute at the meeting) 1. Senior Accountant B. Review and approve job specification/classification 1. Assistant to the City Clerk(revise) 2. Deputy City Clerk(revise) 3. Garage/Fleet Coordinator(new) 4. Recreation Specialist(new part-time to full-time) 5. Public Works Operations Manager(revise) C. Closed/Open Recruitment 1. Assistant to the City Clerk 2. Deputy City Clerk 3. Garage/Fleet Coordinator 4. Recreation Specialist 5. Public Works Operations Manager D. Reorganization 1. Nominations for Chairperson 11. MANAGER'S REPORT 1. New Personnel Board Rules/Municipal Code Change 2 Regular Personnel Board Agenda February 21,2019 Page 3 of 5 12. ITEMS TO BE AGENDIZED (This section is set aside to discuss any future agenda items that the Board would like staff to place on a future agenda) 13. ADJOURNMENT Next Regular Meeting scheduled for March 21, 2019. 3 Regular Personnel Board Agenda February 21,2019 Page 4 of 5 CITY OF LYNWOOD SPECIAL MEETING OF THE PERSONNEL BOARD JANUARY 31, 2019 The special meeting of the Personnel Board of the City of Lynwood was held on Thursday,Janaury 31, 2019 at 5:00 p.m. in the City of Lynwood Council Chambers, 11330 Bullis Road, Lynwood, California. The agenda was duly posted as prescribed by the Brown Act. CALL TO ORDER Board Member Battle called the meeting to order at 5:13 p.m. Yolanda Delgadillo, Senior Hr Analyst took roll call. Commissioner Attendance: Present—Battle, Hardie, Flores, Sanchez Absent—Bradley Staff: Present—Yolanda Delgadillo, Maria Salas Absent—Cynthia Stafford PLEDGE OF ALLEGIANCE Led by Board Member Hardie. INVOCATION Reflection by Board Member Battle. APPROVAL OF MINUTES Board Member Hardie made the motion and Board Member Flores seconded to approve the minutes of the December 20,2018 regular Board Meeting. All in favor. Motion carried.Vote 4/0. PUBLIC ORAL COMMUNICATIONS - None NON-AGENDA PUBLIC ORAL COMMUNCIATION -None PERSONNEL BOARD ORAL AND WRITTEN COMMUNICATIONS—None 4 Regular Personnel Board Agenda February 21,2019 Page 5 of 5 NEW/OLD BUSINESS Board Member Hardie made the motion and Board Member Flores seconded to approve the Eligibility List for the position of Payroll Specialist. All in favor. Motion carried. Vote 4/0. Board Member Hardie made the motion and Board Member Flores seconded to approve the eligibility list for the position of Deputy City Clerk. All in favor. Motion carried. Vote. 4/0. Board Member Hardie made the motion and Board Member Sanchez seconded to move the reorganization item to the next regular meeting. All in favor. Motion carried. Vote 4/0. MANAGER'S REPORT Mrs. Delgadillo requested the Board's approval to move the informational item to the next regular meeting. All in favor. Motion carried. Vote 4/0. ITEMS TO BE AGENDIZED -None ADJOURNMENT Board Member Flores made the motion to adjourn and Board Member Hardie seconded. The meeting adjourned at 5:18p.m. All in favor. Motion carried. 5 LYNWOOD, W H it CITY OF LYNWOOD ASSISTANT TO THE CITY CLERK DEFINITION Under general direction to perform and carry out a variety of analytical and administrative duties for the City Clerk; to relieve the City Clerk of administrative and clerical details; and to do other related work as required. DISTINGUISHING CHARACTERISTICS The position is distinguished from other classes by the confidential and sensitive nature of duties, and administrative assignments related to working in the City Clerk's office. This position required a considerable degree of initiative and mature judgement. The incumbent must possess the experience and diplomacy necessary to interact with the public. Duties are performed under minimal supervision and require a comprehensive knowledge of City policies and Procedures. ESSENTIAL DUTIES AND RESPONSIBILITIES The duties and responsibilities listed below are intended to provide a representative list of the various types of work that may be performed. Specifications are not intended to reflect all duties performed within the job class, and incumbents may expect to perform other related duties. Acts as a confidential administrative assistant to the City Clerk and relieves him/her of a variety of administrative and clerical details; analyzes and reviews the operations and administrative procedures of department; develops and implements revised procedures and corrective actions; reviews, evaluates and recommends changes for administrative processes, work flow, records and other documents, and achievement of stated departmental objectives; may supervise subordinate staff; attends meetings, takes and transcribes dictation for letters, reports and memoranda; prepares a variety of materials including correspondence, reports, resolutions and ordinances; gathers information and composes correspondence in reply to various requests, inquiries and questionnaires; acts as liaison between City Clerk and various interest groups; processes conference registrations and reservations; maintains office and confidential records, departmental financial records, assists in departmental annual budget processes; collects, processes, evaluates, and interprets data for statistical analysis to support research and development purposes; coordinates data collection with other units; answers the telephone and interviews callers, exercising considerable independent judgement in providing information and referring to appropriate parties; maintains executive appointment schedule, ASSISTANT TO THE CITY CLERK Page 2 prepares agenda materials for City Council or board meetings; operates a variety of office equipment and maintains office supplies at necessary levels. QUALIFICATIONS Knowledge of: • City policies, rules and regulations; • Principles and practices of administration, organization and their application in solving a variety of operational and administrative problems. • Modern office methods, procedures and equipment. • Account and statistical recordkeeping. • Correct English usage, spelling, grammar and punctuation. • Personal computer (i.e. word, excel, power point, desktop publishing and Internet research). • Current principals and priorities used in the planning of services. Ability to: • Interpret and apply City rules, laws and policies with good judgment while carrying out a variety of office assistance, stenographic and administrative detail assignments. • Evaluate the effectiveness of administrative functions and implement changes to provide for more effective and efficient operations. • Compose correspondence independently. • Perform responsible and difficult office assistance work with speed and accuracy. • Perform financial and statistical record keeping on a regular basis. • Prepare and maintain a variety of records and reports. • Ability to transcribe information accurately. • Type at a rate of 65 words per minute from clear, legible copy. • Deal tactfully and courteously with other City staff and the general public. • Operate computer using current Microsoft Office programs. • Establish and maintain cooperative working relationships. • Express ideas effectively, both orally and in writing. TRAINING AND EXPERIENCE Any combination of training and experience, which would provide the required knowledge, skills, and abilities, is qualifying. A typical way to obtain this knowledge and abilities would be: ASSISTANT TO THE CITY CLERK Page 3 Experience: Five years of increasingly responsible experience in office practices involving frequent public contact, administrative support, technical experience involving research and analysis, budget preparation and other ancillary support services. Education: Completion of college level courses in office information systems and office practices is desirable. SPECIAL REQUIREMENTS Possession of a valid California Class C driver's license issued by the California State Department of Motor Vehicles and good driving record. Bilingual in English and Spanish is desirable. A typing test may be required prior to appointment. PHYSICAL DEMANDS AND WORKING ENVIRONMENT The physical demands described below are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions on a case-by-case basis. Ability to exert light to moderate physical effort, and exert sufficient force to lift, carry, push, pull, or otherwise move objects up to 25 pounds. Ability to remain in a sitting/standing position for extended periods of time. Ability to hear and speak to the general public and City staff on the telephone and in person. Hand and eye coordination are needed to operate office equipment. Strength, dexterity, coordination, and vision to use keyboard and video/computer display terminal. Driving to offsite locations is sometimes required. Environment is generally clean with limited exposure to conditions such as dust, fumes, odors, or noise. Video terminal is used on a daily basis. Requires traveling throughout the City and adjacent areas for occasional meetings, and the attendance of night meetings. This job specification should not be interpreted as all-inclusive. It is intended to identify essential functions and requirements of the job. Not all incumbents may perform all duties at all times. However, incumbents must be able to perform essential duties, with or without accommodation for disability at any time while holding this position. Effective Date: LYNWOOD 0 CITY OF LYNWOOD DEPUTY CITY CLERK DEFINITION Under the general supervision of the City Clerk, to assist in the maintenance of official city documents and records and the conduct of municipal elections; to perform a variety of specialized clerical duties; as directed, to perform the official duties of the City Clerk; and to do related work as required. SUPERVISION RECEIVED/EXERCISED Receives general direction from the City Manager and the City Clerk. Exercises direct supervision over assigned administrative staff. The duties and responsibilities listed below are intended to provide a representative list of the various types of work that may be performed. Specifications are not intended to reflect all duties performed within the job class, and incumbents may expect to perform other related duties. EXAMPLES-OF-DUTIES ESSENTIAL DUTIES AND RESPONSIBLITIES Assists the City Clerk in planning, coordinating and supervising the office's activities; participates in maintaining City Council and Commission records and minutes; edits and types minutes of Council, Commission and Redevelopment agency meetings; maintains records and files related to all City resolutions and ordinances; processes and maintains records for all city contracts; processes legal notices to newspapers; completes, distributes and files ordinances and maintains and updates the Municipal Code; types a wide variety of correspondence; sets up and maintains records of appointments to City boards, commissions and committees; check deeds, agreements, claims, lawsuits, certificates and other documents for completeness and conformance with applicable codes and laws; assists with the maintenance and updating of general City records; provides information on actions and resolutions to others; maintains records on expiration dates of agreements; assists with the conduct of municipal elections; may attend meetings and take and transcribe dictation; provides general information to office visitors and telephone callers; distributes and files ordinances and resolution; provides work direction to other offices; certifies and mails proper staff notification of hearings and actions; serves as City Clerk in the Clerk's absence. DESIRABLE QUALIFICATION Knowledge of: Legal requirements, procedures and policies of the office of the City Clerk; General municipal and departmental organization and administration; Legal documents and contracts; Modern principles and practices of office management, recordkeeping and central filing systems; Election codes and administration, including conflict of interest requirements; Laws and procedures affecting public access to information; Principles of work direction and office organization: And Ability to: Interpret, explain and work in accordance with a wide variety of codes, laws and ordinances; Maintain effective centralized recordkeeping and filing systems; Assist with administering municipal elections; Insure the proper notification and public dissemination of information concerning official City actions; Assist in coordinating the work of office staff; Initiate correspondence and carry out procedural assignments independently; Take dictation at a rate of 80 works per minute and transcribe it accurately; Type at a rate of 60 words per minute from clear copy; Effectively represent the City Clerk's functions and City policies with individuals, organizations, representative of the media, legal officials and representatives of other governmental organizations; Perform a variety of secretarial and technical clerical duties; Establish and maintain cooperative working relationships. a-nd TRAINING AND EXPERIENCE Any combination of training and experience which would provide the required and abilities would be: EXPERIENCE: Three years of increasingly responsible work experience in office assistance and recordkeeping, preferably including experience in working with the functions and operations of a City or County Clerk's office. Work experience involving extensive public contact is desirable. EDUCATION: Completion of college level courses in secretarial and office practice is desirable. SPECIAL REQUIREMENTS Possession of an appropriate California driver's license issued by the State Department of Motor Vehicles. A typing test may be required prior to appointment. PHYSICAL TASKS AND ENVIRONMENTAL CONDITIONS The physical demands described below are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions on a case-by-case basis. Position requires prolonged sitting, standing, walking, reaching, twisting, turning, kneeling, bending, squatting, and stooping in the performance of daily activities. The position also requires grasping, repetitive hand movement, and fine coordination in preparing statistical reports and data using a computer keyboard. Additionally, the position requires near and far vision in reading correspondence, statistical data and using a computer. Acute hearing is required when providing phone and personal service. The need to lift, drag and push files, paper, and documents weighing up to 25 pounds is also required. Some of these requirements may be accommodated for otherwise qualified individuals requiring and requesting such accommodations. This job specification should not be interpreted as all-inclusive. It is intended to identify essential functions and requirements of the job. Not all incumbents may perform all duties at all times. However, incumbents must be able to perform essential duties, with or without accommodation for disability at any time while holding this position. Effective Date: of Lr� 4411' . _ _.. _ i LYNWOOD o . rt,. CITY OF LYNWOOD41 ,t <ir r . GARAGE/FLEET COORDINATOR DEFINITION Under general supervision, oversees the operations of the Garage Division in the Public Works Department, including maintaining the supply warehouse, acquisitions, coordinating the activities of vehicle maintenance and heavy equipment; and performs related duties as required. DISTINGUISING CHARACTERISTICS The Garage/Fleet Coordinator is a single position class expected to coordinate the full range of the garage warehouse activities, including coordinating repairs of compressed natural gas, diesel, electric, hybrid, and gasoline powered equipment; receives all warehouse deliveries; provides inventory control of equipment and supplies; manages fleet software, GPS system, charging stations; plans, coordinates, and supervises activities of those involved in the maintenance and repair. Incumbent may also exercise direct and indirect supervision of administrative support staff. The duties and responsibilities listed below are intended to provide a representative list of the various types of work that may be performed. Specifications are not intended to reflect all duties performed within the job class, and incumbents may expect to perform other related duties. ESSENTIAL DUTIES AND RESPONSIBLITIES Plans and coordinates the maintenance and repairs of compressed natural gas, diesel, electric, hybrid, and gasoline powered equipment and vehicles; coordinates maintenance and repair activity with City departments; maintains security of fleet maintenance facilities. Supervises programs relative to the preventative maintenance and repair of equipment and vehicles; inspects equipment and vehicles to assess the extent and cost of needed repair. Coordinates the scheduling and completion of maintenance and repair activity for all City departments. Monitors maintenance and operating costs for repair and purchasing activities; responsible for procurement of all inventory items; requisition parts, services, equipment, and supplies in accordance with established policies and procedures; processes and follows up on payment of invoices; maintain records and payments for fuel usage. Manages inventory of all parts, equipment, and supplies; tagging and documenting inventory; assess inventory levels and recommend restocking as needed, receives incoming purchases for the department; maintains checkout system and processes necessary related inventory paperwork. Maintains vehicle database and work orders in the City's fleet software; maintains related records of the City's GPS system and electric charging stations. Administers the salvage of equipment and vehicles. Assists in the evaluation of replacement, development of specifications, and projection of cost for new fleet and equipment. . Maintains legal records pertaining to fleet vehicles and ensures fleet operations are in compliance with applicable laws and regulations. Ensures fleet maintenance policies, procedures, and services are effectively rendered; makes suggestions and recommendations to increase effectiveness; participates in the development of the departmental budget, and investigates and resolves issues regarding damaged, lost, or missing equipment. QUALIFICATIONS Knowledge of: Maintain accurate inventory control of supplies, materials and tools of the warehouse; Preventive maintenance inspection methods; Processing purchase requisitions; Ordering supplies in a timely matter; Receiving, verification, distribution of all items; Practical and safe storage methods and procedures; Developing policies and procedures for warehouse operations; Principles and practices of budget preparation; Principles and practices of using manuals; Principles and practices of automated record keeping; And Ability to: Understand, interpret, and follow oral and written instructions; Prepare and maintain clear and concise records; Safe work practices; Work independently in the absence of supervisor; Effectively represent the City to outside agencies; Communicates clearly and concisely, both orally and in writing; Establish and maintain a working relationships with employees, members of the general public, and City officials; Ensure compliance with applicable codes, laws, rules and regulations. TRAINING AND EXPERIENCE Education: Certification as a CPSM, CPP, SPSM or similar certification is highly desired but not required. Experience: Four years of experience in procurement. Government or fleet procurement experience is highly desired, but not required. SPECIAL REQUIREMENTS Possession of a valid California Class "C" driver's license issued by the California State Department of Motor Vehicles and a good driving record. PHYSICAL TASKS AND ENVIRONMENTAL CONDITIONS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee will frequently require active physical work but not prolonged heavy exertion. The employee will be on their feet most of the time involving bending, stooping, squatting, twisting, reaching and working on irregular surfaces. The employee must regularly lift objects up to twenty-five pounds with occasional lifting over 50 pounds. Additionally, the position requires the ability to work around gasoline, diesel fuel, vehicle lubricants and associated chemicals, and solvents. The employee frequently works in a variety of environmental conditions including heat, cold, humidity, dampness, dust, smoke, fumes, slippery and uneven surfaces, vibration, machinery, electricity or electrical energy. The noise level in the work environment is frequently loud. An incumbent must be able to see and hear in normal range with or without corrective devices, must be able to communicate effectively verbally and in writing. Effective Date: LTNMOOO "' • CITY OF LYNWOOD H �£ • RECREATION SPECILAIST Recreation Specialist/inst�9 Sports Division DEFINTION Under the general supervision of a Recreation Department Supervisor or Manager, to Under the general supervision of the Recreation Facility and Program Supervisor Sports Manager and the Recreation Sports Coordinator, this position plans, coordinates, promotes, implements and leads recreation programs and community events for (school age children, teens, adult athletics and sports activities, senior citizens, community special events and other specialized recreation classes and programs) and performs related duties as required. DISTINGUISING CHARACTERISTICS An incumbent in this position plans and supervises the work of volunteers and paid seasonal staff and performs the more advanced work (that differentiates itself from the Recreation Leader position due to the level of responsibility and difficulty) involved in planning, setting up, and conducting a variety of activities and programs at a particular site (e.g. recreation facility and/or school site). The duties and responsibilities listed below are intended to provide a representative list of the various types of work that may be performed. Specifications are not intended to reflect all duties performed within the job class, and incumbents may expect to perform other related duties. ESSENTIAL DUTIES AND RESPONSIBILITIES Examples-of-Duties Under general direction, incumbents are responsible for administration and maintenance support of facilities and equipment; recommend and monitor program budget revenues and expenditures; collect and account for money, acts as cashier as needed; maintains a variety of program files and prepare required correspondences and reports; requests materials and supplies; takes lead role and maintains discipline at activities; provides training and assignment of seasonal staff; operates general office equipment, including a computer and online registration software programs; promotes programs and events through the preparation of printed materials (e.g. informational brochures, flyers and news releases) and advertisements; and performs other outreach activities to effectively solicit program and event participants; and performs the required departmental paperwork. Create youth and adult game schedules for multiple sport season thorough the year. Data registration input of players, teams and activities along with keeping track of adult and youth standings. - - • _ novelty; may direct and produce plays for Children's Theatre Program; selects script, choreography, design and selection of materials; promotes programs through contact with for equipment such as recording and playback machines and facilities; registers class and parades; may maintain a variety of program files and prepare required temporary staff. QUALIFICATIONS: Knowledge of: Principles, practices, procedures, rules, materials and equipment requirements of a specialized recreation class, program, event or activity; Bbasic theory and philosophy of recreation and its application to individual and group behavior; Ppolicies, rules and regulations governing the conduct and safety of persons involved in recreation activities; bBasic principles and practices of First Aid; Bbasic recordkeeping -practices; and And Aability to: -pPlan, organize, promote, conduct and supervise a specialized recreation class, program, event or activity; Sstimulate interest, enthusiasm and continued participation of individuals of various age groups in a specialized recreation activity; Wwork in harmony with large or small groups and to maintain appropriate order and discipline; Eeffectively instruct participants and teach appropriate skills; eEstablish and maintain cooperative working relationships with others; Mmaintain activity records and files and prepare required program materials, correspondence and reports; cRead and write at the level required for successful job performance. R TRAINING AND EXPERIENCE Any combination of training and experience which would provide the required knowledges and abilities is qualifying. A typical way to obtain these knowledges and abilities would be: Experience -Dene year of training and/or experience in the appropriate specialized recreation activity, preferably including experience in the area of specialization. Education Completion of college level courses in the area of specialization is desirable. SPECIAL REQUIREMENTS Possession of a valid California Class "C" driver's license issued by the California State Department of Motor Vehicles and a good driving record. PHYSICAL TASKS AND ENVIRONMENTAL CONDITIONS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform While performing the essential functions of this job, the incumbent is regularly required to sit; use hands to finger, handle, or feel objects; ascend and descend stairs; maintain body equilibrium to prevent falling when walking, standing, crouching, or running; move about on hands and knees; bend body downward and forward, requiring full use of the lower extremities and back muscles; reach with hands and arms; speak and hear; and push, pull and/or lift up to 10 pounds frequently and up to 50 pounds occasionally. The work environment described here is representative of those an employee encounters while performing the essential functions of this job. Incumbents in this classification typically work at recreation facilities (parks) where there may be extreme temperatures, exposure to sun, dirt and/or dust and on occasion in a normal office environment. Working hours may require irregular hours, various shifts, weekends, holidays and/or on- call status. This job specification should not be interpreted as all-inclusive. It is intended to identify essential functions and requirements of the job. Not all incumbents may perform all duties at all times. However, incumbents must be able to perform the essential duties, with or without accommodation for disability at any time while holding this position. Effective Date: r�uCITY OF LYNWOOD ti PUBLIC WORKS OPERATIONS MANAGER DEFINITION Under general direction of the Public Works Director, assists in the administration and management of the department's field operations including streets and storm drain systems and facilities, landscape, building maintenance, street lights, traffic signals, electrical systems, park facilities, median islands, trees, painting and striping, weed abatement, bus shelters, and graffiti removal; manages field supervisory and administrative support personnel; assists with additional public works projects within the Public Works Department; coordinates the development and management of the Department budget with the Director of Public Works; accepts responsibility for all personnel related issues for assigned functions; and performs related duties as required. DISTINGUISHING CHARACTERISTICS The Public Works Operations Manager is an administrative management class responsible for administrative policies and procedures within the Public Works Department for field operations. This class may serve as acting Department Head in the Director's absence, and oversees and manages field supervisory and administrative support personnel. This classification is distinguished from the next higher classification of Director of Public Works in that the latter is responsible for the overall management of the Department. SUPERVISION RECEIVED/EXERCISED Receives general direction from the Director of Public Works. Exercises direct supervision over assigned supervisory and administrative staff and indirect supervision over other technical and field staff. ESSENTIAL FUNCTIONS (include but are not limited to the following) • Develops policies and procedures; recommends programs, projects, and work assignments to the Director of Public Works for the Department's field operations. • Manages and monitors work activities through subordinate field supervisory staff for the Department's field operations divisions to ensure safe work practices, work quality, and accuracy; develops and maintains short and long-range goals and schedules for assigned areas; ensures compliance with applicable rules, policies and procedures. PUBLIC WORKS OPERATIONS MANAGER PAGE 2 • Establishes goals, objectives schedules, and methods for the construction, installation, maintenance, and repair of Public Works projects; implements policies and procedures. • Organizes and directs the supervision of the construction, installation, maintenance, and repair of street, storm drain systems and facilities, landscape, building maintenance, street lights, traffic signals, electrical systems, park facilities, median islands, street trees, painting and striping, weed abatement, bus shelters and other City-owned facilities. • Organizes projects in accordance with available personnel, equipment, and materials; assign proper personnel and equipment for desired results. • Assesses and recommends upgrades for systems, equipment and techniques; develops field techniques to increase efficiency and reduce costs. • Prepares and presents routine progress reports and other special reports as requested; evaluates and prepares reports on claims filed in relation to maintenance activities; prepares reports to assigned commissions, committees, and to the City Council. • Administers the Department's budgets for field operations; oversees and completes the preparation, submission and implementation of all budgets for the Public Works field operations divisions. • Prepares and/or reviews contracts, agreements, resolutions, ordinances and bid documents for field operations; ensures compliance with federal, state, and local laws, rules and regulations in regards to the procedures and services provided by field operations divisions. • Manages and coordinates human resources issues for field operations staff including Workers' Compensation, Risk Management, classification practices, Fair Labor Standards Act, Family and Medical Leave, grievances, and disciplinary actions; participates in the selection, training, and evaluation of personnel; assumes responsibility for motivating and evaluating assigned personnel; provides necessary training; provides guidance and operational assistance to field supervisors and administrative staff in the areas of budget, personnel management and administrative policy as needed. • Confers with the Director of Public Works on policies and programs and represents the City in meetings and conferences relating to public works field operations matters and programs; acts as a liaison to various outside agencies and is responsible for the public relations activities for assigned functions. PUBLIC WORKS OPERATIONS MANAGER PAGE 3 • Identifies and rectifies weaknesses in internal controls; ensures compliance with established policies and procedures, requirements, laws and regulations. • Implements and recommends improvements in the Department's financial, personnel and purchasing practices. • Establishes positive working relationships with representatives of community organizations, state/ local agencies and associations, City management and staff, and the public. • Assists in the management of the operations of the Department's field operations divisions as required by the Director of Public Works. • Remains available and subject to emergency after-hours call out or special assignments during non-business hours. • Performs other duties as assigned. QUALIFICATIONS Knowledge of: The fundamental and accepted practices in public administration, management, financing, and municipal budgeting. Methods and practices related to street maintenance including asphalt, concrete, medians, sign replacement; tree maintenance, painting and striping, landscape maintenance and weed abatement, traffic control and construction inspection. Legal requirements for public works contracting. Rules and laws governing municipal labor relations and personnel issues. Modern principles, practices and methods of administrative and organizational management. Organizational development and public administration policies and procedures. Research and reporting methods, techniques and procedures. City government and inter-governmental relationships. Basic mathematics and analysis. Structure and organization of public sector agencies. Principles and practices of public sector personnel administration and supervisory techniques. Budget development and implementation. Public relations and customer service practices. PUBLIC WORKS OPERATIONS MANAGER PAGE 4 Applicable federal, state and local laws, codes and regulations. Standard office procedures, practices and equipment. Modern office practices, methods and equipment, including a computer and applicable software including word processing and spreadsheets. Methods and techniques for record keeping and report preparation and writing. Proper English, spelling and grammar. Occupational hazards and standard safety practices. Ability to: Manage, supervise and evaluate subordinates. Analyze public works programs and suggest opportunities for improvement. Analyze financial, budgetary, administrative, operational and organizational problems. Provide sound policy and procedural recommendations. Oversee and/or manage multiple divisions, specialty projects and programs. Work effectively with management, staff, and the public. Manage, supervise and/or lead teams. Develop, coordinate and administer assigned work programs and grants. Identify private, state and federal funding sources. Serve as a liaison between various public agencies. Develop and administer a budget. Prepare clear and concise administrative documents and reports. Work effectively with people of varying backgrounds, educational levels, races and cultures. Analyze, interpret, summarize and present a variety of fiscal and administrative reports in an effective manner. Operate an office computer and a variety of word processing, spreadsheet, financial information, and other software applications. Perform mathematical calculations quickly and accurately. Interpret, explain and apply applicable laws, codes and regulations. Read, interpret and record data accurately. Organize, prioritize and follow-up on work assignments. Work independently and as part of a team. Make sound decisions within established guidelines. Analyze a complex issue, and develop and implement an appropriate response. Follow written and oral directions. Observe safety principles and work in a safe manner. PUBLIC WORKS OPERATIONS MANAGER PAGE 5 Communicate clearly and concisely, both orally and in writing. Training and Experience: A . e• - - -• - -.•••e - - - - -. - • • • e. e - - - - •- required knowledge, skills and abilities is qualifying. A typical way to obtain the knowledge, skills and abilities would be: Experience: Three years of progressively responsible management- level administrative experience in public works field operations (or substantially similar field operations), with andlor at least two years of public sector experience with considerable emphasis in the areas of personnel management, budget development and administration, and regulatory legal analysis. and Education: A Bachelor's degree from an accredited college or university with major coursework in public administration, business administration, finance, accounting, environmental science, construction management, or a related field. A master's degree is highly desirable. Substantially relevant experience may be substituted for the education on a year-for-year basis. Special Requirements: Possession of a valid California Class C driver's license issued by the California State Department of Motor Vehicles and good driving record. Must be available during non-regular work hours for on-call, stand-by, and emergency calls. PHYSICAL TASKS AND ENVIRONMENTAL CONDITIONS The physical demands described below are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions on a case-by-case basis. There is frequent need to sit, stand, stoop, walk, and perform other similar actions during the course of the workday. Incumbents require sufficient mobility to work in both office and field settings and operate office equipment, transport PUBLIC WORKS OPERATIONS MANAGER PAGE 6 materials and supplies weighing up to 50 pounds, and to travel to various locations; must have the ability to kneel, crouch, stoop, squat, crawl, twist, and climb; exposure to heat, noise, outdoors, vibration, confining work space, chemicals, explosive materials, mechanical hazards, and electrical hazards; must be able to see in the normal visual range with or without correction with vision sufficient to read small print, computer screens and other printed documents; must be able to hear in the normal audio range with or without correction; and must be able to speak to communicate in person and over the telephone. This job specification should not be interpreted as all-inclusive. It is intended to identify essential functions and requirements of the job. Not all incumbents may perform all duties at all times. However, incumbents must be able to perform essential duties, with or without accommodation for disability at any time while holding this position. Effective Date: 2/21/17 Revised Date: xx/xx/19