HomeMy Public PortalAboutLTC 148-2015 - Tracking Hurricane Danny.SAL HA OUR
FLORIDA'S PARADISE
OFFICE OF THE VILLAGE MANAGER
NO. 148-2015 LETTER TO COUNCIL
TO: Mayor Martin Packer and Members of the Village Council
FROM: Jorge M. Gonzalez, Village Manager
DATE: August 21, 2015
SUBJECT: Tracking Hurricane Danny
This Letter to Council "LTC" is to advise you that Village staff is closely monitoring Hurricane
Danny. This system has become the first major hurricane (Category 3 on the Saffir-Simpson
hurricane wind scale) of the 2015 Atlantic hurricane season as of today. A NOAA research
plane Friday afternoon found maximum sustained winds had increased to 115 mph.
Hurricane Danny was located about 900 miles east of the Leeward Islands in the eastern
Atlantic Ocean as of 2 p.m. EDT Friday. Hurricane Danny is expected to begin weakening
soon and is expected to track west-northwest, reaching the Leeward Islands by Monday.
Village staff will continue to track Hurricane Danny over the weekend and take any
appropriate actions if necessary.
Attached is a copy of a previous LTC regarding the Village's Critical Incident Operations /
Hurricane Preparation, Response and Mitigation Plan.
If you have any questions or need any additional information, please feel free to contact me.
JMG/RJI
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.SAL H OUR
F LO RI DA+SPARAD IS E
OFFICE OF THE VILLAGE MANAGER
NO. 123-2015 LETTER TO COUNCIL
TO: Mayor Martin Packer and Members of the Village Council
FROM: Jorge M. Gonzalez, Village Manager
DATE: July 17, 2015
SUBJECT: Critical Incident Operations / Hurricane Preparation, Response and
Mitigation
The purpose of this Letter to Council (LTC) is to inform you of the Bal Harbour Village
Administration's updated critical incident management and hurricane landfall weather
mitigation efforts. Integral to my responsibilities as Village Manager is the direction of
emergency management functions for the Village. As a result, I worked closely with Chief of
Police Mark Overton and other members of my Administration in developing an updated
comprehensive Critical Incident Operations Plan (CIOP). This plan is designed to manage
Bal Harbour Village's response to critical incidents as effectively and efficiently as possible,
utilizing the Incident Command System and key components of the National Incident
Management System.
As a coastal community, the Village's effective response to the landfall of a hurricane or
severe weather event is paramount. As such, the CIOP significantly addresses the pre-
planning, response, recovery, and mitigation to the adverse effects of a tornado or major
hurricane, with wind and flood damage. To accomplish these emergency management
phases, I have been meeting with staff to ensure all Village employees are familiar with their
individual roles and readiness to implement their tasks during the 2015 hurricane season and
beyond. In addition, Chief Overton and his staff have created a comprehensive critical
incident written plan and maintain a continual liaison with key members of the Miami -Dade
County Emergency Operations Center (EOC). The Miami -Dade Emergency Operations
Center is the primary critical incident response coordinating body for Miami -Dade County. To
further the effectiveness of the Village in managing emergencies, key staff members have
attended emergency operations type courses hosted by the Broward County and Miami -Dade
Emergency Operations Center.
Attached is a copy of the updated Executive Summary of the CIOP. A full copy of the CIOP
is also available upon request.
In conclusion, we are committed to providing effective public safety to all Village residents,
business owners and visitors. If you have any questions or need any additional information,
please feel free to contact me or Chief Overton directly.
JMG/MNO/MG
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OVERVIEW OF SAL HARBOUR VILLAGE
CRITICAL INCIDENT OPERATIONS PLAN
The Bal Harbour Village Critical Incident Operations Plan is based on the Incident Command
System (ICS). The ICS is recognized as an effective system for managing the response to
emergencies by coordinating the efforts of various agencies as they work toward the common
goal of stabilizing the incident.
To coordinate the effective use of all of the available resources, the Bal Habour Village will use
the 5 major components as needed
COMMAND
PLANNING
OPERATIONS
LOGISTICS
FINANCEIADM IN ISTRATION
These five major components are the foundation upon which the ICS organization develops.
They may apply during a routine emergency, when preparing for a major event, or when
managing a response to a disaster. The ICS organization will expand or contract to meet the
needs of the incident, but all incidents, regardless of size or complexity, will have an Incident
Commander.
Command Function: is directed by the Incident Commander who is responsible for overall
incident management. This encompasses the following:
Establishing Command, Ensuring responder Safety, Assessing Incident Priorities, Developing
and implementing an Incident Action Plan, Developing an appropriate organizational structure,
Maintaining a manageable span of control, Coordinating overall emergency activities. Ensuring
incident after -action reports are complete.
Operations Function: the Operations Section Chief is responsible for managing all tactical
operations at an incident. Major responsibilities include: Managing tactical operations, Assist in
the development of the operations portion of the Incident Action Plan, Maintain close contact
with subordinate positions, Ensure safe tactical operations, Request additional resources to
support tactical operations, Approve release of resources from active assignments, Maintain
close communication with the Incident Commander.
Planning Function: the Planning Section Chief is responsible for providing planning services for
the incident. This Section collects situation and resource status information, evaluates it, and
processes the information for use in developing action plans. Major responsibilities of the
Planning Section Chief are to: Collect and manage all incident relevant operational data,
Provide input to the Incident Commander and Operations Section Chief for use in preparing the
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Incident Action Plan, Conduct and facilitate planning meetings, Determine the need for
specialized resources to support the incident, Establish specialized data collection systems as
necessary, Assemble information on alternative strategies and contingency plans.
Logistics Function: The Logistics Section Chief provides all incident support needs and
responsible for providing: Facilities, Transportation, Communications, Supplies, Equipment
maintenance and fueling, Food and Medical Services for first responders. The Logistics Section
Chief is responsible for Managing all incident logistics, Provide logistical input to the Incident
Commander in preparing the Incident Action Plan, Identify anticipated and known incident
service and support requirements, Request additional resources as needed.
Finance/Administration Function: the Finance/Administration Section Chief is responsible for
managing all financial aspects of an incident. Major responsibilities of the
Finance/Administration Section Chief are to: Provide financial and cost analysis information as
requested, Ensure compensation and claims functions are being addressed relative to the
incident, Develop an operating plan for the Finance/Administration Section, fill Section supply an
support needs, Ensure that all personnel and equipment time records are accurately completed
and transmitted to appropriated agencies, Ensure that all obligation documents initiated at the
incident are properly prepared and completed.
IMPLEMENTATION AND OPERATIONS
ACTION:
Due to the relatively small number of full time Bat Harbour Village employees, each individual
employee will have a critical role in implementing this Plan,
General Responsibilities of Bal Harbour Village Departments:
Department Preparation: all Department Directors will have a current list of telephone numbers,
home addresses, cell phone numbers of Village Employees, Council Members, and
Contractors, Check equipment and supplies. In addition:
• Establish a hurricane or critical incident staffing mobilization schedule,
Photograph Village equipment in the case of a hurricane,
• Ensure employees are familiar with their responsibilities during a hurricane or other
critical incident.
• Prepare record of equipment and move records that require relocating to safeguard from
damage
Procedures specific to Hurricane Landfall:
Department Preparation: all Department Directors will have a current list of telephone numbers,
home addresses, cell phone numbers and possible location during a hurricane of:
Village Employees,
Council Members
Contractors
• Check equipment and supplies
• Establish a hurricane staffing schedule
• Photograph equipment departmental areas and all Village owned facilities
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